Erection of HT LT TC & Maint. Work for various schemes under Bhuj Rural 2 sdn

2 Estimated cost in Rs. 30,00,000/-

3 Tender Fee in Rs. ( non-refundable) with 18 % GST 1475/-

Payment through

4 Earnest Money Deposit amount in Rs. (1 % RTGS / NEFT or by

of Tender Amount) DD

On line ( e-tendering ) tender/ Off line Tender offer submission

5 last Date 31.08.2026 up to 17:00 hours only (This is mandatory )

6 Date & Time for pre bid meeting ( If Required) ----

Date of opening of On Line/ Off line Technical Bid at Date

7 01.09.2026 @ 11:00 hours (if possible)

Date of on line opening of On Line / Off line Price bid, Date

8 01.09.2026 @ 12:00 hours (if possible)

9 Validity of Bid 120 Days

Executive Engineer

Sr. No. Particulars Page No.

1 Tender Details Table No 1

2 SECTION I: INSTRUCTIONS TO THE BIDDER

3 SECTION II: Schedule A

General Instructions to the successful bidder

TERMS & CONDITIONS REGARDING

INDUSTRIAL LAWS AND OTHER RELATED

6 SECTION V: TAXES

7 SECTION VI: General Terms & Conditions

Annexures I to XI, BG Formats for EMD and,

SD, Agreement and Indemnity Bond Formats

9 SECTION VIII Schedule B

10 SECTION IX Technical Specifications

11 SECTION X Drawings

GENERAL INFORMATIOS FOR BIDDERS

The "PGVCL" shall mean The Executive Engineer Bhuj Division,

PASCHIM GUJARAT VIJ COMPANY LTD., having its corporate office at Nanamava Main Road,

Laxminagar, Rajkot. With expression shall unless repugnant to the context include its permitted assigns

or successor / authorized representatives.

The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted

by the PGVCL for award of the contract and shall include his authorized representatives.

The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-

in-Charge to supervise the work – for the purpose of the contract.

The "Specification" shall mean the tender forming a part of the contract along with Performa,

schedules and drawings.

The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his tender

has been accepted.

The "Contract" shall mean the agreement to be entered into by the PGVCL with the

contractor and shall include the commercial technical and general conditions, schedules,

drawings and any other conditions specifically agreed between the parties forming a part of

The "EMD" shall mean Earnest Money Deposit.

The "Contract Value" shall mean the total amount indicated in the contract agreement as per

The "Contract Value" shall mean the total amount indicated in the contract agreement as per

order placed by the PGVCL and calculated from the quantities indicated in the tender.

The "Completion Period" shall mean the period starting from the date of issue of "Order" and

required to complete the work in all respect.

The "Work" shall mean activities to carry out for the entire scope of this Tender.

“Inspector” shall mean the any person nominated by PGVCL from time to time to inspect

the works under the contract and/or duly authorized representative of the PGVCL “Letter of

Award” shall mean the official notice issued by the PGVCL notifying the contractor that his

bid has been accepted.

“Date of Contract” Shall mean the date on which Letter of award has been issued.

“Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall

mean calendar day or days of 24 hours each.

“A Week” shall men the continuous period of seven days.

HT means High Tension

Electricity Rules: - All the works shall be carried out in accordance with latest rules under

Electricity Act-

Testing: - After completion of work execution required Tests are to be taken in presence of

Engineer in Charge whenever required.

Sign & Stamp of the Bidder

Definition of “Similar work” for overhead network: Erection of overhead electric Network up to

voltage level 22 KV

Definition of “Similar work” for underground network: Laying of HT / LT Underground Power

cable network for Distribution system.

2 PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no.

2.2. and having experience of erection & maintenance of overhead HT/LT lines,

Transformers, underground cable work, along with satisfactory work completion

certificate regarding execution of work, including work order outward number

along with its value, from order issuing authority, for last 3 (three Years) _ ending

last day of month previous to the one in which tenders are invited., of any

DISCOM of GUVNL or any Govt. / Private DISCOM of any state of India. The

work executed through open / advertised tender shall only be considered for

experience of work. The work done through limited tender shall not be considered

for experience.

These bidders will be considered as an experience bidder.

Bidders fulfilling eligibility criteria as mentioned in section 1 Clause No.2 and sub

clause No. 2.2 and not possessing any experience of erection & maintenance of

overhead HT/LT lines, Transformers, underground cable work can also

participate in tender for erection & maintenance of overhead HT/LT lines,

Transformers, underground cable work. These bidders will be considered as an

Following scan copy of documents are mandatory for the Bidders to be uploaded in PDF form with

bid and no physical documents to be submitted.

• The copy of the tender duly signed, stamped with company’s seal must be submitted along with the bid. All annexure of

tender filled in & signed with the bid.

• Attested copy of GST Registration No.

• Tender Fees & E.M.D. original Demand Draft in favor of PGVCL, Division Office, Bhuj.(Single Envelop).

• Solvency certificate issued from Any Nationalized/Schedule Bank amounting of 05 % sum equivalent of estimated cost

not older than 01 year

• Group Insurance copy of the insurance policy of the insured laborer’s under W.C. Act.  Attested copy of contractor

vendor registration copy.

Sign & Stamp of the Bidder

3 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS

Bidders willing to participate in tender will have to get themselves registered on website

www.nprocure.com

Bidders willing to participate in tender should have valid digital certificate / Digital

Signature as per Information technology Act 2000 using which they can sign their

electronic bids. Bidders can also procure the same from (n) code solutions, a division

of GNFC Ltd., who are licensed certifying authority by Govt. of India.

Download tender Documents from PGVCL web site up to date shown in the tender

For details regarding digital certificate and related training the below mentioned address may

(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev, Ahmedabad

[email protected]

Bidders who already possess valid Digital certificate need not procure a new digital certificate.

Bidders can prepare and edit their offers number of times before tender submission date

and time as mentioned in this tender details table no1. After tender submission date

and time, bidder cannot edit their offer submitted in any case. No written or online

request in this regard shall be granted.

Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic format

on website www.nprocure.com before the validity period mentioned in tender

details Table no1.

Offers submitted without digitally signed will not be accepted.

Offers only in physical form will not be accepted in any case.

4 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND

All interested parties are requested to understand this Tender Document in detail in order

to comply with PGVCL’s requirements including but not limited to the Tender

fees, EMD and deadlines, selection criteria, selection methodology, scope of

work, and minimum technical standards.

The Bidder is required to carefully examine the specifications and documents and fully

inform himself as to all the conditions and matters which may in any way affect the Work

or the cost thereof. If any Bidder finds discrepancies or omissions in the specifications and

documents or is in doubt as to the true meaning of any part, he shall at once request in

writing in advance before filling in the tender, within the time limit as per Table no 1, for

an interpretation / clarification by the PGVCL Bhuj Division office. Date:

Sign & Stamp of the Bidder

Then The PGVCL Bhuj Division office will issue interpretation and

clarifications as he may think fit of such interpretations and clarifications, the

Bidder may submit his bid but within the time and date as specified in the Table

no1. All such interpretations and clarifications shall form a part of the

specifications and documents, and accompany the bidder's proposal. In case of

difference of opinion about interpretation of specification etc. the decision of

Executive Engineer, Bhuj Division will be final and shall be binding to the

Verbal clarifications and information given by the PGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the PGVCL.

All interested parties requested to strictly abide by all terms prescribed in this RFP

Document and provide accurate information to the best of their knowledge

without misleading PGVCL to be considered for participation in this Project.

Bidders should be in touch with websites https://pgvcl.nprocure.com &www.pgvcl.com

for information regarding revision / corrigendum / Amendment in the Tender

Document till due date of online / off line submission and thereafter. No separate

information shall be sent in this regards and also not publish in newspaper.

5 TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in force during

this Tender Period.

The Tender fees is payable, as per following Table, between the dates mentioned in Table

no 1 , by cash & DD or Banker’s Cheque if total amount of Tender fees plus applicable

no 1 , by cash & DD or Banker’s Cheque if total amount of Tender fees plus applicable

GST is less than Rs 10,000/- or only by Demand Draft (DD), if the said amount is more

than Rs 10,000/, in favour of the Paschim Gujarat Vij Company Limited payable at

Nationalized /Scheduled banks

Sr. No. Tender Amount Tender Fees in Present rate of Total Tender

Above Rs 5,00,000/- up

The tender fees once paid for tender document will not be refunded under any

circumstances or not transferred to other bidder.

Sign & Stamp of the Bidder

The Tender Fees is Non-refundable under Normal Circumstances. However, if

purchaser Company decides to scrap/cancel the Tender, by one or another reason,

in which Bidders are not responsible for cancellation/scarp of Tender fee without

GST amount may be refunded to bidder(s), at sole discretion of the Purchaser

6 EARNEST MONEY DEPOSIT (EMD)

The EMD payable, between the dates mentioned in Table no 1, by cash if total amount of

The EMD payable, between the dates mentioned in Table no 1, by cash if total amount of

EMD is less than Rs 10,000/- or by RTGS/NEFT, Demand Draft (DD) or Banker’s

Cheque, if the said amount is more than Rs 10,000/-, in favour of the Paschim Gujarat

Vij Company Limited payable at Bhuj of any Nationalized /Scheduled banks or by

Bank guarantee from any Nationalized/Scheduled nationalized bank decided by

Government of Gujarat time to time only. The EMD Amount is 1 % of the Tender

Estimated Cost.

The money receipts of payment of Tender fees and EMD or DD or BG for tender fees &

EMD should be submitted in sealed cover & this cover shall be clearly marked “Tender

fees & EMD Cover for Tender no. ” along with the name and stamp of bidder.

The EMD of all unsuccessful bidders except that of the successful bidder will be returned

after the award of the contract.

EMD of the successful bidder to whom a contract is awarded will be returned after the said

bidder pays the security deposit and signs the contract agreement.

If the successful bidder fails to submit a Security Deposit within 15 days from the date of

LOA of the contract or fails to sign the contract agreement then the EMD amount will

be forfeited in favour of PGVCL without any notice or and action for “Stop deal” will

be initiated as decided by tender inviting authority

No interest will be payable by the PGVCL on the above Deposit.

EMD can be exempted as per Industries & Mines Department, GoG New Purchase Policy

Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale

In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has

to be produced/attached in place of EMD documents as per the Tender Terms and

The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with NSIC/DGS&D,

Registration Certificates for the item under Tender will be eligible for exemption from

payment of EMD on submission of attested copies of their SSI (SSI/ MSME Part-II) &

NSIC/DGS&D Registration Certificates and Udhyog Adhar Certificate/Memorandum

in EMD Cover. The Certificates should indicate the manufacture/service/works of

items/work offered. This benefit of exemption will not be admissible if they take part in

the tender indirectly either through their dealers, agents, distributors or other

Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any

exemption, will be rejected without entering in to further correspondence in this regard

and no reference will also be made.

Sign & Stamp of the Bidder

7 In case of On line Tenders

Technical & Commercial Bid cover:

Following documents are mandatory and to be in submitted on line through sealed

cover. This cover should be clearly marked “Technical & Commercial Bid Cover for

Tender no. ” along with the name and stamp of bidder

1 The copy of the tender duly signed, stamped with company’s seal must be

submitted along with the bid. All annexure of tender filled in & signed with

2 Attested copy of GST Registration No.

3 Tender Fees & E.M.D. original Demand Draft in favor of PGVCL,

Division Office, Bhuj.(Separate Envelop).

4 Solvency certificate issued from Any Nationalized/Schedule Bank amounting

of 20 % sum equivalent of estimated cost not older than 01 year.

5 Group Insurance copy of the insurance policy of the insured laborer’s under

6 Attested copy of contractor vendor registration copy.

Commercial / Price Bid:( In case of off line tenders)

The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above than,

below than or equal to, the tender rate in figure as well as in words. The bidder should

specify whether the quoted rates are with or without prevailing taxes, if applicable, in

force at that time, The bidder must work out the total price of their tender offered

accordingly and the total amount should be clearly written in words & figure, in case

accordingly and the total amount should be clearly written in words & figure, in case

of any discrepancy whatever written in words shall prevail. Company shall at liberty to

decide the matter as it deem fit.

