E-TENDER FOR THE WORK OF ENGAGEMENT OF 30 NOS. OF SECURITY GUNMEN (ARMED) AND 20 NOS. OF SECURITY GUARDS (UNARMED) FOR DEENDAYAL PORT AUTHORITY FOR THE PERIOD OF TWO YEARS.

11 SECTION IX BILL OF QUANTITIES – SCHEDULE “B” 83 TO

Notice No. LS- 09/2026

Tender No. LS – 09/

ONLINE TENDERING (E- Tendering)

E-Tenders are invited on-line under TWO BID SYSTEM (Technical and Financial Bid) by

Superintending Engineer (Kandla Land) for those who have experience in engagement of

Security Personnel who meet the eligibility criteria are eligible for participation.

Details of the Tender Fee & Estimated Cost are as follows:

Tender Fee Estimated cost Last Date and time of online

(In Rs.) (In Rs.) Submission of bid documents

Detailed Tender Notice along with complete tender documents can be downloaded from the

website. Tender Documents can be downloaded from the official web-site of DEENDAYAL

PORT AUTHORITY www.deendayalport.gov.in OR https://kpt.nprocure.com from

Technical Bid will be opened on 27/08/2026 @ 16:30 Hours. Date of opening of Price bid

shall be notified after scrutiny & evaluation of Technical Bids. For further details and general

enquiries, the prospective bidders may contact Superintending Engineer (Kandla Land), TD

Wing, A.O. Building, Gandhidham (Kutch) – 370201. Email id: [email protected],

during working hours, before the last date and time of submission of tender document. Any

modification / Corrigendum, if any, will be placed on website only and shall not be released in

Newspapers or any other form.

S.E. (Kandla Land)

DEENDAYAL PORT AUTHORITY

Notice Inviting Online Tender

Department Name CIVIL ENGINEERING DEPARTMENT

Circle/ Division TD WING

Tender Notice No. LS-09/

Name of work E-TENDER FOR THE WORK OF ENGAGEMENT OF 30 NOS. OF SECURITY

GUNMEN (ARMED) AND 20 NOS. OF SECURITY GUARDS (UNARMED)

FOR DEENDAYAL PORT AUTHORITY FOR THE PERIOD OF TWO YEARS.

Contract Period 02 YEARS (24 months excluding 15 days mobilization period from

the date of award of work) and extended further 1 year.

Bidding Type OPEN

Bid Call (Nos.) ONE

Tender Currency Type Single Currency

Tender Currency Settings INDIAN RUPEE (INR)

Joint Venture NOT ALLOWED

Rebate NON-APPLICABLE

Bid Document Fee : Rs.5,900=00 (Rupees five thousand nine hundred only) (i.e.

Rs.5,000.00 TENDER FEE + 18% GST) is to be submitted to D.P.A.

Payment towards tender fee shall be submitted through digital

mode in the account of Port as mentioned below:

Virtual Account no :- VDDPTNFCELAND266

UPI ID-VAS.VDDPTNFCELAND266@idbi

IFSC Code: - IBKL0000412

IDBI BANK LIMITED, Gandhidham Branch

e-mail id: [email protected]

and Receipts of Same as a proof towards payment shall be

submitted in electronic form through on line (by scanning)

while uploading the bid.

Tender Fee is exempted for the bidders who are registered with

MSME/NSIC. However, they shall upload the valid MSME/NSIC

Certificate of required category.

Bid Security/ EMD Rs. 9,15,859.00 ((Rupees Nine lakhs fifteen Thousand and

(INR) : Eight Hundred and Fifty nine only) Payment towards in form

of EMD OR in form of Insurance Security Bond as per format

and condition in form -23A and shall be submitted in

electronic form through on line (by scanning) while uploading

the bid as mentioned below:

Virtual Account no :- VDDPEMDCELAND266

UPI ID-VAS.VDDPEMDCELAND266@idbi

IFSC Code: - IBKL0000412

IDBI BANK LIMITED, Gandhidham Branch

e-mail id: [email protected]

and Receipts of Same as a proof towards payment shall be

submitted in electronic form through on line (by scanning) while

uploading the bid.

EMD is exempted for the bidders who are registered with

MSME/NSIC. However, they shall upload the valid MSME/NSIC

Certificate of required category. The bid/tender shall be

accompanied by Bid Securing Declaration in prescribed

Format as provided at Section VIII in the bid document. The

bid/tender not accompanied with this declaration shall not be

considered & their technical and price bid will not be opened.

