Non technical assistance for coach cleaning & watering of terminating / originating trains at RDP, BLGT, JBN, HDB, MHI & SGUJ for a period of 02 (two) years

T1- Annual Turnover: The bidder should have an aggregate financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year upto the date of opening of the tender . The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered.

T2-Liquidity: The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with bid Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/member of the Joint Venture/Consortium. In case the Net Current Assets (as seen from the Balance Sheets) are negative, only the Banking references will be considered. Otherwise the aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a Scheduled Bank in India and it should not be more than 3 months old as on date of submission of bids.

Technical Criteria (Work Experience): The bidder should have satisfactorily completed in the last three previous financial years and the current financial year up to the date of opening of the tender, one similar single service contract** for a minimum of 35% of advertised value of the bid.

Defination of Similar Work :- Water topping into coaches at platforms, pit lines or CTS / Mechanized cleaning of coaches / washable apron at platforms or OBHS on trains or Any housekeeping work at Hotels, Running Rooms, Rest house etc. under Central Govt./ State Govt/ PSUs

No post tender correspondence will be done with the participant tenderer(s) for deficient credentials noted during scrutiny of tender/offer nor any credential will be accepted after opening of the tender and the offer shall be decided on the basis of submitted/Credentials downloaded with offer only"

The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate

If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender

After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society/HUF etc. shall be neither asked nor considered, if submitted.Further, no suo moto cognizance of any document available in public domain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of the tender, if no such mention is available in tender offer submitted

Undertaking certifying the truthfulness of all the documents as per Annexure-A. (If not uploaded along with the bid the offer shall be rejected)

Submission of valid ISO 9001 (Quality Management System), ISO 14001 (Environmental Management System), and OHSAS 18001/ISO45001 (Health & Safety Management) or IMS certification. This certificate(s) must be valid on the date of opening of tender.

Mandatory documents

Declaration regarding Employment / Partnership etc. of Retired Railway Employees with Tenderer as per clause 2.5.1 of tender document.

Declaration/Information regarding a Bidder or contractor being an individual on the list of approved Contractors, have a relative(s) or in the case of partnership firm or company of contractors one or more of her shareholder(s) or a relative(s) of t h e shareholder(s) employed in gazette capacity in any department of Indian Railway as per clause 2.5.2 of tender document.

Undertaking/declaration regarding penalty for violation of labour lawas for three times in the last two years (from the date of opening the tender) by the appropriate enforcing agency like the labour commissioner etc as per clause 2.5.2.1 of tender document.

Declaration/Undertaking regarding termination/penalty as per clause 2.5.2.2 of tender document.

Undertaking for Financial Stability as per Annexure-XVI.

Submission of Bid Form (First Sheet) as per format of Annexure - II of Part-II.

Certificate from chartered accountant in their letter head as per Annexure-XIII.

Financial Data as per Annexure-XV (mandatory for JV Firms).

Submission of INDEMNITY(On a non-judicial stamp paper of Rs.100/-) as per Annexure-XX.

Submission of Undertaking on Firm's letter head for Corrupt and fraudulent practice as per Annexure-XIX.

Submission of Mandate form as per Annexure-XVII.

Submission of General Information & Joint Venture Data as per Annexure-XVIII. (for JV Firms only).

Work order copy/ agreement copy/work completion certificate etc as proof of years of operation (for bid evaluation Score only).

EPFO challan/bank account statement in support of available manpower (duly submitted to EPFO) in respect to the previous four quarters preceding the date of opening of Bid (for bid evaluation Score only).

Submission of Memorandum of Understanding (MoU) as per Indian Railway's General Condition of Contract for Services (GCCS) - 2018 for Joint Venture (JV) firm participating in this tender.

Establishment Details / Certificate of Incorporation of Firms (constitution of the Firm/JV/Company/ Society/ Partnership Firm/ Company Registered under Company Act etc.) with necessary supporting documents as applicable as per tender document. Documents to be submitted by tenderer as per status of their firms. These documents are listed below-

Sole Proprietorship Firm: The bidder shall submit the notarized copy of the affidavit.

Partnership Firm: The bidder shall submit self-attested copies of (i) Registered/ Notarized Partnership Deed (ii) Power of Attorney duly authorizing one or more of the partners of the firm or any other persons(s), authorized by the partners to act on behalf of the firm and to submit and sign the Bid, sign the agreement, witness measurements, sign Measurement Books, receive payment, make correspondences, compromise/ settle/ relinquish claim(s) preferred by the firm, sign 'No Claim certificate', refer all or any dispute to arbitration and to take similar action in respect of all Bids/ contracts OR said Bid/ contract.

Company registered under Companies Act - 1956: The Bidder shall submit (i) Copy of MOA (Memorandum of Association) and AOA (Articles of Association) of the Company (ii) Power of Attorney duly registered/ notarized by the company (backed by the resolution of Board of Directors) in favour of the individual, signing the Bid on behalf of the Company.

Society: The Bidder shall submit (i) Self-attested copy of the Certificate of Registration (ii) Deed of Formation (iii) Power of Attorney in favor of the Tender signatory.

Participation of Joint Venture (JV) Firms: Allowed & required to submit all necessary documents as per GCC (Service)-2018 and latest R.B. guidelines.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.