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Tender Value
₹14.9 L
EMD Value
₹15,000
Closing Date
8 May 2026, 6:00 pmClosed
Similar tender results from the same govt authority in the past 3 years.
Executive Engineer
Erection of HT LT TC & maint work in various scheme under Bhuj city2
299982
725/03
Open
Power/Energy Projects/Products/Services
Kutch
9 documents required · 9 mandatory
₹1,180
BHUJ
₹15,000
1 May 2026
1 May 2026
1 May 2026
8 May 2026
1 May 2026
2 Estimated cost in Rs. 14,91,150/-
3 Tender Fee in Rs. ( non-refundable) with 18 % GST 1180/-
Payment through
Earnest Money Deposit amount in Rs. RTGS / NEFT or by
4 (1 % of Tender Amount) DD
On line ( e-tendering ) tender/ Off line Tender offer
5 submission last Date 08.05.2026 up to 17:00 hours only
(This is mandatory )
6 Date & Time for pre bid meeting ( If Required) ----
Date of opening of On Line/ Off line Technical Bid at
7 Date 11.05.2026 @ 11:00 hours (if possible)
Date of on line opening of On Line / Off line Price bid,
8 Date 11.05.2026 @ 12:00 hours (if possible)
9 Validity of Bid 120 Days
Executive Engineer
Sr. No. Particulars Page No.
1 Tender Details Table No 1
2 SECTION I: INSTRUCTIONS TO THE BIDDER
3 SECTION II: Schedule A
4 General Instructions to the successful
TERMS & CONDITIONS REGARDING
5 INDUSTRIAL LAWS AND OTHER RELATED
6 SECTION V: TAXES
SECTION VI: General Terms &
Annexures I to XI, BG Formats for EMD and,
SD, Agreement and Indemnity Bond
9 SECTION VIII Schedule B
10 SECTION IX Technical Specifications
11 SECTION X Drawings
GENERAL INFORMATIOS FOR BIDDERS
The "PGVCL" shall mean The Executive Engineer Bhuj Division,
PASCHIM GUJARAT VIJ COMPANY LTD., having its corporate office at Nanamava Main Road,
Laxminagar, Rajkot. With expression shall unless repugnant to the context include its
permitted assigns or successor / authorized representatives.
The "Contractor" / Successful Bidders shall mean the Bidders, whose tender
has been accepted by the PGVCL for award of the contract and shall include his
authorized representatives.
The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to
act as Engineer-in-Charge to supervise the work – for the purpose of the contract.
The "Specification" shall mean the tender forming a part of the contract
along with Performa, schedules and drawings.
The "Order" shall mean the official letter issued by the PGVCL, informing the
bidder that his tender has been accepted.
The "Contract" shall mean the agreement to be entered into by the PGVCL
with the contractor and shall include the commercial technical and general
conditions, schedules, drawings and any other conditions specifically agreed
between the parties forming a part of the contract.
The "EMD" shall mean Earnest Money Deposit.
The "Contract Value" shall mean the total amount indicated in the contract
The "Contract Value" shall mean the total amount indicated in the contract
agreement as per order placed by the PGVCL and calculated from the quantities
indicated in the tender.
The "Completion Period" shall mean the period starting from the date of issue
of "Order" and required to complete the work in all respect.
The "Work" shall mean activities to carry out for the entire scope of this
“Inspector” shall mean the any person nominated by PGVCL from time to
time to inspect the works under the contract and/or duly authorized
representative of the PGVCL “Letter of Award” shall mean the official notice
issued by the PGVCL notifying the contractor that his bid has been accepted.
“Date of Contract” Shall mean the date on which Letter of award has been
“Month” shall mean the calendar month day or days unless herein otherwise
expressly defined shall mean calendar day or days of 24 hours each.
“A Week” shall men the continuous period of seven days.
HT means High Tension
Electricity Rules: - All the works shall be carried out in accordance with
latest rules under Electricity Act-
Testing: - After completion of work execution required Tests are to be taken
in presence of Engineer in Charge whenever required.
Sign & Stamp of the Bidder
Definition of “Similar work” for overhead network: Erection of overhead
electric Network up to voltage level 22 KV
Definition of “Similar work” for underground network: Laying of HT / LT
Underground Power cable network for Distribution system.
2 PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS
Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no.
2.2. and having experience of erection & maintenance of overhead
HT/LT lines, Transformers, underground cable work, along with
satisfactory work completion certificate regarding execution of work,
including work order outward number along with its value, from order
issuing authority, for last 3 (three Years) _ ending last day of month
previous to the one in which tenders are invited., of any DISCOM of
GUVNL or any Govt. / Private DISCOM of any state of India. The work
executed through open / advertised tender shall only be considered for
experience of work. The work done through limited tender shall not
be considered for experience.
These bidders will be considered as an experience bidder.
Bidders fulfilling eligibility criteria as mentioned in section 1 Clause
No.2 and sub clause No. 2.2 and not possessing any experience of
erection & maintenance of overhead HT/LT lines, Transformers,
underground cable work can also participate in tender for erection &
maintenance of overhead HT/LT lines, Transformers, underground
cable work. These bidders will be considered as an NEW bidder.
Following scan copy of documents are mandatory for the Bidders to be
uploaded in PDF form with bid and no physical documents to be submitted.
The copy of the tender duly signed, stamped with company’s seal must be submitted along with the bid. All
annexure of tender filled in & signed with the bid.
Attested copy of GST Registration No.
Tender Fees & E.M.D. original Demand Draft in favor of PGVCL, Division Office, Bhuj.(Single
Solvency certificate issued from Any Nationalized/Schedule Bank amounting of 05 % sum equivalent of
estimated cost not older than 01 year
Group Insurance copy of the insurance policy of the insured laborer’s under W.C. Act.
Attested copy of contractor vendor registration copy.
Sign & Stamp of the Bidder
3 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS
Bidders willing to participate in tender will have to get themselves
registered on website www.nprocure.com
Bidders willing to participate in tender should have valid digital
certificate / Digital Signature as per Information technology Act
using which they can sign their electronic bids. Bidders can also procure
the same from (n) code solutions, a division of GNFC Ltd., who are
licensed certifying authority by Govt. of India.
Download tender Documents from PGVCL web site up to date shown in
the tender document.
For details regarding digital certificate and related training the below
mentioned address may be contacted
(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev,
Bidders who already possess valid Digital certificate need not procure a
new digital certificate.
Bidders can prepare and edit their offers number of times before tender
submission date and time as mentioned in this tender details table no1.
After tender submission date and time, bidder cannot edit their offer
submitted in any case. No written or online request in this regard shall
Bidder shall submit their offer, i.e. Technical Bid as well as price bid in
Electronic format on website www.nprocure.com before the validity
period mentioned in tender details Table no1.
Offers submitted without digitally signed will not be accepted.
Offers only in physical form will not be accepted in any case.
4 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND
All interested parties are requested to understand this Tender
Document in detail in order to comply with PGVCL’s requirements
including but not limited to the Tender fees, EMD and deadlines,
selection criteria, selection methodology, scope of work, and minimum
technical standards.
The Bidder is required to carefully examine the specifications and
documents and fully inform himself as to all the conditions and
matters which may in any way affect the Work or the cost thereof. If
any Bidder finds discrepancies or omissions in the specifications and
documents or is in doubt as to the true meaning of any part, he shall
at once request in writing in advance before filling in the tender,
within the time limit as per Table no 1, for an interpretation /
clarification by the PGVCL Bhuj Division office.
Sign & Stamp of the Bidder
Then The PGVCL Bhuj Division office will issue
interpretation and clarifications as he may think fit of such
interpretations and clarifications, the Bidder may submit his bid but
within the time and date as specified in the Table no1. All such
interpretations and clarifications shall form a part of the specifications
and documents, and accompany the bidder's proposal. In case of
difference of opinion about interpretation of specification etc. the
decision of Executive Engineer, Bhuj Division will be final and shall be
binding to the contractor.
Verbal clarifications and information given by the PGVCL or his
employee(s) or his representative(s) shall not in any way be binding on
All interested parties requested to strictly abide by all terms
prescribed in this RFP Document and provide accurate information to
the best of their knowledge without misleading PGVCL to be
considered for participation in this Project.
Bidders should be in touch with websites
https://pgvcl.nprocure.com &www.pgvcl.com for information
regarding revision / corrigendum / Amendment in the Tender
Document till due date of online / off line submission and
thereafter. No separate information shall be sent in this regards and
also not publish in newspaper.
5 TENDER FEES (Non Refundable & Non-transferable)
Existing rate of GST will be levied on following tender fees as per GST
Rules in force during this Tender Period.
The Tender fees is payable, as per following Table, between the dates
mentioned in Table no 1 , by cash & DD or Banker’s Cheque if total amount
mentioned in Table no 1 , by cash & DD or Banker’s Cheque if total amount
of Tender fees plus applicable GST is less than Rs 10,000/- or only by
Demand Draft (DD), if the said amount is more than Rs 10,000/, in favour of
the Paschim Gujarat Vij Company Limited payable at Bhuj on any
Nationalized /Scheduled banks
Tender Fees Present rate Total Tender
Sr. No. Tender Amount
in Rs. of GST Fee
Above Rs 5,00,000/-
The tender fees once paid for tender document will not be refunded
under any circumstances or not transferred to other bidder.
Sign & Stamp of the Bidder
The Tender Fees is Non-refundable under Normal Circumstances.
However, if purchaser Company decides to scrap/cancel the Tender, by
one or another reason, in which Bidders are not responsible for
cancellation/scarp of Tender fee without GST amount may be refunded
to bidder(s), at sole discretion of the Purchaser Company
6 EARNEST MONEY DEPOSIT (EMD)
The EMD payable, between the dates mentioned in Table no 1, by cash if
total amount of EMD is less than Rs 10,000/- or by RTGS/NEFT, Demand
total amount of EMD is less than Rs 10,000/- or by RTGS/NEFT, Demand
Draft (DD) or Banker’s Cheque, if the said amount is more than Rs 10,000/-,
in favour of the Paschim Gujarat Vij Company Limited payable at Bhuj of
any Nationalized /Scheduled banks or by Bank guarantee from any
Nationalized/Scheduled nationalized bank decided by Government of
Gujarat time to time only. The EMD Amount is 1 % of the Tender
Estimated Cost.
The money receipts of payment of Tender fees and EMD or DD or BG for
tender fees & EMD should be submitted in sealed cover & this cover shall be
clearly marked “Tender fees & EMD Cover for Tender no. ” along with the
name and stamp of bidder.
The EMD of all unsuccessful bidders except that of the successful bidder will
be returned after the award of the contract.
EMD of the successful bidder to whom a contract is awarded will be
returned after the said bidder pays the security deposit and signs the
contract agreement.
If the successful bidder fails to submit a Security Deposit within 15 days
from the date of LOA of the contract or fails to sign the contract agreement
then the EMD amount will be forfeited in favour of PGVCL without any notice
or and action for “Stop deal” will be initiated as decided by tender inviting
No interest will be payable by the PGVCL on the above Deposit.
EMD can be exempted as per Industries & Mines Department, GoG New
Purchase Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for
Small and Micro Scale Industries.
In cases, where EMD need not to be paid, valid exemption Certificates duly
notarized has to be produced/attached in place of EMD documents as per
the Tender Terms and Conditions.
The Micro and Small Scale Industrial (manufacturing) Units registered under
Small Scale Industries of Gujarat State and holding subsequent registration
with NSIC/DGS&D, Registration Certificates for the item under Tender will
be eligible for exemption from payment of EMD on submission of attested
copies of their SSI (SSI/ MSME Part-II) & NSIC/DGS&D Registration
Certificates and Udhyog Adhar Certificate/Memorandum in EMD Cover. The
Certificates should indicate the manufacture/service/works of items/work
offered. This benefit of exemption will not be admissible if they take part in
the tender indirectly either through their dealers, agents, distributors or
other intermediates.
Tenders submitted without Earnest Money Deposit by the firms, who are not
eligible for any exemption, will be rejected without entering in to further
correspondence in this regard and no reference will also be made.
Sign & Stamp of the Bidder
7 In case of On line Tenders
Technical & Commercial Bid cover:
Following documents are mandatory and to be in submitted on line
through sealed cover. This cover should be clearly marked “Technical &
Commercial Bid Cover for Tender no. ” along with the name
and stamp of bidder
1 The copy of the tender duly signed, stamped with company’s seal must
be submitted along with the bid. All annexure of tender filled in &
signed with the bid
2 Attested copy of GST Registration No.
3 Tender Fees & E.M.D. original Demand Draft in favor of PGVCL,
Division Office, Bhuj.(Separate Envelop).
4 Solvency certificate issued from Any Nationalized/Schedule Bank amounting
of 20 % sum equivalent of estimated cost not older than 01 year.
5 Group Insurance copy of the insurance policy of the insured laborer’s
6 Attested copy of contractor vendor registration copy.
Commercial / Price Bid:( In case of off line tenders)
The bidder must clearly quote their rates in Schedule – B of this
tender, in percentage above than, below than or equal to, the tender rate
in figure as well as in words. The bidder should specify whether the quoted
rates are with or without prevailing taxes, if applicable, in force at that
time, The bidder must work out the total price of their tender offered
accordingly and the total amount should be clearly written in words &
accordingly and the total amount should be clearly written in words &
figure, in case of any discrepancy whatever written in words shall prevail.
Company shall at liberty to decide the matter as it deem fit.
In case of non SOR rate, Item wise rate should be mentioned and
item wise rate will be consider for the lowest party.
Sign & Stamp of the Bidder
Further bidders, for “On line tenders”, are requested to submit
price – bid on-line only and not to submit the price bid in physical form.
This is mandatory. If price bid is submitted in physical form, same will not
be opened and only on-line submitted price bid will be considered for
evaluation. In On Line price Bid, GST is to be mentioned in separate
PGVCL reserves the right to reject any OR all tenders without assigning any
reasons thereof.
8 In case of Off line Tenders
Technical Bid cover
All the documents as specified in Section I Sr. 1to no. 6. are
mandatory and to be in submitted on line only through sealed cover.
This cover should be clearly marked “Technical Bid Cover for
along with the name and stamp of bidder
Commercial / Price Bid cover:
All the documents as per Section 1 Sr. No. 8.2.2 & 8.2.3 are
mandatory and should be submitted in sealed cover. This cover shall be
clearly marked “Commercial Bid Cover for Tender no.