NIC codes regarding similar work is mentioned below:

Level Description

ADMINISTRATIVE AND SUPPORT SERVICE

SECURITY AND INVESTIGATION Activities

Group – 801 PRVIATE SECURITY ACTIVITIES

PRVIATE SECURITY ACTIVITIES

This class includes armored car services, bodyguard

services security guard services, polygraph services,

finger printing services and other private security

PRIVATE SECURITY ACTIVITES

Downloading of the Tender Tender Documents can be downloaded from the official web–site

Document of DEENDAYAL PORT AUTHORITY www.deendayalport.gov.in

OR https://kpt.nprocure.com

Period of Downloading of FROM 06/08/2026 TO 27/08/2026 upto 16:00 HOURS

the Tender document

Last Date & Time for Online ON 27/08/2026 UPTO 16:00 HOURS

submission of Bids

Bid Validity Period 120 DAYS FROM THE DATE OF OPENING OF TECHNICAL BID

Remarks I. The potential bidders shall download and print the IP

Agreement signed by the Employer and their one witness

and affix his/her signature on the IP Agreement in the

presence of one witness from his/her side, who shall also

affix his/her signature thereof. Having completed the

signing procedure, the potential Bidder shall upload the

duly filled and signed IP Agreement on n-procure portal.

II. The procedure mentioned above regarding signing of

Integrity Pact Agreement by both the parties (Employer and

Potential bidders) shall be completed online. However, in

case of any technical glitch due to which if any potential

bidder is unable to upload the IP Agreement, then he/ she

shall submit the Hard Copy of the dully filled, signed IP

Agreement, to the Department concerned of DPA within a

period of seven days and prior to opening of the Technical

Bid, failing which Bid of potential Bidder shall be treated as

Bidders who have valid MSME/NSIC certificate, than they should

not submit Tender fee but they have to submit copy of the

MSME/NSIC Certificate online alongwith bid submission.

Preliminary Bid Opening 27/08/2026 AT 16:30 HOURS

Technical Bid Opening Date 27/08/2026 AT 16:35 HOURS

Commercial Bid (price bid) Commercial Bid opening date will be intimated to the technically

Opening Date qualified bidders through online.

Documents required to be a. Receipts of digital payment as Proof of Payment for Tender

submitted by scanning Fee as a proof towards payment and Bank Guarantee towards

through online. Bid Security OR in form of Insurance Security Bond as per

format and condition in form -23A shall be uploaded while

submission of the bid online or the copy of valid certificate

issued by any agencies/ organization under the Ministry of

Micro, Small and Medium Enterprise towards the exemption

of Bid Security & cost of Tender fee along with bid securing

declaration as per SECTION-VIII of the Tender document.

b. Documents in support of fulfilling Qualification criteria,

such related documents should be attested by the Gazetted

Officer/Notary. Authorized copies of same shall be

uploaded alongwith tender submission.

c. Integrity Pact agreement as per tender document

d. All other Document as specified in the Tender Document.

Officer Inviting Bids Superintending Engineer (Kandla Land), KANDLA LAND, DPA

Bid Opening Authority Superintending Engineer (Kandla Land), KANDLA LAND, DPA

Address Superintending Engineer (Kandla Land), Administrative Office

Building, Room No. 15, DEENDAYAL PORT AUTHORITY,

Gandhidham (Kutch), Mo No-9998777742.

Pre- Qualification The Tender shall based on Quality and Cost Based Selection

Criteria/Eligibility criteria (QCBS):

Total Marks= (Technical Score) * 80% + (Financial Score)* 20%.

The Bidder scoring highest Total Marks shall be awarded the

Pre – Qualification Criteria;

(i) Financial Turnover:

Average Annual financial turnover during the last 3 years,

ending 31st March of the previous financial year, should be at

least Rs.137.38 Lakhs as certified by the Chartered

Accountant i.e. FY 2023-24, 2024-25,2025-26. The Certificate

issued by the Chartered Accountant should have UDIN No.

(Unique Document Identification Number) mentioned on the

Certificate for cross verification the Turnover / Net worth of the

(ii) Experience:

Experience of having successfully completed or substantially

completed works “similar works” during last 7 years ending last

day of month previous to the one in which applications are

invited should be as following;

Three similar completed works, each work costing not less than

the amount equal to Rs.183.17 Lakhs

Two similar completed works, each work costing not less than the

amount equal to Rs.228.96 Lakhs

One similar completed work, costing not less than the amount

equal to Rs.366.34 Lakhs.

(I) Similar works means, the bidder should have the

experience of providing / engaging security services in

the Central Govt. / State Govt. / Public OR Private

Sector Companies / Undertakings, Autonomous bodies

/ Public Sector Banks /Port Sector/ Local

Authorities/Private organization.

