Invitation of Tenders from Service Providers for Event Management during International Yog Festival 2026 (16st March 2026 to 22th March 2026) at Hotel Ganga resort, Rishikesh

PRINTING OF COLLATERALS

Posters (A3 Size 300 GSM)

Leaf lets (16cmX25 cm 90 GSM)

Brouchers (Schedule) (4 Pager, A4 200 GSM All Colour)

Print Media (Quarter Page, 4 Nos. insertions in leading National Hindi News Paper & 4 Nos. insertions in two English National Newspaper)

Lanyard with Plastic Card (Digital Printing)

Plain Certification for Participants

Communication with Walkie- Talkie (20 Nos.)

Caution Tape (500 mtr.)

PR Social Media Campaign(Instagram/ Facebook/ Twitter)- Sanjay Mishra, Himani Shivpuri, Archana puransingh, Asha Negi, Varun Badola , Deepak Dobhriyal

OUTDOOR BRANDINGS OVER HEAD / HORDINGS

Governor House, CM House, Secretriate, Airport, Highway Hoardings 15'X10'

GMVN Hotel Rishilok - 12X8 Back Drop (2 Nos)

GMVN TRH Bharatbhoomi -12X8 Back Drop (2 Nos)

Hotel Rahi Motel GMVN 12X8 Back Drop (2 Nos)

Hotel Alaknanda GMVN 12X8 Back Drop (2 Nos)

Hotel Drona Dehradun GMVN 12X8 Back Drop (2 Nos)

PATHWAY / VENUE BRANDING

IYF Flags With Flag Poles (Size 40" X 30")

Backlit Box Shaped Main gate arch TOP Branding @ Ganga Resort Entrance (Size 16' X 4')

Backlit Box Shaped Side Pillars (Size 10' X 4')

Box Shape Standee's (Size 8' X 4'X 4')

Agenda Panels / Schedule Pannels (Size 12' X 8')

Directional Signage’s (Way to Main Arena, F&B Area, Washrooms, Ganga Ghat etc) (Size 6' X 3')

Paint Finish wooden Platform for Letters (Size 20' X 3')

3 D Letters Cut Out- IYF-2025

LED parcans to lit the Letters

Rangoli décoration (flower and colour powder with meaningfull messages such as Environment and water conservation, social harmony etc) maximum 6' dia

Branded Backdrop (Size 8' X 8')

REGISTRATION DESK, MEDIA CENTER & ANNOUNCEMENT

Pagoda Set Up-German structure with facia/ lighting arrangment (Size 10' X10')

Registration Backdrop-Wooden Frame mounted with print (Size 10' X 8')

Tables with Branding (Size 10' X 3')

Chairs with hand rest including cover Inside the Registration Desk

Power Spikes

Carpating inside the open space (300 Sqft)

RO Drinking water dispenser with table/ frill & disposable Glasses

PA with cordless mike, Stand mike, collar mike with speakers & amplifier complete.

F & B Area

Pagoda Set Up-German structure with facia/ lighting arrangment (Size 10' X10')

Chairs with hand rest including cover Inside the Registration Desk

Round Tables with matching chair including Under Lay & Over Lays (Size 6 Ft Dia)

Branded Garden Umbrellas (Size 6 Ft Dia)

RO Drinking water dispenser with table/ frill & disposable Glasses

Carpating inside the open space (1000 Sqft)

KITCHEN AREA SET UP

Tables for Kitchen

Metal Lights inside Kitchen Area

Chairs with hand rest including cover Inside the Registration Desk

Masking wall Near main Lawn to HIDE Kitchen Tent (Approx Size) (Size 20' X 8')

Octronom Structure for Different Vendor's (With Basic Amenities) (Size 10' X 10')

Kitchen Tent (Size 20' X 8')

CONFERENCE HALL

Partition Wall @ Conference Room with Octronom Panels (Size 20' X 8')

VIP Lounge Set Up-Sofa Seating (2 seater 6 Nos), Coffee Tables 2 Nos.