In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be consider for

the lowest party.

Sign & Stamp of the Bidder

Further bidders, for “On line tenders”, are requested to submit price – bid on-line only and not

to submit the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on-line submitted price bid will be

considered for evaluation. In On Line price Bid, GST is to be mentioned in separate

PGVCL reserves the right to reject any OR all tenders without assigning any reasons

8 In case of Off line Tenders

Technical Bid cover

All the documents as specified in Section I Sr. 1to no. 6. are mandatory and to be in

submitted on line only through sealed cover. This cover should be clearly marked

“Technical Bid Cover for

” along with the name and stamp of bidder Commercial / Price Bid cover:

All the documents as per Section 1 Sr. No. 8.2.2 & 8.2.3 are mandatory and should be

submitted in sealed cover. This cover shall be clearly marked “Commercial Bid Cover

for Tender no. _” along with the name and stamp of bidder

The bidder must clearly quote their rates in Schedule – B, attached with this tender, in

percentage above than, below than or equal to, the tender rate in figure as well as in

words. The bidder should specify whether the quoted rates are with or without

prevailing taxes, if applicable, in force at that time, The bidder must work out the total

price of their tender offered accordingly and the total amount should be clearly written

price of their tender offered accordingly and the total amount should be clearly written

in words & figure, in case of any discrepancy whatever written in words shall prevail.

Company shall at liberty to decide the matter as it deem fit.

In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be

consider for the lowest party.

No deviation in terms & condition in Schedule-B and Technical

Specification will be entertained. All the documents related to this Tender shall be final

and binding to all the bidders. Any ignorance for this shall not relieve the contractor

from their contractual liability arising as per Tender documents.

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified for the

bidding. Hence bidders should ensure themselves of their credentials before

submitting their offer.

11. Executive Engineer, PGVCL, Bhuj Division reserves the right to spread the order if

12. Does not anticipate change in the PGVCL ownership during the proposed period of

Sign & Stamp of the Bidder

13. AMENDMENT TENDER

At any time prior to the deadline for submission of bids, as mentioned in Table1,

PGVCL may, for any reason, whether at its own initiative or in response to a

clarification requested by a respective bidder, modify the bidding documents by

The amendment will be notified, only on PGVCL Website & n-procure website in case

of on line tender, PGVCL will bear no responsibility or liability arising out of

noncompliance of the same in time or otherwise.

Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose

such documents as a part of the bid.

14. SUBMISSION OF TENDERS

Follow all the instructions narrated this tender document for submission and no any

further communication in the matter will be entertained.

The Bidders must ensure that all the Annexures are completely filled in their

tenders and the information called for is given in totality. A set of complete

tender documents is required to be submitted duly signed and stamped by

authority competent to sign on behalf of bidder on each page as a token of

unconditional acceptance to the conditions of various clauses of tender

documents. The bidder's bid and the documents attached there to shall be

considered for forming part of the contract documents.

For “On Line Tenders”

Tender Papers & Specifications may be down-loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line submission) and

PGVCL web site www.pgvcl.com (For view & down load only).

The bidder has to follow instruction given in this section point no 4 to 7. Both these

covers, as mentioned in this section point no 6.2, 7.11, should be submitted in

one main cover, this cover shall be clearly marked “EMD Cover, Technical

_Commercial bid covers for Tender no. ” along with the name of the Bidder and

• This main cover (Tender fee & EMD) must be submitted physically, within time

limit as mentioned in table no 1 Sr. No. 8, by registered Post A.D. or Speed

Post only , “NO COURIER SERVICE OR HAND DELIVERY” will be allowed,

to following address:

Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Power House Compound,

Hospital Road, Bhuj

• Price bids to be submitted ON LINE only before time limit specified in “Tender

Details” Table no1 of this document.

Sign & Stamp of the Bidder

For “Off Line Tenders”

Tender Papers & Specifications may be down-loaded from PGVCL web site www.pgvcl.com (For

view & down load only).

The bidder has to follow instruction given in this section point no 4 to

8. All these three covers, as mentioned in this section point no 6.2, 7.11,

,should be submitted in one main cover, this cover shall be clearly marked

“EMD Cover, Technical , Commercial bid covers for Tender no.

” along with the name of the Bidder and his address.

This main cover must be submitted physically, within time limit as mentioned in

table no1, by registered Post A.D. or Speed

Post only, “NO COURIER SERVICE OR HAND DELIVERY” will be

allowed, to following address:

Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Power House Compound, Hospital Road, Bhuj

15. REJECTION OF TENDER:

The Bidders is expected to examine all instructions, terms, conditions, schedules and

other details called for in this specification and keep himself fully informed about

all which may, in any way, affect the work, or cost thereof. The bidder should

sign on each page of tender documents , as mentioned in Section 1 point no. 2.15,

failure to furnish the required information or submission of tender not as per the

specification will be at the Bidders risk may result in rejection.

The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this

If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL,

UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal

investigation for any kind of fraud for public and theft of material or/and with

handlings the material and any civil and/or criminal case pending at any stage

than offer of such bidder /firm will be out rightly rejected.

Bids submitted after the time and date fixed for the receipt of bids as set out in the Table

no1, shall be rejected.

Any deviation found in Data/Details/Documents between online offer (e-tendering) and

physically submitted documents of bidder, offer of the same shall be liable for

rejection at the discretion of PGVCL.

The Bidders shall specifically note that any over writing or corrections or manuscript in

the bid shall be ignored and will not be considered authentic unless same are

signed with Bidder's Stamp/Seal as mentioned in Section 1 point no.

Conditional bids shall not be accepted.

Sign & Stamp of the Bidder

DELAYED AND LATE TENDERS:

No tender shall be accepted/opened, as mentioned in the Table no 1, in any case

which are received after due date and time of the receipt of tender irrespective

of delay due to postal services of any other reasons and company shall not

assume any responsibility for late receipt of tender. Any correspondence in the

matter will not be entertained.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a

bid. In the event of any discrepancy in meaning, the English language copy of all

documents shall govern.

17. SIGNATURE OF BIDDER

The bid must contain the name, residence, address and place of business of the person or

persons making the bid and must be signed and sealed by the bidder with his

usual signature. The name of all persons signing should also be typed or printed

below the signature.

Bids by corporation/ company must be signed with the legal name of the corporation/

company by the President, Managing Director or by the Secretary or other person

or persons authorized to bid on behalf of such corporation/ company in the matter.

A bid by a person who affixes to his signature the word 'President', 'Managing Director'

'Secretary', 'or other designation without disclosing his principal will be rejected.

Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be

furnished with the bid.

The Bidder's name stated on the tender shall be exact legal name of the firm.

Erasures or other changes in the bid documents shall be over the initials of the person

signing the bid.

The bidder should sign, as described above, on each page of tender documents & then

they have to submit this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for opening

of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted by each

bidder in his bid for the complete scope of works including all duties and Taxes, will

be evaluated by the PGVCL to ascertain the best and lowest evaluated bid in the interest

of the PGVCL, for the complete works covered under these specifications and

Sign & Stamp of the Bidder

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail.

If there is discrepancy between the unit price and the total price which is obtained by

multiplying the unit price and quantity, or between sub-total and the total price, the unit

or sub-total price shall prevail, and the total price shall be corrected. In case of

discrepancy between sub-total price obtained by adding various prices in the schedule

and the sub-total price indicated for that particular schedule, the sub-total obtained by

addition of various arithmetically corrected prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices

arrived at from various schedules, identified for that purposes, in the bid proposal

If the bidder does not accept the correction of the errors as above, his bid will be

22. AWARD OF CONTRACT

Notification of award of contract will be made in writing to the successful bidder by the

The contract will be awarded to the best qualified and responsive bidder offering the lowest

evaluated bid in conformity with requirements of these specifications and documents

and PGVCL shall be the sole judge in this regard and subject to the provisions of these

instructions to bidders and other terms and conditions detailed out in these documents

and specifications. A responsive bid is one which accepts all terms and conditions of

these specifications and documents without any modifications.

PGVCL Reserves the right to award separate contract to two or more parties in line with the

terms and conditions specified in the specification.

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL Bhuj Division office may ask bidder to

submit required documents other than mentioned in section I Point no 2.2, if required.

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this Tender

consist 365 Days. The commencement date of Order shall be Date of issue of the Order.

Sign & Stamp of the Bidder

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company Partnership/ Private

Attach Proof of Company Registration along Proprietorship/

5 with a copy of the Partnership Deed/ Article of Limited/ Public Limited

Association and Memorandum of

Name and designation of the representative of the

6 Bidder to whom all reference shall be made to

expedite technical co-ordination.

7 Office Address

Stores Address where materials issued by PGVCL 2)

Store Documents to be submitted (Rental/PGVCL)

10 Last store visit: Date / By

11 Material register & Site register

12 Office Telephone/Fax no.

13 Office e-mail address

14 Permanent Account Number(PAN),

17 Labour License No.

18 Insurance Policy No. and for nos. of Nos. of Insured this

Labours in the name of bidder Labours policy

Insurance Policy No. and for amount for material in Amount Insured in this policy

the name of bidder

20 Solvency Certificate No.

21 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and belief. If any information

found to be concealed, suppressed or incorrect at later date, our tender shall be liable to rejected and our company

debarred from executing any business with PGVCL.

Sign & Stamp of the Bidder

1.0 For Underground Cable

1. Bidder has to maintain the records of allotted Cable Drum with actual Cable/Conductor

length. Cable length must be measured before laying. Cable joints are to be done as per

requirement only and length of cable must be utilized accordingly.

2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3. The trench excavation and filling–in shall be so executed that all walls, roads, sewers,

drains, pipes, cables, structures, places and things shall be reasonably secured against risk

of injury and shall be carried out to the satisfaction of the authorities concerned. However,

if any, damages to existing services made, Contractor shall arrange and pay for any

necessary repair, to make good the damages.

4. When the excavation of the trenches has been accurately executed, the contractor shall

inform engineer in-charge for approval. Lying of cables shall not be started until engineer

in-charge approves the trench.

5. All the related material for laying the cable in trench i.e. Half round RCC Pipes having

_both sides smooth surfaces, 25.4 mm thick, 152.4 mm inner diameter, 1000 mm long and

well cured and good quality; Sand from river bed, HDPE Pipes, GI Pipes and sundries

material if any (As per Schedule B) are to be supplied by Bidder at his own Cost. All such

material must be approved from concerned Engineer-in-charge before utilization and it

must be ISI marked where ever applicable.

6. Cable laying work must be executed as per prescribed in Schedule B. sand filling in

Trench must be done as mentioned in Schedule B. Megger test of Cable must be taken in

presence of Engineer-in-charge before laying and Bidder has to maintain separate Records

duly signed by Engineer-in-Charge for each results. After laying the Cable in trench it is

to be covered with half round pipe of RCC as prescribed in Schedule B and approved

sample. Each Half round Pipe must be marked with “PGVCL” with solid Red Colour on

7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay Cable in

the stretch on small pulleys kept in the Trench so that it can be prevented from any

scratches on Cable. Drum must be fixed on Drum Machine while stretching and to be kept

on one end of Trench for smooth laying.

8. After completion of laying as above, remaining trench must be filled with sand. Leveling

with Road is to be done after complete sand filling. No any stones or any other debris are

to be utilized in filling of Trench. The contractor shall dispose of surplus material at his

9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall also be

laid. The warning tape shall be printed in RED letter (IN ENGLISH AS WELL AS

GUJARATI) as “CAUTION: 11000 VOLTS PGVCL CABLE” and to be placed at about

300 mm To 450 mm depth from ground level along the route of cable.

Sign & Stamp of the Bidder

10. Trench route is to be made as per instructions of concerned Engineer-in- Charge and then

laying of cable in this trench accordingly.

11. Cable Laying with Mechanical Boring across the Road without disturbing the asphalt is

to be done instructions of concerned Engineer-in-Charge with prior approval and work is

to be executed as per Specifications in Schedule B only.

12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type test

certificate not older than Seven years and as per relevant IS 13573:2011 with latest

amendment if any along with sample before installation of cable kit at concern Division

office. GTP is to be submitted with Technical Bid.

