Karnataka

AOC

Services

Providing Vehicle on Rental Basis to KNNL Electrical Sub Division Saundatti on Hire charges basis for the year 2026-27

Karnataka Neeravari Nigam Limited

KNNL Division W and M Div Navilutheertha | Karnataka

Amount: ₹4.4 LCloses: 13 May 2026Closed

Timeline

Published2 May 2026
Closed13 May 2026
Awarded—

Bids

1 Bid13 May 2026

#	Company	Amount	Status
1	Aiyyanagouda K Malanagoudar ₹4.4 Laccepted-aoc	₹4.4 L	accepted-aoc

Tender Value

₹4.4 L

EMD Value

₹11,250

Closing Date

13 May 2026, 10:30 pmClosed

Tender Inviting Authority

Office Inviting Bids

Karnataka Neeravari Nigam Limited

Contact Person

Shri V S Pattar TA

Mobile Number

7676294900

Work Description

Providing Vehicle on Rental Basis to KNNL Electrical Sub Division Saundatti on Hire charges basis for the year 2026-27

Tender Information

Tender ID

KNNL/2026-27/SE0454

Reference Number

KNNL/2026-27/SE0454

Tender Type

Open

Form of Contract

Electronic Documents, First(One Cover)

Location

KNNL Division W and M Div Navilutheertha

Source Website

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Documents Required

8 documents required · 8 mandatory

Technical Bid

RequiredCertificate / receipt for paying the road tax with validity

RequiredCertificate of fitness with due validity issued from transport Dept, GOK

RequiredDriving license of the vehicle driver with due validity

RequiredEach of the documents uploaded to the e-portal should be self-attested by the contractor or an authorized representative in case of firm /company

RequiredEmission test certificate with validity

RequiredGST Registration Certificate.

RequiredPermit from State Transport Authority to run the vehicle as a contract Carriage

RequiredValid Insurance Coverage Certificate

Eligibility Criteria

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

Depending on the requirement of Department, Vehicle is to be provided for minimum of 26 days a month with an average running of 2500 Kms or 300 hours per month. The normal billing will be for this running only. The agreement will be from issue of work order upto 31/03/2027.

Whenever situation demands, driver should work even on Sundays or holidays as per instructions of officers. But no extra amount will be paid for working on holidays.

Beyond 2500 kms, the billing will be as per the quoted rates by the supplier.

The vehicle should be provided for a period of 10Hrs per day from 9.00hrs to 19.00hrs

Vehicle should be in good condition and should have sufficient ground clearance

Xerox copies of ownership (RC book), Comprehensive Insurance, Valid Taxi permit (Yellow Board), Emission Certificate and other required documents should be provided.

Swift Dezire /Mahindra Bolero / Mahindra Bolero Neo or equivalent Vehicle (Yellow Board) of not more than 5 (Five) year old model

Bidder should provide vehicles along with experienced and good drivers having proper knowledge of the geography of Karnataka

The driver of the vehicle should have valid driving license with validity extended upto end of March 31, 2027.

Driver of the vehicle is expected to carry a mobile telephone which is in working condition. The number of which shall be provided on the trip sheet, along with the number of the bidder to be contacted in case of emergency / complaints

An alternate vehicle should be arranged in case the vehicle provided breaks down.

Driver shall maintain a log book / trip sheets and enter the mileage performed and obtain signature of the person / official travelled in the vehicle. Should submit the same to the office

Certificate should be provided if the supplier has supplied the vehicle for Govt. departments earlier

If the supplier has not provided the vehicle intime and regularly then the supplier will be treated as defaulter and his tender will be terminated

If supplier has fitted the vehicle with CNG, same has to be entered in RC book and certificate from RTO has to be submitted. The fuel mentioned in the RC book only has to be used

If the Department procures its own vehicle in the agreement period, the Agreement stands cancelled from that day and the supplier cannot claim any compensation for curtailment of agreement period

No extra allowance will be given to driver for halting during out-side tour

In case of Accident, all risks lie with the Supplier and alternate vehicle has to be arranged by the supplier without causing hindrance to Department

Alternate Driver has to be arranged by supplier in case the Driver is on Leave.

Hire charges will be paid in the beginning of the next month after the service provided for the current month.

If necessary, vehicle should be supplied during holidays also depending on the Govt. work. Supplier cannot deny the request of this department for this

Bidder shall be responsible for the safety, watch and ward of the vehicle as well as providing risk coverage for the vehicle, driver and guests / passengers

Bidder should have readymade boards printed as On Government of Karnataka Duty and affix on the vehicles. Vehicles should be kept in good condition, free of pests, odour and should be equipped with first aid box, fire extinguishers and other basic amenities

All vehicles should have valid Fitness Certificate and up to date road tax paid (if annual road tax is applicable).

If vehicle supplied is under repair, it is the responsibility of the Agency to provide alternate vehicle. Same driver shall drive vehicle every day. Only in circumstances beyond control, alternative driver shall be sent for duty

During the Agreement period the vehicle shall not be used for private hire basis

The owner shall fully comply with the various relevant provisions of the labour Act, like Provident Fund, ESI Act etc. and Executive Engineer KNNL,W & M Division , Naviluteertha is not responsible for any of such compliances

Taxes (IT, Cess etc) will be deducted at the prevailing rates from the bill

Conditional tenders are liable to be rejected. The Officer competent to accept the tenders shall have the right of rejecting any or all the tenders without assigning any reason and will not be bound to accept the lowest tender.

Each of the documents uploaded to the e-portal should be self-attested by the bidder or an authorized representative in case of firm/company

All rights of Accepting/ Rejecting the tender are reserved. The necessary certificate/ document as stipulated above shall be scanned and attached to e-tender document. The original certificate/documents shall be produced while opening the tender

If any of the dates mentioned above happens to be a general holiday, the next working day holds good

If the lowest bidder fails to enter into agreement within a period of 15 days from acceptance of his bid, his bid will be rejected with forfeiture of his EMD amount

If the percentage quoted by contractor for the work is below 90% of the estimated amount put to tender or recast amount put to tender of the department, then the contractor shall furnish an additional performance security in the form of Bank Guarantee for an amount equivalent to the difference between the cost as per quoted percentage and 90% of the estimated amount put to tender or recast amount put to tender. In case of contractor quotation rates above 125% of the estimated rates then the amount over and above 125% will be withheld during the progress of work. The additional performance security will be released proportionately to the bill amount till the contractor achieves progress of the entire cost of the work as per the agreement

The rate quoted by the agency and the incidental tender amount on the basis of rate quoted must be inclusive of Sales Tax and any other duties, tax, etc.. The agency is also required to pay Dues levied by the State Government or any Local Body or Authority and ground rent if any, charged by the Executive Engineer for stocking materials. No extra payment on this account will be made to the agency

The EMD will be released only after entire work contract is fully completed and so certified by the Executive Engineer

Corrigendum will be published in the web site for all modifications/corrections, if any

The bidder should upload all the required documents with his bid ( ANNEXURE -A )

Fee & Financial Details

Tender Fee Amount

₹500

EMD Fee Amount

₹11,250

Important Dates

Last Activity

13 May 2026

Published

2 May 2026

Download Ends

11 May 2026

BOQ Preview

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Hire charges per vehicle per month for running 2500 Kms or 300 Hours per month as per Tender conditions

Documents

Tap a document below to read it instantly. You can also download everything as a ZIP if you prefer.

NIT Documents

GO vehicle Rent.pdf

Operating Procedures • 0.38 MB

DTP-2026-27.doc

Tender Document • 0.25 MB

Annex A.docx

Tender Submission Guidelines • 0.02 MB

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