Cleaning of Major Equipments of electric locomotives for 2 years at ELS/BNDM.

(a) T1-Annual Turnover: The bidder should have an annual financial turnover not less than 1.5 times the advertised bid value during the last three previous financial years and in the current financial year up to the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by Chartered Accountant with her stamp, signature and membership number supported with UDIN shall be considered. (b) T2-Liquidity: The bidder should have accessed to or has availed liquid assets, lines of credit and other financial means to meet cash flow that is value at 5% of the estimated bid value net of applicant's commitments for the contracts. The audited balance sheet and / or banking reference certified by Chartered Accountant with her stamp, signature and membership number supported with UDIN shall be submitted by the bidder along with the bid. Banking reference should contain in clear terms the amount that Bank will be in a position to lend for this work to the applicant / member of the Joint Venture / Consortium. In case the Net Current Asset (as seen from the balance sheet) are negative, only the banking reference will be considered. Otherwise, the aggregate of the Net Current Asset and submitted banking reference will be considered for working out the Liquidity. The banking reference should be from a Schedule bank of India and it should not be more than three months old as on date of submission of bids.

The balance sheet and all other financial documents attested/certified by CAs to substantiate fulfillment of Financial Eligibility Critaria should be with UDIN, failing which the offer is likely to be rejected without any further reference.

The sample format for Liquidity (T2) is attached as Annexure-D of uploaded Tender Document.

Tenderer has to upload the scan copy of PAN card and GST registration certificate along with the offer.

Tenderer has to upload the scan copy of vendor mandate form duly filled from BANK as per format of Annexure-C uploaded with Tender Document.

MSEs registered with District Industries Centres, Khadi and Village Industries Commission, Khadi and Village Industries Board, Coir Board, National Small Industries Corporation, Directorate of Handicraft and Handloom, any other body specified by Ministry of MSME or Startups as recognised by Department of Industrial policy & Promotion shall be supplied such Bid documents free of cost on confirmation (photocopy/ Xerox copy) of their evidence to this effect.

The bid must be accompanied by a sum as mentioned in bid document as earnest money deposited in cash or in any of the forms as specified, failing which the bid will not be considered. MSEs registered with District Industries Centers, Khadi and Village Industries Commission, Khadi and Village Industries Board, Coir Board, National Small industries Corporation, Directorate of Handicraft and Handloom, any other body specified by Ministry of MSME or Startups as recognised by Department of Industrial policy & Promotion shall be exempted from payment of minimum EMD detailed in the bid. Certificate in this regard should be uploaded.

FORMAT FOR EXEMPTION OF COST OF TENDER DOCUMENT & EARNEST MONEY DEPOSIT (Tenderer has to upload the same in his / their letter pad duly signed): I/ We am/are Micro and small Enterprise registered from ......... (Body approved by Ministry of MSME) with registration No...........and terminal validity up to .........for similar service contracts. Certificates in this regard should be uploaded.

If her Bid is accepted, the earnest money will be returned to the successful bidder after the submission and verification of the Performance Guarantees . The Earnest Money of other Bidders shall, save as herein before provided, be returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon.

Tenderer has to upload the scan copy of Proprietorship certificate or Partnership deed etc. along with the offer.Documents related to Sole Propritership/ Partnership Deeds/ Company/ HUF/LLP/ Joint Venture/ Registered Society & Registered Trust (which ever is applicable) and Power of Attorney, etc should be uploaded.

The bidder shall clearly specify whether the bid is submitted on her own or on behalf of a partnership concern. If the bid is submitted on behalf of a partnership concern, she should submit the certified copy of partnership deed along with the tender and authorization to sign the tender documents on behalf of partnership firm. If these documents are not enclosed along with tender documents, the tender will be treated as having been submitted by individual signing the tender documents.

The bidder whether sole proprietor, a limited company or a partnership firm if they want to act through agent or individual partner(s) should submit along with the tender or at a later stage, a power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether she/they be partner(s) of the firm or any other person specifically authorising her/them to submit the tender, sign the agreement, receive money, witness measurements, sign measurement books, compromise, settle, relinquish any claim(s) preferred by the firm and sign "No Claim Certificate" and refer all or any disputes to arbitration.