Branding Panels inside the Conference Hall (Print Mounted on Iron Frame) (Size 8' X 8')

PA with cordless mike, Stand mike, collar mike with speakers & amplifier complete. (Required for Approx. 100 audience)

Tea & Coffee dispensing Machine with material

Serving Staff

AUDITORIUM SET UP

Branding Panels in the Auditorium (Size 12’ X 8’)

Stage Backdrop (Print Mounted on PVC / MS Frame) (Size10’ X 8’)

Chairs with hand rest including cover Inside the Registration Desk

RO Drinking water dispenser with table/ frill , disposable Glasses etc complete in all respect.

PA with cordless mike, Stand mike, collar mike with speakers, amplifier etc complete in all respect (Required for Approx. 100 audience)

Carpating inside the open space (500 Sqft)

NAGARPALIKA OPEN SPACE

Carpeting inside the Open Space (Size100' X 30’)

Stage Backdrop (Print Mounted on Wooden Frame) (Size 30' X 8')

Mirchi Lights on Dome (20 mtr. Length)

Flower Decor on the Railing and Dome Area (400 Sqft)

YOGA Mats (Normal Mats)

PA with cordless mike, Stand mike, collar mike with speakers, amplifier etc complete in all respect. (Required for Approx. 100 audience)

RO Drinking water dispenser with table/ frill , disposable Glasses etc complete in all respect.

Chairs with hand rest including cover Inside the Registration Desk

YOGA HALL

Center Stage Backdrop (Print Mounted on Iron Frame) (Size 12' X 8')

Main Fascad Branding (Print Mounted on Iron Frame) (Size 12' X 3')

Side Panels (Print Mounted on Iron Frame) (Size 10' X 3')

PA with cordless mike, Stand mike, collar mike with speakers, amplifier etc complete in all respect. (Required for Approx. 100 audience)

RO Drinking water dispenser with table/ frill , disposable Glasses etc complete in all respect.

Carpeting inside the Open Space (Size20' X 30’)

STALLS

Pagoda Set Up-German structure with facia/ lighting arrangment (Size 10' X10')

Tables with Branding (Size 10' X 3')

Carpeting Inside the Structure (Size 10' X 10') (2500 Sqft)

Chairs with hand rest including cover Inside the Registration Desk

Metal Racks for the Material (4'X7')

RO Drinking water dispenser with table/ frill , disposable Glasses etc complete in all respect for consumer and seller

GERMAN HANGAR SET UP

German Hangar Set Up (Approx Size 300' X 50') including water proof neat & clean PVC coated fabric covers, offering weather resistance (upto 100-120km/h winds,

Fresh Carpeting Inside the Hangar (Size 240' X 50')

Metal Lights In The Hangar

Metal Railing (Size 200' X 3')

Drop Downs inside the Hangar (Print Mounted on Iron Frame) (Size 12' X 5')

YOGA Mats (Jute Mats)

Wooden Deck/Flooring under the German Hangar Set Up (Approx Size) (Size 240' X 50')

Flower Décoration in hanger entrance/ exist, hanger walls (Have to change flower on alternate days)

MAIN STAGE

P/F of Stage with heavy duty frames, bracing, durable load capacity, anti skid surface, edge protection, secure legs ensuring stability and safety for VVIP users including frest& clean carpet (40'x36'x4'))

Stage Skirting (Size 40'X4')

Stage Skirting (Size 36'X4')

Side Screen Frame (Wooden Frame with Printing) (Size 14'x10')

Podium with Branding (Size 4' X 2')

Dias Table on the Stage with fully covered table cloth, flower pot (Size 5' X 3') etc complete in all respect.

Side Steps (wooden stair with normal trade & riser) with Metal Railing

Console Area for Sound Mixer And LED Wall (Size 16'x4'x4')

P/F of Green Area - Change Areas, carpet, Mirror, Table, Chairs, including lightening arrangment behind the stage (Size 10'x10')

P/F of two seater / single seater Sofa Seating in front of stage for VIP seating

P/F of Seating on Banquet Chairs With White Cover

Brass Lamp with appropiate height including Lighting Material)

LED wall Riser (Size 10x4x2.5) P2.9

Camera Riser (Size 4' X 4')

Flower Décoration in main stage (Have to change flower on alternate days)

Technical (SOUND MAY VARY AS PER THE FINAL TECH RIDER OF THE ARTIST)