_” along with the name and stamp of bidder
The bidder must clearly quote their rates in Schedule – B, attached
with this tender, in percentage above than, below than or equal to, the
tender rate in figure as well as in words. The bidder should specify whether
the quoted rates are with or without prevailing taxes, if applicable, in force
at that time, The bidder must work out the total price of their tender
offered accordingly and the total amount should be clearly written in words
offered accordingly and the total amount should be clearly written in words
& figure, in case of any discrepancy whatever written in words shall prevail.
Company shall at liberty to decide the matter as it deem fit.
In case of non SOR rate, Item wise rate should be mentioned and
item wise rate will be consider for the lowest party.
No deviation in terms & condition in Schedule-B and Technical
Specification will be entertained. All the documents related to this Tender
shall be final and binding to all the bidders. Any ignorance for this shall not
relieve the contractor from their contractual liability arising as per Tender
9. The works referred herein shall cover the entire scope of the Tender.
10. The issuance of bid document would not mean that the bidder has qualified
for the bidding. Hence bidders should ensure themselves of their
credentials before submitting their offer.
11. Executive Engineer, PGVCL, Bhuj Division reserves the right to spread the
order if required.
12. Does not anticipate change in the PGVCL ownership during the proposed
period of work.
Sign & Stamp of the Bidder
13. AMENDMENT TENDER
At any time prior to the deadline for submission of bids, as mentioned
in Table1, PGVCL may, for any reason, whether at its own initiative or
in response to a clarification requested by a respective bidder, modify
the bidding documents by amendments.
The amendment will be notified, only on PGVCL Website & n-procure
website in case of on line tender, PGVCL will bear no responsibility or
liability arising out of noncompliance of the same in time or
Such amendments, clarification etc. shall be binding on the bidders
and will be given due consideration by the bidders while they submit
their bids and invariably enclose such documents as a part of the bid.
14. SUBMISSION OF TENDERS
Follow all the instructions narrated this tender document for
submission and no any further communication in the matter will be
The Bidders must ensure that all the Annexures are completely filled
in their tenders and the information called for is given in totality. A
set of complete tender documents is required to be submitted duly
signed and stamped by authority competent to sign on behalf of
bidder on each page as a token of unconditional acceptance to the
conditions of various clauses of tender documents. The bidder's bid
and the documents attached there to shall be considered for forming
part of the contract documents.
For “On Line Tenders”
Tender Papers & Specifications may be down-loaded from Web site
https://pgvcl.nprocure.com (For view, download and on line
submission) and PGVCL web site www.pgvcl.com (For view & down
The bidder has to follow instruction given in this section point no
to 7. Both these covers, as mentioned in this section point no 6.2,
7.11, should be submitted in one main cover, this cover shall be
clearly marked “EMD Cover, Technical _Commercial bid covers
for Tender no. ” along with the name of the Bidder and
This main cover (Tender fee & EMD) must be submitted physically,
within time limit as mentioned in table no 1 Sr. No. 8, by registered
Post A.D. or Speed Post only , “NO COURIER SERVICE OR HAND
DELIVERY” will be allowed, to following address:
Executive Engineer,
PASCHIM GUJARAT VIJ COMPANY LTD.,
Power House Compound,
Hospital Road, Bhuj
Price bids to be submitted ON LINE only before time limit specified
in “Tender Details” Table no1 of this document.
Sign & Stamp of the Bidder
For “Off Line Tenders”
Tender Papers & Specifications may be down-loaded from PGVCL web
site www.pgvcl.com (For view & down load only).
The bidder has to follow instruction given in this section point no 4 to
8. All these three covers, as mentioned in this section point no 6.2,
7.11, 8.2 ,should be submitted in one main cover, this cover shall be
clearly marked “EMD Cover, Technical , Commercial bid covers for
Tender no. ” along with the name of the Bidder and his
This main cover must be submitted physically, within time limit as
mentioned in table no1, by registered Post A.D. or Speed
Post only, “NO COURIER SERVICE OR HAND DELIVERY” will be
allowed, to following address:
Executive Engineer,
PASCHIM GUJARAT VIJ COMPANY LTD.,
Power House Compound, Hospital Road, Bhuj
15. REJECTION OF TENDER:
The Bidders is expected to examine all instructions, terms, conditions,
schedules and other details called for in this specification and keep
himself fully informed about all which may, in any way, affect the
work, or cost thereof. The bidder should sign on each page of tender
documents , as mentioned in Section 1 point no. 2.15, failure to
furnish the required information or submission of tender not as per the
specification will be at the Bidders risk may result in rejection.
The offer is liable summarily rejected if it contains.
a) Deviation/Addition/Alternations/Omissions in bidding schedules.
b) Deviation and contradictions to the terms and conditions specified
in this tender.
If any bidders firm or/and partner or proprietary firm anywhere in
companies (PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC) under
GUVNL are under criminal investigation for any kind of fraud for public
and theft of material or/and with handlings the material and any civil
and/or criminal case pending at any stage than offer of such bidder
/firm will be out rightly rejected.
Bids submitted after the time and date fixed for the receipt of bids as
set out in the Table no1, shall be rejected.
Any deviation found in Data/Details/Documents between online offer
(e-tendering) and physically submitted documents of bidder, offer of
the same shall be liable for rejection at the discretion of PGVCL.
The Bidders shall specifically note that any over writing or corrections
or manuscript in the bid shall be ignored and will not be considered
authentic unless same are signed with Bidder's Stamp/Seal as
mentioned in Section 1 point no.
Conditional bids shall not be accepted.
Sign & Stamp of the Bidder
DELAYED AND LATE TENDERS:
No tender shall be accepted/opened, as mentioned in the Table no
1, in any case which are received after due date and time of the
receipt of tender irrespective of delay due to postal services of
any other reasons and company shall not assume any responsibility
for late receipt of tender. Any correspondence in the matter will
not be entertained.
16. LANGUAGE OF THE TENDER
All information in the bid shall be in English. Information in any other
language shall be accompanied by its translation in English. Failure to comply
with this may disqualify a bid. In the event of any discrepancy in meaning,
the English language copy of all documents shall govern.
17. SIGNATURE OF BIDDER
The bid must contain the name, residence, address and place of
business of the person or persons making the bid and must be signed
and sealed by the bidder with his usual signature. The name of all
persons signing should also be typed or printed below the signature.
Bids by corporation/ company must be signed with the legal name of
the corporation/ company by the President, Managing Director or by
the Secretary or other person or persons authorized to bid on behalf of
such corporation/ company in the matter.
A bid by a person who affixes to his signature the word 'President',
'Managing Director' 'Secretary', 'or other designation without disclosing
his principal will be rejected.
Satisfactory evidence of authority of the person signing on behalf of
the Bidder shall be furnished with the bid.
The Bidder's name stated on the tender shall be exact legal name of
Erasures or other changes in the bid documents shall be over the
initials of the person signing the bid.
The bidder should sign, as described above, on each page of tender
documents & then they have to submit this tender documents.
18. PRICE BASIS CURRENCY AND PAYMENTS
Bidder shall indicate bid prices in Indian Rupees only.
19. EFFECT AND VALIDITY OF TENDER
The bid should be kept valid for a period of 120 DAYS from the date set for
opening of the technical bid.
20. EVALUATION AND COMPARISION OF TENDERS
Generally the qualifying price bids, Bid price shall mean the bid price
quoted by each bidder in his bid for the complete scope of works including
all duties and Taxes, will be evaluated by the PGVCL to ascertain the best
and lowest evaluated bid in the interest of the PGVCL, for the complete
works covered under these specifications and documents.
Sign & Stamp of the Bidder
21. ARITHMETICAL ERRORS
Arithmetical errors will be rectified on the following basis:
If there is a discrepancy between words and figures, the amount in words
will prevail. If there is discrepancy between the unit price and the total
price which is obtained by multiplying the unit price and quantity, or
between sub-total and the total price, the unit or sub-total price shall
prevail, and the total price shall be corrected. In case of discrepancy
between sub-total price obtained by adding various prices in the schedule
and the sub-total price indicated for that particular schedule, the sub-total
obtained by addition of various arithmetically corrected prices would be
considered for evaluation.
However, the PGVCL shall be entitled to award the contract at the lowest
of the prices arrived at from various schedules, identified for that purposes,
in the bid proposal sheets.
If the bidder does not accept the correction of the errors as above, his bid
will be rejected.
22. AWARD OF CONTRACT
Notification of award of contract will be made in writing to the
successful bidder by the PGVCL.
The contract will be awarded to the best qualified and responsive
bidder offering the lowest evaluated bid in conformity with requirements of
these specifications and documents and PGVCL shall be the sole judge in
this regard and subject to the provisions of these instructions to bidders and
other terms and conditions detailed out in these documents and
specifications. A responsive bid is one which accepts all terms and
conditions of these specifications and documents without any modifications.
PGVCL Reserves the right to award separate contract to two or
more parties in line with the terms and conditions specified in the
23. ADDITIONAL DOCUMENTS:
At the time of evaluation of tender PGVCL Bhuj Division office may ask
bidder to submit required documents other than mentioned in section I
Point no 2.2, if required.
24. COMPLETION PERIOD
The contractual period for execution of the work stated in Schedule – B of
this Tender consist 365 Days. The commencement date of Order shall be
Date of issue of the Order.
Sign & Stamp of the Bidder
GENERAL INFORMATION ABOUT THE BIDDER
(To be completely filled by the bidder)
1. Name of the Bidder
2 Postal Address
4 e-mail address & URL
Type of Company
Attach Proof of Company Registration along Proprietorship/ Partnership/ Private
5 Limited/ Public Limited
with a copy of the Partnership Deed/ Article
of Association and Memorandum of
Name and designation of the representative
6 of the Bidder to whom
all reference shall be made to expedite
technical co-ordination.
7 Office Address
Stores Address where materials issued by 1)
PGVCL will be stored
Store Documents to be submitted
9 (Rental/PGVCL)
10 Last store visit: Date / By
11 Material register & Site register
12 Office Telephone/Fax no.
13 Office e-mail address
14 Permanent Account Number(PAN),
17 Labour License No.
18 Insurance Policy No. and for nos. of Nos. of Labours Insured in this
Labours in the name of bidder policy
Insurance Policy No. and for amount for Amount Insured in this policy
material in the name of bidder
20 Solvency Certificate No.
21 Adhar Card No.(Optional)
It is certified that the information provided above is true to the best of my knowledge and belief.
If any information found to be concealed, suppressed or incorrect at later date, our tender shall be
liable to rejected and our company debarred from executing any business with PGVCL.
Sign & Stamp of the Bidder
1.0 For Underground Cable
1. Bidder has to maintain the records of allotted Cable Drum with actual
Cable/Conductor length. Cable length must be measured before laying. Cable
joints are to be done as per requirement only and length of cable must be
utilized accordingly.
2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.
3. The trench excavation and filling–in shall be so executed that all walls, roads,
sewers, drains, pipes, cables, structures, places and things shall be reasonably
secured against risk of injury and shall be carried out to the satisfaction of the
authorities concerned. However, if any, damages to existing services made,
Contractor shall arrange and pay for any necessary repair, to make good the
4. When the excavation of the trenches has been accurately executed, the
contractor shall inform engineer in-charge for approval. Lying of cables shall
not be started until engineer in-charge approves the trench.
5. All the related material for laying the cable in trench i.e. Half round RCC
Pipes having _both sides smooth surfaces, 25.4 mm thick, 152.4 mm inner
diameter, 1000 mm long and well cured and good quality; Sand from river
bed, HDPE Pipes, GI Pipes and sundries material if any (As per Schedule B) are
to be supplied by Bidder at his own Cost. All such material must be approved
from concerned Engineer-in-charge before utilization and it must be ISI
marked where ever applicable.
6. Cable laying work must be executed as per prescribed in Schedule B. sand
filling in Trench must be done as mentioned in Schedule B. Megger test of
Cable must be taken in presence of Engineer-in-charge before laying and
Bidder has to maintain separate Records duly signed by Engineer-in-Charge for
each results. After laying the Cable in trench it is to be covered with half
round pipe of RCC as prescribed in Schedule B and approved sample. Each Half
round Pipe must be marked with “PGVCL” with solid Red Colour on Top.
7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay
Cable in the stretch on small pulleys kept in the Trench so that it can be
prevented from any scratches on Cable. Drum must be fixed on Drum Machine
while stretching and to be kept on one end of Trench for smooth laying.
8. After completion of laying as above, remaining trench must be filled with
sand. Leveling with Road is to be done after complete sand filling. No any
stones or any other debris are to be utilized in filling of Trench. The
contractor shall dispose of surplus material at his own cost.
9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall
also be laid. The warning tape shall be printed in RED letter (IN ENGLISH AS
WELL AS GUJARATI) as “CAUTION: 11000 VOLTS PGVCL CABLE” and to be
placed at about 300 mm To 450 mm depth from ground level along the route
Sign & Stamp of the Bidder
10. Trench route is to be made as per instructions of concerned Engineer-in-
Charge and then laying of cable in this trench accordingly.
11. Cable Laying with Mechanical Boring across the Road without disturbing the
asphalt is to be done instructions of concerned Engineer-in-Charge with prior
approval and work is to be executed as per Specifications in Schedule B only.
12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type
test certificate not older than Seven years and as per relevant IS 13573:2011
with latest amendment if any along with sample before installation of cable
kit at concern Division office. GTP is to be submitted with Technical Bid.
13. If any Hard Rock area is encountered during the digging of Trench, Bidder
must have all the modernized equipment i.e. Erath Cracker JCB etc. to
execute the required Trench. Such area must be certified by a formation of
Committee at Division Level headed by Executive Engineer and to be executed
in presence of Engineer-in Charge.
IS 1255-1983 is to be followed for the depth of trench in such area.
14. Route Markers are to be installed at every 100 Meters length as per
specifications in Schedule B The marker should incorporate the following
relevant information:
1) The name of the Company – PGVCL.
2) Voltage – 11 KV Cable
3) Distance of cable from the marker
The interval should be maximum 50/100 meters (As per EIC instructions and
requirements) between two markers. It shall also be put at bends, curves,
road crossing, Cable Joints etc. of cable route as per requirement over and
above specified distance.
15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost
and Risk after successful completion and Execution of work. Otherwise
Recovery will be proposed as per Section V Clause No.