13. If any Hard Rock area is encountered during the digging of Trench, Bidder must have all

the modernized equipment i.e. Erath Cracker JCB etc. to execute the required Trench.

Such area must be certified by a formation of Committee at Division Level headed by

Executive Engineer and to be executed in presence of Engineer-in Charge.

IS 1255-1983 is to be followed for the depth of trench in such area.

14. Route Markers are to be installed at every 100 Meters length as per specifications in

Schedule B The marker should incorporate the following relevant information:

1) The name of the Company – PGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and

requirements) between two markers. It shall also be put at bends, curves, road crossing,

Cable Joints etc. of cable route as per requirement over and above specified distance.

15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost and Risk after

successful completion and Execution of work. Otherwise Recovery will be proposed as

per Section V Clause No.

16. After Laying of Cable in Trench and filling of all type Cable Box and Joints, testing must

be carried out with help of Voltage Surge Testing Kit as per IE Act by applying 22 KV

for continuous Five Minutes and Cable must hold the satisfactory Results. Bidder must

have such testing facility. Following Pre commissioned Tests are also to be carried out.

a) Insulation Resistance of each cable drum length after laying and before jointing.

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of 10 KV DC

for one minute between each phase to phase & phase to cable earth.

d) Test for 5 min. with system voltage applied between the conductor and the screen.

e) Continuity & Phase confirmation

Sign & Stamp of the Bidder

17. During the Execution if any deficit found in allotted material OR in case of any theft of

PGVCL allotted material, then PGVCL will recover the cost of such material from Bidder

as per the prevailing Market Rates

18. No any Advance Payment will be made after issuing of Order.

19. PGVCL will be not responsible and liable for the material supplied by the Bidder.

20. During Execution of work for Trench and Cable Laying authorized representative of

Bidder who is in knowledge of Engineer-in-Charge must remain present.

21. Bidder must have to submit the List of all related Equipment and Testing facility necessary

for the Tendered work while quoting the Bid.

22. PGVCL reserves the right to change/modify/alter/addition in condition in case of any

dispute and holds the power to decide the final verdict.

23. GST and cess as applicable as per prevailing rates are applicable to Bidder for this work.

24. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority

to take any Decision.

25. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

26. Necessary shutdown for connection/jumper of UG cable with existing network will be

provided as per availability or convenience of the PGVCL which shall be acceptable to

the contractor & contractor shall try to complete the work in minimum time.

27. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s cost.

28. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15 and

PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.

For Overhead Line

1. Bidder has to maintain the records of allotted Conductor Drum with actual Conductor

length. Conductor length must be measured before Stringing.

2. E/o Poles must be according to RE Standards. Pole Pit, stringing installation of Fabrication

must be done as per standards and esthetically.

3. Earthing of Poles and Transformers must be as per Drawings and RE Standards. The Coal

and Salt composition must be followed as per rules. The Earth Pit must be kept at a

distance mentioned in Standard form the Pole. Earth Pit must be as per Drawing.

4. Concreting of Poles/Guys are to be carried out as per site situation and as per instructions

of Engineer –In-Charge.

5. Construction of Transformer Structure must be as per standard with all required

accessories like LA, Box and Fuse etc. 6. Delta Type Three Earthing are compulsory for

each Transformer Centre.

Sign & Stamp of the Bidder

7. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

8. Wherever required, Guarding as per standard must be done.

9. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision officers

has to submit the proposal to the division office with all justification before

commencement of work. Committee of Executive Engineer, DE Tech of Division office

has to verify the submitted proposal and decide whether concreting is required or not.

After the approval of committee work of concreting should be process as per

specification attached herewith.

10. Bidder must have records of each work carried out with every material inventory and

account thereof issued to him.

11. Bidder must have the well-drawn sketch of each work and to be submitted with Inventory

sheet within 15 Days of work completion.

12. All the fabricated material and Girder Poles must be painted with Coats of Silver Oxide

and without this work, work completion will not be accepted.

13. Pole Numbering must be completed within week time as per Engineer-in- Charge

14. Bidder must have proper pole accounting for the work carried out by him. He must have

the location details from where the poles are lifted and where these poles are utilized for

each work. A separate Register is to be maintained by him and details are required to be

submitted with Inventory and Sketch submission.

15. Necessary shutdown for connection/jumper of newly erected line with existing network

will be provided as per availability or convenience of the PGVCL which shall be

acceptable to the contractor & contractor shall try to complete the work in minimum

16. Successful Bidder must have ensured for that the safety Gadgets are issued to his Labour,

by him, and required regulations of Safety will be followed while carrying out the line

17. The Work for the erection of of Poles, Guys, Earthing, Transformer and Concreting,

Stringing and Guarding must be done as per attached Specifications and Drawings.

18. The material which is dismantled from site during the execution of work must be credited

to respective Divisional stores immediately after completion of work with complete

inventory and measurement details and length to weigh conversion calculations.

19. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action will be

initiated against the Contractor

20. In case of any Disputes, Superintending Engineer of Concerned area is the final

Authority to take any Decision.

Sign & Stamp of the Bidder

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidders

indicating the quantity allocated to them and the security deposit amount to be deposited by

them with PGVCL. Short listed Bidders will be required to deposit the requisite security

deposit within 15 days from issuance of LOI / LOA.

2. Security Deposit:

Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and, if the

amount is more than Rs. 10000.00 then will be payable by Demand Draft (DD) OR

Banker’s Cheque OR Bank Guarantee (BG) from Nationalized / Scheduled Banks as

per Govt. GR No. EMD / 10 / 2014 / 570 /

DMO dated 01.04.15 will be acceptable. DD should be drawn on any

Nationalized /Scheduled banks in favour of Paschim Gujarat Vij Company

Ltd. payable at Bhuj or by Bank guarantee from any

Nationalized/Scheduled nationalized bank decided by Government of Gujarat time to

time only. Cheque will not be acceptable

The successful Bidders will be required to deposit the requisite security deposit within

days from the date of issuance of LOA of an amount equivalent to 5 % of the value of

the work to be allotted to him and as mentioned in LOA.

In case, if the Bank Guarantee is furnished / submitted, it should have a clear one time

validity till the completion of awarded work of this work order. Bank Guarantee for

interim period will not be allowed. Security Deposit shall be suitably extended time to

time as per requirement.

If by any reasons the completion period of this work order is extended, then supplier should

undertake to renew the Bank Guarantee at least one month before the expiry of the

validity failing which PGVCL will be at liberty to encase the same. CORPORATE

GUARANTEES NOT ALLOWED.

No interest will be paid on the Security Deposit.

In the event of awarding the order of additional quantity, the successful Bidders will be

required to deposit additional Security Deposit on prorate basis within two weeks of

the issuance of LOA for the additional order quantity.

In the event of failure to carry out work offered by successful Bidders and as accepted by

them while receiving the order within given time period, will lead to forfeiture of the Security

Deposit up to 100% and will lead to disqualification of the bidder to transaction business

with PGVCL for at least TWO years or the time duration as may be decided by the Managing

Director, PGVCL. Security deposit will be returned on after completion of awarded work.

Sign & Stamp of the Bidder

If the successful Bidders fails to pay security deposit within given time limit then the letter

of intent will stand cancelled. EMD amount will be forfeited in favour of PGVCL

without any notice or and action for “Stop deal” will be initiated as decided by tender

inviting authority.

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the receipt of

LOI/LOA, on Stamp Paper of Rs 100/-as per Company’s rules in the prescribed form of

the P.G.V.C.L. attached with this Tender. The cost Rs.100.00 of the Stamp Paper will

have to be borne by the successful Bidders.

4. For the Tendered work, other than turnkey work, entire material will be issued by PGVCL.

Any other related material required to carry out work mentioned in Schedule A is to be

brought by Bidder. No any extra cost will be paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required

tools and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and also

responsible to any type damages to any property and any kind fatal/non- fatal accidents to

anybody during the execution of work. Insurance of all workers is compulsory, who are

involved in Execution of Tendered work. There will be no any financial liabilities of

PGVCL for damage charges paid such way. Copy of valid Labour Insurance Policy in the

name of bidder is to be submitted with Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in in specified Schedule narrated in the Tender. If concerned

Engineer not satisfied with quality of work, no any Time limit extension will be granted

and Penalty with applicable GST with cess as applicable and other taxes in force at that

time will be levied on delayed portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA.

Security Deposit (In form of DD/BG) and Insurance Policy is also to be submitted with

Agreement within this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a month after

completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 100/- Stamp Paper and cost of

stamp paper is to be borne by Bidder. Solvency Certificate is to be submitted as per

PGVCL rules and Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthing work, and

work to be done as per PGVCL rules and RE specification for this work.

14. Work is to be carried out in presence of PGVCL authorized representative and to be duly

certified also.

15. No idle Labour charges will be paid by the PGVCL in case such occasion of idle Labour

arises, due to want of any materials or any other situations.

16. PGVCL have full rights to accept or reject the offer received against the Tender.

Sign & Stamp of the Bidder

17. Bidder has to submit the Performance Certificates under whom the similar kind of Tender

work has been executed. Such Certificates must not older than 3 Years from Date of

submission of the Bid. Such Certificate must be duly signed by Cadre Executive Engineers

and above only.

Sign & Stamp of the Bidder

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force in

India, including any such laws passed or made or coming into force during the period of

2. Wages to be paid at the time of payment etc.by the contractor

The successful bidder shall pay minimum prevailing rates per day, as may be specified here

after, or rates fixed under the Minimum Wages Act, whichever is higher. The wages of

every contract labour employed by him under this contract shall be paid by him before

the expiry of 7th day of the month irrespective of which the wages are payable i.e. wages

of a last month have to be paid by him in the first week of the next month). The contractor

shall have to make wages to his workers through bank only. The agency shall have to

submit the copy of a letter given to the Bank advising for crediting wages in individual

account of the workmen along with photocopy of the cheque showing total payment to be

made to all such workmen whose accounts are operated in that branch. (If there is more

than one Branch, the agency will have to submit separately for each branch.)

The successful bidder shall give his telephone number and address to the company so that

in case of labour trouble etc. the contractor can be contacted. The contractor shall

arrange to have his office outside the factory premises and the contractor shall keep

himself present through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to 6.00 am.

5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As the

case may be applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract labour

(regulation and abolition) Act for employing necessary manpower required by them. In

absence of such license, the contract shall be liable to be terminated without assigning any

reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and keep the

PGVCL indemnified in respect thereof. Some of the major liabilities under various labour

and industrial laws which the Contractor shall comply with below conditions.

Payment of contribution by way of employer's contribution towards provident fund,

administrative charges etc. at the rates made applicable from time to time by the

Government of India / Government of Gujarat or other statutory authority.

Payment of deposit in respect of each contract labour at the prevailing rate with the office

of the commissioner of labour as per the Contract Labour (Regulation and abolition)

License fee as prescribed under the contract labour (Regulation and abolition) Act rules

framed there under depending upon the number of workmen.

Sign & Stamp of the Bidder

Paid leave facility and wages as per the provision of the Factories Act at the rate of one day

for every 20 days of working.

Payment of retrenchment compensation, Notice pay and other liabilities as per industrial

Dispute Act. Any payment to the Contractor's employee arising out of any claim of

disputes under the Industrial Dispute Act 1947 or any other labour Laws.

Payment of compensation in case of accidental death or injury as per Employee's compensation

Maternity leave as per the provisions of the Maternity Benefit Act.

In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed or any

government Contractor under any of the provisions of the Minimum wages act,

Payments of wages Act, Employee's compensation Act, Contract Labour regulation

abolition Act, Employee provident fund or any other law due to act of omission of the

Contractor, the PGVCL may make such payment and shall recover the same from the

successful bidder's Bill.