Sound Reinforcement

3 way PA for 2000 PAX with matching amplification

Delay Speakers

Stage Monitors

Digital Mixer

Lapel / Leveler

Country Man

Handheld Mic

Podium Mic

Graphic Equalizer / effect Rack/ Amplifier

Sound Engineer

Lights ( MAY VARY AS PER THE FINAL TECH RIDER OF THE ARTIST)

LED Par Cans

Warm Lights

Sharpies

Follower pot

Digital Mixer

Dimmer Pack

Smoke Machine

Light Designer

Four Sided Aluminium Alloy Truss

Profile Spot

Cabling

Audio Visuals

Center LED Wall- P-2.9 (Size 30' X 10')

Delay Screens (Size 8' X 8')

Seamless Switcher

Smart Fade

Video Mixer

Laptop for Console operations

Monitors for Cueing

Cabling

Technicians

Coverage

Video Camera - HD (Live Relay) + Drone videography

Video Mixer

Still Photographer

Power Back-up and general lighting

Generator for General Lights (62.5 KVA with 10 Hours Running Cost)

Generator for Event Day 125 KVA (For Sound & LED)

Generator for Event Day 125 KVA (For Stage Lights)

Generator For F&B , Aayush Stalls (62.5 KVA with 10 Hours Running Cost)

Junction Box

4 core cable

Working Light

Portable Washroom

Bio Digester Washroom (For Staff & Visitors)

Vanity Van Washroom (For VIP & Senior Officials)

SECURITY & Manpower

Male Guards (In three Shifts)

Female Guards (In three Shifts)

Digital Multi Function Detector (DMFD)

Female frisking rooms

Hand Held Metal Detector (HHMD)

House Keeping (With Garbage Bags ,Dustbins, Fresheners, etc for waste management & Sanitization work)

Baggage Scanner

CCTV Camera Setup (With Complete Wiring & Control room)

Parking Marshal With LED Batten & Whistle

Bouncers (In Traditional Attire)

Male Volunteers for Day to day Co-ordinations

Fire Extinguishers

Fire Tender

Fire Men

GANGA GHAT PATH WAY

Branding Panels @ Path Way, Hangar, Ganga Ghat etc (Triangle Shape Print Mounted on Iron Frame) (Size 4' X 8')

Flower Decor on the Railing @ Pathway(Have to change flower on alternate days)

GANGA AARTI SET UP

Soft Carpeting on the Steps

Bolsters & Cushion

Basic PA System (4 Speakers with Stand Mics)

LED Parcans on Truss Stand

Flower Decor on the Ghat Podium

RO Drinking water dispenser with disposable Glasses

SPIRITUAL SESSION

Sri Sri Ravishankar

Swami Avdeshanand Ji

Sister B.K Shivani

Jaggi Vasudev Sadh Guru

Amogh Leela Prabhu

HG Sri Baldev Das ISCKON

Baba Ramdev / Acharya Balkrishna

Ashutosh Rana

Abhishek Goswami Maharaj

YOGA INSTRUCTORS

Usha Mata

Dr Urmila Pandey

Dr Arpita Negi

Munger Baba

Dr Vipin Joshi

Zubin Atre

Mit Prasanna

Dr S K Pandey

Swami Jeetanand Ji

Dr Navdeep Joshi

Yogi Mahesh

OSHO ( Bodhi Vardhmaan)

Dr Anil Thapliyal

Mahesh Tiwari

Binay Kumar

Dr. laxmi Narayan Joshi

Grand Master Akshar

PERFORMANCE

Pandavas

Gajendra Rana

Priyanka Mehar

Narendra Singh Negi

Rahgir

Shubham Mudgal

Himalayan Route

Bhuvin Solo

Vishal Mishra

Ghazal Group

Rekha Bhardwaj

Uniyal Sisters

Badoni Brothers

Sonu Nigam

Rajesh - Malkham

Praveen Prajapati

Nikhil Saklani (Musician)

Anoop Jalota

Hansraj Raghuvansi

Hari Haran

Madhur Sharma

OTHER ACTIVITIES

Laser & light sound show (20 minutes)

Waste Warrior (15 man/woman)