VENDOR EMPANELMENT FOR LOCAL PURCHASE TO SUPPLY MEDICINE ,SURGICAL & CONSUMABLES ETC AT Sub.DIV.RAILWAY HOSPITAL,Gaya ON DAY TO DAY BASIS FOR A PERIOD OF TWO YEARS(730 DAYS) FROM THE DATE OF COMMENCEMENT OF CONTRACT.

Special Eligibility Criteria

1. 1

   BASIS OF SELECTION : (1) Offers with maximum rebate on MRP of medicines, surgical items and consumables etc.(separately) (2) Tender Committee shall evaluate the offers received for eligibility, techno-commercial suitability and financial suitability of the bids and Financial Suitability of the bids.

   Confirmation required
2. 2

   Chemist/Vendor must hold and upload valid drug license for storage and supply of drugs on the date of submission of bid in specified form issued by the drug controller authority of the Bihar State under the provisions of Drug and cosmetics Act,1940.The successful Bidder will further ensure that their license is valid for last three years continuously and remains valid till the end of the contract period.

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   Turnover : Average turnover of the vendor for the last three completed financial year prior to date of opening of tender should be equal to or more than three times the average value of retail local purchase made by SDRH/GAYA in the last three completed financial year or three times the estimated annual value of purchase, whichever is higher. The bidder has to submit annual turnover statement of the last three financial years mentioning UDIN and duly certified by statutory auditor. The average annual value of retail local purchase at SDRH/GAYA in past years is around Rs. 388346.00/-.

   Document requiredConfirmation required
2. 2

   Finacial Statements : Vendor should show profits in at least two out of three last three financials years. Certified Financial statements (Balance Sheets and profit and loss account statement) showing profit duly signed by statutory auditor mentioning UDIN for any two of the last three consecutive financial years (i.e 2023- 24,2024-25 and 2025-26) must be uploaded.

   Document required
3. 3

   Registration & Past exprience : Details of registration with any government/private/corporate hospital and past experience of supply to Govt./Private/Corporate(if any)

   Document optional
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

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   Approximate cost of work : The Approximate cost of work based on approximate past Procurement Value during last two FY is Rs.1200000.00 (Rupees Twelve Lacs and Zero paisa only) for Medicine, lab, surgical and other medical store related items. The tentative breakup of cost among the individual items is as follows: 1. FOR PL NO GAYA001: Approx. Rs.960000.00 {Rupees Nine Lac and Sixty Thousand and zero paise only}. 2. FOR PL NO GAYA002: Approx. Rs.60000.00 {Rupees Sixty Thousand and Zero Paisa Only}. 3. FOR PL NO GAYA003: Approx. Rs.120000.00 {Rupees cneLac Twenty thousand and Zero Paisa Only} 4. FOR PL NO GAYA004: Approx Rs.60000.00 {Rupees Sixty Thousand and Zero Paisa Only} The breakup given above is not for the purpose of estimation of discount rate.
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   Execution of Contract: : (1). Order will be placed through email/sms/whatsapp/HMIS to the supplier. (2). Performance register will be maintained by the concerned store pharmacist. The Vendor or its representative while making deliveries will sign (with date and time) on register or receipt challan. The authorized representative of the vendor making supply can see the performance register. Entries in the register shall be final and shall not be put to question in any dispute. (3) Failure to supply in time, quantity and quality shall be recorded. (4). Vendor should Supply the medicines as per storage conditions. Item will be not acceptable if found without proper storage condition and it will be recorded in performance register. (5). Vendor shall indemnify the railway administration for any loss or liabilities arising due to defective/substandard supplies by the vendor. (6). Medicines or any other related items should be supplied along with proper bills otherwise delivery will be not accepted. (7). Store Pharmacist shall have right to ask the vendor to show the purchase bill for the medicine/other items to ensure genuineness of the item being supplied. (8) If the vendor fails to supply as per contract condition, the particular item shall be procured from the other empaneled vendor or in case of urgency it can be purchased from open market and difference in cost will be recovered from the vendor to whom the order is placed. (9) The drug retailer/wholesaler or his representative shall always be contactable over phone on all the days. (10) There should be proper storage and cold chain supply system in the vendor's establishment. (11) CMS/SDRH/GAYA reserves the right to send the drugs etc supplied to be tested by Govt and other approved testing laboratories and, if required, to inform Drug Controller for suitable action. (12) Termination of Rate Contract: - CMS/SDRH/GAYA reserve the right to terminate the rate contract any time without assigning any reason to Vendor, However CMS/SDRH/GAYA shall give speaking orders with reasons to be recorded for such actions.

1. 1

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.