Forestry Related Works in Nakhatrana (East) Range Dist Kachchh

1 Estimated Cost : As per Availability of Budget.

Starting Date of online downloading of

Last Date of Online Uploading of

3 : Dt.06/04/2026 Before 18:00 hrs.

Last Date of Submission of Tender Fee/

4 : Up to Dt.10/04/2026 Before 18:00 hrs.

And other relevant documents by speed

post/ R.P.A.D. only

5 Date of opening of tender (online) : Dt.13/04/2026 at 11:00 hrs.

Deputy Conservator of Forests

Kutch West Division, Bhuj.

Email: [email protected]

https://Tender.nprocure.comપરથી

GENERAL INSTRUCTIONS:

a. The tender document fees will not be refunded under any circumstances.

b. EMD in the form specified in tender document only shall be accepted.

c. Tenders without Tender document fees, Earnest Money Deposit (EMD) and which do not

Fulfill all or any of the condition or submitted incomplete in any respect will be rejected.

d. Conditional tender shall not be accepted.

e. Government reserves the right to accept lowest responsive offer based on evaluation of

Tender and reject any or all tenders without assigning any reason.

f. The notice shall form a part of contract document.

g. The tenderers are advised to read carefully the "Instruction" and "Eligibility Criteria"

Contained in the tender documents.

h. The internet site address for E-Tender is https://Tender.nprocure.com.

i. EMD DD of Tender Fee and other documents shall be submitted by RPAD/Speed

Post/Courier/Normal post/ in person only.

j. Late Receipt of tender documents are liable to be reject.

k. If any Bidder withdraws or fails to accept the contract when awarded, the EMD shall be liable

to be forfeited.

l. Dy. Conservator of Forests, Kutch West Division, Bhuj reserves the right to

accept/cancel/reject any/all Bids without assigning any reason thereof. The tenders of

qualified Bidder/Bidders shall only be considered for further evaluation.

m. Physical copy of Tender will be accepted by RPAD/Speed Post/Courier or in Person only

otherwise Tender will be rejected.

n. All the certificates/documents required for qualifying criteria should be submitted online as

well as physically with Technical Bid for deciding of the opening of financial bid.

o. Dy. Conservator of Forests, Kutch West Division, Bhuj reserves the right to extend the due date

for submission of Tender by issuing an amendment.

p. E-Tender, if not supported by required documents as mention Tender will not be considered

and the Bidder would be construed as disqualified.

q. The Bidder submitting Tender without Tender Fee and/or EMD or Tender Fee and/or EMD for

lesser amount or if not tallying with the scanned copy uploaded online for E-Tender would be

construed as disqualified.

r. Financial Bid will be opened for the technically qualified Bidders only.

s. Dy. Conservator of Forests, Kutch West Division, Bhuj may on its discretion extend the last

date for e-submission of the online bids and such extension shall be binding on all the Bidders.

Addendum/Corrigendum/Re-tendering, if any in this regard, will be published on (n) procure

website https://Tender.nprocure.com.

Other terms and conditions shall be applied as per terms and condition of the tender

MEMORANDUM OF WORKS IN BRIEF

Name of the works: Forestry Related Works in Various Ranges of Kutch West Division, Bhuj.

(1) Estimated Cost: :: Depends on Budget allocation

(2) Earnest money Deposit: :: Rs.30,000/- (In the form of DD/FDR from Nationalized

bank in favour of “Dy. Conservator of Forests, Kutch West Division, Bhuj”.)

(3) Tender Fee :: Rs.2500.00/- (In the form of Demand Draft drawn from

Nationalized bank in favour of “Dy. Conservator of Forests, Kutch West Division, Bhuj”.)

(4) Security Deposit

(a) In the form of DD/FDR in favour of

“Dy. Conservator of Forests, Kutch West Division, Bhuj.” :: Rs. 50,000/-

(5) Validity period to tender offer :: 120 days from opening of online tender

(6) Time limit allowed for completion of Work from

The date of written order to Commence :: As shown is work order

(7) Other details:-

i. Mode of quoting rate in Financial bid percentage of service rate to be quoted.

ii. Tender Inviting Authority: - Deputy Conservator of Forests, Kutch West Division, Bhuj.

iii. Tender opening Authority: - Tender Committee

Terms and Conditions

1. Purpose of the Tender: This tender is to invite bids for empanelment of agencies willing to carry

out forestry activities in the listed Range of Kutch West Division, Bhuj.

2. Who can apply: Agencies who agreeing to the mentioned terms and conditions can apply. In case

of agency i.e., a body of more than one person the PAN card of main executive person is needed.

For the purpose of this tender agency could be an individual also.