The bidder shall clearly specify whether the bid is submitted on her own or on behalf of a Partnership Firm/Joint Venture (JV)/Society etc. The bidder(s) who is/are constituents of Firm, Company, Association or Society shall enclose self-attested copies of the Constitution of their concern, Partnership Deed and Power of Attorney along with their bid. Bid Documents in such cases shall to be signed by such persons as may be legally competent, Association or Society, as the case may be.

The bidder shall give full details of the constitution of the Firm/JV/Company/Society etc. and shall also submit following documents (as applicable), in addition to documents mentioned above: (a)Sole Proprietorship Firm: The bidder shall submit the notarized copy of the affidavit. (b)Partnership Firm: The bidder shall submit self-attested copies of (i) registered/notarized Partnership Deed and (ii) Power of Attorney duly authorizing one or more of the partners of the firm or any other persons(s), authorized by all the partners to act on behalf of the firm (c)Joint Venture (JV): The Bidder shall submit documents as mentioned in Clause 2.4 to GCC. (d)Company registered under Companies Act-1956: The Bidder shall submit (i) the copies of MOA (Memorandum of Association) and AOA (Articles of Association) of the Company; and (ii) Power of Attorney duly registered/notarized by the company (backed by the resolution of Board of Directors) in favour of the individual, signing the Bid on behalf of the Company. (e)Society: The Bidder shall submit (i) self-attested copy of the Certificate of Registration, (ii) Deed of Formation and (iii) Power of Attorney in favour of the Tender signatory.

If the Bid is being submitted on behalf of/by a Sole Proprietorship Firm/ Partnership Firm/ Joint Venture/Registered Company etc., the aforementioned document/s (as applicable) should be enclosed along with Bid. If it is NOT mentioned in the Bid that it is being submitted on behalf of/by a Sole Proprietorship Firm/Partnership Firs/Joint Venture/Registered Company etc., then the Bid shall be treated as have been submitted by the individual who has signed the Bid.

After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society / HUF/LLP etc. shall be neither asked nor considered, if submitted. Further, no suo moto cognizance of any document available in public domain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of the tender, if no such mention is available in tender offer submitted. The Railway will not be bound by any change of power of attorney or in the composition of the firm made subsequent to the submission of tender. Railway may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor.

Should a bidder be a retired Manager of the Gazetted rank or any other Gazetted officer working before her retirement, whether in the executive or administrative capacity or whether holding a pensionable post or not, in any department of any of the railways owned and administered by the President of India for the time being, or should a bidder being a partnership firm have as one of its partners a retired Manager or retired Gazetted Officer as aforesaid, or should a bidder being an incorporated company have any such retired Manager or retired officer as one of its Directors or should a bidder have in her employment any retired Manager or retired Gazetted Officer as aforesaid, the full information as to the date of retirement of such Manager or Gazetted Officer from the said service and in case where such Manager or Officer had not retired from Government service at least 2 years prior to the date of submission of the tender as to whether permission for taking such contract, or if the contractor be a partnership firm or an incorporated company, to become a partner or Director as the case may be, or to take the employment under the contractor, has been obtained by the bidder or the Manager or Officer, as the case may be from the President of India or any officer, duly authorised by her in this behalf, shall be clearly stated in writing at the time of submitting the bid. Bids without the information above referred to or a statement to the effect that no such retired Manager or retired Gazetted Officer is so associated with the bidder, as the case may be, shall be rejected. Should a bidder or contractor being an individual on the list of approved Contractors, have a relative(s) or in the case of partnership firm or company of contractors one or more of her shareholder(s) or a relative(s) of the shareholder(s) employed in gazetted capacity in the any department of the Railway, the authority inviting tenders shall be informed of the fact at the time of submission of tender, failing which the tender may be disqualified/rejected or if such fact subsequently comes to light, the contract may be rescinded in accordance with provision in Clause 7.4 of Standard General Conditions of Contract. Declaration regarding non-employment/ partnership etc. of retired railway employees any should be submitted as per format Annexure-E of tender document.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

