AMC FOR DG SETS AT BAKANIA DEPOT

1. The work is to be done as per the instructions of Engineer In charge.

2. This contract will be valid for 3 years.

3. The scope includes but not limited to

a. AMC DG Sets: AMC Charges for DG Sets without spares. The charges will include travelling,

lodging boarding etc for the service engineer. The AMC is to be done once a quarter

mandatory basis. The payment will be done after the completion of a quarter and

corresponding to the healthy DG sets worked in the quarter. The AMC visit of the engineer

may extend depending on the need, there will be no extra payment in that case. All the

payments will be on the basis of healthy DG sets only.

4. Replacement of fuel filters, Lube oil filters and air cleaner element, refilling of engine oil, coolant

checking and checking of all nuts for tightness.

5. Replacement of coupling rubber inserts, if broken

6. Replacement of Oil seals & Gaskets etc

7. Removal and fitment of PT/Fuel Pump, Injectors & Turbo charger,

8. Correction of Valves & Injectors setting, if required

9. Removal and fitment of Radiator for cleaning/repairs, if required

10. Fitment of Safety Controls and Gauges, if required

11. Checking and adjustment of all belts and fitment of all hoses

12. Checking of batteries, terminal conditions & maintaining electrolyte level.

13. Alternator & standard control Panel, Power cables connections checking for tightness

14. Checking of AVR connection, setting of AVR pots/replacement, if required

15. Checking of standard control panel meters (All meters wiring connection for tightness / replacement,

16. Trouble shooting if any

17. During AMC, all repairs/quarterly preventive maintenance visits & two breakdown visits/emergency

visits will be ensured by the vendor

18. In case of any complaint, either as regards the nature of service or as regards the behavior’s of

workers on duty or otherwise, vendor would be intimated and would be required to take corrective

measures promptly.

19. Vendor can be called any time in case of failure during the emergency to rectify the problem.

20. Invoice should be submitted on quarterly basis.

21. Preventive Maintenance will be carried out as per the scope of work specified by OEM.

22. All required checks are required to be carried out by service engineer as per the OEM Standard service

instructions and practices.

23. Physical inspection of DG sets all side properly.

24. Dismantling and inspection of mechanical components – if required.

25. Replacement of defective/damaged components which shall be supplied by BPCL

26. BPCL is an ISO-9001, 14001 & OHSAS 18001 certified Organization for Environment, Health & safety.

The work is to be carried out as per International Norms/Standards and in such a manner that all

premises always look Neat & Clean. Similarly, the waste disposal is also carried out in totally sealed

manner without affecting the Environment

27. Clean the equipment and surrounding area upon completion of work

28. Report deficiencies and repairs required

29. Completely fill the service inspection report after each visit with findings documented on equipment

condition and performance, and recommendations on equipment enhancement to extend usable life.

30. Other activities required to be carried out as per OEM recommendation and to keep the system in

healthy condition. If anything, not included / missed and required for system proper operation if then

it should be done by Vendor with prior approval from BPCL.

31. Work permits have to be taken for each job. Daily renewal of the same shall be done. Work permits

shall be issued for normal working hours i.e. from 08:30 hours to 17:00 hours. Any extension of timing

shall be job specific and separately taken.

32. Housekeeping in the workplace shall be of highest standards. Used materials shall not be allowed to

accumulate/lie around the workplace.

33. FLP integrity of Cables /Equipment used for cleaning equipment/ hydro jet / air blower/ any similar

electrical equipment shall be ensured by Vendor.

34. The contractor has to communicate / give safety talks before start of job, detailing the work involved.

Dos and Don’ts of the work assigned, safety working procedures, actions in emergency etc.

35. Contractor shall abide by all the directives related to jobs undertaken issued by BPCL officer in charge

36. The work involves working in a running installation hence party shall visit the site before quoting and

shall satisfy himself with work quantum and safety requirements.

37. Match box, lighters, mobile phones, flash cameras, gutkha etc. are not allowed inside the installation

38. No work will be allowed while rake is standing inside the depot premises as the work site is railway

39. All the contract workmen engaged shall wear the personal protective equipment e.g., safety belt,

safety shoe, photo identity passes, uniform etc.

40. All workers shall have undergone medical health checkup carried out not less than 6 months from job

starting date in line to factory rules and shall possess health card, valid ID card, Police verifications.

41. The Vendor shall be fully responsible for the verification of credentials and the reliability of everyone

deployed by it in BPCL premises.

42. Vendor needs to submit undertaking form for the workers as per the format provide the M/s BPCL

before deploying them for work.

43. The contractor shall hold the company harmless and indemnified from and against all claims, costs

and charges for which the company shall be liable under the Workmen's Compensation Act, 1923, and

latest amendments therefore, both in respect of personal injuries (within the meaning of the said Act)

caused to the labor of the contractor, or of the sub-contractor, if any, arising out of or occasioned

during the currency of this agreement through the acts or commission whether due to the negligence

of the contractor or sub-contractor. The contractor will also indemnify the company in respect of any

cost, charges or expenses arising out of claim or proceeding and in respect of any award or

compensation of damages arising thereof.

44. In case the contractor fails to perform the job, the Corporation reserves the right to make alternate

arrangements to perform the same and the loss/damage incurred if any by the Corporation on

account of the same shall be deducted from the amount payable to Contractor by the Corporation

45. The contractor shall in all respects comply with all statutory requirements/provisions as applicable

under labor act 1970, payment of wages act, gratuity act minimum wages act, PF act ESI act etc. and

will be solely responsible for all claims and responsibilities arising out of any dispute their under.

