Ayurveda Expo 2026

1. Tent, Stalls etc.

Imported Tent Structure with a compressed aluminium frame with white fire-retardant and waterproof PVC Fabric side and roof cover, Hi-tech wooden platform, and synthetic carpet. The tent structure must have a minimum span of 40 m without center pillars. The tent must be airconditioned with ductable AC unit with split air-conditioning units sufficient to maintain the inside temperature below 24 degree throughout the time. The tent must be provided with adequate lighting facilities with LED lights (200 wts) throughout the period of the exhibition, as directed by the client.

1.02 Exhibition stalls made with; System comprising white powder coated aluminium profile and white infill boards with a size of 9.00 sqm (3.00m x 3.00m) with following items in each stall ;1. System Table wooden Table with satin cloth top and frill -1 ; 2. Chair 2 Nos ;3. Spotlight - 3 Nos ; 4. Power plug 5/15 Amp ; 1 No ;5. Dust bin-1 Nos .

Platform (Inside the Hanger) - raised platform with 100 mm black skirting covered with 18 mm ply flooring covered with green colour carpet in full area.

German tent - Roofed structure with 5 mtr width and 40 mtr span- lobby infront and attached of Main hangar ( 40 mtr x 5 mtr) with white ceiling. Non air conditioned

Platform (Outside the Hanger) - raised platform with 100 mm black skirting covered with 18mm ply flooring covered with green colour carpet in full area of 5M length

Registration counter with octonorm stall materials in side lobby

Media Room (100 sq ft). Two tables with 8 steel cushioned chairs with four power plugs

Store, Office, Lounge etc.

Making Expo office, Lounge with attached refreshment area - within the main hanger with MAXIMA system- ply panelling and setting door with locking facility. with a total area of 40 square meter. A. The office shall contain the following . 1. 10 executive chairs, 2. Three office table with draw 4 ftx3 ft sq. 3. Laser Printer Scanner and Copier with 5 bundles of 80 gsm A4 paper .4. Power plug 16 Amp - 2 Nos B. The Lounge shall contain 1. two sofas, 2. one table, 3. one teapoe with flower arrangements, , 5. 10 Stell framed cushion chairs with cover.

Store Room ; with Maxima System and connected works [3M X 3 M] with door and locking facilities. Within lounge inside hanger - 1 No.

Stage and green rooms

Imported Tent Structure with a compressed aluminium frame with white fire-retardant and waterproof PVC Fabric with roof cover, synthetic carpet. The tent structure must have a minimum span of 20 mtr without center pillars. The tent must be provided with adequate lighting facilities with LED lights throughout the period of the exhibition, as directed by the client. With 20 nos of Fan inside the hanger and 12 LED light with 200 wts.

Stage with raised platform with three side covering and with framed back drop approved by the committee. Back drop size 32 ft X 10 ft height . Four teapoi with 15 VIP wooden chair and flower bed decoration for one day. Lamp lighting facility for inauguration for one day. ( Inaugural arrangements with Nirapara, Pookula, Traditional Lamp, Kaivilakku, Wick, Oil, Camphor, Agarbathi, Flower Arrangements and related facilities.) Normal Podium with branding. Steps in two sides for stage for one for guest and one for service personnels. boquet ( single rose tube ) 15 nos for one day.

Green room withTable, chair, cloth Hanger, Mirrors, and lighting with ceiling with non transparent cloth. Each one of ;100 Sft with suitable enclosure and door etc.

PVC Armless chair with cloth cover.

Providing outdoor LED wall outside the hanger adjacent to Main road includes raised plat form with 6 ft height with required connections and service , with arabian tent with raised platform and carpet, table and chair, plug points for console for service and operation of LED wall for four days - with high speed internet facility with 300 mbps.

Food court

Food court with aluminium hangar with roofing, with raised platform, synthetic carpet etc.with separate for Ayurveda Ahar pavilion for serving of food.

General food counters made with octonorm system [3 Meter X 2 Meter]

Special food counters made with octonorm system [3 Meter X 3 Meter] for Ayurveda Aahar

Food preparation pandal with platform with tarpaulin laying, side masking and , lighting, plug points and exhaust fans.50 ft. x 20 ft.size (With GI sheet covering in 8 feet height.) and Wooden table 10 Nos

Long Table 15 nos and 100 Chairs with cloth cover, for 5 days

Wash basins with plumbing work, water tanks, side panelling and setting 4 tap set - 5 units for five days (inside arabian tent with 3 side covering)

Syntex tank with 5000 litre capacity with stand, supply of 5000 litre of water per day for five days with all plumbing and sanitation works for waste water management.