If the PGVCL is caused to pay under any law as a principal employer such amount as may

be necessary to cause of observe, or for non-observance of the provisions stipulated in

the notifications/byelaws/Acts/Rules/Regulations/ including amendments. If any, on

the part of the Contractor, the PGVCL shall have the right to deduct any money due to

the successful bidder under this contract or any other contract with the PGVCL

including his amount of security deposit for adjusting the payment. The PGVCL shall

also have right to recover from the Contractor any sum required or estimated to be

required for making good the loss or damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: - The successful bidder

shall cover all his employees under employee's compensation fund and under the liabilities

insurance. The Contractor will arrange insurance policies for arranging payment to his staff

injured / met with accident (Fatal / nonfatal) on duty of sufficient amount as per Labour

laws. In case of any such happening Contractor will be liable for any other payment to

workers / staff engaged as per existing rules. Contractor will not make any such payment

to the Contractor's staff or any compensation etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments engaged.

Employee PF and Misc. Provision Act

Payment of Gratuity Act

Maternity Benefit Act

Equal Remuneration Act

Payment of Bonus Act

Industrial Dispute Act

Industrial Employment (Standing orders) Act

Trade Union Act

Employees compensation Act

Contract Labour (Regulation and abolition) Act

Child Labour (Prohibition and regulation) Act

Inter-state migrant workmen's (Regulation of Employment and

conditions of service ) Act

Minimum wages Act

Payment of Wages Act

Factories Act 1948 Date:

Sign & Stamp of the Bidder

Shops and Est. Act

The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to other

liabilities prescribed under the various labour laws, in force from time to time,

from statutory authorities like GOI-GOG, which the Contractor shall have to

10. It should be ensured that before commencing the said work, the successful bidder should

submit the details of their labourer such as a full name, address and age with proof and

subsequently changes of workers details are submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff at site for daily

supervision and for maintenance of various register and records required under the law and

contract. No payment for supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act,

Workmen’s Compensation Act, Insurance Rules etc. or any other act, rules or regulations

that have to be observed by the contractor for carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of the

14. EMPLOYMENT OF LABOUR:

Persons below the age of 18 years shall not be employed for the work. No female

worker shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next

Contractor shall maintain a valid labour license under the Contract Labour (Regulation

and abolition) Act for employing necessary manpower required by him. In the absence

of such a license, the contract shall be liable to be terminated without assigning any

reason thereof. Contractor should also employ qualified and experiences persons as per

requirement of Electricity Act and rules for carrying out supply and erection work

under this contract.

In case PGVCL becomes liable to pay any wages or dues to labour or any Government

agency under any of the provisions of the Minimum Wages Act, Payment of Wages

Act, Employee Compensation Act, Contract Labour Regulation Abolition Act,

Employee Provident Fund or any other law due to act of omission of the Contractor,

PGVCL may make such payment and shall recover the same from the Contractor’s

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding

deduction against employees Provident Fund and Family Pension Scheme in respect of

each concerned employee The contractor's contribution and the workers’ contribution

towards Provident Fund and Family Pension Scheme shall be done at the rate made

applicable by the Government from time to time and deposited by the contractor with

Regional Provident Fund Commissioner, Rajkot.

Sign & Stamp of the Bidder

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees who

are members of the Provident Fund as the contribution to the Deposit Linked Insurance

Scheme with Regional Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited by

the Contractor with Regional Provident Fund Commissioner, Rajkot at the rates

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract

Labour shall be provided by the Contractor to his, workers. He shall maintain Leave

Records, Leave Cards for individual labourer which shall be duly verified, approved

and certified by the Authorized Officer of PGVCL. Remuneration for such leave period

shall be fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the

performance of this contract.

20. Wages to be Paid & Time of Payment etc. by the Contractor

The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates fixed

under the Minimum Wages Act. The wages of every Contract Labour employed by him

under this contract shall also be paid by him before the expiry of 7th day from the last

day of the month in respect of which the wages are payable (i.e. wages of a month have

to be paid by him in the first week of the next month).

Any default will result in cancellation of contact forthwith or else the Contractor shall be

punishable to the extent of Rs. 100/- for each day of default.

The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so that, in

case of labour trouble etc. the Contractor can be contacted. The Contractor shall arrange

to have his office within working area and the contractor keep himself present

throughout the working hours.

The separate P.F. code issued from RPFC is required to be taken by the contractor and if it is

not taken, offer of the firm will not be considered. The attested documentary evidence

to be submitted along with the offer.

The contractors who are having separate P.F. Code No. from RPFC, it should be ensured that

all the contract labourers are covered under the provident fund scheme and employees’

pension scheme and their contributions are remitted regularly to the concerned RPFC.

The photo copies of the Chelan in this regard should be collected from the concerned

contractor and kept in the file of the concern contractor.

Sign & Stamp of the Bidder

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in

Clauses titled Insurance Bidder’s attention is specifically invited to these clauses. Bid

price shall include all the costs in fulfilling all the insurance liabilities under the Contract.

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may

be pertinent to the Works and obligatory in terms of law to protect his interest and

interests of the PGVCL against all perils detailed herein. The form and the limit of such

insurance as defined herein together with the under-writer in each case shall be

acceptable to the PGVCL. However, irrespective of such acceptance, the responsibility

to maintain adequate insurance coverage at all time during the period of Contract shall

be of Contractor alone. The Contractor’s failure in this regard shall not relieve him of

any of his contractual responsibilities and obligations. The insurance covers to be taken

by the Contractor shall be in the name of the Contractor. The Contractor shall, however,

be authorized to deal directly with Insurance Company or Companies and shall be

responsible in regard to maintenance of all insurance covers. Further the insurance

should be in freely convertible currency.

23. Any loss or damage to the equipment during handling, transportation, storage, erection,

putting in to satisfactory operation and all activities to be performed till the successful

completion of commissioning of the equipment shall be to the account of the

Contractor. The Contractor shall be responsible for preference of all claims and make

good the damages or loss by way of repairs and/or replacement of the equipment,

damaged or lost. The transfer of title shall not in any way relieve the Contractor of the

above responsibilities during the period of Contract. The Contractor shall provide the

PGVCL with copy of all insurance policies and documents taken out by him in

pursuance of the Contract. Such copies of documents shall be submitted to the PGVCL

immediately after such insurance coverage. The Contractor shall also inform the

PGVCL in writing at least sixty (60) days in advance regarding the expiry/cancellation

and/or change in any of such documents and ensure revalidation, renewal etc., as may

be necessary well in time.

24. The perils required to be covered under the insurance shall include, but not be limited

to fire and allied risks, miscellaneous accidents (erection risks) workman compensation

risks, loss or damage in transit, theft, pilferage, earth quake, riot and strikes and

malicious damages, civil commotion, weather conditions, accidents of all kinds, etc.

The scope of such insurance shall be adequate to cover the replacement/reinstatement

cost of the equipment for all risks up to and including delivery of goods and other costs

till the equipment is delivered at Site. The insurance policies to be taken should be on

replacement value basis and/or incorporating escalation clause. Notwithstanding the

extent of insurance cover and the amount of claim available from the underwriters, the

Contractor shall be liable to make good the full replacement/rectification value of all

equipment/materials and to ensure their availability as per project requirements.

Sign & Stamp of the Bidder

25. All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the PGVCL may

from time to time, during the pendency of the Contract, ask the Contractor in writing

to limit the insurance coverage, risks and in such a case, the parties to the Contract will

agree for a mutual settlement, for reduction in Contract price to the extent of reduced

premium amount. The Contractor, while arranging the insurance shall ensure to obtain

all discounts on premium which may be available for higher volume or for reason of

financing arrangement of the project.

26. The clause entitled ‘Insurance’ covers the additional insurance requirements for the

portion of the works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except in special

28. The successful bidder has to engage required strength of skilled persons for execution

of work and proper supervisor to avoid complication and unnecessary delay to

complete work timely. The successful bidder will be solely responsible for labour

claims arising out of the labour employed for this job.

29. The successful bidder should furnish details of past experience of such job of similar

nature completed by him satisfactorily within the time limit in PGVCL will be

30. The successful bidder will be abide by and fulfil all the terms and provisions of the

“Tender and contract” for works as applicable and in case of any default there to the

PGVCL Company shall forfeit the S.D. or any other action as may be decided by

Executive Engineer Bhuj Division.

31. The successful bidder will certify that he has complied with the provisions of Industrial

& Labour Laws including PF Act, ESI Act etc. as may be applicable. Copy of challans

of PF related to be submitted along with bill.

32. The successful bidder will governed by the PGVCL general conditions of works

contract. The Booklet will be available in the concerned office in any working days. In

the event of placing order, the successful bidder will be bound to the terms & conditions

of the booklet. All the usual terms and conditions of the Company though the same

might have not been mentioned in this specification or contractor booklet will

applicable to this contract, and the decision of the Executive Engineer,Bhuj Division

shall be binding on the Contractor.

Sign & Stamp of the Bidder

TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on a given

taxable goods and/or services. The amount and % of GST and Cess as applicable should

clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act,

CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

3. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme

under GST Act, which should be clearly indicated in the price bid. COMPANY may at its

discretion consider such offer with presumption of highest applicable rate of

VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

4. If the Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have

to be borne by the tenderer. In no case additional amount towards tax or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

5. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in acceptance

of tender only and any deviation in the same shall not be accepted. Further, any additional

liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account

of GST charged from the company; such refund shall have to be passed on to the company,

along with interest if any. Such refund along with interest needs to be passed on suo-moto

by the contractor.

6. Further, the Company has a right to recover the amount of GST along with penal interest

at the rate of 15% per annum if GST charged is not paid/short paid to the government or

fail to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier

/ Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

Sign & Stamp of the Bidder

7. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion

of any other additional item of their inputs / input services under the ambit of the Input Tax

Credit provisions under the GST Act, subsequent to the date of submission of the offer, the

same should be passed on to COMPANY and you should inform such changes to

COMPANY from time to time. PGVCL’s GST Registration No.is 24AADCP1453C1ZZ

8. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed

against the PGVCL or the Contractor in pursuance of the Contract. In addition the

Contractor shall be responsible for payment of all Indian duties, levies and taxes lawfully

assessed against the Contractor for his personal income & property only.

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance with

the provision of Income-Tax Laws and to that effect a certificate will be issued to the

contractor, however added as contractor has to submit separate invoice for supply parts item

as well as works part item separately, otherwise TDS will be deducted on entire invoice

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay

the same to the respective Govt. Department. Tax will be deducted as per applicable

statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS,

welfare cess or any other taxes applicable time to time etc. All other statutory liabilities

towards this contract will be on your part.

11. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within the

contract period will not be considered except GST. No statutory variation will be given

for this work except GST. However, if any decrease takes place within/after the

contractual delivery date, the advantage will have to be passed on to PGVCL.

12. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour

Working under him as per statutory regulations and depositing the same with the

concerned authorities.

13. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses,

expenses or claims arising in connection with the death of or injury to any person

employed of the Contractor or his subcontractors for the purposes of the Works.

Sign & Stamp of the Bidder

GENERAL TERMS AND CONDITIONS for successful bidders

The successful bidder shall be deemed to have carefully examined all the papers, drawings,

etc. attached & if has any doubt as to the meaning of any portion of any condition /

specification, etc. he shall before signing the contract submit the particulars thereof to

PGVCL in order that such doubts are removed.

The successful bidder shall not, without the consent in writing of PGVCL, transfer, assign

or sublet the work under this contract or any substantial part thereof to any other party.

The execution of work should be commenced as per the instruction of the Engineer In Charge

as per actual requirement and should be completed within the time limit thereafter.

PGVCL may at any time by notice in writing to the successful bidder either stop the work

altogether or reduce or cut it down. If the work is stopped altogether, the Bidder shall

only be paid for work done. If the work is cut down the Bidder shall not be paid for the

work as so cut down, but in neither case shall be paid any compensation what so ever

for the loss or profit which he might have made if he had been allowed to complete all

the work included in the contract.

Notices, Statements and other communications sent by PGVCL through registered post or

telegram or telex or any other way of communication to the successful bidder at his

specified address shall be deemed to have been delivered to the successful Bidder. The

work shall be carried out by the successful bidder with prior approval of PGVCL. Work

carried out without PGVCL’s approval shall not be accepted and the PGVCL shall have

right to reject it and to recover the cost from the successful bidder. He will be liable

against all losses, expenses or claims arising in connection with the death of or injury

to any person employed by the successful bidder or his subcontractors for the purposes

The successful bidder shall be responsible for any damage to the equipment during transit

due to improper or inadequate packing, handling, loading and unloading. The cases

containing easily damageable material shall be very carefully handled. Adequate

protection must be provided for outdoor storage at site in tropical humid climate,

wherever necessary. The successful bidder without any extra cost shall supply any

material found short inside intact store area.