ર્કસ્સામાં મુખ્ય કાયવકારી વ્યક્તત નુ ં PAN કાડવ જરૂરી છે . આ ટેન્ડરના સંદભવમાં કોઇ વ્યક્તતને પણ સંસ્થા તરીકે

3. Method of Selection of agency

A. The Agencies will have to mention Percentage of Service Charge to carry out forestry works as

per S.O.R showing in Schedule B

B. If more than one agency is selected as L1 for afforestation work, all of them will be listed, If any

of the listed agencies agrees to work at the L1 Price

C. All empaneled agency shall give certificate on the duly notarized stamp paper that the wages

paying to labors will be accordance with existing minimum wage act.

D. The Presently applicable SOR is attached with this tender ducument.

વનીકરણની જુદી જુદી કામગીરી માટેના પ્રવતવમાન SOR ર્ીડયુલ બી મુજબ આ સાથે સામેલ છે . જે કામગીરી

E. The party quoting least percentage wiil be declared as L1 and wiil be empaneled provided if

fulfils all other conditions.

F. If L2 Party is willing to work at the L1 rates it wiil also be empaneled. If it is no willing to work at

L1 rates then it wiil be passed over and chance will be given to next lowest bidder. The process

will be repeated till three agencies are selected for each range.

G. Respective Range Forest Officer will be in its full right to get work done by any one of them

Normally only to more than one empaneled agencies at the same spot at same time with

permission of Deputy Conservator of Forests.

H. Revision of SOR: the revised SOR, as and when revised, will get applicable automatically from

the date it is communicated by the concerned Deputy Conservator of forests. The Table

Containing present SOR rate is attached herewith.

SOR માં સુિારા બાબત જયારે જયારે SOR ની સુચી અથવા દર સુિારવામાં આવે ત્યારે તે જે તારીખ થી

નાયબ વન સંરક્ષકશ્રી જાણ કરે તે તારીખથી લાગુ પડર્ે. હાલમાં પ્રવતવમાન વનીકરણ લગત કામોના SOR ના

4. Execution of work

a. This tender is just for empanelment of the agencies and not a work contract hence mere

empanelment does not guarantee any work. The actual quantity, type and place in the

Concerned ranges will be informed by the concerned RFO from time to time.

b. The agency will be asked to execute the work directly by the RFO. The agency will have to

execute the work within the specified time and produce the bill within 7 days of completion of

work clearly specifying the items sanctioned SOR, agreed percentage, quantity etc. to the

concerned RFO. In case of supply of Material through transport, agencies have to obtained

receipt form Forester Approved SOR, Agencies rate, work volume, goods/material rate

quantity, receipt of supplying materials must be obtained from forester and have to submit in

રહેર્ે મંજુર થયેલ SOR, એજન્સી દ્વારા સ્વીકૃત ટકાવારી દર, કામનો જથ્થો, માલ મટીરીયલસના

5. Payment Method :

The Payment will be disbursed on basis of fund availability but since it is dependent on

release of grant, no firm commitment can be given for the same, In case of delay in Payment

on the labours by the agency, authority shall not responsible for the same.

6. Penal clause and other conditions:

a. If the agency fails to execute the work timely or qualitatively respective agency shall be de-

empaneled and any other agency willing to work at that rates can be empaneled. Time and

quality in execution of the works is very important in forestry works and no compromise

under any circumstance will be tolerated. The decision of the concerned Range Forest

Officer regarding quality will be final provided it is confirmed by the concerned Deputy

Conservator of forests.

b. The Agency May be asked to maintain the measurement books, line-wari register etc. which

must be maintained properly by the agency and also ger the signature of the concerned

officers as per instructions.

એજન્સીને માપપોથી (Measurement book), લાઈન વારી રજીસ્ટર વગેરે શ્ચનભાવવાના અંગે સુચનાઓ

c. Even after payment if any deficiency is found in quality or quantity in the works then also the

agency will be penalized on proportion of defect/damage and may even be de-empaneled by

Deputy Conservator of forest.

d. Deputy conservator of forests will have full rights to issue any clarification regarding the

interpretation of any the terms or condition in the interest of better execution of work and the

same will binding on the agency.

e. The empaneled agency will be solely responsible legally and financially to ensure

compliance of any act like minimum wages, ID act, insurance, transportation, medical,

workman compensation, safety etc. The agency will have to provide all the necessary

medical and safety devices on the work spot. Loss of life or any damage to human life shall

be the solely responsibility of the empaneled agency.

f. The empaneled agencies shall be responsible for damages inside and outside of work area

g. Work to be not sublated. Contract may be rescinded and security deposit forfeited for

subletting in without approvals.

h. The agencies shall pay the royalty for soil, stone or other geological materials.

i. The agencies shall be responsible to pay workman compensation under the workmen’s

compensation Act.

j. No agencies shall employ any person who is under the age of 18 years.

k. The agencies shall have to engage local Labors and person seeking employment, where

available on normal rate.

l. The successful agencies will be required to furnish an affidavit duly notarized in the format

provided by the Deputy conservator of forests.