(II) In case the bidder has executed the work in private

organizations, necessary TDS certificates issued by

the competent authority should be submitted along

Substantially completed work means an ongoing

work in which payment equal to or more than 90%

of present contract value has been made to the

contractor in that ongoing contract. No proceeding

for termination on account of the contract’s default

should be pending in such cases. The Engineer-in-

charge or the Employer shall issue a certificate of

substantial completion shall contain financial of the

work executed and certified for payment as a

percentage of total current contract value. To

remain valid for prequalification or tender

evaluation, such certificate should have been issued

on or before the last day of months previous to the

one in which applications are invited.

For arriving at cost of similar work, the value of

work executed shall be brought to current costing

level by enhancing the actual value of work at simple

rate of 7 % per annum, calculated from the date of

completion to the date of bid opening.

The following data must be incorporated in work

completion certificates/Form 3(A) –

(a) Name of Contractor

(b) Name of Work

(c) No. of work order/agreement and date

(d) Contract value

(e) Contract period

(f) Date of commencement of work

(g) Date of completion

(h) Value of Work executed during the contract

period /original contract period.

(iii) Bidder should submit valid license (as on bid submission

date) issued to them by the Controlling Authority under

‘The Gujarat Private Security Agency Rules 2007’ (as

amended from time to time) or under the Private Security

Agencies (Regulations) Act,

(iv) All Pre-qualification documents are required to be

submitted by all Bidders irrespective of registration with

(v) The bidder is required to submit the declaration that they have

not been banned or de-listed by any government/ Semi

government Agency or PSU’s.

(vi) The bidder is required to submit duly signed integrity

pact with bidder signature along with one witness name,

address, and signatures in preliminary proposal.

(vii) The Eligibility criteria and evaluation methodology have

been detailed out in the Tender document.

In case, bidders need any clarifications or if training is required to participate in online

Tenders, they can contact (n) Procure Support team at following address: -

(n) code Solutions-A division of GNFC Ltd.,

(n)Procure Cell 403, GNFC Info tower,

S.G. Road, Bodakdev,

Ahmedabad – 380054 (Gujarat)

Contact Details of (n) code Solutions:

E-mail: [email protected]

Seal & Signature S.E. (Kandla Land)

of the contractor DEENDAYAL PORT AUTHORITY

INSTRUCTIONS TO BIDDERS (ITB)

1. Scope of Bid

1.1 DEENDAYAL PORT AUTHORITY (hereinafter referred to as the employer) intends to

receive bids in two bid system in electronic form from the interested and eligible bidders for

the work as mentioned in the Tender call Notice. All bids shall be completed and submitted to

DEENDAYAL PORT AUTHORITY in accordance with the instructions to the bidders.

1.2 The successful bidder will be expected to complete the works by the intended

completion period.

2. Source of funds

2.1 The employer has arranged the funds from the internal resources and will have

sufficient funds in Indian Currency for execution of the work.

3. Eligible Bidders

3.1 Only eligible bidders fulfilling all the requirements as mentioned in the Notice Inviting

Online Tender may participate in the subject Tender. Successful completion or

substantially completed of “Similar Works” only shall be considered for evaluation of

eligibility criteria.

3.2 The invitation for Bids is open to all eligible bidders meeting the eligibility criteria as

defined in clause regarding Eligibility Criteria.

3.2 All bidders shall invariably fill the forms provided in Section – IV- “To be submitted by

Bidders with their Bids” and Integrity pact given at Section-VII.

3.3 Government-owned enterprises may participate if they are legally and financially

autonomous, operate under commercial law and are not a dependent agency of the

employer subject to fulfillment of Minimum Qualifying criteria.

3.4 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent

practices issued by the employer.

4.0 ELIGIBILITY CRITERIA:

4.1 The bidders shall fulfill the following Pre – Qualification Criteria;

Sr. Particulars Supporting documents

01 Average Annual financial turnover The average annual financial turn over

during the last 3 years, ending 31st certificate should be issued by any Chartered

March of the previous financial year, Accountant in the FORM No. 2 under Section

should be at least Rs.137.38 Lakhs as IV.

certified by the Chartered Accountant

Certificate issued by the Chartered

Accountant should have UDIN No.

(Unique Document Identification

Number) mentioned on the Certificate

for cross verification the Turnover / Net

worth of the bidder.

Experience of having successfully a) A copy of the Completion Certificate in

completed or substantially completed respect of the successfully completed similar

similar works “similar works” during last work/s or substantially completed works.