16. After Laying of Cable in Trench and filling of all type Cable Box and Joints,
testing must be carried out with help of Voltage Surge Testing Kit as per IE Act
by applying 22 KV for continuous Five Minutes and Cable must hold the
satisfactory Results. Bidder must have such testing facility. Following Pre
commissioned Tests are also to be carried out.
a) Insulation Resistance of each cable drum length after laying and before
b) Before laying of cable, tests for detection of damage to outer sheath, if
c) After laying each cable with end termination shall withstand a voltage of
KV DC for one minute between each phase to phase & phase to cable earth.
d) Test for 5 min. with system voltage applied between the conductor and the
e) Continuity & Phase confirmation
Sign & Stamp of the Bidder
17. During the Execution if any deficit found in allotted material OR in case of any
theft of PGVCL allotted material, then PGVCL will recover the cost of such
material from Bidder as per the prevailing Market Rates
18. No any Advance Payment will be made after issuing of Order.
19. PGVCL will be not responsible and liable for the material supplied by the
20. During Execution of work for Trench and Cable Laying authorized
representative of Bidder who is in knowledge of Engineer-in-Charge must
remain present.
21. Bidder must have to submit the List of all related Equipment and Testing
facility necessary for the Tendered work while quoting the Bid.
22. PGVCL reserves the right to change/modify/alter/addition in condition in case
of any dispute and holds the power to decide the final verdict.
23. GST and cess as applicable as per prevailing rates are applicable to Bidder for
24. In case of any Disputes, Superintending Engineer of Concerned area is the final
Authority to take any Decision.
25. Work may be required to be executed in any 66/132/220KV Sub-Stations also.
26. Necessary shutdown for connection/jumper of UG cable with existing network
will be provided as per availability or convenience of the PGVCL which shall be
acceptable to the contractor & contractor shall try to complete the work in
27. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at
Contractor’s cost.
28. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15
and PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.
For Overhead Line
1. Bidder has to maintain the records of allotted Conductor Drum with actual
Conductor length. Conductor length must be measured before Stringing.
2. E/o Poles must be according to RE Standards. Pole Pit, stringing installation of
Fabrication must be done as per standards and esthetically.
3. Earthing of Poles and Transformers must be as per Drawings and RE Standards.
The Coal and Salt composition must be followed as per rules. The Earth Pit
must be kept at a distance mentioned in Standard form the Pole. Earth Pit
must be as per Drawing.
4. Concreting of Poles/Guys are to be carried out as per site situation and as per
instructions of Engineer –In-Charge.
5. Construction of Transformer Structure must be as per standard with all
required accessories like LA, Box and Fuse etc.
6. Delta Type Three Earthing are compulsory for each Transformer Centre.
Sign & Stamp of the Bidder
7. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.
8. Wherever required, Guarding as per standard must be done.
9. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision
officers has to submit the proposal to the division office with all justification
before commencement of work. Committee of Executive Engineer, DE Tech of
Division office has to verify the submitted proposal and decide whether
concreting is required or not. After the approval of committee work of
concreting should be process as per specification attached herewith.
10. Bidder must have records of each work carried out with every material
inventory and account thereof issued to him.
11. Bidder must have the well-drawn sketch of each work and to be submitted
with Inventory sheet within 15 Days of work completion.
12. All the fabricated material and Girder Poles must be painted with Coats of
Silver Oxide and without this work, work completion will not be accepted.
13. Pole Numbering must be completed within week time as per Engineer-in-
Charge Instructions.
14. Bidder must have proper pole accounting for the work carried out by him. He
must have the location details from where the poles are lifted and where
these poles are utilized for each work. A separate Register is to be
maintained by him and details are required to be submitted with Inventory
and Sketch submission.
15. Necessary shutdown for connection/jumper of newly erected line with
existing network will be provided as per availability or convenience of the
PGVCL which shall be acceptable to the contractor & contractor shall try to
complete the work in minimum time.
16. Successful Bidder must have ensured for that the safety Gadgets are issued
to his Labour, by him, and required regulations of Safety will be followed
while carrying out the line erection work.
17. The Work for the erection of of Poles, Guys, Earthing, Transformer and
Concreting, Stringing and Guarding must be done as per attached
Specifications and Drawings.
18. The material which is dismantled from site during the execution of work
must be credited to respective Divisional stores immediately after
completion of work with complete inventory and measurement details and
length to weigh conversion calculations.
19. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action
will be initiated against the Contractor
20. In case of any Disputes, Superintending Engineer of Concerned area is the
final Authority to take any Decision.
Sign & Stamp of the Bidder
General Instructions to the successful bidders
1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the
successful Bidders indicating the quantity allocated to them and the security
deposit amount to be deposited by them with PGVCL. Short listed Bidders will
be required to deposit the requisite security deposit within 15 days from
issuance of LOI / LOA.
2. Security Deposit:
Security deposit will be accepted in Cash if the amount is less than Rs.
10000.00 and, if the amount is more than Rs. 10000.00 then will be payable
by Demand Draft (DD) OR Banker’s Cheque OR Bank Guarantee (BG) from
Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 / 2014 / 570 /
DMO dated 01.04.15 will be acceptable. DD should be drawn on any
Nationalized /Scheduled banks in favour of Paschim Gujarat Vij Company
Ltd. payable at Bhuj or by Bank guarantee from any
Nationalized/Scheduled nationalized bank decided by Government of
Gujarat time to time only. Cheque will not be acceptable
The successful Bidders will be required to deposit the requisite security
deposit within 15 days from the date of issuance of LOA of an amount
equivalent to 5 % of the value of the work to be allotted to him and as
mentioned in LOA.
In case, if the Bank Guarantee is furnished / submitted, it should have a
clear one time validity till the completion of awarded work of this work
order. Bank Guarantee for interim period will not be allowed. Security
Deposit shall be suitably extended time to time as per requirement.
If by any reasons the completion period of this work order is extended,
then supplier should undertake to renew the Bank Guarantee at least one
month before the expiry of the validity failing which PGVCL will be at
liberty to encase the same. CORPORATE GUARANTEES NOT ALLOWED.
No interest will be paid on the Security Deposit.
In the event of awarding the order of additional quantity, the successful
Bidders will be required to deposit additional Security Deposit on prorate
basis within two weeks of the issuance of LOA for the additional order
In the event of failure to carry out work offered by successful Bidders and
as accepted by them while receiving the order within given time period,
will lead to forfeiture of the Security Deposit up to 100% and will lead to
disqualification of the bidder to transaction business with PGVCL for at
least TWO years or the time duration as may be decided by the Managing
Director, PGVCL.
Security deposit will be returned on after completion of awarded work.
Sign & Stamp of the Bidder
If the successful Bidders fails to pay security deposit within given time
limit then the letter of intent will stand cancelled. EMD amount will be
forfeited in favour of PGVCL without any notice or and action for “Stop
deal” will be initiated as decided by tender inviting authority.
3. SIGNING AGREEMENT
The successful Bidders will have to sign an agreement, within 15 days from the
receipt of LOI/LOA, on Stamp Paper of Rs 100/-as per Company’s rules in the
prescribed form of the P.G.V.C.L. attached with this Tender. The cost
Rs.100.00 of the Stamp Paper will have to be borne by the successful Bidders.
4. For the Tendered work, other than turnkey work, entire material will be
issued by PGVCL. Any other related material required to carry out work
mentioned in Schedule A is to be brought by Bidder. No any extra cost will be
paid towards such material.
5. Successful Bidder has to follow all the rules and Regulations of Work Safety.
Required tools and Tackles for Safety are to be arranged by Bidder only.
6. Bidder is responsible to any type theft/damages of Company’s material and
also responsible to any type damages to any property and any kind fatal/non-
fatal accidents to anybody during the execution of work. Insurance of all
workers is compulsory, who are involved in Execution of Tendered work.
There will be no any financial liabilities of PGVCL for damage charges paid
such way. Copy of valid Labour Insurance Policy in the name of bidder is to be
submitted with Tender Documents.
7. Rules and Regulations of PGVCL Works and Contracts Book are abided to
8. Work must be completed in in specified Schedule narrated in the Tender. If
concerned Engineer not satisfied with quality of work, no any Time limit
extension will be granted and Penalty with applicable GST with cess as
applicable and other taxes in force at that time will be levied on delayed
portion of work.
9. Agreement must be executed within 15 (Fifteen) Days from the date of issue
of LOA. Security Deposit (In form of DD/BG) and Insurance Policy is also to be
submitted with Agreement within this time limit i.e. 15 (Fifteen) Days.
10. Remaining material is to be credited at Respective Stores of PGVCL within a
month after completion of work.
11. Agreement and Indemnity Bond is to be executed on Rs. 100/- Stamp Paper
and cost of stamp paper is to be borne by Bidder. Solvency Certificate is to be
submitted as per PGVCL rules and Tender Condition.
12. Bidder is solely responsible for the material supplied by PGVCL.
13. Coal and Salt are to be brought by Bidder at his own expenses, for earthing
work, and work to be done as per PGVCL rules and RE specification for this
14. Work is to be carried out in presence of PGVCL authorized representative and
to be duly certified also.
15. No idle Labour charges will be paid by the PGVCL in case such occasion of idle
Labour arises, due to want of any materials or any other situations.
16. PGVCL have full rights to accept or reject the offer received against the
Sign & Stamp of the Bidder
17. Bidder has to submit the Performance Certificates under whom the similar
kind of Tender work has been executed. Such Certificates must not older
than 3 Years from Date of submission of the Bid. Such Certificate must be
duly signed by Cadre Executive Engineers and above only.
Sign & Stamp of the Bidder
TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED
1. COMPLIANCES WITH LAW:
The Contract shall in all respects be interpreted in accordance with the laws
in force in India, including any such laws passed or made or coming into force
during the period of the Contract.
2. Wages to be paid at the time of payment etc.by the contractor
The successful bidder shall pay minimum prevailing rates per day, as may be
specified here after, or rates fixed under the Minimum Wages Act, whichever
is higher. The wages of every contract labour employed by him under this
contract shall be paid by him before the expiry of 7th day of the month
irrespective of which the wages are payable i.e. wages of a last month have
to be paid by him in the first week of the next month). The contractor shall
have to make wages to his workers through bank only. The agency shall have
to submit the copy of a letter given to the Bank advising for crediting wages in
individual account of the workmen along with photocopy of the cheque
showing total payment to be made to all such workmen whose accounts are
operated in that branch. (If there is more than one Branch, the agency will
have to submit separately for each branch.)
The successful bidder shall give his telephone number and address to the
company so that in case of labour trouble etc. the contractor can be
contacted. The contractor shall arrange to have his office outside the
factory premises and the contractor shall keep himself present through the
3. Persons below the age of 18 years shall not be deployed for the said work.
4. No female worker shall be employed in the night shift between 07.00 p.m. to
5. Identity cards as prescribed under the factories Act/Shops and establishment
Act (As the case may be applicable) with Photo affixed thereto, for
identification.
6. The successful bidder shall maintain a valid Labour license under the contract
labour (regulation and abolition) Act for employing necessary manpower
required by them. In absence of such license, the contract shall be liable to
be terminated without assigning any reason thereof.
7. The successful bidder shall at his own expenses comply with all labour laws
and keep the PGVCL indemnified in respect thereof. Some of the major
liabilities under various labour and industrial laws which the Contractor shall
comply with below conditions.
Payment of contribution by way of employer's contribution towards
provident fund, administrative charges etc. at the rates made applicable
from time to time by the Government of India / Government of Gujarat
or other statutory authority.
Payment of deposit in respect of each contract labour at the prevailing
rate with the office of the commissioner of labour as per the Contract
Labour (Regulation and abolition) Act.
License fee as prescribed under the contract labour (Regulation and
abolition) Act rules framed there under depending upon the number of
Sign & Stamp of the Bidder
Paid leave facility and wages as per the provision of the Factories Act at the
rate of one day for every 20 days of working.
Payment of retrenchment compensation, Notice pay and other liabilities as
per industrial Dispute Act. Any payment to the Contractor's employee
arising out of any claim of disputes under the Industrial Dispute Act 1947 or
any other labour Laws.
Payment of compensation in case of accidental death or injury as per
Employee's compensation Act.
Maternity leave as per the provisions of the Maternity Benefit Act.
In case, PGVCL becomes liable to pay any wages or dues to any manpower
deployed or any government Contractor under any of the provisions of the
Minimum wages act, Payments of wages Act, Employee's compensation Act,
Contract Labour regulation abolition Act, Employee provident fund or any
other law due to act of omission of the Contractor, the PGVCL may make
such payment and shall recover the same from the successful bidder's Bill.
If the PGVCL is caused to pay under any law as a principal employer such
amount as may be necessary to cause of observe, or for non-observance of
the provisions stipulated in the
notifications/byelaws/Acts/Rules/Regulations/ including amendments. If
any, on the part of the Contractor, the PGVCL shall have the right to deduct
any money due to the successful bidder under this contract or any other
contract with the PGVCL including his amount of security deposit for
adjusting the payment. The PGVCL shall also have right to recover from the
Contractor any sum required or estimated to be required for making good
the loss or damage suffered by the PGVCL.
8. Employee's compensation fund and employer's liability insurance: -
The successful bidder shall cover all his employees under employee's
compensation fund and under the liabilities insurance. The Contractor will
arrange insurance policies for arranging payment to his staff injured / met with
accident (Fatal / nonfatal) on duty of sufficient amount as per Labour laws. In
case of any such happening Contractor will be liable for any other payment to
workers / staff engaged as per existing rules. Contractor will not make any
such payment to the Contractor's staff or any compensation etc. during the
pendency of the contract.
9. Following Salient features of some major laws are applicable to establishments
Employee PF and Misc. Provision Act
Payment of Gratuity Act
Maternity Benefit Act
Equal Remuneration Act
Payment of Bonus Act
Industrial Dispute Act
Industrial Employment (Standing orders) Act
Trade Union Act
Employees compensation Act
Contract Labour (Regulation and abolition) Act
Child Labour (Prohibition and regulation) Act
Inter-state migrant workmen's (Regulation of Employment and
conditions of service ) Act
Minimum wages Act
Payment of Wages Act
Sign & Stamp of the Bidder
Shops and Est. Act
The Employees’ State Insurance Act and the scheme ,
The above are some of the major liabilities of the Contractor in
addition to other liabilities prescribed under the various labour laws,
in force from time to time, from statutory authorities like GOI-GOG,
which the Contractor shall have to comply with.
10. It should be ensured that before commencing the said work, the successful
bidder should submit the details of their labourer such as a full name,
address and age with proof and subsequently changes of workers details are
submitted accordingly.
