Hiring of Event Management Agency for Organising Samanvaya 2024 Technical Innovation Alliance Conclave at CARO Complex Hyderabad on 8th 9th August 2024 and Cultural Program and Chairman Dinner at Reputed Hotel in Hyderabad on 8th August 2024

Amount

General Brand of Decor

Customised welcome arch at main gate of 40ft X 14ft

Customised direction boards with heavy base of 3ft X 6ft

Layout backdrop (matt finish star flex mounted on ply back frame) of 12ft X 8 ft

Conclave Area Map of 16ft X 8ft

Other brandings of 12ft X 8ft

Red carpet in required areas of 1000ft X 10ft

Landscaping in required areas(Decoration Plants along with pots) 500 Plants

Lighting for Indian flag

Shading pars and serial lights for trees and bushes RGB LED pars - 300 Nos. Serial light of 5 meters - 600 Nos.

Decorative Flags along the walkway

Velvet feel Invitation cards with envelope

R & D Standees with designing of 4ft X 8ft

Professional design for R & D standees

Registration Management and Reception Area Arrangements (R&D Building)

Customised welcome arch with decor 20ft X 12ft

Customised registration counters with branding and required furniture

Registration backdrop 16ft X 8ft

PVC card badges with QR code and customised lanyards

Registration manpower

Laptop

Printer

Walkie talkie

Hostesses with Aarti tika plate for Indian traditional welcome

Silk Khandva / Scarf (Cost not less than Rs. 1000/-)

Event logo making on floor with marble chips of 10ft X 10ft

Flower decoration garden arrangement in reception area, Decorated flower stands - 4 Nos., reception table decor and other decor

Pre-Function area of Auditorium

Event logo making on floor with marble chips of 10ft X 10ft

Customised Welcome arch with decor 20ft X 12ft

Customised photo booth with acrylic 3D letters - 8ft X 2ft, base - 9ft X 2ft, fabric backdrop - 16ft X 8ft, platform.

Agenda standee of 4ft X 6ft

Inauguration - Auditorium

Podium mic

Digital headset / collar mic

Digital handled cordless mic

Audio mixer

Decoration of auditorium dais and podium (48 ft running flower décor on the edge of the stage and decoration of existing podium)

4ft height inaugural lamp with oil, wicks, handheld diya, tray, flower decoration etc. for auditorium

Special VIP chairs for auditorium dais

Coffee tables / teapoy

Podium with branding for auditorium

Flower Bouquet

Hostesses

Volunteers

Anchor / Emcee

Video development for digital inauguration

Videographer - full day

Photographer - full day

Capsule video and full video editing

Print and electronic media signages

VVIP/Reserved Chair demarcation (Stickers)

Face light on stands

Green room arrangements: Two-seater sofa - 1 VIP chairs - 3 Coffee table - 1 Toiletries-Soap, Handwash, Towels, air freshener

Panel Discussion / Sessions Area (Activity Area of RC Block)

Stage, furniture and Branding

2' height ply finish stage with grey carpet and steps of 52ft X 16ft

Stage front skirting of 52ft X 2ft

Stage side skirting of 16ft X 2ft

Console black masking (24'x4' & 4'x4' x 2)

All 4 sides wall cladding with black velvet cloth (5600 sft area)

2' height ply finish LED wall raiser of 52ft X 4ft

Skirting for LED wall raiser of 52ft X 2ft

2' height raiser for videographer of 6ft X 4ft

VIP chair for dais

Glass teapoys for dais and sofas

Carpet in entire hall (5400 sft)

Hanging banners (3ft Width X 6ft Height)

Two-seater sofas in front row

Teapoy

5' round tables with cloth and runner

Banquet chairs with cover and bow

Stage decoration (50 ft running flower décor on the edge of the stage and on sides)

YouTube live streaming

Volunteers

Audio-Visual

PA System with speakers, subs, digital audio mixer, digital amplifier, cabling etc.

QSC K12 stage monitors

Digital cordless mic

Digital Headset / Collar mic

Podium mic

P2 LED wall of 52ft X 14ft

Watch out server

Professional VJ with LED processors for mapping

Seamless Kramer switcher

Digital Podium

55" Full HD LED TV for Chairpersons

Cue commander

Laptop for Console

Lighting

Truss bar rigged to ceiling

Warm white and RGB LED Pars

LED pars for shading

Moving head / Sharpy

Lighting board with light engineer

125 kva DG sets for sound, light and LED wall (including dry run-on previous day)

Wi-Fi coverage in activity area

VC Codec in conference rooms

Camera for VC rooms

Lights in parking area with pole

All in one Printer-Scanner-Copier (2 Nos.) and desktops (3 Nos.)

Ambulance with medical staff (One doctor and one supporting staff)

Organizers dress(Modi jacket), badges and caps

Computers and printers in control room

Mobile signal booster installation

Meeting room arrangement

Meeting folders with Note pad, pen, agenda prints and branding

Name boards on table with names

Meeting room scheduler standee

MoU signing folder

Organisers pass with photo

Dedicated internet line - 1 GBps for 15 days

Help desk arrangements for Help Desk (Furniture, Standee etc.)

Movie Making – CARO campus shooting with multiple cameras, detailing, animation, voice over and post production.

Big size umbrellas

Logo designing (4 options)

Exhibition

Maxima octanorm stall with carpet, one table, 2 Bar stool, spot lights, fascia name, plug point and dust bin 3m X 3m

3 side stall branding with matt finish star flex mounted on ply base frame (13ft X 8ft per side)

55" TV mounted on stall branding wall

Designing charges for stall branding

Stall for Traditional art and craft articles: Maxima octanorm stall with carpet, one table, 2 chairs, spot lights, fascia name, plug point and dust bin

Cultural Programme (in banquet hall of a hotel)

2' height ply finish stage with grey carpet and steps of 52ft X 24ft

LED wall (P2) of 52ft X 12ft

Decoration of 20ft X 10ft (Entrance and stage decoration)

Sound system with speakers, subs, digital audio mixer, digital amplifier, cabling etc.

Digital cordless mic

Podium mic

Photography

Videography

Video editing and conversion

Goalpost truss

Warm white and RGB LED Pars

LED pars for shading

Moving head / Sharpy

Audience blinders

Lighting board with light engineer

125 kva DG sets for sound, light and LED wall (including dry run on previous day)

Cultural performances for 60 mins as mentioned at SCC-Page No-4, Seial no. 26.

Anchor / Emcee

PPL Music license for 200 pax

Novex music license for 200 pax

IPRS Music license

Furniture and Tent House Material for various locations

Wooden top banquet tables with cover and frill (to be placed in designated areas) of 5ft X 2.5ft

Waste bins

Golden 'Q' managers with velvet rope

Top covering of way passage of 400rft (Metal structure with cloth draping)

Two-seater sofa

Teapoys

VIP chairs

VVIP encloser arrangements with partition

Icecube Event Management Pvt Ltd

WONE CREATIONS PVT LTD

BLUE EVENTS

Page3 Events India Private Limited

THE HOST

PAVILIONS AND INTERIORS INDIA PVT LTD

violet event mkt india pvt ltd