Venue arrangement for international yoga day 2025

Amount

Main Stage - wooden raised Stage (Approx 50ft x 30ft) with 4 feet height, measuring from ground to stage floor. Stage needs to accommodate and bear the weight of 50 persons (5000 Kilograms) Sides need to covered with cotton wall material (Shamiyana) with fire proof coating and decoration. With 25 to 30 name plates of VVIP, with 20-30 copper water bottles of 500ml Entire stage must be carpeted properly with brand new carpet (red) Provision of preparation of D/Barricading around the main stage

Water Proofing of main stage (Approx 50ft x 30ft)

Separate stage of (8X40 feet) in front of main stage for Yoga performance, raised 2.5feet above ground with stairs with cotton cloth cover side and decoration. Stage can be single or in part as per requirements.

LED back drop on back side of stage covering with 100 % coverage Size 8x50 feet

VVIP waiting room of size 20x20 feet with washrooms.

2 seater sofa sets for VVIP waiting room with white cotton covers and center tables (sofa table)

Safe house of size 10x15feet in white pagoda with washroom

Single seater sofa set for VVIP in safe house with white cotton covers and center tables (sofa table)

VIP Yoga mats for Main stage, minimum size- 6x2.5 feet, minimum weight 950gm. Minimum thickness-8mm, must be of same colour, must be heavy enough or placed on the stage to withstand strong wind

Podium- shall be of standard height in wooden platform with IDY 2025 Branding and flower decoration.

Lamp lightening arrangements with a lamp of minimum 4feet height

Stairs should be used on both the sides for approaching the stage. Wooden planks mounted on wooden pillars to be used for this purpose. At least 6 steps (8 inch height and 1 feet footing) shall be used.

Entry gate- a 3d entry gate with flex printing and decoration size- 10x15 feet

Water: 250 ml. water cooled bottles of reputed company.

Arrangements of bouquets

Selfie points 8 X 6 feet size (design will be approved by the department)

Digital standee displaying yoga break app and namaste yoga app advertisement

Electronics and electrical

Public Address (PA) system: Best Quality public address system shall be provided to take care of audience of 2000-3000 in the premises. For this, speakers are to be used. At least 5 wired mikes/microphones and 5 wireless microphones and 10 large speakers are to be installed.

DG set:- For additional and reliable source of power supply; 62-125 KVA portable DG set with fuel oil etc as required shall be provided with all accessories, wiring, control, earthing, safety precaution etc.

Outdoor Digital LED (8 x 12 feet approx.) installed at 4ft above ground level with structure.

Arrangement of videography and photography of event on 21 June 2025 with drone shots. Service provider will provide photograph and raw footage within half an hour after completion of event in digital format. And will provide edited video within 3 days. Service provider will also provide 5 photo albums in coffee table book format within 15 days.

General Lighting of Venue

Power supply with cabling from gensets up to LED wall, and other areas required

Camera Raisers

Live streaming of the event on all departmental social media handles with help of require software and hardware. Streaming must be of minimum full HD quality. Internet will be arranged by service provider only.

Pavilion

Cleaning and Carpeting of entire venue for proper siting of participants. Carpet must be new. Service provider must ensure that all pebbles/ stone etc are removed from the ground and the ground is levelled enough to perform yoga without discomfort. Area must have separate section for different section with signage. Whole area must be barricaded properly with multiple entry/exit points as per requirements. Approximate coverage 200 X 150 Sq. Ft. (may be changed as per requirement)

Miscellaneous

Light refreshment packets for participants (Fruit Juice, Biscuits, Fruit, chocolate)

Hoardings (10 x8 feet) at the venue

Hoarding (8 x 6 feet) near by venue

Invitation cards with parking stickers and entry pass.

Badges for organizers/ushers/security

Signages (2mtr. x 1mtr.) wherever necessary.

Mobile Toilets with proper water availability

Dustbin (100 ltrs.)

Cleaning Arrangement of the Area after the event.

Medical assistance Booth 8 x 6 feet

a2z solutions (BID ID -379169)

Anupam Solutions LLP (BID ID -379428)

SAURABH KUMAR PURVANSI (BID ID -379377)

BHARAT TENT HOUSE (BID ID -379364)

NEW RAMA TENT AND LIGHT HOUSE (BID ID -378886)

lallooji shivgovind das tent company (BID ID -378848)

INNOVATIVE GROUP CONFERENCE AND EVENT SOLUTIONS PVT LTD (BID ID -378679)

M/s New Raju Tent House Private Limited (BID ID -379357)

BENNETT COLEMAN AND CO. LTD. (BID ID -379426)

LSI SHOW (BID ID -379136)