If the successful bidder neglects to execute the work with due diligence and expedition or

refuses or neglect to comply with any reasonable orders within two days’ notice given

in writing to the successful bidder and if he fails to comply with the notice, then in such

a case PGVCL shall be at liberty to get the work or any part of it, executed through any

other agency/Bidder in the manner and on the terms it thinks proper. If the cost of

executing the work as aforesaid shall exceed the balance due to the Bidder, and the

Bidder fails to make good the deficiency, PGVCL may recover it from the Bidder in

any lawful manner.

Sign & Stamp of the Bidder

PGVCL shall have at all reasonable time access to the works being carried out by the Bidder

under this contract and stores where material issued by PGVCL is stored. All the works

shall be carried out by the Bidder to the satisfaction of PGVCL.

The quantities mentioned in the accompanying schedule B are only approximate same may

decrease or increase. The PGVCL reserves the right for revising or omitting any of the

quantities. The actual work executed by the successful bidder will be calculated at the

rate given in the contract schedule of the rates binding to the successful bidder.

No higher rate or revised rate will be application for the work, if work is held-up/closed due

to whatever so reasons.

Price shall not be changed subject to any upward/downward revision on any account

whatsoever through the period of contract.

All other general terms and conditions as prevailing in the PGVCL shall be applicable to this

The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge and for

execution of the works.

Either successful bidder or successful bidder’s authorized person should contact our Engineer

In Charge as well as Division Office, Bhuj daily for the availability of materials required

for this work, failing to which this work order shall be terminated without giving any

The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of

Engineer in Charge.

In case of any dispute doubt, the decision of Superintending/Executive Engineer Bhuj

Division shall be unchallengeable and final, which will be binding to the contractor.

Security Deposit (without any Interest) will be refunded after completion of guaranteed period

All legal complication of disputes is subject to Bhuj jurisdiction only.

A fresh and valid solvency certificate to the extent of 20% of the ordered value will have to

be produced by the contractor and party has to submit attested copy of solvency

certificate to the company before commencing of work.

The successful bidder will be solely responsible for any accident/damage either to equipment

or any human being during the time of execution of work.

Prior institution in writing for starting the job will be given by PGVCL for the work.

The successful bidder will have to make his own arrangement for required all kinds of tools,

tackles, required for the execution of work.

The cost of damages, if any will be recovered from the successful bidder’s bill. The assessment

of which will be done by Engineer In Charge in consultation with division office, and

his sole discretion and his decision shall be binding to the successful bidder and shall

be considered as final and unchallengeable.

Sign & Stamp of the Bidder

The successful bidder will have to give indemnity bond to PGVCL against any possible claim

of compensation for damage to Contractor’s equipment or staff or any of third parties

during the execution of work as per attached format.

The successful bidder will have to complete entire work, as mentioned in Schedule-B of

contract awarded to him, as per directive and instruction of Engineer In Charge. If he

fails to do so entire work will be carried out at the risk and cost of Contractor.

The contractor must engage sufficient knowledgeable person round the clock, exclusively for

execution of work.

Specification in any items mentioned in tender are subject to change without any prior notice

and binding to the contractor.

The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all relevant

Govt. Authorities from the bill.

If the work is required to be carried out during fix outage then the successful bidder has to

deploy adequate man power, material, tools etc. well in advance and has to complete

the entire work during this specific outage period only, failing to which Company shall

be at liable to deduct the amount of revenue loss due to prolong outage.

The tender include all minor accessories and items of work which may not have been

specifically mentioned in the specification / Schedule etc. but are essential for

completion of work. The contractor will not be eligible for any extra payment in respect

of such minor accessories and item of work.

The successful bidder shall not refuse to execute the work order at any time and it will be his

sole responsibility to execute and complete this work as per the instruction of Engineer

For shortage of any materials issued by the PGVCL for the work, recovery shall be made from

you, on the basis of prices of the materials (prevailing on the date of settlement of

materials account) plus 15% supervision charges.

The successful bidder has to carry out all the works in accordance with revised and latest

provision under I.E. Rule Act made there under and as per instruction of Engineer In

All the materials issued by PGVCL shall be transported to the work site on same day and to

be preserved in safe custody failing to which PGVCL shall initiate Police action.

Similarly as per instruction of Engineer In Charge, you have to credit the material at

PGVCL store without any loss of time failing to which PGVCL shall initiate Police

Any delay causing extension of outages shall be successful bidder’s responsibility and

appropriate amount (in term of Rupees) as decided by

Executive Engineer, Bhuj Division shall be

recovered from successful bidder’s bill as a penalty with applicable GST.

No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

The contractor has to follow all labour laws, safety rules and regulations. The PGVCL does

not take any responsibility in case of accident or injury to the workers. The safety,

security of men, materials and equipment shall be sole responsibility of the contractor.

Sign & Stamp of the Bidder

The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of

local body is a must condition for the successful bidder.

The successful bidder shall specifically note that PGVCL will not pay any extra amount

towards any type of claim except for the description indicated in Schedule –A. The

party has to carry out all other additional required activities / work as directed by

Engineer In Charge which is not mentioned in Schedule but required to be completed

as per the site condition and for this work no extra payment shall be made by PGVCL.

The contractor should employ as a Supervisor with sufficient qualification and experience

who could supervise the execution of work throughout. He should always be present

The contractor shall be responsible for breakages, losses and a theft of material during transit

or erection after the materials issued from the stores till the completion of work and is

taken over by the PGVCL.

As regard damages to the materials, equipment, successful bidder himself will be responsible.

If there is any compensation to be paid in respect of “WORKMAN” Compensation Act

or any other statutory provisions, the same will be paid by contractor directly. If he

thinks fit, he may take necessary insurance covering at his cost.

The successful bidder shall co-operate with the PGVCL for taking measurement etc. as early

as possible and he shall fulfil the entire requirement which is necessary to finalize the

The competent authority can delete any item in schedule of the tender if he feels that the rate

quoted by the contractor for the item is abnormally high when compared to the

estimated rates.

The successful bidder shall not refuse to execute this work order at any time and it will be his

sole responsibility to execute and complete this work as per the instruction of Engineer

The erection work should be carried out according to the specification as per instructions

and programmed laid out by the Engineer in charge. Contractor has to ensure safe

shifting and erection of all accessories / equipment as per standard norms.

The Bidder shall not display the photograph of the work and shall not take advantage through

publicity of the work without written permission of PGVCL.

The inspection as mentioned in above clause No. 6 of this section by PGVCL’s representative

shall not relieve the successful bidder from full responsibility of completing the work

confirming to the requirement of this contract.

Under the Contract, the Contractor shall be responsible for loss or damage to the line and

Electrical Equipment until the successful completion as defined elsewhere in the Bid

All demurrage, wharf age and other expenses incurred due to delayed clearance of the material

or any other reason shall be to the account of the Contractor.

Sign & Stamp of the Bidder

The law applicable to the contract shall be the laws in force in India. The courts of Rajkot

shall have exclusive jurisdiction in all matters arising under the contract.

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm price

basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the PGVCL, for the

complete works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they will have to match

their end cost with end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting

Authority) may go to the L-2, L-3 and so on depending upon the requirement. If PGVCL

(tender Inviting Authority) feels that there is lack of serious competition or any other reasons,

PGVCL (tender Inviting Authority) may negotiate with the L-1 party. PGVCL’s (tender

Inviting Authority) decision shall be final and binding on all the parties.

3 QUANTITY DISTRIBUTION

For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular who have

confirmed /fulfilled pre eligibility criteria, as mentioned in Section 1 Sr. No. 2 , will

only be considered for price evaluation. PGVCL will not consider the, price bid of

any contractor who does not confirm / fulfil the eligibility criteria as mentioned in

Section 1 Sr. No

While placing the order, the quantity distribution to each new contractors / new firms shall be

restricted up to 30 % of the tender amount/Qty. for all such new bidders provided the

price of New contractor is lower than the regular/experienced contractor. New

contractor / new firm will be considered as a regular contractor only after full filing

experience criteria as mentioned in Bidders qualifying criteria as per point no. 2 in

The new contractor will be asked to match the L-1 prices of the new contractor only and the

Regular contractor has to match the L-1 price of the Regular/experienced contractor

But if there are no Regular contractor OR if the rate of Regular contractor is

very high, the above condition no. 2.11 shall be suitably relaxed by PGVCL.

L-1 regular contractor however will get heavy weight age in order placement.

For laying of Under Ground Cable work:

While placing the order, the quantity distribution to each new contractors / new firms, Section

1 Sr. No. 2, shall be restricted up to 10 % of the tender amount/Qty. for all such new

bidders provided the price of new contractor is lower than the regular/experienced

contractor. New contractor / new firm will be considered as a regular contractor only

after full filing experience criteria as mentioned in Bidders qualifying criteria as per

point no. 2 in Section I.

Sign & Stamp of the Bidder

The new contractor will be asked to match the L-1 prices of the

new contractor only and the Regular contractor has to match the L- 1 price of the

Regular/experienced contractor only. But if there are no Regular contractor OR if the

rate of Regular contractor is very high, the above condition no. 2.21 shall be suitably

relaxed by PGVCL. L-1 regular contractor however will get heavy weight age in order

placement. The Contractors who have confirmed /fulfilled pre eligibility criteria will

only be considered for price evaluation. PGVCL will not consider the price bid of any

contractor who does not confirm / fulfil the eligibility criteria. L-1 regular contractor

however will get heavy weight age in order placement.

4 IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each concerned

Divisions under above locations. The planning for each location has to be prepared in

consultation of the Deputy Engineer of the concerned Sub Division under whose control the

work is allocated. The work must be carried out under Supervision of concerned S/dn Head or

Authorized Staff appointed by SDO.

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted from any store Centres of

PGVCL jurisdiction and successful bidder has to take delivery from these stores at his own

6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued Fourth

Sub Work Order only after the submission of Inventory sheet with sketch and material account

statement for any of the three previously issued Sub Work Orders.

7. TAKING DELIVERY AND INSURANCE:

The contractor has to keep all materials in safe custody and transport to the respective sites and

will be fully responsible for any damage to or loss of all materials at any stage during

transportation or erection till taking over by PGVCL

The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe custody of

all the stored materials at his own cost. Material which is to be allotted by PGVCL is to be

carted, loaded and unloaded at Bidder’s cost and risk from PGVCL’s respective Stores.

PGVCL must have access to such Store/s at any time of Day thought the contractual period

and Contractor will cooperate for verification of such store/s and Inventory accounting.

Failing to which actions may be initiated after issuance of required Notice to the Contractor.

Store address/s is to be mentioned in the “General information about the Bidder” under

Section I of this Tender.

The Contractor shall have total responsibility for the entire materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make suitable

security arrangements at his own cost to ensure the protection of all materials, equipment

and works from theft, fire pilferage and any other damages and loss. It shall be the

responsibility of the contractor to arrange for security till the works are finally taken over

Sign & Stamp of the Bidder

STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent

of 100 % cost of materials, which are required to complete the work. Contractor shall have to

take comprehensive insurance policy equivalent to the Order Value against any loss, damage,

theft, pilferage, fire etc. for the complete period of storage, erection and commissioning up to

the time of taking over by PGVCL. The Contractor shall deal directly and pursue the claim with

the Insurance Company and shall be responsible in regard to maintenance of all insurance

coverage as well as for settlement of claim. The proof of insurance policy taken by the successful

Contractor shall be furnished to Engineer-In-Charge. In absence of the above insurance policy,

R.A. Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to

lodge, pursue and settle all the claims with the Insurance Company for all items, materials and

the PGVCL shall be kept informed about it. Contractor shall replace the lost / damaged materials

/ items promptly irrespective of the settlement of the claims by underwriter and ensure that the

work progress is as per agreed schedule. The loss, if any, such replacement will have to be borne

by the Contractor and PGVCL will not entertain any claim / representation in this regard.

