Event management of Division Level Farmer Fair at Agriculture University Campus Mandore Jodhpur

Amount

Annual Maintinance Contract

Lump sum cost as per Scope of Work (SoW) mentioned in RFP for Two days Division Level Farmer Fair 2023

Description of Work / Item(s)

Amount

Additional Goods/Services

Water Proof Aluminium Hanger with white cloth ceiling

Water Proof Truss structure

VVIP lounge area within Main Hall with sufficient Lighting and Air Conditioning and relevant furniture, wooden platform with carpet etc- approx. 1000 sq ft

Water proof Aluminium Hanger setup with all sides fencing with 5' height Iron Zali with old carpeting- for Kitchen setup

Water Proof Canopy/ Pagoda of Size 6mx6m or 5mx5m

Non Waterproof Pipe Pandal setup

Cloth Masking

Glass Door setup at entry/exit gates [8x8 ft.]

Queue Manager

Sitting Arrangement standing Pla cards of 4' height

Mozo barricading- as per requirement across venue

Registration Counter- 1.5 meter wide

Octonum enclosure with door (lock and Key) and ceiling to store distribution material safely- 8mx6m each

Octonum system for Exhibition stall Setup - each stall of 3x3 mtr. closed on 3 sides with standard services

Green Room Setup for cultural evening- withh all necessary accessories /furniture/lights - 4mx3m each

Pathways and double pipe/cycle/barricading across seating area for controlled crowed movement

Water Proof Canopy/Pagoda 20'x20'

Carpet Red/Green

Truss Structure for Welcome Gates- structure only

Truss Structure - Non Waterproof

Jute mat

Green Agronet

Cloth Masking

Flex printing with (pasting on Iron Frame/Wooden Frame)

Vinyl Print pasted on sun board

Printing of Badges - with good quality Jackets and lanyard

Design, Printing & Deployment of Satin cloth Flags 4’ X 3’ on 13’ pole height

Design, Printing & Deployment of Vertical Flag sets ( 2 nos of size 6’X3’)

Placards/Name plates for Main Stage

Car/Bus Pass Sticker- Different Category

Program detail (A4 Size, Both Side, Multi Colour)

Invitation Card with envelope ((A5 size, both sides multi colour on imported texture sheet, minimum 02 leafs))

Food Coupon ((Combine for event days& as per food plan, approx 12 in A4 size sheet of 100 GSM))

Seating arrangement signage

Plastic Folder (A4 Size, L shape)

Memento- as per sample

Pocket Folder for Dias (4 pages/ single fold (with spine), Paper: 280 GSM NE White, size: 18.2” x 12 Open; 9”x 12” Close (approx.), printing: 4 Colour (Single Side)

Printing Stationery A4 Size

Printing Stationery Legal

Staple & Punching Machine

Scissors

Air Conditioning

Air Conditioning -3 Ton Tower AC

Spike Busters (15 amp/5 amp) with min. 4 socket

Laptops Wi-Fi enabled with mouse

Multi-Function Printer

Extra Cartige for MFP

Indoor LED wall (3.0P) of various size with switcher and necessary cable connectors, laptop,

Outdoor LED wall (5.5 P) of different size at designated place

Plasma/LED TV size 42” with power Source with stand

Plasma/LED TV 50 inch or higher with stand

Plasma/LED TV 55 inch or higher with stand

Plasma/LED TV 65 inch or higher with stand

Plasma/LED TV 75 inch or higher with stand/

LED Screen Hang/Slanter System for 6.5x27 ft screen size mange by watchout - for Main Stage

Riser for Operating Audio/Video Console with masking

Pedestal Fan

Halogen & Metal Pole

Presenters

Preview Switcher

Digital Mixer for sound system

Walky-Talky with chargers

LED Metal

Jumbo Cooler

Switcher/VideoMixer

LED Parken

Wooden flooring (height 4 inches) with Carpet

Wooden Stage setup of size 40'X80' of approx 5’/6' height with carpeting with two stairs with hand rail

Console setup for AV and Sound System

Riser of size 10x10 ft with raised floor of 2.5’ Height for Photographer with carpeting &stairs

Wooden flooring (height 4 inches) with old Carpet

Selfie Zones

MDF Cutouts (to work as selfie zones) across the venue

Acrylic signages with backlight effect

Risers for LED Screens

Media/Photography stage of 12" and 18" heights with carpeting

Flower Vase

Fresh Bouquet For VIP

Fresh Bouquet (Normal)

Planters for Decoration

Fresh Flower Decoration

Garland Decoration

Balloons - Décor

Exhibition tables of size – 3’x2’ with Cover

Head Table setup for 15-20 persons

Dais Chairs for Main Stage

Tables of size – 6’x2’ with cover & frill

Small Exhibition tables (2'x1')