11. The successful bidder shall employ adequate number of an experienced
staff at site for daily supervision and for maintenance of various register
and records required under the law and contract. No payment for
supervision shall be admissible.
12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages
Act, Workmen’s Compensation Act, Insurance Rules etc. or any other act,
rules or regulations that have to be observed by the contractor for carrying
13. The contract will be governed by the company as per works terms &
conditions of the company.
14. EMPLOYMENT OF LABOUR:
Persons below the age of 18 years shall not be employed for the work.
No female worker shall be employed in the night shift between 07.00 p.m.
and 06.00 a.m. next day.
Contractor shall maintain a valid labour license under the Contract
Labour (Regulation and abolition) Act for employing necessary manpower
required by him. In the absence of such a license, the contract shall be
liable to be terminated without assigning any reason thereof. Contractor
should also employ qualified and experiences persons as per requirement of
Electricity Act and rules for carrying out supply and erection work under
In case PGVCL becomes liable to pay any wages or dues to labour or
any Government agency under any of the provisions of the Minimum Wages
Act, Payment of Wages Act, Employee Compensation Act, Contract Labour
Regulation Abolition Act, Employee Provident Fund or any other law due to
act of omission of the Contractor, PGVCL may make such payment and shall
recover the same from the Contractor’s bills.
15. PROVIDENT FUND AND FAMILY PENSION SCHEME
The Contractor shall submit along with his bills (month wise) a Statement
regarding deduction against employees Provident Fund and Family Pension
Scheme in respect of each concerned employee The contractor's
contribution and the workers’ contribution towards Provident Fund and
Family Pension Scheme shall be done at the rate made applicable by the
Government from time to time and deposited by the contractor with
Regional Provident Fund Commissioner, Rajkot.
Sign & Stamp of the Bidder
16. DEPOSIT LINKED INSURANCE SCHEME
The contractor shall have to deposit 1.2% of the wages in respect of
employees who are members of the Provident Fund as the contribution to
the Deposit Linked Insurance Scheme with Regional Provident Fund
Commissioner, Rajkot.
17. ADMINISTRATIVE CHARGES
Administrative charges for maintaining Provident Fund Account shall be
deposited by the Contractor with Regional Provident Fund Commissioner,
Rajkot at the rates applicable.
18. PAID LEAVE FACILITY
Paid Leave Facility at the rate of one day for every twenty days worked by
the Contract Labour shall be provided by the Contractor to his, workers. He
shall maintain Leave Records, Leave Cards for individual labourer which
shall be duly verified, approved and certified by the Authorized Officer of
PGVCL. Remuneration for such leave period shall be fully borne by the
19. Workmen’s Compensation and Employer’s Liability Insurance
Insurance shall be affected for all the Contractor's employees engaged in
the performance of this contract.
20. Wages to be Paid & Time of Payment etc. by the Contractor
The Contractor shall pay minimum wages per day to his Labours/ Workers as
per rates fixed under the Minimum Wages Act. The wages of every Contract
Labour employed by him under this contract shall also be paid by him
before the expiry of 7th day from the last day of the month in respect of
which the wages are payable (i.e. wages of a month have to be paid by him
in the first week of the next month).
Any default will result in cancellation of contact forthwith or else the
Contractor shall be punishable to the extent of Rs. 100/- for each day of
The Contractor shall give his Addresses, Telephone Number and etc. to
PGVCL, so that, in case of labour trouble etc. the Contractor can be
contacted. The Contractor shall arrange to have his office within working
area and the contractor keep himself present throughout the working hours.
The separate P.F. code issued from RPFC is required to be taken by the
contractor and if it is not taken, offer of the firm will not be considered.
The attested documentary evidence to be submitted along with the offer.
The contractors who are having separate P.F. Code No. from RPFC, it should
be ensured that all the contract labourers are covered under the provident
fund scheme and employees’ pension scheme and their contributions are
remitted regularly to the concerned RPFC. The photo copies of the Chelan
in this regard should be collected from the concerned contractor and kept
in the file of the concern contractor.
Sign & Stamp of the Bidder
The Bidder’s insurance liabilities pertaining to the scope of Works are
detailed out in Clauses titled Insurance Bidder’s attention is specifically
invited to these clauses. Bid price shall include all the costs in fulfilling all
the insurance liabilities under the Contract.
28.1 The Contractor at his cost shall arrange, secure and maintain all
insurance as may be pertinent to the Works and obligatory in terms of law to
protect his interest and interests of the PGVCL against all perils detailed
herein. The form and the limit of such insurance as defined herein together
with the under-writer in each case shall be acceptable to the PGVCL.
However, irrespective of such acceptance, the responsibility to maintain
adequate insurance coverage at all time during the period of Contract shall
be of Contractor alone. The Contractor’s failure in this regard shall not
relieve him of any of his contractual responsibilities and obligations. The
insurance covers to be taken by the Contractor shall be in the name of the
Contractor. The Contractor shall, however, be authorized to deal directly
with Insurance Company or Companies and shall be responsible in regard to
maintenance of all insurance covers. Further the insurance should be in
freely convertible currency.
23. Any loss or damage to the equipment during handling, transportation,
storage, erection, putting in to satisfactory operation and all activities to
be performed till the successful completion of commissioning of the
equipment shall be to the account of the Contractor. The Contractor
shall be responsible for preference of all claims and make good the
damages or loss by way of repairs and/or replacement of the equipment,
damaged or lost. The transfer of title shall not in any way relieve the
Contractor of the above responsibilities during the period of Contract.
The Contractor shall provide the PGVCL with copy of all insurance policies
and documents taken out by him in pursuance of the Contract. Such
copies of documents shall be submitted to the PGVCL immediately after
such insurance coverage. The Contractor shall also inform the PGVCL in
writing at least sixty (60) days in advance regarding the expiry/cancellation
and/or change in any of such documents and ensure revalidation, renewal
etc., as may be necessary well in time.
24. The perils required to be covered under the insurance shall include, but not
be limited to fire and allied risks, miscellaneous accidents (erection risks)
workman compensation risks, loss or damage in transit, theft, pilferage,
earth quake, riot and strikes and malicious damages, civil commotion,
weather conditions, accidents of all kinds, etc. The scope of such insurance
shall be adequate to cover the replacement/reinstatement cost of the
equipment for all risks up to and including delivery of goods and other costs
till the equipment is delivered at Site. The insurance policies to be taken
should be on replacement value basis and/or incorporating escalation clause.
Notwithstanding the extent of insurance cover and the amount of claim
available from the underwriters, the Contractor shall be liable to make good
the full replacement/rectification value of all equipment/materials and to
ensure their availability as per project requirements.
Sign & Stamp of the Bidder
25. All costs on account of insurance liabilities covered under the Contract will
be on Contractor’s account and will be included in Contract Price,
However, the PGVCL may from time to time, during the pendency of the
Contract, ask the Contractor in writing to limit the insurance coverage,
risks and in such a case, the parties to the Contract will agree for a mutual
settlement, for reduction in Contract price to the extent of reduced
premium amount. The Contractor, while arranging the insurance shall
ensure to obtain all discounts on premium which may be available for
higher volume or for reason of financing arrangement of the project.
26. The clause entitled ‘Insurance’ covers the additional insurance
requirements for the portion of the works to be performed at the Site.
27. The successful bidder will not be allowed to work after working hours
except in special case, if any.
28. The successful bidder has to engage required strength of skilled persons for
execution of work and proper supervisor to avoid complication and
unnecessary delay to complete work timely. The successful bidder will be
solely responsible for labour claims arising out of the labour employed for
29. The successful bidder should furnish details of past experience of such job
of similar nature completed by him satisfactorily within the time limit in
PGVCL will be preferable.
30. The successful bidder will be abide by and fulfil all the terms and provisions
of the “Tender and contract” for works as applicable and in case of any
default there to the PGVCL Company shall forfeit the S.D. or any other
action as may be decided by Executive Engineer Bhuj Division.
31. The successful bidder will certify that he has complied with the
provisions of Industrial & Labour Laws including PF Act, ESI Act etc. as
may be applicable. Copy of challans of PF related to be submitted along
32. The successful bidder will governed by the PGVCL general conditions of
works contract. The Booklet will be available in the concerned office in any
working days. In the event of placing order, the successful bidder will be
bound to the terms & conditions of the booklet. All the usual terms and
conditions of the Company though the same might have not been mentioned
in this specification or contractor booklet will applicable to this contract,
and the decision of the Executive Engineer,Bhuj Division shall be binding
on the Contractor.
Sign & Stamp of the Bidder
TAXES and Duties: GST
1. The prices are excluding GST and Cess as applicable which will be paid
extra on a given taxable goods and/or services. The amount and % of GST
and Cess as applicable should clearly be indicated separately. (GST/Cess
means all applicable Tax/Cess under GST Laws.
2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue)
Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary
3. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the
rate of GST and Cess is not mentioned clearly unless the bidder has opted for
Composition Scheme under GST Act, which should be clearly indicated in the
price bid. COMPANY may at its discretion consider such offer with presumption
of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is
inclusive of GST and Cess.
4. If the Contractor has opted for the Composition scheme of GST, the same must
be clearly specified with valid Declaration & Certificate from Department. In
the event of withdrawal/cessation of the Supplier from Composition scheme
during the tenure of the contract, the rate mentioned in the price bid shall be
final and any additional GST will have to be borne by the tenderer. In no case
additional amount towards tax or otherwise will be paid / reimbursed to
supplier/contractor. Further Statutory Variation clause will not be applicable in
case of Supplier / Contractor has opted for Composition Scheme under GST.
5. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in
acceptance of tender only and any deviation in the same shall not be accepted.
Further, any additional liability of GST (later on due to wrong mentioning of
GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged
in the invoice shall be borne by the Supplier/Contractor. However, any refund
received by the supplier / contractor on account of GST charged from the
company; such refund shall have to be passed on to the company, along with
interest if any. Such refund along with interest needs to be passed on suo-moto
by the contractor.
6. Further, the Company has a right to recover the amount of GST along with
penal interest at the rate of 15% per annum if GST charged is not paid/short
paid to the government or fail to upload the details or uploads inaccurate
particulars on GSTIN portal by the Supplier / Contractor within the stipulated
In case, Govt. revises the rate of GST rate / Code during the tenure of the
contract, the provision of GUVNL’s statutory variation clause shall apply.
Sign & Stamp of the Bidder
7. INPUT TAX CREDIT BENEFIT
In the event of any statutory increase in the rate of Input Tax Credit and / or
due to inclusion of any other additional item of their inputs / input services
under the ambit of the Input Tax Credit provisions under the GST Act,
subsequent to the date of submission of the offer, the same should be passed on
to COMPANY and you should inform such changes to COMPANY from time to
time. PGVCL’s GST Registration No.is 24AADCP1453C1ZZ
8. TAXES, PERMITS & LICENCES:
The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully
assessed against the PGVCL or the Contractor in pursuance of the Contract. In
addition the Contractor shall be responsible for payment of all Indian duties,
levies and taxes lawfully assessed against the Contractor for his personal income
& property only.
10. Income Tax -TDS
“Income-tax at source at the prevailing rate will be deducted from bills in
accordance with the provision of Income-Tax Laws and to that effect a
certificate will be issued to the contractor, however added as contractor has to
submit separate invoice for supply parts item as well as works part item
separately, otherwise TDS will be deducted on entire invoice value.”
11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to
pay the same to the respective Govt. Department. Tax will be deducted as per
applicable statutory rules.
12. Statutory Deduction
Statutory deduction will be made as per applicable rules & rates for TDS,
GST TDS, welfare cess or any other taxes applicable time to time etc. All
other statutory liabilities towards this contract will be on your part.
11. STATUTORY VARIATION
Any statutory increase in the taxes subsequent to your offer if it takes place
within the contract period will not be considered except GST. No statutory
variation will be given for this work except GST. However, if any decrease
takes place within/after the contractual delivery date, the advantage will
have to be passed on to PGVCL.
12. The Contractor shall be fully responsible for deducting the P.F. of the
employees/labour Working under him as per statutory regulations and
depositing the same with the concerned authorities.
13. The Contractor shall comply with the relevant laws of India.
The Contractor shall be liable for and shall indemnify the Employer against
all losses, expenses or claims arising in connection with the death of or
injury to any person employed of the Contractor or his subcontractors for
the purposes of the Works.
Sign & Stamp of the Bidder
GENERAL TERMS AND CONDITIONS for successful bidders
The successful bidder shall be deemed to have carefully examined all the
papers, drawings, etc. attached & if has any doubt as to the meaning of any
portion of any condition / specification, etc. he shall before signing the
contract submit the particulars thereof to PGVCL in order that such doubts
The successful bidder shall not, without the consent in writing of PGVCL,
transfer, assign or sublet the work under this contract or any substantial
part thereof to any other party.
The execution of work should be commenced as per the instruction of the
Engineer In Charge as per actual requirement and should be completed
within the time limit thereafter.
PGVCL may at any time by notice in writing to the successful bidder either
stop the work altogether or reduce or cut it down. If the work is stopped
altogether, the Bidder shall only be paid for work done. If the work is cut
down the Bidder shall not be paid for the work as so cut down, but in
neither case shall be paid any compensation what so ever for the loss or
profit which he might have made if he had been allowed to complete all
the work included in the contract.
Notices, Statements and other communications sent by PGVCL through
registered post or telegram or telex or any other way of communication to
the successful bidder at his specified address shall be deemed to have been
delivered to the successful Bidder. The work shall be carried out by the
successful bidder with prior approval of PGVCL. Work carried out without
PGVCL’s approval shall not be accepted and the PGVCL shall have right to
reject it and to recover the cost from the successful bidder. He will be
liable against all losses, expenses or claims arising in connection with the
death of or injury to any person employed by the successful bidder or his
subcontractors for the purposes of the Works.
The successful bidder shall be responsible for any damage to the equipment
during transit due to improper or inadequate packing, handling, loading and
unloading. The cases containing easily damageable material shall be very
carefully handled. Adequate protection must be provided for outdoor
storage at site in tropical humid climate, wherever necessary. The
successful bidder without any extra cost shall supply any material found
short inside intact store area.
If the successful bidder neglects to execute the work with due diligence
and expedition or refuses or neglect to comply with any reasonable orders
within two days’ notice given in writing to the successful bidder and if he
fails to comply with the notice, then in such a case PGVCL shall be at
liberty to get the work or any part of it, executed through any other
agency/Bidder in the manner and on the terms it thinks proper. If the cost
of executing the work as aforesaid shall exceed the balance due to the
Bidder, and the Bidder fails to make good the deficiency, PGVCL may
recover it from the Bidder in any lawful manner.