m. The Deputy conservator of forests will have full rights to suspend or even terminate this

empanelment process at any stage through a speaking order by the report received from

n. If there is any question of interpretation between the English version or Gujarati version of

the provisions the Gujarati Version Would prevail

o. Selected Agencies shall be responsible for paying all taxes/cess respect to the

materials/labours.

p. Jurisdiction of Court will be Kachchh District.

q. Tenderer Agencies have to sign on each page of Tender Documents.

r. Protection work at all the plantation will be as per government’s minimum wage rate.

s. Even after payment if any deficiency is found in quality or quantity in the works then also the

agency will be penalised and may even be de-empanelled.

t. The approved rates will be all taxes, such as GST, VAT, TDS, which the party will have to

fill. If the party comes under the jurisdiction of the above taxation of the government, then the

bill will be issued along with the letter signed with Letter pad.

u. Deputy conservator of forests will have full rights to issue any clarification regarding the

interpretation of any of the terms or condition in the interest of better execution of work and

the same will binding on the agency.

7. Duration of empanelment: The parties shortlisted in the first phase shall remain authorized for a

period of one (1) year from the date of the approved order. However, with the consent of the

concerned division/range, the authorization may be extended for an additional one (1) year.

8. To ensure that there is no excessive pressure on budget, there no exploitation of the labourers, the

minimum wages is strictly followed and that at the same time there is no compromise with quality or

quantity of the works, the maximum and minimum percentage permissible are 110% and 100%

respectively. The figures can have maximum one place of decimal.

9. The party quoting least percentage will be declared as L1 and will be empanelled provided it fulfils all

other conditions.

10. If L2 party is willing to work at the L1 rates it will also be empanelled. If it is not willing to work at L1

rates, then it will be passed over and chance will be given to next lowest bidder. The process will be

repeated till three agencies are selected.

જો L2 પાટી L1 પાટીના દરે કામ કરવા માટે તૈયાર હર્ે તો તેને પણ સુચચબધ્િ (Empanelled) કરવામાં

11. In case of tie if a situation arise where there is no way to choose between the competing agencies then

the number of empanelled agencies would be increased to accommodate all of such tied agencies.

i. Example 1: If at L1 there is tie of 5 agencies, all of them will be empanelled and no offer

would be made to L2 or L3 agencies.

ii. Example 2: If there is a no tie at L1 rates but there is tie of 4 agencies at L2 rates and all

of them are willing to work at L1 rates, then L1 and all 4 agencies at L2 rates would be

empanelled offer would be made to L3 agency.

12. It may be noted that though minimum 3 agencies are to be empanelled but the rates will be same i.e.

the L1 rates. Ex if the SOR of any item is Rs 10 and the L1 percentage is 105% then the rate for

payment for that item for all the agencies empanelled inRange will be Rs 10.50 per unit.

ઉદાહરણ- જો કોઈ પણ વસ્તુના SOR 10 રૂશ્ચપયા છે અને L-1 ટકાવારી દર 105 % છે તો તે પછી રે ન્જમાં

13. These empanelled agencies will be at par with each other and the RFO will be in its full right to get work

done by any one of them but preference may be given to the person who himself is working as one of

the labour. Normally only one agency would be given work at one spot at one time but RFO can give

work to more than one empanelled agencies at the same spot at same time with permission of Deputy

Conservator of Forests.

I, ................................................................................, hereby declare that we have carefully read all the terms

and conditions and fully agree to them. We have submitted the present tender for empanelment for

afforestation works in the Nakhatrana (East) Range under the office of the Deputy Conservator of Forests,

Kutch West Forest Division, Bhuj-Kutch, and we are fully aware of the same.

All the details mentioned above are true to the best of my knowledge and belief. I have affixed my signature

below the above-mentioned documents and enclosed the same herewith.

Tenderer’s Signature (ઈજારદારની સહી)

Self-Attested Documents to be submitted: (જરૂરી દસ્તાવેજો લીસ્ટ)

(1) Pan Card/ GST registration certificate if applicable.

(2) Aadhar Card

(3) Bank passbook Copy/Cancel cheque

(4) In case of Mandali/SHG/NGO/Partnership Firm-Registration Certificate

(5) FDR/DD of Rs. 30,000/- as EMD and Rs.2500/- Tender Fee in Favor of Deputy Conservator of

Forests, Kutch West Division, Bhuj.

(6) Financial bid

(7) Term and Condition and declaration duly signed by agency on each page.

I ………………………………………… hereby declare that have read all the conditions

carefully and having agreed to them fully and unconditionally have submitted the financial bid attached with

this document. The details mentioned above are true to my knowledge and the documents as listed above

are attached herewith,

સ્થળ : સહી (Signature)

Financial bid (નાણાાંકીય બીડ)

District :Kachchh Division : Kachchh West Range : Nakhatrana (East)

In Figures (અંકોિાં) In words (શબ્દોિાં)

Bidder’s Signature(સહી): __________________________