7 years ending last day of month previous The completion certificate should invariably

to the one in which applications are mention the reference No. of Work Order, the

invited should be as following; date of completion of work and actual amount

Similar works means, the bidder should b) A copy of the Work Order should also be

have the experience of providing / submitted for which the bidder is submitting

engaging security services in the Central the completion certificate.

Govt. / State Govt. / Public OR Private c) For substantially completed work the

Sector Companies / Undertakings, required documents as mentioned in NIT.

Autonomous bodies / Public Sector Banks

/Port Sector/ Local Authorities/Private

03 Bidder should submit valid license (as on Copy of valid license (as on bid submission

bid submission date) issued to them by the date) issued to them by the Controlling

Controlling Authority under ‘The Gujarat Authority under ‘The Gujarat Private Security

Private Security Agency Rules 2007’ (as Agency Rules 2007’ (as amended from time to

amended from time to time) or under the time) or under the Private Security Agencies

Private Security Agencies (Regulations) (Regulations) Act,

04 The bidder should have a minimum Please attach ECR (ELECTRONIC CHALLAN

strength of 500 manpower under its CUM RETURN) with employee list of the

payroll under similar services and ready EPF/ESIC contribution (of last six months),

to cater additional support. DPA may carry out verification of the same if

05 The bidder should have an office set –up Please upload relevant document as a proof

in Gujarat state. that the firm has office setup in Gujarat. OR

undertaking on company’s letter for

establishment of setup in Gujarat within

months after award of the contract.

06 The bidder should be in the business of Please upload relevant document as a Proof

providing Security services for a that the firm is in business for the period

minimum period of five years as on date mentioned.

of tender invited.

07 Other mandatory documents as per All relevant documents shall be submitted

qualifying criteria . online as mentioned in tender document

(Scanned document duly signed and clause no 4.2.

stamped submitted online)

4.2 The bidders shall scan and forward the following information and documents with their

Sr. Particulars of information /document

Copies of original documents defining the constitution or legal status, place of registration,

01 and principal place of business, written power of attorney of the signatory of the Bid to

commit the Bidder

02 Duly filled and signed forms mentioned in Section – IV

Certified Copies of Registration number /license issued to the bidder by the following

(a) Copy of License issued under Private Security Agencies (Regulations) Act, 2005 or

The Gujarat Private Security Agency Rules 2007'(as amended from time to time).

(b) Copy of GSTIN Registration Certificate & Date

(c) Copy PAN Card

(d) Copy of EPF Registration Certificate and Date

(f) Copy of ESI Registration Certificate & Date, if applicable

04 Bid Securing declaration form in required format annexed at Section VIII.

Online submission of Tender fee & E M D i n f r o m o f d i g i t a l m o d e .

EMD & Tender fee is exempted for the bidders who are registered with MSME/NSIC.

However, they shall upload the valid MSME/NSIC Certificate of required category. The

bid/tender shall be accompanied by Bid Securing Declaration in prescribed

Format as provided at Section VIII in the bid document. The bid/tender not

accompanied with this declaration shall be considered not responsive and their

price bid will not be opened.

Information regarding any litigation/arbitration, current or during the last five years, in

06 which the Bidder is involved, the parties concerned, and disputed amount, reason for

dispute in the form No. 7 given under Section –IV

Bank details of the bidder in the format given under ELECTRONIC CLEARING

07 SERVICE MANDATE FORM duly attested by the bankers, in which the bidder

desires to receive payments under the contract from DPA and also make payment

to his personnel.

A certificate by the bidder that they have not been banned / black listed by any Central /

State/Public govt. Agency/PSUs.

Power of attorney (dully accompanied by resolution of Board in case of company)

authorizing for submission of bid.

Bidders should give an undertaking stating the following: -

(a). that the documents submitted by them /information given in support of their

credentials are genuine and DPA is at liberty to take any action against the bidder if the

said documents are found to be non-genuine.

(b).They will comply to the terms and conditions of tender documents without any

Report of financial standing of the bidder such as balance sheet, profit and loss statement

and auditor’s report for the past three years.

In case the similar work has been executed for any private body, the bidder will be required

to produce the tax deducted at source, (TDS) Certificate indicating the income tax deducted by

the client for that work, which will form the basis for assessing the value of completion of

work. Along with the TDS certificate, a statement should be submitted giving details

showing the name of the client, gross amount of the work, TDS amount and net payment

received. The statement should be signed by the Chartered Accountant with membership

number and UDIN number.