However it will be contractor's responsibility to insure the entire project is taken over by the

8. Account of material issued:

The successful bidder shall have to maintain accurate day to day item wise account of use

of issued materials which shall be got checked from time to time by the Engineer In

Charge of the Company. The contractor will be responsible for custody and preserving

the issued materials till the work is hand over by the contractor after completion.

The successful bidder has to maintain site register, covering all the daily details of material

receipt and utilization, progress of work etc. This register shall be checked and signed

by Engineer In Charge/Deputy /Executive Engineer, Sdn/Division during the site visit

as per requirement and exigency of work if deem fit.

After completion of the work against each Sub Work Order, all the surplus materials issued

by the PGVCL shall be returned by you to the respective divisional /Regional stores

only at contractor’s cost. Such Material Shall not be credited in S/Dn store.

9. Work Completion Period:

In the event of placement of order, successful bidder shall have to complete the ordered work

within 365 Days from the Date of issue of Work Order.

Time limit of each sub work order should not be maximum up to 30 Days.

8.3 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work either due to

heavy rains or other reasonable causes, such facts should be immediately brought to

notice of the Engineer In Charge. If the reasons for stopping the work are genuine the

Engineer In Charge may ask the successful bidder to start the work again as per

condition. The period of such stoppage will not be considered as a part of working days

moreover the successful bidder cannot claim compensation for such stoppage.

Sign & Stamp of the Bidder

9.4 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to Engineer

In Charge and Executive Engineer, Bhuj Division. If found that the work is

unsatisfactory or not progressing as per schedule then any action would be taken by the

PGVCL as may deemed fit to see that work is completed at the risk and cost of

contractor. The completion time allowed for each Sub work Order shall be strictly

9. Time limit extension will be given, as per Clause No. 12 of this section, if material is not

supplied in time and in any case of objection not cleared in time. But if materials given in

time and there is no any objection, then no time limit extension will be granted and penalty

with applicable GST with Cess will be imposed as per rules.

11 CHANGE OF QUANTITY:

During the execution of the Contract, the PGVCL reserves the right to increase or decrease

the quantities of items under the Contract but without any change in unit price or other

terms & conditions. Such variations unless otherwise specified in the accompanying

GCC and/or Technical

Specifications, shall not be subjected to any limitation for the individual items but the

total variations in all such items under the Contract shall be limited to the extent of 30%

(Thirty Percent) of the contract price by way of suitable amendment to the contract.

The Contract price shall accordingly be adjusted based on the unit rates available in the Contract

for the change in quantities as above. The base unit rates, as identified in the Contract shall

however remain constant during the currency of the Contract, In case the unit rates are not

available for the change in quantity, the same shall be subjected to mutual agreement.

As this is an EPC contract, engineering work will be done by the Contractor.

Responsibility of material will be that of the contractor.

12. Penalty with GST:

Penalty with GST is levied on the time limit of Sub Work Orders. If the work is not

completed within the scheduled period as prescribed in Sub Work Order, penalty with

GST and cess as applicable at the rate of 0.5 % per week or part thereof on delayed

portion subject to maximum up to 10 % of the sub work order Value with GST and

cess as per applicable rate. This will be deducted from the bills payable either against

this contract or any bank guarantee or any other amount payable under any other

contract with the PGVCL. For Penalty calculations or Time limit Extension, following

points are to be observed.

Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on which

the first material is issued against the Sub Work Order.

If material is not available in respective stores then “NO STOCK” stamping by Store In-

charge/Store Keeper must be taken against the particular item by the contractor.

In Case of non-availability of Material, contractor must visit the respective store every

fortnight and no stock material details are to be submitted to respective Executive

Engineer and concerned SDO.

TLE of Sub work order can be granted on the basis of above such documents produced by

Sign & Stamp of the Bidder

Time limit Extension must be given as per F & A Letter No. PGVCL/F&A/5083/14-06-2017

and PGVCL/F&A/745/11-06-2018.

At the time of submission of Bill against SWO, all such Documents are to be submitted by

contractor for waiver of Penalty if applicable.

Time limit of Annual Work Order should be maximum up to 365 Days.

During the execution of Work, if Contractor/Labour are found violating OR Braking the

Safety rules and Regulations, then Engineer-in-Charge will serve the warning Notice

on first Instance. On second Instance the amount of Fine will be Rs. 500.00 or 0.1 %

of amount of SWO (Whichever is high) with GST and cess. Even If after above two

instances, still Contractor found breaking of Safety Rules and Regulations then

Procedures for Stop dealing must be initiated against him as per rules and regulations.

13. Payment terms shall be as follows:

Payment will be made against Invoice value and shall be paid against actual execution. The bills

should be submitted in Duplicate to respective Executive Engineer, Division Office, Bhuj

along with following documents:

• Measurement Report of each site by PGVCL authorized inspection Officer (not below

the rank of Deputy Engineer)

• Material Accounting for work duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is submitted.

• Copy of Insurance Policy against the Material equivalent to the Order Value as per

Tender Condition No. No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from the actual

date of completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works otherwise only

final bill shall be paid.

The time limit for the work may be reduced and contractor should make all his efforts to

complete the work within stipulated time limit as may be given by the Engineer In

Charge depending upon emergency of work.

14 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

War and other hostilities, (whether war be declared or not), invasion, act of foreign

enemies, mobilization, requisition or embargo;

Rebellion, revolution, insurrection, military or usurped power and civil war;

Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any

nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive,

or other hazardous properties of any explosive nuclear assembly or nuclear

components thereof;

Riot, commotion or disorder, except where solely restricted to employees of the

Neither party shall be considered to be in default or in breach of his obligations under

the Contract to the extent is that performance of such obligations prevented by

any circumstances of Force Majeure that arise after the date of the Notification

Sign & Stamp of the Bidder

If either party considers that any circumstances of Force Majeure have occurred which

may affect performance of his obligations he shall promptly notify the other

Upon the occurrence of any circumstances of Force Majeure, the Contractor shall

endeavour to continue to perform his obligations under the Contract so far as

reasonably practicable. The Contractor shall notify the Engineer-in-Charge of the

steps he proposes to take including any reasonable alternative means for

performance, which are not prevented by Force Majeure. The Contractor shall

not take any such steps unless directed so to do by the Engineer-in-Charge.

If circumstances of Force Majeure have occurred and shall continue for a period of

180 days, notwithstanding, the Contractor may by reason thereof, having been

granted an extension of Time for Completion of the Works, either party shall be

entitled to serve upon the other, 30 days’ notice to terminate the Contract. If at

the expiry of the period of 30 days Force Majeure shall continue, the Contract

shall terminate.

15 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all works

connected with line having been completed correctly as per Indian Electricity Rules &

procedure. Any extra cost involved due to incompleteness of work or bad workmanship

found out subsequently shall be set right with and by you at your own cost.

16 HANDING OVER OF ASSET

After successful completion of the lines and Transformers or any other electrical

equipment the entire newly created network is to be handed over to the concern

Deputy Engineer of PGVCL. The handing over note covering the details of all

the materials used and total work executed must be signed jointly by the bidder

and PGVCL Engineer. Copy of handing over note must be attached along with

The contractor shall arrange to hand over the complete work immediately on completion

of entire work.

If some material/Item is not installed/fixed for allotted work and as per SOR by

contractor due to non-availability of particular item/material for long period of time and

TLE cannot be approved for that work beyond certain time limit Or such item if not

required to be installed at particular location, then Recovery is to be made as mentioned

below for not carrying out that work from SWO issued for that work.

 Empty Wooden Drum (Assorted Sizes) : Rs. 450.00 per Drum

All work other than above must be completed by contractor and No any other Recovery

should be made other than above Work.

Sign & Stamp of the Bidder

18 CONTRACT QUALITY ASSURANCE:

The Bidder shall include in his proposal the Quality Assurance Program containing the overall

quality management and procedures which he proposes to follow in the performance

of the Works during various phases as detailed in relevant clause of the General

Technical Conditions.

At the time of Award of Contract, the detailed Quality Assurance Program to be followed for

the execution of the Contract. PGVCL reserve the right to inspect the work at any stage

of contract i.e. during the execution and after the execution of work.

The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if

any) are being supplied. Such details shall be accompanied by their list of previous

supplies made performance reports etc. However, in case of orders are placed, specific

approval shall be obtained from the PGVCL for the vendor supplied materials. The

quality assurance program shall be furnished for each material separately for approval.

19 TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. the Managing Director PGVCL reserves the right to

cancel the order without giving reasons thereof and forfeit the security deposit.

The PGVCL reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default. The PGVCL

shall in such an event give fifteen (15) days’ notice in writing to the Contractor of his

decision to do so.

The Contractor upon receipt of such notice, as per point no.19.2 above, shall discontinue the

work on the date and to the extent specified in the notice, make all reasonable efforts

to obtain cancellation of all orders and Contracts to the extent they are related to the

work terminated and terms satisfactory to the PGVCL, stop all further sub-contracting

or purchasing activity related to the work terminated, and assist PGVCL in

maintenance, protection, and disposition of the works acquired under the Contract by

the PGVCL. In the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the circumstances prevalent at the

time of termination.

If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then

unless the PGVCL is satisfied that the legal representatives of the individual Contractor

or of the proprietor of the propriety concern and in the case of partnership, the surviving

partners, are capable of carrying out and completing the Contract the PGVCL shall be

entitled to cancel the Contract as to its in completed part without being in any way

liable to payment of any compensation to the estate of deceased Contractor and/or to

the surviving partners of the Contractor’s firm on account of the cancellation of the

Contract. The decision of the PGVCL that the legal representatives of the deceased

Contractor or surviving partners of the Contractor’s firm cannot carry out and complete

Sign & Stamp of the Bidder

Contract shall be final and binding on the parties. In the event of such cancellation the

PGVCL shall not hold the estate of the deceased Contractor and/or the surviving partners

of the estate of the deceased Contractor and/or the surviving partners of the Contractor’s

firm liable to damages for not completing the Contract.

20 ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in

connection with this agreement except as to matters, the decision for which has been

specifically provided, either party may forthwith give to the other notice in writing of

existence of such questions, dispute, difference and the same shall be referred to the

sole arbitration of a person nominated by Managing Director, PGVCL. This reference

shall be governed by Indian Arbitration Act prevailing at the time of dispute and the

rules made there under. The award in such arbitration shall be final and binding on all

the parties. Work under the agreement shall continue during the arbitration proceedings

unless the PGVCL or the Arbitrator directs otherwise.

The technical information, drawings, specifications and other related documents forming

part of the enquiry or Contract are property of PGVCL and shall not be used for any

other purpose, except for the execution of the contract. All rights related to the technical

specifications, drawings and records are reserved by PGVCL only and no part or partial

should be reproduced, copied or alter without prior permission to PGVCL in writing. In

the event of the breach of this provision, PGVCL can claim the damages caused by such

22 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

Has submitted fake, false or forged documents/certificates

Has revised/withdrawn price bid after opening of Techno:

commercial bid, until and unless it is sought for

Has refused to accept Letter of Acceptance/Purchase

Order/Work Order after the same is issued by the Company within the validity period

and as per agreed terms and conditions

Has committed breach of contract or has failed to perform a

contract or has abandoned the contract

Has failed to provide suitable expertise for the work as per

prescheduled program

Has failed to submit all the necessary Test reports/documents within time schedule / as per

Company's time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is

placed subject to submission of type reports / documents to the firm.

Has indulged in construction and erection of defective works.

Has substituted materials In lieu of materials supplied by the Company or has not returned or

has short returned or has unauthorised disposed of materials/ documents/ drawings/

tools or plants or equipment supplied by the Company

Has involved in malpractices such as bribery, corruption,

fraud, canvassing and pilferage

Has unauthorised obtained official company information or

copies of documents, in relation to the Tender/Contract Date:

Sign & Stamp of the Bidder

Has failed to follow the stipulated mode of communication, if specified by the tendering

authority/ purchaser.

