TENDER to carry out various works associated with the Venue Arrangements for the conduct of 38th Kerala Science Congress

Amount

Providing theme-based venue entrance Arch (rectangular box arch including designing, printing and fixing)

Providing theme based square shape pillars (3 x 2 x 10 feet)

Printing of banners and vertical poster stands, hoardings, Photography points etc, Sqft rate all-inclusive of designing, printing in eco-friendly material including fabrication

Campus lighting

Providing LED mala (illumination bulb set chain single color gold, 64nos set small led with sparkling gold color)

Providing LED par focus light to trees, entry area including wiring as per requirement

Providing led tube lights (including wiring and installation)

Providing IP 65 100w White/Green/Warm white lighting at specific locations such as courtyard, passage etc. (including wiring as per requirement)

Providing ample lighting at parking lot on St. Alberts College ground (flood light on tower with scaffolding mount placed at the centre of the ground) (IP 65 250w led) with necessary panels and wiring. 1 tower with 12 lights

Registration Counter

Providing Tables with good quality cloth settings and 12 nos of queue manager crowd control stanchion belts

Providing Chair with good quality Cover and bow

Providing Pedestal fan (noise free)

Providing Plug points (Min. 3 nos of 6A)

Main Auditorium (Capacity - 700 nos)

Providing carpet on corridor (pathway) at ground (brand new, red in colour, joints to be fixed properly)

Providing executive sofa for vip sitting (single type)

Providing good quality arm chair with cushion (uniform type)

Providing Chair with good quality Cover and bow

Providing Stage curtain work (white cloth) 3 sides, frill type, colour as per requirement of the committee

Providing Stage Flower Decoration

Providing Flowers for welcome guests

Providing white sparkling frills in front of stage (approx. 1.5m height)

Providing Teapoys (For main stage)

Providing Cordless mic (branded quality)

Providing Collar/headband mic (UHF) (branded quality)

Beautification of existing podium with theme printed frame board keeping green protocol

Providing Podium mic (branded quality) – Goose neck type crystal clear clarity along with portable led podium light

Providing LED par light with mixer for stage lighting, including framework, pedestal etc. along with operator. (including on-stage ceiling led par fitting and stage focus lights from either side)

Providing white flicker light with smoke generator for supporting cultural programme

Providing Plug point (Min. 3 no’s of 6A)

Providing branded quality Laptop (1nos.) with operator, HDMI, VGA, Audio connectivity to laptop on stage podium should be furnished

Providing LED WALL 45 feet X 12 feet with raiser panel with standard black frill , backstage+side wings on either side (FHD or higher)

Providing Sound system 20000 watts complete with Amplifier, mixer (USB recording), stage monitoring and necessary speakers with stand etc inclusive of operator

Providing pedestal fans/ blower fan inside auditorium & main dais

Providing adequate stage lighting and auditorium lighting

Providing teapoys in front of VIP sofa seating

Setting of tables with tablecloth (4 No/Set) near programme counter

Providing tower air conditioning unit in main dais and auditorium, as per requirement of the specific hall. (Existing auditorium ventilation (including windows and round openings) has to be covered & thick curtains or similar materials in an aesthetic manner and to be furnished with air conditioning) (all-inclusive charges including separate power generator)

Secretariat

Providing Plug points (minimum 15nos of 6A)

Providing Laptop (with Malayalam font) with mouse and mouse pad

Media Room

Providing Plug points (minimum 15nos of 6A)

Providing Laptop (with Malayalam font) with mouse and mouse pad

Office room for General Purpose (Finance/ Technical paper committee desk works etc.)

Providing Plug points (minimum 15nos of 6A) and 1no 16 amp for photocopier

Providing Laptop (with Malayalam font) with mouse and mouse pad

Providing Printer with photocopier facility (Cartridge – Full + 1) color

Poster Presentation

Providing Poster Laying Stand with German structure wall panel neat white boards arranged in V array pattern (Quote for length per m rate) (poster size 120cm width and 150cm height) 160 wall panel minimum requirement with its pillars and connection assembly (for 320 posters of 90cm x 120cm)

Technical Session Halls

Providing good quality LCD Projector (2500 lumen or higher) & Screen

Providing branded quality Laptop with seamless working MS Office (HDMI, VGA compatible) with minimum 10m long HDMI, VGA cables +Operator + laptop to amplifier audio cord

Providing Sound system – 1000 watts with amplifier, mixer, speaker (2 No/set) and cables. Laptop to amplifier audio connection cable also should be included, including operator

Providing Cordless Mic (2 in one type)

Providing Collar/headband mic (UHF)

Providing Podium stand mic wireless

Providing Laser pointer with additional batteries

Providing Pedestal fan (Noise free)

Providing Plug points (5 plug minimum with minimum 10m cable length)

Providing Timer & bell

Setting of tables with tablecloth (4 No/Set)

Providing chair cover and bow

Photography & Video Recording

Photography of the entire functions, & setting a Quality Album with 200 Snaps & providing a Pen Drive/ HDD with all Digital photos (all photographs- appx. 2000 snaps) quote amount for engaging 4 days

Video recording, 3 days of the entire functions & Providing Edited 5 minutes, 15 minutes and 45 minutes Video Pen Drive/HDD & video recorded hard disk without editing, quote amount for engaging 3 days