13 Scanned pre-contract integrity pact in Format given under Section-VII

i) All Xerox copies pertaining to Qualification criteria should be duly

notarized/Attested by Gazetted Officer/ Self- attested.

ii) All Pre-qualification documents are required to be submitted by all Bidders

irrespective of registration with MSME/NSIC.

4.3 Even though the bidder meets the above qualifying criteria, they are subject to be

disqualified, if they have:

(a) made misleading or false representations in the forms, statements and attachments

submitted in proof of the qualification requirements.

4.4 The conditions of MSME/NSIC guidelines issued by Govt. of India are applicable and

evaluation will be done accordingly. However, DPA decision shall be final and binding to

5.0 One Bid per Bidder

If any bidder submits more than one bid, such offer will be treated as disqualified.

6.0 Joint Venture

Not applicable.

7.0 Cost of Bidding

The Bidder shall bear all costs associated with the preparation and submission of its Bid.

The Bidder, at his own responsibility, cost and risk is encouraged to visit and examine the

routes and its surroundings and to obtain all information that may be necessary for

preparing the Bid and entering into a contract with the DPA for the subject works. The

costs of visiting the site shall be at the Bidders’ own expense. No claim will be entertained

B. BIDDING DOCUMENTS

9.0 CONTENTS OF BID DOCUMENTS.

The set of bidding documents comprises the documents listed in the below and addenda

issued in accordance with clause-19:

Bid reference No.LS-09-2026

NIT Invitation for bids

Section – I Instruction to Bidder (ITB)

Section – II General conditions of Contract (CC)

Section- III Specifications & Special conditions of the contract

Section – IV Forms of bid, Qualification information

Section – V Forms of Securities & Letter of Acceptance

Section – VI Formats of Bill & Statements to be attached with Bills &

Section- VII Integrity pact.

Section VIII Bid Securing Declaration Form

Section – IX Bill of quantities - Schedule-B

9.2 The bidding documents shall be downloaded. The documents should be completely filled

and submitted through on line E – Tendering process.

9.3 The bidder is expected to examine carefully all instructions, conditions of contract, forms,

terms, technical specifications, bill of quantities, in the bid document. Failure to comply with

the requirements of the bid document shall be at the bidder’s own risk. Bids which are not

substantially responsive to the requirements of the tender documents shall be rejected.

10. CLARIFICATION ON BID DOCUMENTS.

10.1 A prospective bidder requiring any clarification of the bidding documents may notify

the employer in writing or by electronic form at the Employer’s address indicated in the

invitation to bid. The Employer will respond to any request for clarification which he received

earlier than 07 days prior to the deadline for submission of bids. Copies of the Employer’s

response will be forwarded to all purchasers of the bidding documents, including a description of

the enquiry but without identifying its source.

10.2 At any time prior to the deadline for submission of Bids, employer may, for any reason,

whether at its own initiative or in response to a clarification sought by any prospective

bidder, modify the bidding documents by amendment / addendum.

10.3 Those bidders who download the tender document from the website shall be solely

responsible to check the web site for the amendment issued in shape of Corrigendum and/or

11. LANGUAGE OF BID.

All documents relating to the bid shall be in the English language.

12. DOCUMENTS COMPRISING THE BID

The bid submitted by the bidder shall comprise the following:

A) Technical Bid (i) Bid Securing Declaration Form, EMD and tender

fee (If applicable)/MSME/NSIC Certificate.

(ii) Qualification information in accordance to clause of Eligibility

Criteria shall be submitted.

B) Financial Bid Bill of quantities duly filled and digitally signed by the bidder should

be submitted online.

13.1 The contract shall be for the whole works as described in Sub-Clause 1.1 based on the

priced Bill of Quantities submitted by the Bidder.

Abolition) Act and other statutory relevant laws. GST, shall however be paid extra at

the rates applicable from time to time.

13.4 The contractor shall be legally bound to pay to his Security personnel all the

Statutory social security contributions like contractor’s share of EPF, Bonus, ESI (if

applicable) etc. as applicable under relevant labour laws and shall have to submit

from time to time, the actual challans evidencing deposit of the same with the

statutory authorities. The failure of the same, on the part of the Contractor, shall

result into the termination of the work awarded to the contractor by the Authority.

13.5 All duties, taxes, statutory charges and other levies (Excluding GST) payable by the

contractor under the contract, or for any other cause shall be included in the rates, prices and

total Bid price submitted by the Bidder.

14. Currencies of Bid and Payment

The Unit rates and the prices shall be quoted by the bidder entirely in Indian Rupees (INR).