Any other ground for which in the opinion of the Company

makes it undesirable to deal with the Firm, and

In case the State Government directs the Company to place a

firm in stop dealing/ banned for business dealing/ blacklisting

The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any

subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned for

business dealing and/ or blacklisting for all Companies.

23. Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing

The proprietor/all the partners/directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing.

Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in

the list of Stop dealing / Banned for business dealing in

any Company of GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted by

the Firm shall be returned.

Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on Stop

dealing/ Banned for business dealing by GUVNL or any of its subsidiary Companies,

during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid”

at the time of scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price

bid of the Firm should not be opened and the bid submitted by the Firm

will be treated as “Disqualified Bid” and automatically stand as

“Rejected Bid” at the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored and

will not be further evaluated. The Firm will not be considered for issue

of order even if its price is the lowest. In this situation, the next lowest

bidder shall be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned

after obtaining confirmation from GUVNL and its other subsidiary

Companies that there are no outstanding dues recoverable from the firm.

If a Firm is put on Stop dealing / Banned for business dealing in one Company and is already

executing work and/ or Letter of Acceptance/ purchase order awarded to them by

another Company, then the firm should be allowed to complete such awarded work /

Sign & Stamp of the Bidder

The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from

the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of

bank Guarantee shall be encashed and appropriated.

The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is put

on Stop dealing/ Banned for business dealing, all the manufacturing works of the Firm

shall be on Stop dealing/ Banned for business dealing for GUVNL and its Subsidiary

Companies & for all Services of the Firm.

If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern,

then all the Concerns of the same Proprietor shall also be considered to be on Stop

Dealing/ Banned for business dealing.

The Board of Directors of the concerned Company may however, if he considers it to be in

the interest of the Company, remove the ban in respect of any specific Service from

any Contractor for that Company only.

24. Every bidder should, at the time of submission of bid, give a declaration as per

Annexure VI attached with this Tender, that bidder and/or proprietor/ partner/ director

of the firm has not been placed on Stop dealing / Banned for business dealing /

blacklisting by GUVNL and it’s any Subsidiary Companies.

25. JURISDICTION:

All questions, disputes, or differences arising under out of or in connection with

Tender/Contract if concluded shall subject to the exclusive jurisdiction of the Court

under whose jurisdiction the place from which Tender/Acceptance if Tender is issued,

is situated i.e. respective Location’s Court.

Sign & Stamp of the Bidder

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Item Time required for work Mentioned in Tender

1 Labour work for Laying of

Underground cable and E/o HT

LT Line and Transformers and

Sign & Stamp of the Bidder

Annexure – I Details of work experience in last three

years (To be completely filled by the Bidder)

Company with full Ref. & Work

Sr. address, Details of order

Work Description date of the Order

No. phone, fax and order Value

name of contact

• Copies of MAJOR Work orders along with Work completion certificates should be attached with

this information.

• If necessary, separate sheet may be used to submit the information

Sign & Stamp of the Bidder

Details of Pending Orders as on Bidding Date (To be

completely filled by the Bidder)

Company with full Ref. & Work Reason for non-

Sr. address, Work completion with

date of the Order

No. phone, fax and Description Certification of

name of contact Order issuing Authority

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

Sign & Stamp of the Bidder

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. , employee of

PGVCL at (place), is related to our

(designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or

working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent Department i.e. Energy &

Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified below in

this sheet. If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to

Chapter No, Clause No. of the Deviation offered

tender document

Sign & Stamp of the Bidder

Annexure – V List of Onsite Testing Facility (For the

work of Laying of HT/LT Underground Cable)

(To be completely filled by the Bidder)

Sr. Name of equipment Date of purchase Date of calibration Utility

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

Ref: - Tender No: PGVCL/

All bidders will have to furnish the following undertaking duly filled in signed and stamped for

each quoted item of the tender along with the Technical Bid.

signatory of M/s hereby certify

that M/s is not stop

deal/black listed by GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

Seal & Signature of the Tenderer/Firm

LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID

(For the work of Laying of HT/LT Underground Cable)

(Not Older than 7 Years)

Type Test Tests Carried Rating & Type / Name of the test Results Of

Sr. No Conducted

Report No. & out at (Name of Designation of the Tests.

Date Laboratory) Item / Equipment

Sign & Stamp of the Bidder

List of Performance Certificate:

Name of the Authority by whom

Sr. No. Reference No. & Date Details of items

certificate is issued

Sign & Stamp of the Bidder

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five Years

Sr. Type Of Accident Fatal/Nonfatal Affected Brief Reason for the

No. (Electrical/Mechanical) Labour/s Accident

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

Ref: - Tender No: PGVCL/

I/We authorized signatory of M/s hereby declare we will provide nos of labours to carry

out this tenders scope of work. We are having Labour Insurance Policy No. for nos. of our

labours. We declare that, as mention below table, we are having following safety gadgets of our

own and they all are in good condition.

Seal of the Firm Signature of the Tenderer with Designation

List of Safety Gadgets Owned by Bidder

List of Safety Gadget Unit owned by

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

Sign & Stamp of the Bidder

On Firm’s Letter Head

CERTIFICATE – “A”

I/We authorized

signatory of M/s.

hereby certify that

M/s. is not related with other firms who have submitted tenders for the same items under

this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. (Name & Address of the Firm) having their registered office at

(Address of the firms Registered

office) (hereinafter called the ‘Tenderer’) wish to participate in the tender No.

(Supply/ Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank

Guarantee for (hereinafter called the “Beneficiary”) Rs. (Amount of EMD) valid till

(Mention here date of validity of this Guarantee which will be 5 (FIVE) months beyond

initial validity of Tender’s offer) which is required to be submitted by the tenderer along with the

We, (Name of the Bank and address of the Branch giving the Bank

Guarantee) having our registered office at (Address of Bank’s registered office) hereby give this

Bank Guarantee No. dated and hereby agree unequivocally and

Unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd.

or any officer authorized by it in this behalf any amount not exceeding Rs. (Amount of E.M.D.),

(Rupees (In words) to the said Paschim Gujarat Vij

Company Ltd. on behalf of the Tenderer.

We (Name of the Bank) also agree that withdrawal of the tender or part thereof by the Tenderer within

its validity or Non submission of Security Deposit by the Tenderer within one month from the date

tender or a part thereof has been accepted by the Paschim Gujarat Vij Company Ltd. would constitute

a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed

within its validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer

and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

(Mention here the date of validity of Bank) and shall not be

terminable by notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer

Or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alternations made, given, conceded with or without our knowledge

or consent by or between the Tenderer and the PGVCL. “Notwithstanding anything contrary

contained in any law for the time being in force or banking practice, this Guarantee shall not be

assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any

person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. (Amt. of E.M.D.) (Rupees

) (In words). Our Guarantee shall remain in force till (Date of validity of

the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or

before (Date of Validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall

be forfeited and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s Authorized Signatory

Address of the Bank with Branch Code, with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i)

Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government

of Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of hereby agree unequivocally and unconditionally to pay

immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or any Officer

authorized by it in this behalf any amount up to and not exceeding (in words) Rupees

to the said Paschim

Gujarat behalf of M/s. who

have entered into a contract for the

supply/works specified below

L.O.A. No. dated .

This agreement shall be valid and binding on this Bank up to and inclusive of and

shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors

/ Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alterations made, given conceded or agreed, with

or without our knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary

shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the

beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee

is restricted to Rs. (Rupees only). Our

guarantee shall remain in force until (Date of validity of the Guarantee). Unless demands or claims

under this Bank Guarantee are made to us in writing on or before (Date of validity of the

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be

released and discharged from all liabilities there under:

Please Mention here Complete Postal Address Signature of the Bank’s

of the Bank with Branch Code, Telephone and Authorized Signatory with

Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are

(i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

This agreement is made at the day of month Year between the Paschim Gujarat

Vij Company Ltd. &

(hereinafter referred to as “the Contractor “which expression shall unless excluded by or repugnant to

the context included its successors or permit assigns) of the one part and the Paschim Gujarat Vij

Company Ltd. Having its Regd. and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot,

360004 (hereinafter called “The Company” which expression shall unless excluded by or repugnant of

the context include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

as per Company’s LOA No. , Dated , hereinafter

called “The works and more particularly desorbed enumerated or referred to in the specifications, terms

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer,

Circle/Division, PGVCL on behalf of the Company, a list where of is made out in the schedule here

under written and all of which said documents are deemed to form part of this contract and include in

the expression “The works “wherever herein used, upon the terms and subject to the conditions

hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance & Erection

of HT / LT Line & T/C and Underground cable up on the terms and subject to the conditions herein

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable necessary for

the completion of the works as mentioned and at the time in the manner and subject to the terms

conditions and stipulation contained in this contract and in consideration of the due provision,

executions, construction and completion of the works agreed to by the contractors as aforesaid

the company both hereby covenant with the contractor to pay all the claims of money as and

when they become due and payable to the contractor under the provisions of the contract such

payment to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and

without prejudice to the right of the company to enforce for delay and or any other rights

whatever including the right to reject and cancel on default or breach by the contract of the

conditions and the covenant as stipulated in the general conditions specifications form Or

tender schedule drawing etc. attached

with the Company LOA No. , Dated

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors

and labours to execute the work mentioned in Tender. On violating or breaking the Safety

Rules and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The

Company” reserves the right to take actions as per the terms and conditions mentioned in

Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in

such an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders

and Contracts to the extent they are related to the work terminated and terms satisfactory to the

Company, stop all further sub-contracting or purchasing activity related to the work terminated,

and assist “The Company” in maintenance, protection, and disposition of the works acquired

under the Contract by the Company. In the event of such a termination the Contractor shall be

paid compensation, equitable and reasonable, dictated by the circumstances prevalent at the

time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract “the Company” shall be entitled to cancel

the Contract as to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the Company

that the legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the

parties. In the event of such cancellation the Company shall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be

altered by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect

or alter other terms and conditions of the contract and the contract so altered or revised shall be and

shall always be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf Of The Paschim Gujarat Vij

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of

per A/T No. , dated and all future contract that may be awarded to me in the next one year and in

terms of the condition in clause 33 of the COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my workmen

payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called the said Act

for death or injuries caused to the workmen engaged by this presents, if such compensation is paid by

the COMPANY as principal under such sub-section (1) of section 12 of the said Act on behalf of me,

to pay such amount of compensation on demand within 48 hours to the COMPANY that it might have

to spend as legal and other incidental charges in defending any suit or action arising out of the death of

injuries in regard to compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death or

injuries to the workmen engaged by me. During the execution of work of said contract and all future

contracts that may be awarded to me in the next one year is filed by the worker against the COMPANY,

I shall imbrues to the

COMPANY such sum that the COMPANY is required to spend as legal and other incidental charges

in defending such suit or action and also the amount that may be ordered to be paid to the worker / or

his heirs as compensation and that the above written bind shall remain in full force and virtue till the

COMPANY is required to defend such suit or action filed by the workers and or heirs against the

COMPANY. Further it is applicable on death of contractor himself also. No any compensation will be

claimed by legal heirs of contractor.

Signature of the Executant

Technical Specifications

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT For erection work

KV and L.T. Distribution lines and Transformer Centres

The work should be strictly as per specifications and approved designs of the PGVCL. The inferior

and unsatisfactory work is liable for rejection and to be rectified at the cost of contractor. The work

will have to be carried out as per programmed laid down by department and under the entire instruction

of engineer-in-Charge and contractor should employ supervisor who could supervise the works through

out and he should remain present on site. No tools & Tackles will be supplied by the department.

(A) Erection of HT and LT Lines:

Site clearing and tree branches trimming which come in the way of line will be done by the

contractor at his cost. The Company will assist the contractor in getting necessary permission for

tree cutting etc. Any claim for compensation in above respect will have to be borne by contractor.

(B) Fixing: Pole Position:

The Points of pole structures, guys and earthing will be fixed by the department and will be shown

to the contractor. He should adhere to these locations in all circumstances unless directed by the

department to make any change. The Poles from One site to other site or at proposed locations must

be carted by loading on Tractor or Hand-Cart. The Poles shall not be carted by toeing/Dragging

with Tractor or Cart or with any other means.

