Tender for Award of Contract for the Provision and Operation of a Budget Hotel at Payyanur Railway Station for a Period of Ten (10) Years.

The bidder must have an average annual financial turnover of Rs. 3 crore during the last three (03) financial years and/or the applicant shall have a minimum Net Worth equal to or greater than 50% of prescribed average annual financial turnover as on the close of the financial year immediately preceding the e-tender date. The bidder shallupload the Audited Balance Sheets, and Audited Profit & Loss (P&L) Account Statements for the last three (03) financial years i.e., 2023-24, 2024-25 & 2025-26, as evidence for fulfilling the Financial criteria. If audited accounts of all three years are not available, the audited documents for the available year(s) out of the immediately preceding three years shall be uploaded, and the same shall be considered for determining eligibility.

The bidder must be currently operating at least one Hotel/Lodge with 25 rooms or more havingaminimum rating of a Budget Hotel or a 3-Star Hotel, for a period of last 3 years or more. Bidder should be owner/operator/franchisee/lessee. The bidder shall submit the copy of license/document issues by the State Government/Central Government/PSU/Local Body and GST registration certificate as for proof of experience to fulfill the Technical Eligibility criteria. The document must be issued in the name of the bidder and must clearly establish the operation of the Lodge/Hotel by the bidder.

(a) The bidder must not have been debarred or blacklisted by Ministry of Railways/ IRCTC/ PSU/Government Department on any account. (b) Further an affidavit is to be submitted on nonjudicial stamp paper of Rs.100/- by the applicant that the owners/directors/partners of the firm/entity have not been convicted in any criminal case forthe past 10 years and not debarred from participation in tenders/e-Auction by any Zonal Railways. The bidder shall submit a notarized affidavit confirming the above as well as the undertaking under para (a) above. (Enclosed as inAnnexure-A3).

The bidder shall upload a copy of a valid license or the other relevant document issued by the State Government, Central Government, Public Sector Undertaking (PSU), or Local Body, as applicable, in the name of the bidder. The document shall clearly establish that the bidder is operating the Lodge/Hotel.

The bidder shall upload a copy of the PAN card of the licensee.

The bidder shall upload a copy of Aadhar Card

The bidder shall upload a copy of the valid Goods and Services Tax (GST) Registration Certificate issued in the name of the bidder.

The bidder can be an individual or proprietorship firm or LLP or partnership firm. It may be a private limited company or a public limited company or LLP registered/incorporated under the provisions of Indian Companies Act-1956 or 2013/ a consortium of persons/firms/LLP Act of India, for which proof of registration, as applicable, should be submitted.

The bidder shall upload the Audited Balance S h e e t and Audited Profit & Loss (P&L)Account Statements for the last three financial years, i.e, 2023-24, 2024-25 &2025-26 duly certified by Chartered Accountant. If audited accounts of all three years are not available, the audited documents for the available year(s) out of the immediately preceding three years shall be uploaded, and the same shall be considered for determining eligibility.

The bidder shall upload an affidavit in the prescribed format (Annexure-A3), executed on non-judicial stamp paper of 100/-, duly notarized, declaring that the owners/directors/partners of the firm/entityhave not been convicted in any criminal case during the past 10 years and that the firm/entity has not been debarred from participating in tenders/e-auctions by any Zonal Railway. The original affidavit shall be submitted after the opening of the bid.

The bidder shall upload a copy of the valid Goods and Services Tax (GST) Registration Certificate issued in the name of the bidder.

The bidder shall upload a copy of Aadhar Card

The bidder shall submit documentary evidence confirming that the bidder has not defaulted on any financial obligations to any bank or financial institution during the preceding three (03) years and is not insolvent. A certificate from account maintaining bank may be submitted.

The bidder shall upload a copy of the relevant constitutive document, as applicable, such as the Partnership Deed, LLP Agreement, Certificate of Incorporation, or Consortium Agreement, depending on the Legal status of the bidder (Partnership Firm, LLP, Private/Public Limited Company, orConsortium). In the case of a proprietorship firm, the bidder shall submit the relevant document establishing the proprietorship.

The bidder shall upload a copy of the PAN card of the licensee.

The Railways reserve the right to verify the uploaded audited Balance Sheet and P&L Statements at any stage, either after acceptance of bid, or during the currency of the contract.

If at any stage it is found that the information regarding financial eligibility is false or misleading, or the documents submitted are false, forged, or invalid, then the allotment of the lot shall be cancelled, or if the contract has already been awarded, the same shall be terminated forfeiting the EMD/Security Deposit without any further notice.

The bidder must be a regular Income Tax / GST payer, as applicable under prevailing laws.