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| # | Company | Amount | Rank | Status |
|---|---|---|---|---|
| 1 | L1₹5.25Accepted-AOC | ₹5.25 Quoted ₹5.30 | L1 | Accepted-AOC Sanction accorded from HLMC for AoC to L1 on the negotiated rates |
| 2 | L2₹6.10+₹0.80 (15.1%)Rejected-Finance 2ND FLOOR KNMS BUILDING AIR ROAD VAZHUTHACAUD TRIVANDRUM | THIRUVANANTHAPURAM | THIRUVANANTHAPURAM | KERALA | ₹6.10+₹0.80 (15.1%) | L2 | Rejected-Finance Approval obtained from HLMC for AoC to L1 bidder on the negotiated rates and to reject the financial bids of L2 and L3 |
| 3 | L3₹6.30+₹1 (18.9%)Rejected-Finance | ₹6.30+₹1 (18.9%) | L3 | Rejected-Finance Approval obtained from HLMC for AoC to L1 bidder on the negotiated rates and to reject the financial bids of L2 and L3 |
| Sl No | Description | Qty | Unit | IT PROFESSIONALS CO-OPERATIVE SOCIETY(ITPCOS)LTD.T-1959 L2 | ARCHION TECHNOLOGIES PRIVATE LIMITED L1 | EGST SOLUTIONS PVT LTD L3 |
|---|---|---|---|---|---|---|
| 1.00 | Digitization and Implementation of Document Management System (DMS) @ KTWWFB - Collection of files from various district offices, Systematic indexing and removal of staples/binders, Scanning using industrial-grade scanners.
Image cleaning (de-skewing, noise removal and brightness adjustment) to ensure legibility of old ink, Capturing key fields (Member ID, Name, Date of Joining, District ) to ensure the DMS is searchable, OCR(Optical Character Recognition) implementation for printed text, Installation of a secure ,web-based Document Management System, Role-based access control (Admin, Clerk, Auditor), Version control and audit trails for every document accessed. Technical Specifications of the DMS
The proposed software will include:
• Centralized Repository : A single source of truth for all member records.
• Advanced Search: Search by any parameter (Phone number, Aadhaar, Member ID).
• Cloud/On-Premise Compatibility : Flexible hosting options as per IT policy.
• Security: AES-256 encryption and automated backups. | 10,00,000 | pages | 6.1 ₹6.1 | 5.3 ₹5.3 Lowest | 6.3 ₹6.3 |
Tender Value
Refer Docs
EMD Value
₹65,000
Closing Date
18 Feb 2026, 6:00 pmClosed
Manager (Marketing)
Third Flood St Josephs Press Building Vazhuthacaud Trivandrum
Digitisation and Implementation of Document Management System at 14 District level offices under KTWWFB
2026_KSIE_834754_1
KSIE/TVMBC/20/25-26
Open Tender
Miscellaneous Services
Item Wise
180 days
Trivandrum
Tenders should be an empanelled vendor of KSIE. The vendor should have a minimum turnover of a total value not less
than Rs.33,00,000/- in any of the last 5 financial year.
8 documents required · 8 mandatory
₹15,500
Yes
₹65,000
Yes
9 Mar 2026
11 Feb 2026
20 Feb 2026
11 Feb 2026
18 Feb 2026
11 Feb 2026
| Sl No | Description | Qty | Unit | Est. Rate | Est. Amount |
|---|---|---|---|---|---|
| 1 | Digitization and Implementation of Document Management System (DMS) @ KTWWFB - Collection of files from various district offices, Systematic indexing and removal of staples/binders, Scanning using industrial-grade scanners.
Image cleaning (de-skewing, noise removal and brightness adjustment) to ensure legibility of old ink, Capturing key fields (Member ID, Name, Date of Joining, District ) to ensure the DMS is searchable, OCR(Optical Character Recognition) implementation for printed text, Installation of a secure ,web-based Document Management System, Role-based access control (Admin, Clerk, Auditor), Version control and audit trails for every document accessed. Technical Specifications of the DMS
The proposed software will include:
• Centralized Repository : A single source of truth for all member records.
• Advanced Search: Search by any parameter (Phone number, Aadhaar, Member ID).
• Cloud/On-Premise Compatibility : Flexible hosting options as per IT policy.
• Security: AES-256 encryption and automated backups. | 10,00,000 | pages | - | - |
stage.html
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tech_bid_open.pdf
tech_eval.pdf
fin_bid_open.pdf
boq_comp_chart.xlsx
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fin_eval.pdf
aoc.pdf
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Tendernotice_1.pdf
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TenderDoc.pdf
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GeneralSpec.pdf
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BOQ_1404313.xls
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NITCHANGEINDATE.pdf
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