System of Verification of Tenderer's credentials: It has been decided to adopt the certificate -based system of Credential verification. The tenderer shall submit along with the tender document, documents in support of his/their claim to fulfill the eligibility criteria as mentioned in the tender document. The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed in bid document under tab "ELIGIBILITY CONDITION". In addition, in case of other than Company/ Proprietorship firm, another certificate under tab "ELIGIBILITY CONDITION" shall also be submitted by each member of Partnership firm/ Joint venture(JV)/ Hindu undivided family (HUF)/ Limited Liability Partnership (LLP) etc. as the case may be. Non submission/incomplete certificate by the bidder shall result in summarily rejection of his/their bid. Railway has the liberty to verify the submitted credentials at any stage during the execution of contract or before passing the final bill.

Railway has the liberty to verify the submitted credential at any stage during the execution of contract or before passing the final bill. If any document (or copy thereof) submitted by a bidder is found to be false / forged: (a) The bidder / each partner / member of the bidding firm shall be liable to legal actions apart from punitive actions, as decided by competent authority of Railways. In such an eventuality, the bid (bid) shall also be summarily rejected. (b) If the contract has already been awarded, or Letter of Acceptance (LOA) has been issued and in the event of any failure to comply with the above, the contract shall be terminated, irrespective of the stage of progress in execution of the work. in such an eventuality, Security Deposit (SD), Performance Guarantee (PG) and partial / full payments otherwise due to the contractor, in respect of the partial / full work executed by the contractor, shall be forfeited by the Railways. (c) Other punitive actions, like banning the bidder and partners / members of the biding firm for future dealings with Indian Railways and / or the Government of India may also be taken by the Railway / Govt. of India authorities.

The Railway reserves the right to verify all statements, information and documents submitted by the bidder along with tender offer even after the finalization /award of contract and up to passing of final bill. When so required by the Railway, the bidder shall make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relief the bidder of its obligation or liabilities hereunder nor will it affect any rights of the Railway thereunder.

If the tenderer deliberately give/gives wrong information in his /their tender or create /creates circumstances for the acceptance / his/ their tender, the Railways reserves the rights to reject such tender at any stage.

Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate.

No contractor labour will be allowed to work in the shed without EPFO & ESIC registration. The rates quoted should be inclusive of employer contribution towards EPFO & ESIC for 8 labours, all charges and GST. All the bidders/tenderers should ensure that they are GST compliant.

At present GST is not applicable on EPFO & ESIC Contribution. The contractor has to ensure payment of minimum wage and employer contribution towards EPFO & ESIC. Contractor has to deduct employee contribution from their monthly wages & deposit both the contribution (Employee + Employer) contribution regularly before EPFO & ESIC authority. No additional amount will be paid by railway towards EPFO & ESIC or GST. Successful contractor shall submit valid EPF, GST registration certificate before execution of work as applicable. Tenderer is also liable to provide all the necessary information related to the labours deployed by him against the contract whenever required by the concerned Labour Officers within a stipulated time.

Payment of engaged worker in this work shall be paid as per latest minimum wages notified by Chief Labour commissioner (C), New Delhi, Ministry of Labour, Govt of India, through individual bank account of the employee. Contractor has to produce documentary evidence to this effect when asked by Railways. Request for not having bank account number by the engaged labours shall not be entertained.

Provision of GST @ 18% is included on the applicable items of rate schedules. However, at the time of billing if there is any increase/decrease in GST rate by Govt., then Railway will pay/recover the difference w.r.t. 18% accordingly.

Tenderers will examine the various provisions of the Central Goods and Services Tax Act,2017(CGST)/Integrated Goods and Services Tax, 2017(IGST)/Union Territory Goods and Services Tax Act,2017(UTGST)/respective state's State Goods and Services Tax Act (SGST) also, as notified by Central /State Govt. & as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates.

The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway immediately after the award of contract, without which no payment shall be released to the contractor. The contractor shall be responsible for deposition of applicable GST to the concerned authority.

In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

Input Tax Credit, if any, availed by the contractor should be passed on to the Railway Administration, in course of operation of the subject contract

This tender is governed by General Condition of Contract for service 2018 and Special Condition of Contract. The General Condition of Contract for service can be seen on Railway Board website www.indianrailways.gov.in. The special condition of contract is uploaded in document section of this tender. Tenderer must go through General Condition of Contract for service and special condition of contract before quoting this tender.