Sign & Stamp of the Bidder
PGVCL shall have at all reasonable time access to the works being carried
out by the Bidder under this contract and stores where material issued by
PGVCL is stored. All the works shall be carried out by the Bidder to the
satisfaction of PGVCL.
The quantities mentioned in the accompanying schedule B are only
approximate same may decrease or increase. The PGVCL reserves the right
for revising or omitting any of the quantities. The actual work executed by
the successful bidder will be calculated at the rate given in the contract
schedule of the rates binding to the successful bidder.
No higher rate or revised rate will be application for the work, if work is
held-up/closed due to whatever so reasons.
Price shall not be changed subject to any upward/downward revision on any
account whatsoever through the period of contract.
All other general terms and conditions as prevailing in the PGVCL shall be
applicable to this work contract.
The successful bidder has to co-ordinate and co-operate fully with Engineer
In Charge and for execution of the works.
Either successful bidder or successful bidder’s authorized person should
contact our Engineer In Charge as well as Division Office, Bhuj daily for
the availability of materials required for this work, failing to which this work
order shall be terminated without giving any notice.
The successful bidder has to maintain site register covering all aspects of
material received/utilized/dismantled for day to day work and has to obtain
signature of Engineer in Charge.
In case of any dispute doubt, the decision of Superintending/Executive
Engineer Bhuj Division shall be unchallengeable and final, which will be
binding to the contractor.
Security Deposit (without any Interest) will be refunded after completion of
guaranteed period if any.
All legal complication of disputes is subject to Bhuj jurisdiction only.
A fresh and valid solvency certificate to the extent of 20% of the ordered
value will have to be produced by the contractor and party has to submit
attested copy of solvency certificate to the company before commencing of
The successful bidder will be solely responsible for any accident/damage
either to equipment or any human being during the time of execution of
Prior institution in writing for starting the job will be given by PGVCL for the
The successful bidder will have to make his own arrangement for required
all kinds of tools, tackles, required for the execution of work.
The cost of damages, if any will be recovered from the successful bidder’s
bill. The assessment of which will be done by Engineer In Charge in
consultation with division office, and his sole discretion and his decision
shall be binding to the successful bidder and shall be considered as final and
unchallengeable.
Sign & Stamp of the Bidder
The successful bidder will have to give indemnity bond to PGVCL against
any possible claim of compensation for damage to Contractor’s equipment
or staff or any of third parties during the execution of work as per attached
The successful bidder will have to complete entire work, as mentioned in
Schedule-B of contract awarded to him, as per directive and instruction of
Engineer In Charge. If he fails to do so entire work will be carried out at the
risk and cost of Contractor.
The contractor must engage sufficient knowledgeable person round the
clock, exclusively for execution of work.
Specification in any items mentioned in tender are subject to change
without any prior notice and binding to the contractor.
The PGVCL shall deduct the Income-Tax and other taxes as per prevailing
rules of all relevant Govt. Authorities from the bill.
If the work is required to be carried out during fix outage then the
successful bidder has to deploy adequate man power, material, tools etc.
well in advance and has to complete the entire work during this specific
outage period only, failing to which Company shall be at liable to deduct
the amount of revenue loss due to prolong outage.
The tender include all minor accessories and items of work which may not
have been specifically mentioned in the specification / Schedule etc. but
are essential for completion of work. The contractor will not be eligible for
any extra payment in respect of such minor accessories and item of work.
The successful bidder shall not refuse to execute the work order at any time
and it will be his sole responsibility to execute and complete this work as
per the instruction of Engineer In Charge.
For shortage of any materials issued by the PGVCL for the work, recovery
shall be made from you, on the basis of prices of the materials (prevailing
on the date of settlement of materials account) plus 15% supervision
The successful bidder has to carry out all the works in accordance with
revised and latest provision under I.E. Rule Act made there under and as per
instruction of Engineer In Charge.
All the materials issued by PGVCL shall be transported to the work site on
same day and to be preserved in safe custody failing to which PGVCL shall
initiate Police action. Similarly as per instruction of Engineer In Charge, you
have to credit the material at PGVCL store without any loss of time failing
to which PGVCL shall initiate Police action.
Any delay causing extension of outages shall be successful bidder’s
responsibility and appropriate amount (in term of Rupees) as decided by
Executive Engineer, Bhuj Division shall be
recovered from successful bidder’s bill as a penalty with applicable GST.
No tools, tackles, manpower, crane facilities etc. will be provided by the
The contractor has to follow all labour laws, safety rules and regulations.
The PGVCL does not take any responsibility in case of accident or injury to
the workers. The safety, security of men, materials and equipment shall be
sole responsibility of the contractor.
Sign & Stamp of the Bidder
The compliances of all Central / State Govt. Rules, safety and insurance
rules etc. and that of local body is a must condition for the successful
The successful bidder shall specifically note that PGVCL will not pay any
extra amount towards any type of claim except for the description indicated
in Schedule –A. The party has to carry out all other additional required
activities / work as directed by Engineer In Charge which is not mentioned
in Schedule but required to be completed as per the site condition and for
this work no extra payment shall be made by PGVCL.
The contractor should employ as a Supervisor with sufficient qualification
and experience who could supervise the execution of work throughout. He
should always be present on the site.
The contractor shall be responsible for breakages, losses and a theft of
material during transit or erection after the materials issued from the
stores till the completion of work and is taken over by the PGVCL.
As regard damages to the materials, equipment, successful bidder himself
will be responsible. If there is any compensation to be paid in respect of
“WORKMAN” Compensation Act or any other statutory provisions, the same
will be paid by contractor directly. If he thinks fit, he may take necessary
insurance covering at his cost.
The successful bidder shall co-operate with the PGVCL for taking
measurement etc. as early as possible and he shall fulfil the entire
requirement which is necessary to finalize the accounts.
The competent authority can delete any item in schedule of the tender if
he feels that the rate quoted by the contractor for the item is abnormally
high when compared to the estimated rates.
The successful bidder shall not refuse to execute this work order at any
time and it will be his sole responsibility to execute and complete this work
as per the instruction of Engineer In Charge.
The erection work should be carried out according to the specification as
per instructions and programmed laid out by the Engineer in charge.
Contractor has to ensure safe shifting and erection of all accessories /
equipment as per standard norms.
The Bidder shall not display the photograph of the work and shall not take
advantage through publicity of the work without written permission of
The inspection as mentioned in above clause No. 6 of this section by
PGVCL’s representative shall not relieve the successful bidder from full
responsibility of completing the work confirming to the requirement of this
Under the Contract, the Contractor shall be responsible for loss or damage
to the line and Electrical Equipment until the successful completion as
defined elsewhere in the Bid document.
All demurrage, wharf age and other expenses incurred due to delayed
clearance of the material or any other reason shall be to the account of the
Sign & Stamp of the Bidder
The law applicable to the contract shall be the laws in force in India. The
courts of Rajkot shall have exclusive jurisdiction in all matters arising under
2 PRICE EVALUATION:
No price preference shall be given on any account. All tenders must be submitted
firm price basis (Inclusive of all Taxes) and lowest evaluated bid in the interest
of the PGVCL, for the complete works covered under these specifications and
If more than one party is to be considered for placement of order, they will have
to match their end cost with end cost of L-1 technically acceptable bidder.
PGVCL (tender Inviting Authority) may go to the L-2, L-3 and so on depending
upon the requirement. If PGVCL (tender Inviting Authority) feels that there is
lack of serious competition or any other reasons, PGVCL (tender Inviting
Authority) may negotiate with the L-1 party. PGVCL’s (tender Inviting Authority)
decision shall be final and binding on all the parties.
3 QUANTITY DISTRIBUTION
For Erection & Maintenance work of HT/LT/TC:
The Contractors whether non-experienced / New or experienced / Regular
who have confirmed /fulfilled pre eligibility criteria, as mentioned in
Section 1 Sr. No. 2 , will only be considered for price evaluation. PGVCL
will not consider the, price bid of any contractor who does not confirm /
fulfil the eligibility criteria as mentioned in Section 1 Sr. No
While placing the order, the quantity distribution to each new
contractors / new firms shall be restricted up to 30 % of the tender
amount/Qty. for all such new bidders provided the price of New contractor
is lower than the regular/experienced contractor. New contractor / new
firm will be considered as a regular contractor only after full filing
experience criteria as mentioned in Bidders qualifying criteria as per point
no. 2 in Section I.
The new contractor will be asked to match the L-1 prices of the new
contractor only and the Regular contractor has to match the L-1 price of
the Regular/experienced contractor only.
But if there are no Regular contractor OR if the rate of Regular
contractor is very high, the above condition no. 2.11 shall be
suitably relaxed by PGVCL. L-1 regular contractor however will get
heavy weight age in order placement.
For laying of Under Ground Cable work:
While placing the order, the quantity distribution to each new
contractors / new firms, Section 1 Sr. No. 2, shall be restricted up to 10 %
of the tender amount/Qty. for all such new bidders provided the price of
new contractor is lower than the regular/experienced contractor. New
contractor / new firm will be considered as a regular contractor only after
full filing experience criteria as mentioned in Bidders qualifying criteria as
per point no. 2 in Section I.
Sign & Stamp of the Bidder
The new contractor will be asked to match the L-1 prices of the
new contractor only and the Regular contractor has to match the L- 1 price
of the Regular/experienced contractor only. But if there are no Regular
contractor OR if the rate of Regular contractor is very high, the above
condition no. 2.21 shall be suitably relaxed by PGVCL. L-1 regular
contractor however will get heavy weight age in order placement. The
Contractors who have confirmed /fulfilled pre eligibility criteria will only be
considered for price evaluation. PGVCL will not consider the price bid of
any contractor who does not confirm / fulfil the eligibility criteria. L-1
regular contractor however will get heavy weight age in order placement.
4 IDENTIFICATION OF SITE:
Details of each location shall be made available through Executive Engineer of each
concerned Divisions under above locations. The planning for each location has to be
prepared in consultation of the Deputy Engineer of the concerned Sub Division
under whose control the work is allocated. The work must be carried out under
Supervision of concerned S/dn Head or Authorized Staff appointed by SDO.
5. ALLOTMENT OF MATERIAL AND ITS STORAGE
Required material for the work as per Schedule shall be allotted from any store
Centres of PGVCL jurisdiction and successful bidder has to take delivery from
these stores at his own only.
6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be
issued Fourth Sub Work Order only after the submission of Inventory sheet with
sketch and material account statement for any of the three previously issued
Sub Work Orders.
7. TAKING DELIVERY AND INSURANCE:
The contractor has to keep all materials in safe custody and transport to the
respective sites and will be fully responsible for any damage to or loss of all
materials at any stage during transportation or erection till taking over by
The Contractor has to open site store/s (Maximum Two Nos.) and ensure for
safe custody of all the stored materials at his own cost. Material which is to be
allotted by PGVCL is to be carted, loaded and unloaded at Bidder’s cost and risk
from PGVCL’s respective Stores. PGVCL must have access to such Store/s at any
time of Day thought the contractual period and Contractor will cooperate for
verification of such store/s and Inventory accounting. Failing to which actions
may be initiated after issuance of required Notice to the Contractor. Store
address/s is to be mentioned in the “General information about the Bidder”
under Section I of this Tender.
The Contractor shall have total responsibility for the entire materials stored,
loose, semi assembled and/or erected by him at site in his custody. The
Contractor shall make suitable security arrangements at his own cost to ensure
the protection of all materials, equipment and works from theft, fire pilferage
and any other damages and loss. It shall be the responsibility of the contractor
to arrange for security till the works are finally taken over by the PGVCL
Sign & Stamp of the Bidder
STORAGE-CUM-INSURANCE:-
The contractor shall take suitable storage-cum-erection insurance cover at his cost
to the extent of 100 % cost of materials, which are required to complete the work.
Contractor shall have to take comprehensive insurance policy equivalent to the
Order Value against any loss, damage, theft, pilferage, fire etc. for the complete
period of storage, erection and commissioning up to the time of taking over by
PGVCL. The Contractor shall deal directly and pursue the claim with the Insurance
Company and shall be responsible in regard to maintenance of all insurance
coverage as well as for settlement of claim. The proof of insurance policy taken by
the successful Contractor shall be furnished to Engineer-In-Charge. In absence of
the above insurance policy, R.A. Bill payment will be withheld.
In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be
responsible to lodge, pursue and settle all the claims with the Insurance Company
for all items, materials and the PGVCL shall be kept informed about it. Contractor
shall replace the lost / damaged materials / items promptly irrespective of the
settlement of the claims by underwriter and ensure that the work progress is as per
agreed schedule. The loss, if any, such replacement will have to be borne by the
Contractor and PGVCL will not entertain any claim / representation in this regard.
However it will be contractor's responsibility to insure the entire project is taken
over by the PGVCL.
8. Account of material issued:
The successful bidder shall have to maintain accurate day to day item wise
account of use of issued materials which shall be got checked from time to
time by the Engineer In Charge of the Company. The contractor will be
responsible for custody and preserving the issued materials till the work is
hand over by the contractor after completion.
The successful bidder has to maintain site register, covering all the daily
details of material receipt and utilization, progress of work etc. This
register shall be checked and signed by Engineer In Charge/Deputy
/Executive Engineer, Sdn/Division during the site visit as per requirement
and exigency of work if deem fit.
After completion of the work against each Sub Work Order, all the surplus
materials issued by the PGVCL shall be returned by you to the respective
divisional /Regional stores only at contractor’s cost. Such Material Shall not
be credited in S/Dn store.
9. Work Completion Period:
In the event of placement of order, successful bidder shall have to
complete the ordered work within 365 Days from the Date of issue of Work
Time limit of each sub work order should not be maximum up to 30 Days.
8.3 WORKING DAYS: -
In case, it is not possible for the successful bidder to continue the work
either due to heavy rains or other reasonable causes, such facts should be
immediately brought to notice of the Engineer In Charge. If the reasons for
stopping the work are genuine the Engineer In Charge may ask the
successful bidder to start the work again as per condition. The period of
such stoppage will not be considered as a part of working days moreover
the successful bidder cannot claim compensation for such stoppage.