Further the contractor shall always keep BPCL indemnified against any liability under the provision of

the carious statutory acts. BPCL shall not be responsible for any complaints from statutory authority.

46. Corporation reserves right to deduct penalty/deductions from the presented bills for bad performance

or non-execution or delay in execution of jobs as per scope of work.

47. Cost incurred on account of Police verification/ ID card / uniform / safety shoes / helmet / PPE /

Insurance is under vendor’s scope. No amount will be reimbursed by the corporation for the same.

48. Workmen are required to follow proper discipline inside depot premises which includes proper

Uniform, PPEs, ID cards failing which entry into depot premises will be restricted

49. Payment shall be released after successful completion of Work. Running Bill may be executed after

successful completion of one area

50. General working time in Depot is from 0830 hrs. to 1700 hrs. No additional payment outside tender

will be done for job done on holidays/ Sundays, extended hours working.

51. Contract will remain valid for the period of 3 year.

52. It will be the responsibility of the contractor to depute adequate manpower/ supervisor/ tools and

trolley/vehicle for getting the job done in time.

53. The cost incurred for shifting of material is purely under vendor’s scope. No additional payment will be

done for shifting of the material.

54. Contract will be terminated with one month notice in advance if services/ attendance of contractor

workmen is found to be unsatisfactory or contractor is found to be not maintaining statutory

requirement as per governments various laws as applicable in respect of PF, ESI etc., or not following

Depot’s safety and security norms.

55. The contractor will have to abide by all statutory provisions under contract such as labor act

payment of wages act, gratuity act minimum wages act, PF act ESI act and will be solely responsible for

all claims and responsibilities arising out of any dispute there under.

56. In addition to standard agreement the party will have to sign an indemnity bond/ undertaking on Rs.

100/- stamp paper as per out draft format available with corporation for perusal for intending tenders.

57. The job is purely contractual in nature and all the relevant labor laws are to be satisfied by contractor.

The payment would be done at the end of each month (once in month). In case of unsatisfactory

performance, the corporation reserves the right to terminate the contact at any time without

assigning any reasons.

58. No escalation in price will be entertained during the contract period

59. BPCL reserve the right to cancel the Tender/CRFQ/RFQ at any point of Time

60. Vendor shall insist their Bank for issuance of SFMS Bank Guarantee for faster payments. Vendors shall

provide BPCL’s Bank Account No. & IFSC Code (Details given below) to their Bank as beneficiary at the

time of application for Bank Guarantee in favour of BPCL. Issuing bank shall issue the bank guarantee

& send SFMS message to BPCL’s bank conforming the authenticity of bank guarantee who in turn shall

send the confirmation to BPCL. Vendor should ensure the following for issue of E-bank guarantee:

a. The issuing bank is on SFMS platform

b. SFMS message type used is 760 COV and SFMS delivery report/Message copy is sen along with

c. For BG amendment, message type 767COV is to be used.

d. SFMS ontains following details:

i. Beneficiary’s Bank name: ICICI Bank

ii. IFSC Code: ICIC0000393

iii. BPCL’s Customer ID: BPCL583493800

e. BG issuing bank should send the BG Issuance advice through the SFMS to BPCL’s designated

Banker: ICICI Bank, Backbay Branch, Mumbai (IFSC:ICIC0000393)

f. BG issuance advice should mention applicable Unique Identifier Code (UIC) in rowl field

number 7037 of SFMS Delivery Report.

i. BPCL Location: Kharghar, Navi Mumbai

ii. Head Office: Ballard Estate

iii. UIC: BPCL583493800

g. The original BG should be submitted along with the print out of SFMS delivery report from the

BG issuing bank branch

h. SFMS BG will help in faster verification of BGs and prompt release of payments to vendors.

61. EARNEST MONEY DEPOSIT:

(Applicable only for works costing Rs.50000/- and above in value. However, in case of parties

registered within the Corporation EMD may not be insisted upon).

In the case of open tenders, the tenderer shall be required to submit along with his quotation a Bank

Draft in favor of Bharat Petroleum Corporation Ltd. For a sum equivalent to 5% of the total tendered

value of works as earnest money deposit, subject to a maximum of Rs.25000/-.

Permissible forms of EMD are Bank Drafts drawn in favor of BPCL or Bank Guarantee executed by any

Scheduled Bank.

The earnest money deposit shall be returned to the unsuccessful tenderer/s within one month after

due date for opening of the tender. The Earnest money deposit of the successful tenderer will be

retained till the commencement of the work. Thereafter the tenderer may opt to adjust the earnest

money deposit against Bank Guarantee of equivalent amount. No interest will be payable on earnest

money deposit. EXECUTION OF AGREEMENT

62. PERFORMANCE BANK GUARANTEE:

(Applicable for works costing more than 10 lacs.)

In the case of any tender costing more than 10 lacs without GST/ applicable taxes, vendor has an

option to select between:

a. Submitting a Performance Bank Guarantee upfront for 10 % of total value of contract

b. or Submitting separate Bank Guarantees based on 10% of each Running Bill.

failing which the contract will stand cancelled.

I/we have carefully read the above terms and conditions of Tender and agree to abide by the same.

Signature of the Contractor/authorized representative

Name/Seal of the Contractor