15. Bid Validity

15.1 Bids shall remain valid for a period of 120 days from the date of opening of the

Technical Bid. A bid valid for a shorter period shall be rejected by the employer as Non-

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer

may request the bidders to extend the period of validity for a specified additional period. The

request and the bidders' responses shall be made in writing or by cable. A bidder may refuse

the request without forfeiting his bid security.

15.3 A bidder agreeing to the request will not be permitted to modify his bid.

C. BID SECURITY

16. Bid Security

16.1 No tender will be considered which is not accompanied by a sum of Rs.

(Rupees Nine lakhs fifteen Thousand and Eight Hundred and Fifty nine only ) as Earnest

Money Deposit. In case of Micro and Small Enterprise (MSEs) holding valid certificate

issued by any agencies/organization under the Ministry of Micro, Small and Medium

Enterprise indicating the list of activity related to the subject tender shall become eligible

for exemption from payment of EMD. Such bidder shall upload in technical proposal a

scanned copy of valid certificate, as well as duly filled in and signed ‘Bid Securing

Declaration’ as per format provided in the tender document (Section-VIII), failing which

the bid shall be disqualified. Such bidders shall upload the scanned copy of valid

16.2 The EMD up to Rs. 5 Lakhs be payable through digital mode. EMD beyond Rs.5 Lakhs be

payable in the form of Bank Guarantee (drawn in favour of “Board of Deendayal Port

Authority”) for the entire amount from any Nationalized Bank/Scheduled Bank (except

Co-operative Bank) having its branch at Gandhidham OR in form of Insurance Security

Bond as per format and condition in form -23A. Bank Guarantees submitted as Earnest

Money shall be valid for 28 days beyond the validity of the bid. Bank Guarantee shall be

verified independently by the Port with the bank before finalization of technical proposal.

In the event of lack of confirmation of issue of the Bank Guarantee by the Bank, the bid

shall stand disqualified.

16.3 EMD of unsuccessful bidders other than H1 and H2 is refunded immediately after ranking

of price bids. Earnest money of H2 is refunded immediately after entering into agreement

with H1 and acceptance of performance Guarantee from H1.

16.4 EMD shall be refunded suo-motto without any application from the bidders.

16.5 The bid security of the successful bidder will be discharged after he has signed the

Agreement and furnished the required Performance security.

16.6 The Bid security may be forfeited, if

a) The bidder withdraws the bid after bid opening during the period of bid validity.

b) The bidder does not accept the correction of the Bid price, or

c) The successful bidder fails within the specified time limit to (i) Sign the Agreement or (ii)

Furnish the required Performances security.

16.7 "In case of Micro and Small Enterprise (MSEs) holding valid certificate issued by any

agencies/organization under The Ministry of Micro, Small and Medium Enterprises

indicating the list of activity related to the subject tender ONLY shall become eligible for

exemption from payment of Tender fee/EMD. Such bidder shall upload in preliminary bid a

scanned copy of valid certificate. Such bidder shall upload in preliminary proposal a scanned

copy of valid certificate, as well as duly filled in and signed ‘Bid Securing Declaration’ as

per format provided in the tender document (Section-VIII), failing which the bid shall be

disqualified: -

NIC codes regarding similar work is mentioned below:

Level Description

Section – N ADMINISTRATIVE AND SUPPORT SERVICE ACTIVITIES

Division – 80 SECURITY AND INVESTIGATION Activities

Group - 801 PRVIATE SECURITY ACTIVITIES

PRVIATE SECURITY ACTIVITIES

This class includes armored car services, bodyguard services security guard

services, polygraph services, finger printing services and other private security

Subclass- 80100 PRIVATE SECURITY ACTIVITES

17. Alternative Proposals by Bidders

17.1 Conditional offer or Alternative offers will not be considered further in the process of

tender evaluation.

18 Format and Signing of Bid

18.1 The Price Bid to be submitted on-line shall be signed digitally by a person or persons

duly authorized to sign on behalf of the Bidders.

19. Amendment of Bidding Documents

19.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by using addendums.

19.2 Any addendum thus issued shall be part of the bidding documents and shall be

communicated in writing or by cable to all the purchasers of the bidding documents.

Prospective bidders shall acknowledge the receipt of each addendum by cable to the

19.3 To give prospective bidders reasonable time in which to take an addendum into account

in preparing their bid, the Employer shall extend as necessary the deadline for

submission of bids, which will be notified.

20. SUBMISSION OF BIDS

20.1 Bidders who wish to participate in the tender will have to procure/should have legally

valid Digital Certificate, as per Information Technology Act-2000, using which they can

sign their electronic bids.