The tender is under two Packet System, i.e. Technical Bid & Financial Bid. Technical bid of all participating bidders will be opened on due date of opening as published in the NIT. Financial bid of eligible tenderers will be opened after scrutiny of Technical Bid.

It shall not be obligatory on the authority to accept the lowest tender and no tenderer/tenderers shall demand any explanation for the cause /rejection of his /their tender.

Tenderer should upload the scan copy of all documents relating to eligibility criteria & Technical compliance along with the offer, failing which their offer will be considered invalid and same shall be summarily rejected. All the documents which are being uploaded should be self attested/digitally signed.

Conditional offers, offers with condition, conditional rebates will not be considered and will be summarily rejected.

The financial proposal shall be evaluated to determine the lowest bidder. In case, the evaluated financial offers of two or more technically qualified bidders are Lowest and same, then the Bid of the bidder who is technically more sound (having scored higher marks in evaluation of technical bid as per clause 2.6.3) shall be considered as the lowest. If the marks in the evaluation of technical bids of the lowest bidders are also found to be equal, then the bid of the bidder with the higher cumulative annual financial turnover over the last three years and the current financial year shall be considered as the lowest.

Other Eligibility Criteria: The bidder shall submit documents in support of their claim to fulfil the minimum eligibility criteria along with the bid document. Those bidders who qualify the minimum eligibility criteria i.e. Technical Eligibility Criteria and Financial Eligibility Criteria shall be evaluated for scoring for their technical bid. The score of technical bid should be more than or equal to minimum qualifying marks (weighted minimum score of 60 marks will be taken as minimum qualifying marks for this tender). The system of assigning score shall be as per Annexure-A attached with tender document. The firms will have to upload supporting documents in prescribed tabs providing details such as previous work done along with payments received, turnover, number of years in operations and size of workforce to assess weighted score of the bidder.

Order of Precedence of Documents: In a contract agreement, in case of any difference, contradiction, discrepancy, with regard to conditions of tender/contract, specifications, drawings, Bill(s) of Quantities etc., forming part of the tender/contract, the following shall be the order of precedence: i. Letter of Award/Acceptance(LOA) ii. Bill(s) of Quantities iii. Special Conditions of Contract iv. Technical Specifications as given in tender documents v. Drawings vi. Indian Railways Standard General Conditions of Contract updated with correction slips issued up to date of inviting tender or as otherwise specified in the tender documents.

a.Performance guarantee at a rate of 5% of the contractual value shall be deposited by the successful bidder. The successful bidder shall have to submit a Performance Guarantee (PG) valuing 5% of the contract within 30 (thirty) days from the date of issue of LOA. Extension of time for submission of PG beyond 30 (thirty) days and up to the date of submission of PG from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty days, i.e. from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG after 60 days from the date of issue of LOA, a notice shall be served to the contractor to deposit the PG immediately however not exceeding 90 days from the date of issue of LOA). In case the contractor fails to submit the requisite PG even after 90 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work. In case 60t' day is a bank holiday or office closure next working day should be considered as the last day for submission of the PGs. Decision of Authority competent to sign the Contract Agreement would be final in case of any dispute.

When the service is bided for, by a firm or a company of contractors, the Bid shall be signed by the individual legally authorized to enter into commitments on their behalf. Railway shall not be bound by any power of attorney granted by the Bidder or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

The buyer will in no way be responsible for the violation of any rules and/or infringement of any other laws from the time being in force, either by the manpower or by the service provider. The manpower as well as the service provider shall comply with the relevant rules and regulations applicable at present and as may be enforced from time to time, for which the buyer will not be liable or responsible in any manner. The onus of compliance to all the applicable laws/act/rules etc. shall only rest with the service provider.

All disputes and differences of any kind whatsoever arising out of or in connection with the contract, whether during the progress of the work or after its completion and whether before or after the determination of the contract, shall be dealt as per Clause-VIII (Settlement of Disputes- Indian Railway Arbitration Rules) of GCC for Services, March-2018 & correction slips.