Comprehensive Annual Maintenance Contract of Engines powered by Cummins of HS-SPART/ADRA by OEM for a period of 03 Years.

This contract is with Original Euipment Manufacturer (OEM). So, special Financial eligibility creteria is not applicale. Note: Firm to enclose OEM/ authorized dealer certificate as proof of eligibility.

This contract is with Original Euipment Manufacturer (OEM). So, special Technical eligibility creteria is not applicale. Note: Firm to enclose OEM/authorized dealer certificate as proof of eligibility.

Tenderer has to upload GST Registration certificate.

Tenderer has to upload the scan copy of vendor mandate form duly filled from Bank as per format given in the tender document.

Tenderer has to upload copy of Permanent Account Number (PAN).

Earnest Money:- As per Clause 3.3 of Indian Railways General Condition of Contract for Services 2018, the bidders shall be required to deposit earnest money with the bid for the due performance with the stipulation to keep the offer open till such date as specified in the bid, under the conditions of bid. Earnest money shall be as under- (i) For the value of the work /services estimated to cost up to Rupees 1 crore, the value of EMD will be 2% of the estimated cost of the work. (ii) For the value of the work /services estimated to cost more than Rupees 1 crore, the value of EMD will be Rupees 02 lakh plus ½ % (half percent) of the excess of the estimated cost of work beyond Rupees 1 crore subject to maximum of Rupees 1 crore. Other conditions will be as per Clause 3.3 of Indian Railways General Condition of Contract for Services 2018.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Performance Guarantee (PG): - As per General Condition of Contract for Services 2018, the successful bidder has to submit Performance guarantee at a rate of 10 % of the contractual value. Now, as per Railway Board's letter No.-2017/EnHM/25/11, dtd. 24.05.2024, Performance guarantee at a rate of 5% of the contractual value shall be deposited by the successful bidder. The successful bidder shall have to submit a Performance Guarantee (PG) valuing 5% of the contract value in four separate parts of 1.25% each of the contract value, within 30 (thirty) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and up to the date of submission of PG from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty days, i.e. from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG after 60 days from the date of issue of LOA, a notice shall be served to the contractor to deposit the PG immediately however not exceeding 90 days from the date of issue of LOA/Contract). In case the contractor fails to submit the requisite PG even after 90 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work. In case 60th day is a bank holiday or Office closure next working day should be considered as the last day for submission of the PGs. Decision of Authority competent to sign the Contract Agreement would be final in case of any dispute. The PG is to be submitted within the period and in any one of the forms as described in IRGCC for Services 2018. Other conditions will be as per Clause 4.11 of Indian Railways General Condition of Contract for Services 2018.

LETTER OF CREDIT:- The following Special condition are furnished below for tenderer to take payment from Indian Railway through Letter of credit(LC) arrangements. (i) For all the tenders having advertised cost of Rs 10 lakh or above, the contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement. (ii) This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway Electronic Procurement System - the application on which tenders are called by Railways) by the tenderer at the time of bidding itself, and the tenderer shall affirm having read over and agreed to the terms and conditions of the LC option. (iii) The option so exercised, shall be an integral part of the bidder's offer. (iv) The above option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, shall be final and no change shall be permitted, thereafter, during execution of contract. (v) In case tenderer opts for payment through LC, following shall be the procedure to deal release of payment through LC: (a) The LC shall be a sight LC (b) The contractor shall select his Advising/Negotiating bank for LC The incidental cost towards issue of LC and its operation thereof shall be borne by the contractor. (c) SBI, New Delhi, Main Branch will be the nodal branch for issue of LCs based on online requests received from Railway Accounts Units for tenders opened in financial year 2025-26. SBI branches where the respective Railway Accounts Office has its Account (local SB1 branch) will be the issuance/reimbursing branch for LC issued under this arrangement. The Bank shall remain same for this tender till completion of contract. The incidental cost @ 0.15% per annum of LC value, towards issue of LC and operation thereof shall be borne by the contractor and shall be recovered from his bills. (d) The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC shall be extended time to time as per the progress of the contract, on the request of the contractor. The value of LC to be opened initially as well as extended thereafter shall be finalised by the engineer in consultation with the contractor on the basis of expected progress of work. (e) The LC terms and conditions shall inter-alia indemnify and save harmless the Railway from and against all losses, claims and demands of every nature and description brought or recovered against the Railways by reason of any act or omission of the contractor, his ,agents or employees, in relation to the Letter of Credit (LC). All sums payable/borne by Railways on this account shall be considered as reasonable compensation and paid by contractor. (f) The LC terms and conditions shall inter-alia provide that Railways will issue a Document of Authorization (format enclosed as Annexure 2) after passing the bill for completed work, to enable contractor to claim the authorized amount from their bank. (g) The acceptable, agreed upon document for payments to be released under the LC shall be the Document of Authorization. (h) The Document of Authorization shall be issued by Railway Accounts Office against each bill passed by Railways.

i) On issuance of Document of Authorization, a copy of Document of Authorization shall be posted on IREPS for download by the contractor. A digitally signed copy of Document of Authorization shall also be sent by Railway Accounts Office to Railway's bank (Local SBI Branch). (j) The contractor shall take print out of the Document of Authorization available on IREPS and present his claim to his bank (advising Bank) for necessary payments as per LC terms and conditions. The claim shall comprise of copy of Document of Authorization, Bill of Exchange and Bill. (k) The payment against LC shall be subject to verification from Railway's Bank (Local SBI Branch). (I) The contractor's bank (advising bank) shall submit the documents to the Railway's Bank (Local SBI Branch). (m) The railway's bank (issuing bank) shall, after verifying the claim so received w.r.t. the digitally signed Document of Authorization received from Railway Accounts Office, release the payment to contractor's bank (advising bank) for crediting the same to contractor's account. (n) Any number of bills can be dealt within one LC, provided the sum total of payments to contractor is within the amount for which LC has been opened. (0) The LC shall be closed after the release of final payment including P VC amount, if any, to the contractor. (p) The release of performance guarantee or security deposit shall be dealt directly by railway with the contractor i.e., not through LC, The contractor will fill up & update the details of contracts, contractual labour employed by him/her & related details as required by railway on "contract labour management portal" or any other portal or in register-as directed by engineer-in-charge for which no extra payments shall be made.

This tender is governed by GCC of service-2018 issued by Railway Board with latest amendments and special Conditions of contract. The tender document will be governed by GCC for Service-2018. Any terms of contradicts the terms of GCC (Services), in such case GCC for Servives-2018 will prevail. However wherever the terms of GCC for Services-2018 contradicts the specials conditions of contract of tender document, in such case special conditions of Contract will prevail. Tenderer must go through General Conditions of Contract for services (available at www.indianrailways.gov.in) and Special conditions of Contract before quoting the rates.

Variations in Quantities During Execution of the Contracts will be dealt as per Clause 5.3.4 of GCC for Services-2018 or latest instruction of Railway Board.

If the tenderer(s) deliberately give/gives wrong information in his/their tender or create/creates circumstances for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage. If the tenderer(s) deliberately give/gives wrong information in his/their tender or create/creates circumstances for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage.

If date of opening happens to be a BANDH or Holiday or Natural calamities, the tender will be opened at same time on the following working day.

The tenderer(s) must keep themselves updated through the website www.ireps.gov.in regarding corrigenda, if any, to the notice inviting tender along with tender documents, which shall be uploaded in the same website.