20.2 The accompaniments to the tender documents as described under Clause 4.2 shall be

Scanned and submitted On-Line along with Tender documents. However, the

originals/attested hard copies along with tender documents (except Price Bid), signed

on bottom of each page in token of acceptance of Tender Conditions shall have to be

forwarded subsequently so as to reach the office of Superintending Engineer

(Kandla Land) within seven days from the actual date of opening of Technical Bid.

20.3 The envelopes shall be addressed to:

Superintending Engineer

(Kandla Land), Room No.

Ground floor, A.O. Bldg., DEENDAYAL PORT AUTHORITY,

Gandhidham, Kachchh - District Gujarat-State.

(a) bear the following identification:

E-TENDER FOR THE WORK OF ENGAGEMENT OF 30 NOS. OF SECURITY GUNMEN

(ARMED) AND 20 NOS. OF SECURITY GUARDS (UNARMED) FOR DEENDAYAL PORT

AUTHORITY FOR THE PERIOD OF TWO YEARS.

Bid reference No. LS-09/2026 and Name and address of the bidder.

The envelope shall also be marked with a sentence “NOT TO BE OPENED BEFORE THE DATE

AND TIME OF BID OPENING”. If the envelope is not marked as above, DPA will not assume any

responsibility for its misplacement, pre-mature opening etc.

21. Deadline of Submission of the Bids

21.1 Bids must be received by the employer in On-Line System at website

https://kpt.nprocure.com not later than 06/08/2026 upto 16:00 Hours. The Hard copies of

Bids must be received by the Employer at the address specified above not later than

days from the date of opening of the technical bid.

21.2 At the time of submission of the tender document, the Bidder shall give an undertaking in

the Form-4 at Section-IV that no changes have been made in document. The uploaded version

of the Port Tender Document at https://kpt.nprocure.com websites will be treated as

authentic tender and if any discrepancy is noticed at any stage between the Port’s tender

document and the one submitted by the Bidder, the conditions mentioned in the Port’s

uploaded document on Https://kpt.nprocure.com websites shall prevail.

21.3 The employer may extend the deadline for submission of bids by issuing an

amendment on DPA website as well as on Https://kpt.nprocure.com in which case all rights

and obligations of the employer and the bidders previously subject to the original deadline

will then be subject to the new deadline.

21.4 In case of tender documents being downloaded from the web site, at the time of

submission of (the hard copy of) the tender document, the bidder shall give an undertaking

that no change have been made in document. Any discrepancy is noticed at any stage between

the port’s tender document uploaded on DPA website and the one submitted by the tenderer,

the conditions mentioned in the port’s tender document uploaded on

https://kpt.nprocure.com shall prevail. Besides, the tenderer shall be liable for legal action

for the lapses.

21.5 The server time will be considered as the standard time for referencing the deadlines for

submission of bids by the bidders, opening of bids etc. The bidders should follow this time

during the bid submission.

After the deadline of submission of bid as prescribed, the bids cannot be submitted in the On-

23 Modification and Withdrawal of Bids

23.1 Bidders may modify or withdraw their bids before the deadline of submission of bid or

extension, if any.

23.2 No Bid can be modified after the deadline for submission of Bids.

23.3 Withdrawal or modification of a Bid between the deadline for submission of bids and

the expiration of the original period of bid validity including extension, if any, may result

action as per Bid Securing Declaration Form.

E. Bid Opening and Evaluation

24. BID OPENING

24.1 On the due date and time, the employer will first open Technical bids of all bids received

including modifications.

24.2 In the event of the specified date for Bid opening being declared a holiday by the

employer, the Bids will be opened at the appointed time on the next working day at the

24.3 The bids which are technically qualified, their financial bids will be opened.

24.4 The price bid i.e., BOQ will be opened of only those bids, which qualify technically.

25 Clarification of Bids

25.1 To assist in the examination and comparison of Bids, the Employer may, at his discretion,

ask any Bidder for clarification of his Bid, including breakdown of unit rates. The request

for clarification and the response shall be in writing or by cable, but no change in the price

or substance of the Bid shall be sought, offered, or permitted.

25.2 No Bidder shall contact the employer on any matter relating to his bid from the time of

the bid opening to the time the contract is awarded.

25.3 Any effort by the Bidder to influence the Employer’s bid evaluation, bid comparison or

contract award decisions, may result in the rejection of his bid.

26 Examination of Bids and Determination of Responsiveness

26.1 Prior to detailed evaluation of Bids, the Employer will determine whether each Bid

(a) has been properly digitally signed,

(b) meets the eligibility criteria defined

(c) is responsive to the requirements of the Bidding documents.