Sign & Stamp of the Bidder
9.4 PROGRESS OF WORK
You will have to submit fortnightly progress report regularly in duplicate to
Engineer In Charge and E x e c u t i v e Engineer, Bhuj Division. If found that
the work is unsatisfactory or not progressing as per schedule then any action
would be taken by the PGVCL as may deemed fit to see that work is
completed at the risk and cost of contractor. The completion time allowed
for each Sub work Order shall be strictly observed.
9. Time limit extension will be given, as per Clause No. 12 of this section, if
material is not supplied in time and in any case of objection not cleared in
time. But if materials given in time and there is no any objection, then no
time limit extension will be granted and penalty with applicable GST with
Cess will be imposed as per rules.
11 CHANGE OF QUANTITY:
During the execution of the Contract, the PGVCL reserves the right to increase
or decrease the quantities of items under the Contract but without any
change in unit price or other terms & conditions. Such variations unless
otherwise specified in the accompanying GCC and/or Technical
Specifications, shall not be subjected to any limitation for the individual
items but the total variations in all such items under the Contract shall be
limited to the extent of 30% (Thirty Percent) of the contract price by way of
suitable amendment to the contract.
The Contract price shall accordingly be adjusted based on the unit rates
available in the Contract for the change in quantities as above. The base unit
rates, as identified in the Contract shall however remain constant during the
currency of the Contract, In case the unit rates are not available for the
change in quantity, the same shall be subjected to mutual agreement.
As this is an EPC contract, engineering work will be done by the Contractor.
Responsibility of material will be that of the contractor.
12. Penalty with GST:
Penalty with GST is levied on the time limit of Sub Work Orders. If the
work is not completed within the scheduled period as prescribed in Sub
Work Order, penalty with GST and cess as applicable at the rate of 0.5 %
per week or part thereof on delayed portion subject to maximum up to 10 %
of the sub work order Value with GST and cess as per applicable rate.
This will be deducted from the bills payable either against this contract or
any bank guarantee or any other amount payable under any other contract
with the PGVCL. For Penalty calculations or Time limit Extension, following
points are to be observed.
Start Date of Sub Work Order for Penalty Calculation will be the Day/Date
on which the first material is issued against the Sub Work Order.
If material is not available in respective stores then “NO STOCK”
stamping by Store In-charge/Store Keeper must be taken against the
particular item by the contractor.
In Case of non-availability of Material, contractor must visit the
respective store every fortnight and no stock material details are to be
submitted to respective Executive Engineer and concerned SDO.
TLE of Sub work order can be granted on the basis of above such
documents produced by Contractor.
Sign & Stamp of the Bidder
Time limit Extension must be given as per F & A Letter No.
PGVCL/F&A/5083/14-06-2017 and PGVCL/F&A/745/11-06-2018.
At the time of submission of Bill against SWO, all such Documents are to
be submitted by contractor for waiver of Penalty if applicable.
Time limit of Annual Work Order should be maximum up to 365 Days.
During the execution of Work, if Contractor/Labour are found violating
OR Braking the Safety rules and Regulations, then Engineer-in-Charge will
serve the warning Notice on first Instance. On second Instance the amount
of Fine will be Rs. 500.00 or 0.1 % of amount of SWO (Whichever is high)
with GST and cess. Even If after above two instances, still Contractor found
breaking of Safety Rules and Regulations then Procedures for Stop dealing
must be initiated against him as per rules and regulations.
13. Payment terms shall be as follows:
Payment will be made against Invoice value and shall be paid against actual
execution. The bills should be submitted in Duplicate to respective Executive
Engineer, Division Office, Bhuj along with following documents:
• Measurement Report of each site by PGVCL authorized inspection Officer (not
below the rank of Deputy Engineer)
• Material Accounting for work duly certified by Engineer-in-charge
• Work Completion Certificate duly signed by Contractor for which the Bill is
• Copy of Insurance Policy against the Material equivalent to the Order
Value as per Tender Condition No. No.7 under this Section.
• Contractor must submit the above documents within Fifteen (15) Days
from the actual date of completion of work to respective S/dn Office.
• DOP is to be followed for Payments against the Work Orders.
R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works
otherwise only final bill shall be paid.
The time limit for the work may be reduced and contractor should make
all his efforts to complete the work within stipulated time limit as may be
given by the Engineer In Charge depending upon emergency of work.
14 FORCE MAJEURE:
Force Majeure means any circumstances beyond the control of the parties
War and other hostilities, (whether war be declared or not), invasion,
act of foreign enemies, mobilization, requisition or embargo;
Rebellion, revolution, insurrection, military or usurped power and civil
Ionizing radiation or contamination by radioactivity from any nuclear
fuel or from any nuclear waste from the combustion of nuclear fuel,
radioactive toxic explosive, or other hazardous properties of any
explosive nuclear assembly or nuclear components thereof;
Riot, commotion or disorder, except where solely restricted to
employees of the Contractor.
Neither party shall be considered to be in default or in breach of his
obligations under the Contract to the extent is that performance of
such obligations prevented by any circumstances of Force Majeure that
arise after the date of the Notification of Award.
Sign & Stamp of the Bidder
If either party considers that any circumstances of Force Majeure have
occurred which may affect performance of his obligations he shall
promptly notify the other party.
Upon the occurrence of any circumstances of Force Majeure, the
Contractor shall endeavour to continue to perform his obligations
under the Contract so far as reasonably practicable. The Contractor
shall notify the Engineer-in-Charge of the steps he proposes to take
including any reasonable alternative means for performance, which
are not prevented by Force Majeure. The Contractor shall not take
any such steps unless directed so to do by the Engineer-in-Charge.
If circumstances of Force Majeure have occurred and shall continue for
a period of 180 days, notwithstanding, the Contractor may by reason
thereof, having been granted an extension of Time for Completion of
the Works, either party shall be entitled to serve upon the other,
days’ notice to terminate the Contract. If at the expiry of the period
of 30 days Force Majeure shall continue, the Contract shall terminate.
15 TESTING & COMMISSIONING:
The successful bidder will ensure that completion of execution of work i.e.
all works connected with line having been completed correctly as per Indian
Electricity Rules & procedure. Any extra cost involved due to incompleteness
of work or bad workmanship found out subsequently shall be set right with
and by you at your own cost.
16 HANDING OVER OF ASSET
After successful completion of the lines and Transformers or any other
electrical equipment the entire newly created network is to be handed
over to the concern Deputy Engineer of PGVCL. The handing over note
covering the details of all the materials used and total work executed
must be signed jointly by the bidder and PGVCL Engineer. Copy of
handing over note must be attached along with bill.
The contractor shall arrange to hand over the complete work
immediately on completion of entire work.
If some material/Item is not installed/fixed for allotted work and as per SOR
by contractor due to non-availability of particular item/material for long
period of time and TLE cannot be approved for that work beyond certain time
limit Or such item if not required to be installed at particular location, then
Recovery is to be made as mentioned below for not carrying out that work
from SWO issued for that work.
Empty Wooden Drum (Assorted Sizes) : Rs. 450.00 per Drum
All work other than above must be completed by contractor and No any
other Recovery should be made other than above Work.
Sign & Stamp of the Bidder
18 CONTRACT QUALITY ASSURANCE:
The Bidder shall include in his proposal the Quality Assurance Program
containing the overall quality management and procedures which he
proposes to follow in the performance of the Works during various phases as
detailed in relevant clause of the General Technical Conditions.
At the time of Award of Contract, the detailed Quality Assurance Program
to be followed for the execution of the Contract. PGVCL reserve the right
to inspect the work at any stage of contract i.e. during the execution and
after the execution of work.
The Bidder shall clearly specify the list of sub-vendors from whom the
bought out items (if any) are being supplied. Such details shall be
accompanied by their list of previous supplies made performance reports
etc. However, in case of orders are placed, specific approval shall be
obtained from the PGVCL for the vendor supplied materials. The quality
assurance program shall be furnished for each material separately for
19 TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE
In case of any type of misappropriations, cheating or intention of cheating,
frauds, irregularities, malpractice, etc. the Managing Director PGVCL
reserves the right to cancel the order without giving reasons thereof and
forfeit the security deposit.
The PGVCL reserves the right to terminate the Contract either in part or in
full due to reasons other than those mentioned under clause entitled
‘Contractor’s Default. The PGVCL shall in such an event give fifteen (15)
days’ notice in writing to the Contractor of his decision to do so.
The Contractor upon receipt of such notice, as per point no.19.2 above,
shall discontinue the work on the date and to the extent specified in the
notice, make all reasonable efforts to obtain cancellation of all orders and
Contracts to the extent they are related to the work terminated and terms
satisfactory to the PGVCL, stop all further sub-contracting or purchasing
activity related to the work terminated, and assist PGVCL in maintenance,
protection, and disposition of the works acquired under the Contract by the
PGVCL. In the event of such a termination the Contractor shall be paid
compensation, equitable and reasonable, dictated by the circumstances
prevalent at the time of termination.
If the Contractor is an individual or a proprietary concern and the individual
or the proprietor dies and if the Contractor is a partnership concern and
one of the partners dies then unless the PGVCL is satisfied that the legal
representatives of the individual Contractor or of the proprietor of the
propriety concern and in the case of partnership, the surviving partners, are
capable of carrying out and completing the Contract the PGVCL shall be
entitled to cancel the Contract as to its in completed part without being in
any way liable to payment of any compensation to the estate of deceased
Contractor and/or to the surviving partners of the Contractor’s firm on
account of the cancellation of the Contract. The decision of the PGVCL
that the legal representatives of the deceased Contractor or surviving
partners of the Contractor’s firm cannot carry out and complete the
Sign & Stamp of the Bidder
Contract shall be final and binding on the parties. In the event of such
cancellation the PGVCL shall not hold the estate of the deceased Contractor
and/or the surviving partners of the estate of the deceased Contractor
and/or the surviving partners of the Contractor’s firm liable to damages for
not completing the Contract.
20 ARBITRATION:
Any question, dispute or difference whatsoever arises between PGVCL and
Bidder, in connection with this agreement except as to matters, the
decision for which has been specifically provided, either party may
forthwith give to the other notice in writing of existence of such questions,
dispute, difference and the same shall be referred to the sole arbitration of
a person nominated by Managing Director, PGVCL. This reference shall be
governed by Indian Arbitration Act prevailing at the time of dispute and the
rules made there under. The award in such arbitration shall be final and
binding on all the parties. Work under the agreement shall continue during
the arbitration proceedings unless the PGVCL or the Arbitrator directs
The technical information, drawings, specifications and other related
documents forming part of the enquiry or Contract are property of PGVCL
and shall not be used for any other purpose, except for the execution of the
contract. All rights related to the technical specifications, drawings and
records are reserved by PGVCL only and no part or partial should be
reproduced, copied or alter without prior permission to PGVCL in writing. In
the event of the breach of this provision, PGVCL can claim the damages
caused by such events.
22 Stop Dealing:
Bidder/Contractor shall be put under Stop Deal due to following reasons.
Has submitted fake, false or forged documents/certificates
Has revised/withdrawn price bid after opening of Techno:
commercial bid, until and unless it is sought for
Has refused to accept Letter of Acceptance/Purchase
Order/Work Order after the same is issued by the Company within the
validity period and as per agreed terms and conditions
Has committed breach of contract or has failed to perform a
contract or has abandoned the contract
Has failed to provide suitable expertise for the work as per
prescheduled program
Has failed to submit all the necessary Test reports/documents
within time schedule / as per Company's time limit, as mentioned in the
LOA, if the Letter of Acceptance (LOA) is placed subject to submission of
type reports / documents to the firm.
Has indulged in construction and erection of defective works.
Has substituted materials In lieu of materials supplied by the
Company or has not returned or has short returned or has unauthorised
disposed of materials/ documents/ drawings/ tools or plants or equipment
supplied by the Company
Has involved in malpractices such as bribery, corruption,
fraud, canvassing and pilferage
Has unauthorised obtained official company information or
copies of documents, in relation to the Tender/Contract
Sign & Stamp of the Bidder
Has failed to follow the stipulated mode of communication, if
specified by the tendering authority/ purchaser.
Any other ground for which in the opinion of the Company
makes it undesirable to deal with the Firm, and
In case the State Government directs the Company to place a
firm in stop dealing/ banned for business dealing/ blacklisting
The firm, stop deal and/or banned for business dealing and/
or blacklist by GUVNL or any subsidiary Companies of GUVNL shall be
considered as a stop deal and/ or banned for business dealing and/ or
blacklisting for all Companies.
23. Effect of putting a proprietor/firm for Stop dealing/Banned for
business dealing are as below:
The proprietor/all the partners/directors of the stop deal/ banned
for business dealing/ blacklisting firm shall also be considered for stop
deal/ banned for business dealing.
Once the name of the firm and/ or proprietor/ partner/ director of
the firm appears in the list of Stop dealing / Banned for business dealing in
any Company of GUVNL and its Subsidiary Companies,
(i) No enquiry shall be issued to a firm.
(ii) No bids / tender shall be considered for evaluation and the bid
submitted by the Firm shall be returned.
Action to be taken, when a Firm and/or proprietor/ partner/
director of the firm is put on Stop dealing/ Banned for business dealing by
GUVNL or any of its subsidiary Companies, during tender process: -
(i) Before opening Technical bids, the bid submitted by the Firm
will be treated as “Disqualified Bid” and automatically stand
as “Rejected Bid” at the time of scrutiny of Preliminary /
(ii) After opening Technical bid but before opening the price bid,
the price bid of the Firm should not be opened and the bid
submitted by the Firm will be treated as “Disqualified Bid” and
automatically stand as “Rejected Bid” at the time of scrutiny
of Technical Bid.
(iii) After opening of price bid, the offer of the Firm should be
ignored and will not be further evaluated. The Firm will not be
considered for issue of order even if its price is the lowest. In
this situation, the next lowest bidder shall be considered as
(iv) The BG/EMD submitted by the Firm with tender should be
returned after obtaining confirmation from GUVNL and its
other subsidiary Companies that there are no outstanding dues
recoverable from the firm.
If a Firm is put on Stop dealing / Banned for business dealing in one
Company and is already executing work and/ or Letter of Acceptance/
purchase order awarded to them by another Company, then the firm should
be allowed to complete such awarded work / supply.
Sign & Stamp of the Bidder
The amount of EMD/SD/ any payment against supply withheld at the
instance of GUVNL or any of its subsidiary Companies shall be appropriated
against the dues recoverable from the firm by GUVNL or any of its
subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee shall be
encashed and appropriated.