General Arrangements

Providing toilets - Portable toilets- in Arabian tent, wooden platform, carpet, adequate lighting. Mobile toilets with in-built tank. (Ladies-5 toilets ; Gents ; 5 Toilets]

Electrical shed ; (Instant Pagoda) of sufficient space and height with raised platform and carpet 800 sq feet

Crew resting Area - Structure with tin sheet roofing, wooden platform, synthetic carpet, side masking, lights, fans and raised platform with bed and pillow [for fire force staff, Police personnel, and Medical unit].

Vehicle parking for Fire & rescue and ambulance with roof - Iron hanger with adequate lighting

Providing CC TV with 48 Camera units - for entire exhibition area for five days. Storage facility with a 5 tb hard disk that to be handed over to organiser with recordings.

Installation of fire extinguishers of suitable capacity to meet the statutory requirements 40 nos for five days

Providing used synthetic carpet and underlaying tarpaulin/flex in open ground area.

Potted Plants inside the Hanger and at entrance/exit

Box Arch with (3ft width and 2 ft depth) in the main entrance of the compound with 6 meter length and 4 meter height and branding boards with 16 ft x 10 ft - 2 nos to be place in both side of Arch.

Flag 60 cm x 90 cm with logo print in bothsides in 14 feet iron/bamboo poles

Standees with 6 ftx 3 ft ( stationary standees) with event branding

Providing a faccade at the main entrance with metal/ wooden material, as approved by the architect along with necessary boards etc. (Design will be supplied by the client before the prebid meeting) 40 ft length and 20 ft height with scaffolding support.

Hall bunding with design in satin cloth 16 x 4 ( ft) two side printing . To be hanged in the main hanger ceiling.

Panchavadyam with 16 artists for 2 hours during inaugural day - ( for One day)

Photography /Videography for 5 Days (2 photographer and 1 videographer)

Security, Housekeeping etc.

Engaging Security for 5 days, 3 shifts per day ( 8 persons, for 5 days, 3 shifts) Total 120 units flor 5 days

Engaging Security Supervisor 1 x 3 shift x 5 days. Total 15 units for 5 days

House Keeping works for 5 days (6 persons for 5 days) Total 30 units for 5 days

Electrical works & Lighting

Providing Ceiling fan at food court for 5 days x 24 nos ( Total 120 units for 5 days)

Providing Pedestal fan for 5 days x 12 nos (to be installed as per direction of committee) Total 60 units for 5 days

General lighting for ground with MH/other suitable lights in front of the structures and other areas with pole/along with structure 32 nos for 5 days ( Total 160 units for 5 days)

Tower with lights ( 400 wts) 8 each - for five days for open area- Parking, Stage and other areas ( total 40 units for 5 days)

Illumination with LED strips on trees - mixed colours for 5 days - 500 units, each with 6 mtr length

Stage lighting includes Par-64 - LED Par -18 nos, Focus light with stand - 12 no.s, Moving Head - 2 nos ( Sharpy) for five days and other required items and equipment

Power Generator with diesel ( four category ) 1. For AC units - 1250 KVA including standby for six days, 2. For Sound systems, lights , LED wall ,fans outside lights - 125 KVA x 4 units ( including Standby) 3. For stall construction 125 KVA for 2 days in pre expo purpose 4. Night purpose/emergency - 62 KVA for five days

Diesel for generator as per requirement for 12 hours x 5 days including trial run purpose

Cabling for Generator Supply: LT cables with cable of adequate requirements and as per transformer capacity for all days and adequate length without loop for all area

Providing Stage Monitor wherever necessary as directed by the client

Sound system

Sound system for stage program - Microphones, podium Mic includes, sound mixture, cordless Mic, collar Mic, P.A. system up to 10,000 W etc. for 5 days

PA System inside the main hanger and for food court . With 12 box placed at various locations as per direction of the committee for five days

Drinking Water supply

Providing water dispenser with 20 L jar on stand in exhibition/kitchen/stage area 20 nos per day for 5 days

Refilling of dispenser jars (in Exhibition hall) as per need(anticipating 4 times a day) for five days

Waste management

Waste suction (as per actual) average 3 loads per day for 9 days

Waste water suction in kitchen area at 2 loads for 9 days

IEC materials

Framed Boards to be placed in and around the Kannur town 6ft x4ft - design will be provided by organisers

Hoardings 12 ft x16 ft to be placed with in a range of 15km at 20 different places as per client requirement - design will be provided by organisers.

Permissions and Licenses for the Ayurveda

Local authority permissoin

Fire noc

Fire Standby Vehicle

Tent permission

PPR Trade Licence

Police intimation

Mic Permission

Insurance

All other mandatory licenses and permissions required if any

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