Center Table- glass top

Round Table [with covers] with 8 Banquet chairs (White Cover) each

Banquet chairs with cover

Round Table- Glass top

2 seater sofa

3 seater sofa

Single Seater Sofa

Plastic Chairs

High Tea as per Menu

Lunch as per Menu (A)

Lunch Packet as per Menu (B)

Lunch as per Menu (C)

Lunch as per Menu (D)

Set up of Water Station with disposable glasses across event venue

Setup of Tea, Coffee Counter

Water Bottle- 200 ml

Water Bottle- 500 ml

Water camper of 12 litre each

Large size Dustbins [Green and Blue ]

Small size Dustbins [Green and Blue ]

Fire Extinguisher -A, B, C Class

Auto Hand Sanitizers Machine with Sanitizer/Sanitizers

Chemical toilets with toiletries

Light Lamp with all necessary accessories /material

Tray for main stage

Soot ki mala- for main stage

Support Staff - Supervisor

Support Staff - Executives – Male

Support Staff - Executives – Female

Female Ushers for Main stage

Security Supervisor

Bouncers - Male

Bouncers - Female

Security Guard - Male

Security Guard - Female

Serving / Attending Staff for VIP lounge

Housekeeping staff for 12 hours shift per day

Anchor (Hindi/English)

Podium with Goose neck Mic necessary cable connectors with three side Vinyl/Flex branding

Sound system - for Main Hall- 15 Pairs of Line array on 10 T Truss Stand equally distribute in a 100000 Sq Feet area, 2 Pairs of Bass speaker, 6 Stage Monitor, 8 Mike, 4 Mike Cordless, Amplifiers, 8 DI Box, Venue /Sound Craft of equivalent 32 Input and 16 Aux out Digital Mike Mixer with Perfect operator, Sound Boosters, Media Box, 2 Goose Mike, 2 Sound Engineers)

Sound system - 2 Pairs with necessay cable/connectors and equipment, mixer etc.

Sound system - 4 Pairs with necessay cable/connectors and equipment, mixer etc.

Cordless mic

Collar Mike

Standing Mike

Digital Mixer for sound system

Public Address system for all across venue

Innova for Local travelling 12 Hrs 120 Km basis per day.

Etios/Dezire for Local travelling 12 Hrs 120 Km basis per day.

E-Rickshaw

Etios/Dezire -extra hours

Innova - extra hours

AC Deluxe Buses 45 Seater -For Local Jaipur - transportation of Min. 12 hours/120 Kms basis

Photographer

Videographer

Drone Camera

62.5 KVA DG Set( with Diesel & operator)-

125 KVA DG Set( with Diesel & operator)-

Notepad with event Name & logo Printed (20 sheets single line/ blank sheets, A5 size 14cmX22cm hard cover & back, white comb binding, 70 GSM or higher)

Booklet of 8 pages both side printing on mat art paper 18”x23”/8 , GSM 170, folding, binding etc

Booklet of 10 pages both side printing on mat art paper 18”x23”/8 , GSM 170, folding, binding etc

Booklet of 12 pages both side printing on mat art paper 18”x23”/8 , GSM 170, folding, binding etc

Booklet of 16 pages both side printing on mat art paper 18”x23”/8 , GSM 170, folding, binding etc

Booklet of 50 pages each of entire event- post event report- designing, both side printing on mat art inner paper size 9”x9” , GSM 170, Cover page -300 GSM folding, binding

Good Quality Gel Pen

Ballpen

Printed Cloth/ Jute beg of good quality

Spot lights

Potted plants (Stage purpose)

Big pots- 2 ft height with plants-

Big pots- 1.5 ft height with plants-

Small pots- 9” height with plants-

Flower pots

Rangoli

Coloured marking both side of inside and outside roads

Cable for live telecast/net connectivity

Field soil- Tractor trolly

Plastic liner Sheet 500 micron

Iron chain link fencing 5 ft height

Cement Pole for fencing7 ft ht.

Poly house

Shed Net house

Water Tanker 5000 lits. (live stock drinking)

House keeping

Labour charges

Pick up for transportation of live stock 12 hours, 120 Km

Tata 407 for transportation of live stock 12 hours, 120 Km

Wooden Works with ply (6mm/12mm or better) i.e. box structure / Display Stands/round stands/ Labels writing

PAVILIONS AND INTERIORS INDIA PRIVATE LIMITED

Chandra Entrepreneurs Pvt. Ltd

M/S Deepali Designs & Exhibits Pvt Ltd

Nagpals Exhibition and Conference Services

PAVILIONS AND INTERIORS INDIA PRIVATE LIMITED

M/S Deepali Designs & Exhibits Pvt Ltd