The Stop dealing/ Banned for business dealing shall be Firm-
specific and when a Firm is put on Stop dealing/ Banned for business
dealing, all the manufacturing works of the Firm shall be on Stop dealing/
Banned for business dealing for GUVNL and its Subsidiary Companies & for
all Services of the Firm.
If the Firm placed on Stop Dealing/ Banned for business dealing is a
Proprietary Concern, then all the Concerns of the same Proprietor shall also
be considered to be on Stop Dealing/ Banned for business dealing.
The Board of Directors of the concerned Company may however, if
he considers it to be in the interest of the Company, remove the ban in
respect of any specific Service from any Contractor for that Company only.
24. Every bidder should, at the time of submission of bid, give a declaration as
per Annexure VI attached with this Tender, that bidder and/or proprietor/
partner/ director of the firm has not been placed on Stop dealing / Banned
for business dealing / blacklisting by GUVNL and it’s any Subsidiary
25. JURISDICTION:
All questions, disputes, or differences arising under out of or in connection
with Tender/Contract if concluded shall subject to the exclusive
jurisdiction of the Court under whose jurisdiction the place from which
Tender/Acceptance if Tender is issued, is situated i.e. respective Location’s
Sign & Stamp of the Bidder
Annexures/BG/Agreement/Indemnity Bond
TIME SCHEDULE FOR COMPLETING THE WORK
(To be completely filled by the Bidder)
Name of the Bidder
Item Time required for work Mentioned in Tender
1 Labour work for Laying of
Underground cable and E/o
HT LT Line and Transformers
and Maintenance
Sign & Stamp of the Bidder
Details of work experience in last three years
(To be completely filled by the Bidder)
Sr. full address, Details of order
Work Description date of Order
No. phone, fax and
the order Value
name of contact
• Copies of MAJOR Work orders along with Work completion certificates should be
attached with this information.
• If necessary, separate sheet may be used to submit the information
Sign & Stamp of the Bidder
Details of Pending Orders as on Bidding Date
(To be completely filled by the Bidder)
Reason for non-
Company with Ref. &
Work completion with
Sr. full address, Work date of
Order Certification of
No. phone, fax and Description the
Value Order issuing
name of contact order
• Copies of Resumes and appropriate certifications should be attached with this
• If necessary, separate sheet may be used to submit the information.
Sign & Stamp of the Bidder
(Strike off whichever is not applicable)
This is to declare that Mr. /Ms. , employee of
PGVCL at (place), is related to our
(designation & name).
This is to declare that none of the Proprietors/ Partners/ Directors are having any
relatives employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its
parent Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.
Date: Sign. & Stamp of the Bidder
DEVIATION SHEET
Any deviations offered from the terms and conditions of the Offer should be clearly
specified below in this sheet. If there are no deviations offered, it should be clearly
mentioned on this page.
Deviation offered to
Chapter No, Clause No. of Deviation offered
the tender document
Sign & Stamp of the Bidder
List of Onsite Testing Facility (For the work of Laying of HT/LT Underground Cable)
(To be completely filled by the Bidder)
Sr. Name of Date of purchase Date of Utility
No. equipment calibration
Sign & Stamp of the Bidder
Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF
Ref: - Tender No: PGVCL/
All bidders will have to furnish the following undertaking duly filled in signed and
stamped for each quoted item of the tender along with the Technical Bid.
I/We authorized
signatory of M/s hereby certify
that M/s is not stop
deal/black listed by GUVNL and or any subsidiary companies viz.
PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.
Seal & Signature of the Tenderer/Firm
LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID
(For the work of Laying of HT/LT Underground Cable)
(Not Older than 7 Years)
Type Test Tests Carried Rating & Type / Name of the Results
Sr. No Report No. & out at (Name Designation of test Of the
Date of Laboratory) Item / Equipment Conducted Tests.
Sign & Stamp of the Bidder
List of Performance Certificate:
Sr. Name of the Authority by Reference No. &
Details of items
No. whom certificate is issued Date
Sign & Stamp of the Bidder
Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last
Sr. Type Of Accident Brief Reason for
Fatal/Nonfatal Affected
No. (Electrical/Mechanical) the Accident
Sign & Stamp of the Bidder
Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR
MISHANDALING OF MATERIAL
Ref: - Tender No: PGVCL/
I/We authorized
signatory of M/s hereby declare
we will provide nos of labours to carry out this tenders scope of work. We are
having Labour Insurance Policy No. for nos. of our
labours. We declare that, as mention below table, we are having following safety
gadgets of our own and they all are in good condition.
Seal of the Firm Signature of the Tenderer with Designation
List of Safety Gadgets Owned by Bidder
List of Safety Gadget Unit owned by
2 Earthing Rod No
4 Safety Belt No
5 Hand Gloves for LT Pair
6 Hand Gloves for HT Pair
7 Other safety items
Sign & Stamp of the Bidder
On Firm’s Letter Head
CERTIFICATE – “A”
I/We authorized signatory of
M/s. hereby certify that
M/s. is not related with other firms
who have submitted tenders for the same items under this inquiry / Tender.
• Seal of the Firm Signature of the Tenderer
• Place: With Designation
E.M.D. BANK GUARANTEE FORMAT
FOR TENDER NO.: ……………………………..…….
(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)
WHEREAS M/s. (Name & Address of the Firm)
having their registered office at (Address of
the firms Registered office) (hereinafter called the ‘Tenderer’) wish to participate in the
(Supply/ Erection/Supply & Erection Work) (Name of the material/equipment/Work) for
Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank
Guarantee for (hereinafter called the “Beneficiary”) Rs. (Amount of EMD)
valid till (Mention here date of validity of this Guarantee which will be
(FIVE) months beyond initial validity of Tender’s offer) which is required to be submitted
by the tenderer along with the tender.
We, (Name of the Bank and address of the Branch giving the Bank
Guarantee) having our registered office at (Address of Bank’s
registered office) hereby give this Bank Guarantee No. dated
and hereby agree unequivocally and Unconditionally to pay immediately on
demand in writing from the Paschim Gujarat Vij Company Ltd. or any officer authorized
by it in this behalf any amount not exceeding Rs. (Amount of E.M.D.),
(Rupees (In words) to the said Paschim Gujarat Vij
Company Ltd. on behalf of the Tenderer.
We (Name of the Bank) also agree that withdrawal of the
tender or part thereof by the Tenderer within its validity or Non submission of Security
Deposit by the Tenderer within one month from the date tender or a part thereof has
been accepted by the Paschim Gujarat Vij Company Ltd. would constitute a default on
the part of the Tenderer and that this Bank Guarantee is liable to be invoked and
encashed within its validity by the Beneficiary in case of any occurrence of a default on
the part of the Tenderer and that the encashed amount is liable to be forfeited by the
This agreement shall be valid and binding on this Bank up to and inclusive of
(Mention here the date of validity of Bank) and shall not be
terminable by notice or by Guarantor change in the constitution of the Bank or the firm of
Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or
discharged by any extension of time or variations or alternations made, given, conceded
with or without our knowledge or consent by or between the Tenderer and the PGVCL.
“Notwithstanding anything contrary contained in any law for the time being in force or
banking practice, this Guarantee shall not be assignable, transferable by the beneficiary
(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee,
transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation
of the Guarantee can be made only by the beneficiary directly.”
NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is
restricted to Rs. (Amt. of E.M.D.) (Rupees
) (In words). Our Guarantee shall remain in
force till (Date of validity of the Guarantee). Unless demands or claims under
this Bank Guarantee are made to us in writing on or before (Date of Validity of
the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and
we shall be released and discharged from all liabilities there under:
Please Mention here Complete Postal Signature of the Bank’s Authorized Signatory
Address of the Bank with Branch Code, with
Telephone and Fax Nos. Official Round Seal.
NAME OF DESIGNATED BANKS:
• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
• Private Sector Banks authorized by RBI to undertake the state Government business,
which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank
• Co-operative Banks and Commercial Banks and recognized/notified by Government of
Note: The Banks shall be the Banks recognized / notified by the Finance Department,
Government of Gujarat (GoG) from time to time.
FORM OF BANKER’S UNDERTAKING (For SD)
(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)
We, Bank of hereby agree unequivocally and
unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij
Company Ltd. or any Officer authorized by it in this behalf any amount up to and not
exceeding (in words) Rupees to the said Paschim Gujarat
Vij Company Ltd. on behalf of M/s.
who have entered into a contract
for the supply/works specified below
L.O.A. No. dated .
This agreement shall be valid and binding on this Bank up to and inclusive of
and shall not be terminable by notice or by change in the constitution of
the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and
our liability hereunder shall not be impaired or discharged by any extension of time or
variations or alterations made, given conceded or agreed, with or without our knowledge
or consent, by or between parties to the said within written contract.
“Notwithstanding anything contrary contained in any law for the time being in force or
banking practice, this Guarantee shall not be assignable, transferable by the beneficiary
(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee,
transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation
of the Guarantee can be made only by the beneficiary directly.”
“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee
is restricted to Rs. (Rupees only). Our
guarantee shall remain in force until (Date of validity of the
Guarantee). Unless demands or claims under this Bank Guarantee are made to us in
writing on or before (Date of validity of the Guarantee), all rights of Beneficiary
under this Bank Guarantee shall be forfeited and we shall be released and discharged
from all liabilities there under:
Please Mention here Complete Postal Signature of the
Address of the Bank with Branch Code, Bank’s Authorized Signatory with
Telephone and Fax Nos. Official Round Seal.
NAME OF DESIGNATED BANKS:
• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
• Private Sector Banks authorized by RBI to undertake the state Government business,
which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank
• Co-operative Banks and Commercial Banks and recognized/notified by Government
of Gujarat (GoG)
Note: The Banks shall be the Banks recognized / notified by the Finance
Department, Government of Gujarat (GoG) from time to time.
This agreement is made at the day of month Year
between the Paschim Gujarat Vij Company Ltd. &
(hereinafter referred to as “the Contractor “which expression shall unless excluded by or
repugnant to the context included its successors or permit assigns) of the one part and
the Paschim Gujarat Vij Company Ltd. Having its Regd. and Corporate Office at
Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called “The Company”
which expression shall unless excluded by or repugnant of the context include its
successors of assigns) of the other part.
Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for
per Company’s LOA No. , Dated , hereinafter
called “The works and more particularly desorbed enumerated or referred to in the
specifications, terms and
other letters and schedule of price which for the purpose of identification have been
signed by The Superintending Engineer/Executive Engineer,
Circle/Division, PGVCL on behalf of the Company, a list where of is made out in the
schedule here under written and all of which said documents are deemed to form part of
this contract and include in the expression “The works “wherever herein used, upon the
terms and subject to the conditions hereinafter mentioned.
And whereas the Company has accepted the tender of the contractors for the
Maintenance & Erection of HT / LT Line & T/C and Underground cable up on the terms
and subject to the conditions herein mentioned.
1.) The contractors shall do and perform all works and things in this contract
mentioned and described or which are implied therein of therefore respectively or
are reasonable necessary for the completion of the works as mentioned and at the
time in the manner and subject to the terms conditions and stipulation contained
in this contract and in consideration of the due provision, executions, construction
and completion of the works agreed to by the contractors as aforesaid the
company both hereby covenant with the contractor to pay all the claims of money
as and when they become due and payable to the contractor under the provisions
of the contract such payment to be made at such times in such manner as is
provided by the contract.
2.) The conditions and covenant stipulation here in before in this contract are subject
to and without prejudice to the right of the company to enforce for delay and or
any other rights whatever including the right to reject and cancel on default or
breach by the contract of the conditions and the covenant as stipulated in the
general conditions specifications form Or tender schedule drawing etc. attached
with the Company LOA No. , Dated
3.) The Contractor will strictly follow the safety Rules and Regulations during the
execution of aforesaid work. The Contractor will also provide all required Safety
Gadgets to his Supervisors and labours to execute the work mentioned in Tender.
On violating or breaking the Safety Rules and Regulations, and if
Supervisors/Labours are found without Safety Gadgets, “The Company” reserves
the right to take actions as per the terms and conditions mentioned in Tender
without any prejudice.
4.) The Company reserves the right to terminate the Contract either in part or in full
due to reasons other than those mentioned under clause entitled ‘Contractor’s
Default’. The PGVCL shall in such an event give fifteen (15) days’ notice in writing
to the Contractor of his decision to do so.
5.) The Contractor upon receipt of such notice shall discontinue the work on the date
and to the extent specified in the notice, make all reasonable efforts to obtain
cancellation of all orders and Contracts to the extent they are related to the work
terminated and terms satisfactory to the Company, stop all further sub-contracting
or purchasing activity related to the work terminated, and assist “The Company”
in maintenance, protection, and disposition of the works acquired under the
Contract by the Company. In the event of such a termination the Contractor shall
be paid compensation, equitable and reasonable, dictated by the circumstances
prevalent at the time of termination.
6.) If the Contractor is an individual or a proprietary concern and the individual or the
proprietor dies and if the Contractor is a partnership concern and one of the
partners dies then unless “the Company” is satisfied that the legal representatives
of the individual Contractor or of the proprietor of the propriety concern and in
the case of partnership, the surviving partners, are capable of carrying out and
completing the Contract “the Company” shall be entitled to cancel the Contract as
to its in completed part without being in any way liable to payment of any
compensation to the estate of deceased Contractor and/or to the surviving
partners of the Contractor’s firm on account of the cancellation of the Contract.
The decision of the Company that the legal representatives of the deceased
Contractor or surviving partners of the Contractor’s firm cannot carry out and
complete the Contract shall be final and binding on the parties. In the event of
such cancellation the Company shall not hold the estate of the deceased
Contractor and/or the surviving partners of the estate of the deceased Contractor
and/or the surviving partners of the Contractor’s firm liable to damages for not
completing the Contract.
The contract value extent of supply delivery dates, specifications as other relevant
matters may be altered by mutual agreement and if so altered shall not be deemed or
constructed to mean and to effect or alter other terms and conditions of the contract and
the contract so altered or revised shall be and shall always be deemed to have been
subject without prejudice to and stipulation.
In witness where of the parties here to have set their hands and seal this day and month
year first above written.
1. Signed sealed and delivered by for and on
Behalf of the presence of name and address.
2. Signed sealed and delivered by for and on behalf
Of The Paschim Gujarat Vij Company Ltd
In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the
COMPANY having given contract for the work of
per A/T No. , dated and all future
contract that may be awarded to me in the next one year and in terms of the condition in
clause 33 of the COMPANY’s tender and contract for work.