(C) Pole setting:

Where poles are set in good solid ground the depth of pit shall be 1/6th of the height of the pole and

for grounds of any other nature. The pit must be size of 2 X 2 X 5 feet. The poles and guys must not

be set at the edge of cuts/at shore/embankment where the soil is liable to be washed or eroded out

of such setting should be avoided. While back filling, earth must be packed tight and in no case

earth be dumped to greater depth more than four inches without being rammed, hard before the next

layer is thrown in. Extra earth should be packed around the poles and rammed.

The cost of damage done to the pole during erection will be recoverable from the contractor. No

pole, which is out of plumb or out of alignment shall be accepted. The pole will be in his safe

custody till erected and he is liable to compensate to the Company the full cost of pole along with

supervision charges, if the pole is broken during erection, or stolen from his custody. He should be

able to render full account of the poles entrusted to him whenever the Supervising Officer demands

to scrutinizes the same.

(D) Erection of Complete single Pole Structure

Erection of single pole structure comprises of shifting of pole from the stacking place in the village,

excavation of pit, erection in position (with base plate where required), of 8/10 meter PSC poles /

to 13 meter Steel Pole or any other suitable pole, fitting of clamps and cross arms and fabricated

materials, fixing of caution board, anti-climbing device etc. complete as per drawing and

specification inclusive of painting, numbering. Generally vertical formation will be used on each

pole. However horizontal formation will have to be used in special circumstances as per instruction

at Engineer in change.

Sign & Stamp of the Bidder

(E) Double Pole (D. P.) Structure

Double poles structure such as for HT line tapping, Railway crossing, any other HT/LT or telephone

line crossing, terminal structure for distribution transformer centre comprises of Excavation suitable

pits and refilling of earth, erection in position of two Nos. of 8/10 meter PSC poles / 9 to 13 meter

Steel Pole or any other suitable pole, fitting of clamps, cross arms, bracing cross arm bracing etc.

as per drawing/ standards with mounting D.O. fuses/A.B. switches/HT metering equipment’s etc.,

painting, Pole numbering, fixing of caution Board and anti-climbing devices.

The D.P. must be properly aligned and must be in plumb. Special structure if included will be erected

as per drawing supplied. Each Shackle Points must have “D” type Jumpers only.

(F) Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary HT/LT pin

and strain insulators, binding on insulators, jumpers, the jointing in HT line will be done by twisting

sleeve joints as per standard practice. Care must be taken in handling the conductor to protect against

cuts, scratches or kinks. The conductor must not be drawn over rough or rocky ground, when it is

liable to be damaged. AAA/ACSR conductors must be drawn on wooden or aluminium pulley only.

Wastage and cutting should be avoided as far as possible. Not more than 3 % sag will be accepted

in the materials account. The sag and spans will be maintained as per drawing/standard. The cross

arms insulators must be so fixed that neither tilts nor bands from position. The sagging should be

uniform for all conductors and uneven sagging will not be allowed. The ground clearance to be

maintained as per IE Rules 2010 Clause No. 58 as mentioned below.

For lines of voltage not exceeding 650 Volts 5.8 Meters

Across a street

For lines of voltage exceeding 650 Volts but not

exceeding 33 kV

For lines of voltage not exceeding 650 Volts 5.5 Meters

street For lines of voltage exceeding 650 Volts but not

exceeding 33 kV

If bare - 4.6 Meter

Elsewhere than For lines of voltage up to and including

along or 11,000 Volts

street For lines of voltage exceeding 11,000 Volts but

not exceeding 33 kV

 An overhead line shall not cross over an existing building as far as possible and no building

shall be constructed under an existing overhead line.

Where an overhead line of voltage not exceeding 650 V passes above or adjacent to or

terminates on any building, the following minimum clearances as per IE Rules 2010 Clause

No. 60 from any accessible point, on the basis of maximum sag, shall be observed, namely:-

(i) for any flat roof, open balcony, varandah roof and lean-to-roof and Pitched Roof

(a) When the line passes above the building a vertical clearance of highest part of building

immediately under such line 2.5 meters from the highest point,

(b) When the line passes adjacent to the building a horizontal clearance of 1.2 meters from the

Sign & Stamp of the Bidder

(ii) Where an overhead line of voltage exceeding 650 V passes above or adjacent to or terminates

on any building, the following minimum clearances as per IE Rules 2010 Clause No. 61 from

any accessible point, on the basis of maximum sag, shall be observed, namely:-

(a) when the line passes having voltage 650 V and up to and including 33000 V above the

building a vertical clearance of highest part of building immediately under such line

meters from the highest point,

(b) When the line having voltage 650 V and up to and including 11000 V passes adjacent to the

building a horizontal clearance between nearest Conductor and any part of such building on

the basis of maximum deflection of wind must be

(iii) Minimum clearances in meters between lines crossing each other as per IE 2010 Clause No.

Nominal System 110-132 kV

1 Low and Medium 2.44 3.05 4.58 5.49

In case of illegal construction / structure on the line under erection, the same is to be put in

written notice to the Engineer-In-charge.

(G) Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation of suitable

pit size of 2 X 2 X 5 foot, fixing of stay clamp on pole, binding of GI stay wire. The stay insulators

must be inserted in the stay wire on all stays as per drawing. The wrapping of the Guy wire strands

at both ends the stay insulator must be even and must presents neat appearance and good

workmanship. No stay should be left loose but should be tight and straight to withstand in say

cyclone or sand storm, the item includes refilling of earth and painting of fabrication material. If

stays are not required to be concreted, a pre casted cement concrete block will be supplied by the

department from his division store which the contractor will have to transport at his own cost to

the site of work and will have to use for fixing of anchor rod at site.

A pits of 2 X 2 X 5 foot is to be dig about 4 foot away from the pole on which earthing is required to

be carried out. The earthing pipe/earthing plate/earthing coil supplied by the company shall be used as

per specification and drawing. GI wire no. 8 SWG for earthing should be bolted with earthing

pipe/earthing plate/earthing coil. G. I. Wire must be passed through PVC rigid Pipe which must be

buried at least 0.5 Meter in ground and to be kept 2.0 Meters above ground along the Pole. The earthing

are to be done at place as indicted in the pole schedule or as selected by the field Engineer. The coke

and salt will have to be supplied by the contractor at his cost. Erection of earthing should be carried

out under the supervision of the Engineer in charge or nominated Supervisors. At least 20 KG of salt

and 20 KG of coal per earth on alternate layers (as per drawing) will be used by contractor. No amount

will be paid if the work is not done in accordance with these specification.

The guarding will have to provide at crossing of lines, telephone line crossing, road crossing and any

accident prone places as indicated by the Engineer in Charge. The work comprises of fixing of guard cross

arms, eye bolts, guard cradle as per design, GI cross lacing wires complete. Any special type of guarding

if required will be designed by the department. Binding cross arms must be used where the HT line crosses

the road. The ground clearance, line to line clearances etc. to be maintained as per IE Rules 2010 69 and

70. The poles for road crossing may be concreted as instructions of the Engineer In- charge. The work has

to be carried out as instructions of the Engineer In-charge. Date:

Sign & Stamp of the Bidder (J)

Painting and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and two coats of

approved aluminium paint. All fabricated material will also be painted with two coats of approved

aluminium paint and there should be sufficient interval between every coat of painting in order to

allow for drying. The bolts and must shall be dipped in anticorrosive oil before insertion. The

lower portion of steel poles up 3 foot above ground level shall be cleaned of all dust and rust. This

surface should be given a base coat of red lead and an additional coat of black bituminous paint

before inserting in the ground. The good quality paint will be supplied by the contractor and should

be of I.S.I mark and will be got approved from Executive Engineer, prior to starting work.

Name of the feeder and pole number has to be written on all the poles in English/Gujarati as per

instruction of Engineer In-charge. The colour of back ground and name/number must be of contras

colour. Prior to apply Colour for Numbering on P.S.C poles, it should be properly cleaned and all

accumulations of earth, dirt etc.

should be removed.

(K) Concreting:

Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC Pole/Guys to

be concreted without any special reason. The Concreting of PSC Poles must be approved by

concerned Executive Engineer prior to execution as per Tender Condition mentioned under

Section III Clause No. 2 and sub clause No. 8. Certificates for special Reason and approvals must

be submitted with detail Bill.

Cement concrete for any pole / stay should be carried out as per specification given by Engineer

In-Charge as and where required. Concreting should be with one part of cement, two part of

specified quality sand and four parts of well burnt Brice bats (1:2:4). The mixture should be

prepared on GI sheet and should be free from the dust. Cement, river sand and metal should be

used by contractor at his own cost. The finishing coat of cement plaster shall be applied on outer

surface Concreting and boxing for smoothness.

The normal size of concreting of pole shall be 2 X 2 X 2 Feet (0.226 cmt) & that for stay 2 x 2x

Feet (0.113 cmt). In case of Boxing for pole, it shall be 18” dia. x 3 feet (h) (2’ above and 1' below

ground) (0.15 cmt).

(L) Distribution Transformer Centre:

The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type on two poles

structures as per standard drawing and 5 KVA Transformers are to be on Single Pole. This work

include erection of special two pole structure as per Item No. 2 and fixing of all fabricated material

for support of line, L.A., HG Fuse/AB Switch, Transformer, LT Dist. Box, cable wiring, anti-

climbing devices etc. The works includes of transportation and hoisting of transformer, numbering

and painting of all fabricated materials. For transformer having capacity of 100 KVA and above

MS channel shall be utilize which will be supplied by the company. Three Earthing are to be

provided on each Transformers.

1) Earthing of LA on One side.

2) Earthing of all Metal Parts from Top angle and Transformer Body and Dist. Box on other side.

3) For neutral, two separate Earth wire on both side of Transformer and to be common at ground.

All three earthing are to be done as in Delta Formation as shown in the attached Drawing. All

earthing wires are to be connected by proper size of lug and bolted at each earthing points properly.

The Earthing of Transformer Body must be done with lug only.

Sign & Stamp of the Bidder

Looping or winding with Earthing Bolt on Transformer Body is not allowed. Earthing wire Lugs

are to be brought by Contractors. No any extra cost will be paid for this material.

Extra payment for hard soil or rock is payable as per SOR as per committee report to be formed to

decide hard soil or rock which shall consists of Concerned SDO, Deputy Engineer (Tech) and

Executive Engineer.

The cost of damage done to the transformer while erection/Transportation is recoverable from

Before starting the work (new, alteration or addition) and during the works the contractor must

obtain line clear wherever necessary for the concerned officer of this office of other Office. For

any damage done to the Men, Materials and/or property due to non-observance of rules, the

contractor will be solely responsible.

Sign & Stamp of the Bidder

Check-list for Work Cross Verification

Sr. No. Check list for work as per specification Comment

1 Pole pit up to mark

2 Pole earthing with pipe end buried under ground

3 MS Fabrication as per drawing

4 Structure Alignment (Pole/DP), Pole facing

5 Pin Insulator bottom nut tightened

6 MS Fabrication painted with Red oxide + silver oxide coat

7 Proper stringing

No unsafe crossing and crossing with guarding/AB cable at road /

9 No double power on any structure

Proper Clearance as per norms with nearby structures, buildings,

Providing proper earthing in transformer(3 Nos. separate) and HT

line pole as per specification

Earthing wire of Transformer centre must be provided through

proper size of lugs

13 Tightening of Guy-set

14 S/S set as per drawing

15 Proper rating of DO fuse with alignment

Lightening arrester fixing with proper jumpering and earthing

17 Separate Delta earthing for DTC

Proper laying of incoming/outgoing LT cable from distribution box

to service pole of LT line

19 D-type jumpers

20 Breather in DTC

Arcing horns with "as is" clearance and position on transformer

22 Pole number painting

23 MCB of DTC must be properly installed

24 Nut-Bolt as per requirement and fastening with washer

25 Separate pole & earthing pits

26 Coal & salt as per specification for earthing

27 Credit of Conductor scrap

28 Credit of Scrap other materials

Name of scheme : Location/Feeder :

Cross verified by (Name, Design., Office) :