Live streaming of programms in the main stage in youtube channel of KSCSTE and cc tv footage on additional venues within the campus (minimum 2 halls viz. media room & Secretariat) including video switcher & necessary hardware units, necessary cables, HDMI cables to main stage, operator labor charges etc.) quote amount for engaging 3 days

Sign boards design print and fixing - Printing of posters and sign boards in eco-friendly material and fixing in poles as per requirement(rate per sq. ft.) multi colour

Providing high speed internet connectivity

200mbps dedicated high speed internet provision on main venue, reception desk, technical presentation halls, secretariat, media room etc. with cat 6 connection cables and minimum 12 switches ( 8port/16port giga speed) at different venue locations within campus area and Wi-Fi connectivity as per requirement (3 days) (about 300m cat 6 temporary cabling is expected, wifi connectivity & land line connectivity with at least 8 port high speed internet hub is required at secretariat, media room, general office room and main venue. quote amount for engaging 3 days)

Food Court

Temporary Hall (Top GI Sheet roofing /white cloth ceiling/ cloth side covering etc. for 4 days, along with preparation of ground including vegetation removal)

Arabian tent 20 feet x 20 feet with side covering

Providing Synthetic Carpet in the food court

Providing lighting for the food court and kitchen 100w LED Lights

Providing power plug points

Providing ceiling fan in food court

Additional expenses for venue arrangement

Provision for proper cleaning of urinal and toilets in the college campus before the commencement, during the conduct of the programme and after completion of the programme. Cleaning must be done 3 to 4 times daily (minimum 5 manpower/day), including the supply of high-quality sanitising agents, detergents, cleaning tool kits, and waste disposal.

Cleaning of venues (main auditorium, technical session halls, poster session area, campus premises) before the commencement and during the conduct of the programme – 2 times a day for 3 days (rates per person/day)

Provision for Security personal (per person/day) 24 hrs.

Supply of power generators along with necessary panels, connections and temporary wiring for covering the entire venue lighting and audio-visual purposes with additional for backup in case of unit failure. (Inclusive of all procedural approvals and sanctions) (125kva/250kva for lighting, 62kva for audio and main venue, seamless power supply must be ensured and 125kva standby may be provided) inclusive of transport & Labour.

125kva/250kva for lighting and spare

62kva for audio visual

Running cost of generator including diesel and manpower (per day minimum 13hrs thus 13 x 3 = 39hrs total)

Water connection, plumbing, storage if any required, providing 7nos of units of washbasin facility each fitted with a minimum of 5 taps including inlet water connections, storage tank, float assembly and drainage facility (quote rate for 7nos of units for 3 days)

Manual Labour support as per requirement for cleaning of vegetation, levelling of ground and other works as per requirement for 2 days

Portable fire extinguishers on all halls (ABC), 3 days

Exhibition Venue Arrangements (Ensure adequate lighting for the entire area and sufficient ceiling or pedestal fans for appropriate aeration)

German Hanger, Approx 80x 30mtr

Tarpaulin sheet and Synthetic carpet on the ground

Raised platform

Installation of the Air Conditioning facility in the German Hanger

Stall Design

Modular Stalls of 3M x 3M, 2M X 3M & 2M X 2M size each with octonorm powder coated sections and non-reflective white vinyl panels with 2 spot lights on panels, 1Nos. system tables, 2 Nos. Chairs, colour fascia with computerized vinyl signage in white colour, power socket, waste basket and synthetic carpet in stalls. 150 to 200 nos spotlights in the sections. Adequate lighting for the entire area. The rate should include dismantling and removal from the site

Additional Tables

15 Amp Plug points

Additional Carpets

Expo Campus Lighting - LED flood lights (25 Nos)

Expo Campus Lighting - Serial set of miniature bulbs (250 Nos)

Providing a Generator with all required accessories such as MCCB, laying cables, earthing, etc and necessary approvals from the Electrical Inspectorate. DG 125 KVA for Exhibition venue

Running cost of generator, including diesel and manpower - DG 125 KVA

Profile Aluminium LED frames (display boards); B1 Size (29 x 47 inch); 11 mm thickness, 2mm glass size, 2 LED strips of 24v in a single frame with 24v, 3-amp adapter with one print each. 1 year warranty. (This is to be permanently handed over to KSCSTE immediately after the programme)

Printing of Posters Good quality eco-solvent (Ist quality) multi colour printing in Ecofriendly material

Cleaning of Venues – 4 days 3 times /day Provision for proper cleaning of Exhibition premises (Inside and outside)

Provision for Security personal (per person/day)

Designer Arch-Exhibition entrance

Setting up of Kerala Science Congress Pavlion [Provision for placing 65-70 LED boards of 29 x 47 inch size in an appropriate coloured background, decorated with plywood box (black colour; 0.2 x 0.2 x 1 meter) enclosed potted plants etc]

Arabian Tent (20 X 20 ft)

Fire extinguisher

Leela Enterprises (BID ID -2445131)

Icecube Event Management Pvt. Ltd. (BID ID -2445645)

Razzmatazz Ventures Private Limited (BID ID -2445597)

TRISOL (BID ID -2445601)

Gradiaso Events and Entertainments Pvt Ltd (BID ID -2445591)

Dream Maker Events (BID ID -2445580)