I residing at by this Bond bind myself
responsible for and shall pay compensation to my workmen payable under the workmen’s
compensation ACT – 1923 (viii of 1923) hereinafter called the said Act for death or injuries
caused to the workmen engaged by this presents, if such compensation is paid by the
COMPANY as principal under such sub-section (1) of section 12 of the said Act on behalf of
me, to pay such amount of compensation on demand within 48 hours to the COMPANY
that it might have to spend as legal and other incidental charges in defending any suit or
action arising out of the death of injuries in regard to compensation paid to the workmen
or heirs of the deceased workmen.
Now the condition of the above written Bond is such that any suit of action arising out of
the death or injuries to the workmen engaged by me. During the execution of work of said
contract and all future contracts that may be awarded to me in the next one year is filed
by the worker against the COMPANY, I shall imbrues to the
COMPANY such sum that the COMPANY is required to spend as legal and other incidental
charges in defending such suit or action and also the amount that may be ordered to be
paid to the worker / or his heirs as compensation and that the above written bind shall
remain in full force and virtue till the COMPANY is required to defend such suit or action
filed by the workers and or heirs against the COMPANY. Further it is applicable on death
of contractor himself also. No any compensation will be claimed by legal heirs of
Signature of the Executant
Technical Specifications
TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT For erection work
KV and L.T. Distribution lines and Transformer Centres
The work should be strictly as per specifications and approved designs of the
PGVCL. The inferior and unsatisfactory work is liable for rejection and to be rectified at
the cost of contractor. The work will have to be carried out as per programmed laid
down by department and under the entire instruction of engineer-in-Charge and
contractor should employ supervisor who could supervise the works through out and he
should remain present on site. No tools & Tackles will be supplied by the department.
(A) Erection of HT and LT Lines:
Site clearing and tree branches trimming which come in the way of line will be done by
the contractor at his cost. The Company will assist the contractor in getting necessary
permission for tree cutting etc. Any claim for compensation in above respect will have
to be borne by contractor.
(B) Fixing: Pole Position:
The Points of pole structures, guys and earthing will be fixed by the department and
will be shown to the contractor. He should adhere to these locations in all
circumstances unless directed by the department to make any change. The Poles from
One site to other site or at proposed locations must be carted by loading on Tractor or
Hand-Cart. The Poles shall not be carted by toeing/Dragging with Tractor or Cart or
with any other means.
(C) Pole setting:
Where poles are set in good solid ground the depth of pit shall be 1/6th of the height
of the pole and for grounds of any other nature. The pit must be size of 2 X 2 X 5 feet.
The poles and guys must not be set at the edge of cuts/at shore/embankment where
the soil is liable to be washed or eroded out of such setting should be avoided. While
back filling, earth must be packed tight and in no case earth be dumped to greater
depth more than four inches without being rammed, hard before the next layer is
thrown in. Extra earth should be packed around the poles and rammed.
The cost of damage done to the pole during erection will be recoverable from the
contractor. No pole, which is out of plumb or out of alignment shall be accepted. The
pole will be in his safe custody till erected and he is liable to compensate to the
Company the full cost of pole along with supervision charges, if the pole is broken
during erection, or stolen from his custody. He should be able to render full account of
the poles entrusted to him whenever the Supervising Officer demands to scrutinizes
(D) Erection of Complete single Pole Structure
Erection of single pole structure comprises of shifting of pole from the stacking place
in the village, excavation of pit, erection in position (with base plate where required),
of 8/10 meter PSC poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of
clamps and cross arms and fabricated materials, fixing of caution board, anti-climbing
device etc. complete as per drawing and specification inclusive of painting, numbering.
Generally vertical formation will be used on each pole. However horizontal formation
will have to be used in special circumstances as per instruction at Engineer in change.
Sign & Stamp of the Bidder
(E) Double Pole (D. P.) Structure
Double poles structure such as for HT line tapping, Railway crossing, any other HT/LT
or telephone line crossing, terminal structure for distribution transformer centre
comprises of Excavation suitable pits and refilling of earth, erection in position of two
Nos. of 8/10 meter PSC
poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps, cross
arms, bracing cross arm bracing etc. as per drawing/ standards with mounting D.O.
fuses/A.B. switches/HT metering equipment’s etc., painting, Pole numbering, fixing of
caution Board and anti-climbing devices.
The D.P. must be properly aligned and must be in plumb. Special structure if included
will be erected as per drawing supplied. Each Shackle Points must have “D” type
(F) Stringing of conductors
This includes stringing of stranded and solid bare conductor with fitting of necessary
HT/LT pin and strain insulators, binding on insulators, jumpers, the jointing in HT line
will be done by twisting sleeve joints as per standard practice. Care must be taken in
handling the conductor to protect against cuts, scratches or kinks. The conductor must
not be drawn over rough or rocky ground, when it is liable to be damaged. AAA/ACSR
conductors must be drawn on wooden or aluminium pulley only. Wastage and cutting
should be avoided as far as possible. Not more than 3 % sag will be accepted in the
materials account. The sag and spans will be maintained as per drawing/standard. The
cross arms insulators must be so fixed that neither tilts nor bands from position. The
sagging should be uniform for all conductors and uneven sagging will not be allowed.
The ground clearance to be maintained as per IE Rules 2010 Clause No. 58 as
mentioned below.
For lines of voltage not exceeding 650 Volts 5.8 Meters
Across a street For lines of voltage exceeding 650 Volts but
not exceeding 33 kV
For lines of voltage not exceeding 650 Volts 5.5 Meters
street For lines of voltage exceeding 650 Volts but
not exceeding 33 kV
If bare - 4.6 Meter
Elsewhere For lines of voltage up to and including
than along or 11,000 Volts
street For lines of voltage exceeding 11,000 Volts
but not exceeding 33 kV
An overhead line shall not cross over an existing building as far as possible and
no building shall be constructed under an existing overhead line.
Where an overhead line of voltage not exceeding 650 V passes above or adjacent
to or terminates on any building, the following minimum clearances as per IE
Rules 2010 Clause No. 60 from any accessible point, on the basis of maximum sag,
shall be observed, namely:-
(i) for any flat roof, open balcony, varandah roof and lean-to-roof and Pitched Roof
(a) When the line passes above the building a vertical clearance of highest part of
building immediately under such line 2.5 meters from the highest point,
(b) When the line passes adjacent to the building a horizontal clearance of
meters from the nearest point
Sign & Stamp of the Bidder
(ii) Where an overhead line of voltage exceeding 650 V passes above or adjacent to or
terminates on any building, the following minimum clearances as per IE Rules
Clause No. 61 from any accessible point, on the basis of maximum sag, shall be
observed, namely:-
(a) when the line passes having voltage 650 V and up to and including 33000 V
above the building a vertical clearance of highest part of building immediately
under such line 3.7 meters from the highest point,
(b) When the line having voltage 650 V and up to and including 11000 V passes
adjacent to the building a horizontal clearance between nearest Conductor and
any part of such building on the basis of maximum deflection of wind must be
(iii) Minimum clearances in meters between lines crossing each other as per IE
Clause No. 69 are as below.
Nominal System 110-132
1 Low and Medium 2.44 3.05 4.58 5.49
In case of illegal construction / structure on the line under erection, the same is to
be put in written notice to the Engineer-In-charge.
(G) Erection of Stay Set:
The erection of stay set comprises of anchor rod, turn buckle, eye bolt and
excavation of suitable pit size of 2 X 2 X 5 foot, fixing of stay clamp on pole, binding
of GI stay wire. The stay insulators must be inserted in the stay wire on all stays as
per drawing. The wrapping of the Guy wire strands at both ends the stay insulator
must be even and must presents neat appearance and good workmanship. No stay
should be left loose but should be tight and straight to withstand in say cyclone or
sand storm, the item includes refilling of earth and painting of fabrication material. If
stays are not required to be concreted, a pre casted cement concrete block will be
supplied by the department from his division store which the contractor will have to
transport at his own cost to the site of work and will have to use for fixing of anchor
A pits of 2 X 2 X 5 foot is to be dig about 4 foot away from the pole on which earthing is
required to be carried out. The earthing pipe/earthing plate/earthing coil supplied by the
company shall be used as per specification and drawing. GI wire no. 8 SWG for earthing
should be bolted with earthing pipe/earthing plate/earthing coil. G. I. Wire must be
passed through PVC rigid Pipe which must be buried at least 0.5 Meter in ground and to
be kept 2.0 Meters above ground along the Pole. The earthing are to be done at place as
indicted in the pole schedule or as selected by the field Engineer. The coke and salt will
have to be supplied by the contractor at his cost. Erection of earthing should be carried
out under the supervision of the Engineer in charge or nominated Supervisors. At least
KG of salt and 20 KG of coal per earth on alternate layers (as per drawing) will be used by
contractor. No amount will be paid if the work is not done in accordance with these
The guarding will have to provide at crossing of lines, telephone line crossing, road
crossing and any accident prone places as indicated by the Engineer in Charge. The work
comprises of fixing of guard cross arms, eye bolts, guard cradle as per design, GI cross
lacing wires complete. Any special type of guarding if required will be designed by the
department. Binding cross arms must be used where the HT line crosses the road. The
ground clearance, line to line clearances etc. to be maintained as per IE Rules 2010
and 70. The poles for road crossing may be concreted as instructions of the Engineer In-
charge. The work has to be carried out as instructions of the Engineer In-charge.
Sign & Stamp of the Bidder
(J) Painting and Numbering:
Rail poles and girder poles shall be given one coat of approved red-lead paint and two
coats of approved aluminium paint. All fabricated material will also be painted with
two coats of approved aluminium paint and there should be sufficient interval
between every coat of painting in order to allow for drying. The bolts and must shall
be dipped in anticorrosive oil before insertion. The lower portion of steel poles up
foot above ground level shall be cleaned of all dust and rust. This surface should be
given a base coat of red lead and an additional coat of black bituminous paint before
inserting in the ground. The good quality paint will be supplied by the contractor and
should be of I.S.I mark and will be got approved from Executive Engineer, prior to
Name of the feeder and pole number has to be written on all the poles in
English/Gujarati as per instruction of Engineer In-charge. The colour of back ground
and name/number must be of contras colour. Prior to apply Colour for Numbering on
P.S.C poles, it should be properly cleaned and all accumulations of earth, dirt etc.
should be removed.
(K) Concreting:
Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC
Pole/Guys to be concreted without any special reason. The Concreting of PSC Poles
must be approved by concerned Executive Engineer prior to execution as per
Tender Condition mentioned under Section III Clause No. 2 and sub clause No.
Certificates for special Reason and approvals must be submitted with detail Bill.
Cement concrete for any pole / stay should be carried out as per specification given
by Engineer In-Charge as and where required. Concreting should be with one part of
cement, two part of specified quality sand and four parts of well burnt Brice bats
(1:2:4). The mixture should be prepared on GI sheet and should be free from the
dust. Cement, river sand and metal should be used by contractor at his own cost. The
finishing coat of cement plaster shall be applied on outer surface Concreting and
boxing for smoothness.
The normal size of concreting of pole shall be 2 X 2 X 2 Feet (0.226 cmt) & that for
stay 2 x 2x 1 Feet (0.113 cmt). In case of Boxing for pole, it shall be 18” dia. x 3 feet
(h) (2’ above and 1' below ground) (0.15 cmt).
(L) Distribution Transformer Centre:
The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type on
two poles structures as per standard drawing and 5 KVA Transformers are to be on
Single Pole. This work include erection of special two pole structure as per Item No.
and fixing of all fabricated material for support of line, L.A., HG Fuse/AB Switch,
Transformer, LT Dist. Box, cable wiring, anti-climbing devices etc. The works includes
of transportation and hoisting of transformer, numbering and painting of all
fabricated materials. For transformer having capacity of 100 KVA and above MS
channel shall be utilize which will be supplied by the company. Three Earthing are to
be provided on each Transformers.
1) Earthing of LA on One side.
2) Earthing of all Metal Parts from Top angle and Transformer Body and Dist. Box on
3) For neutral, two separate Earth wire on both side of Transformer and to be
common at ground.
All three earthing are to be done as in Delta Formation as shown in the attached
Drawing. All earthing wires are to be connected by proper size of lug and bolted at
each earthing points properly. The Earthing of Transformer Body must be done with
Sign & Stamp of the Bidder
Looping or winding with Earthing Bolt on Transformer Body is not allowed.
Earthing wire Lugs are to be brought by Contractors. No any extra cost will be paid
for this material.
Extra payment for hard soil or rock is payable as per SOR as per committee report
to be formed to decide hard soil or rock which shall consists of Concerned SDO,
Deputy Engineer (Tech) and Executive Engineer.
The cost of damage done to the transformer while erection/Transportation is
recoverable from contractor.
Before starting the work (new, alteration or addition) and during the works the
contractor must obtain line clear wherever necessary for the concerned officer of
this office of other Office. For any damage done to the Men, Materials and/or
property due to non-observance of rules, the contractor will be solely responsible.
Sign & Stamp of the Bidder
Check-list for Work Cross Verification
Sr. No. Check list for work as per specification Comment
1 Pole pit up to mark
2 Pole earthing with pipe end buried under ground
3 MS Fabrication as per drawing
4 Structure Alignment (Pole/DP), Pole facing
5 Pin Insulator bottom nut tightened
6 MS Fabrication painted with Red oxide + silver oxide coat
7 Proper stringing
No unsafe crossing and crossing with guarding/AB cable at
9 No double power on any structure
Proper Clearance as per norms with nearby structures,
buildings, lines, ground.
Providing proper earthing in transformer(3 Nos. separate)
and HT line pole as per specification
Earthing wire of Transformer centre must be provided
through proper size of lugs
13 Tightening of Guy-set
14 S/S set as per drawing
15 Proper rating of DO fuse with alignment
Lightening arrester fixing with proper jumpering and
17 Separate Delta earthing for DTC
Proper laying of incoming/outgoing LT cable from
distribution box to service pole of LT line
19 D-type jumpers
20 Breather in DTC
Arcing horns with "as is" clearance and position on
22 Pole number painting
23 MCB of DTC must be properly installed
24 Nut-Bolt as per requirement and fastening with washer
25 Separate pole & earthing pits
26 Coal & salt as per specification for earthing
27 Credit of Conductor scrap
28 Credit of Scrap other materials
Name of scheme :
Location/Feeder :
Cross verified by (Name, Design., Office) :
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