(d) Bidder possess valid license under Private Security Agencies (Regulations) Act,

2005 or The Gujarat Private Security Agency Rules 2007'(as amended from

26.2 A substantially responsive Technical and Financial Bid is one which conforms to all the

terms, conditions and specification of the Bidding documents.

26.3 If a Technical Bid is not substantially responsive, it will be rejected by the Employer,

and may not subsequently be made responsive by correction or withdrawal of the non-

confirming deviation or reservation.

27 Technical Bid Evaluation, Financial bid evaluation and Award of Contract

27.1 The total Technical marks are 100 marks and are assigned to various technical criteria as per the

Evaluation Criteria shown in the following table:

Sr. Particulars Section Max. Subsection

No. Marks Marks

1 FINANCIAL CAPACITY

Average Annual financial turnover during the last

years, ending 31st March of the previous financial

year, should be certified by the Chartered

Accountant i.e. FY 2023-24, 2024-25,2025-26. The

Certificate issued by the Chartered Accountant

should have UDIN No. (Unique Document

Identification Number) mentioned on the Certificate

for cross verification the Turnover

a Rs. 200 Lakhs to 500 Lakhs

b Rs. 501 Lakhs to Rs 1000 Lakhs 20

c More than Rs 1000 Lakhs

2 Total number of security personnel deployed in contracts

in last three years preceding bid due dated in following:-

(Minimum deployment should be for one year)

“Similar completed/Substantially completed works

means, the bidder should have the experience of

providing / engaging security services in the Central

Govt. / State Govt. / Public OR Private Sector

Companies / Undertakings, Autonomous bodies /

Public Sector Banks /Port Sector/ Local Authorities/

Private organization”

For Central Govt. / State Govt. / Public OR Private

Sector Companies / Undertakings, Autonomous

bodies / Public Sector Banks /Port Sector/ Local

Authorities/Private Organization (Minimum

deployment should be for one year)

Less than 50 Nos

Between 51 to 100 Nos

Between 101 to 200 Nos

Between 201 to 300 Nos

More than 300 Nos

3 The bidder should have a minimum strength of

manpower under its payroll under similar services

and ready to cater additional support.

Manpower between 500 to 1000 15

Manpower between 1001 to 2000

Manpower more than 2000

4 Number of branch offices in Gujarat

At least one office in Gujarat 10

2 to 3 offices in Gujarat

More than 3 offices in Gujarat

5 AGE OF ESTABLISHMENT

Older than 10 years

Less than 10 years

TOTAL MARKS OF TECHNICAL BID EVALUATION

(NOTE:- The bidders who will score minimum 60 Marks (out of 100 marks) in the Technical

Evaluation shall be called as “Technically Qualified”. The Financial Bids of the “Technically

Qualified” bidders shall only be opened by DPA for evaluation.)

27.2 OPENING AND EVALUATION OF FINANCIAL PROPOSAL.

Financial Proposal of responsive bidders “Technically Qualified”, who are found acceptable on

scrutiny of technical contents and satisfy the criteria for evaluation of Proposal Document, will be opened

online. The date of opening of financial proposal will be conveyed to qualified bidders.

27.3 SELECTION AND AWARD OF THE CONTRACT:

QCBS procedure shall be adopted with 80% weightage to Technical and 20% weightage to the

Financial bid quoted as per the Formula mentioned below.

27.4 EVALUATION METHODOLOGY:

The score (Pt) for Technical Proposal would be the Arithmetic Sum of the marks out of 100 marks,

obtained by the bidder in the Technical Evaluation.

The Financial Proposal shall be given scores as follows:

Pf = 100 X Financial Proposal of Lowest bidder________

Financial Proposal of the bidder under consideration)

The composite score shall be computed as follows:

Composite Score (S) = (Pt X 0.8) + (Pf X 0.2)

The bidder obtaining the highest Composite Score would be declared as the “Selected Bidder(H1)”.

Note:- If during evaluation of technical bids two or more bidders get equal Composite Score, in such case, Gujarat

based registered security companies headed by Ex-Servicemen (ESM) will be given first priority. (Agency headed

by Ex –service man: The documents of the ownership of the bidding firm (Proprietorship/Partnership/Pvt ltd

Co) submitted as per at the time of invitation of tender and opening of technical bid shall only be considered to

decide whether the agency is headed by Ex-Servicemen) If then also two or more bidders are H1 then the bidder

having more turnover in average of last three financial years will be considered as H1 bidder.

Agency Headed by Ex-Service Man:

The Documents of the ownership of the bidding firm (Proprietorship/Partnership/Pvt. Ltd. Co) submitted as

per PQC criteria at the time of invitation of tender and opening of technical bid shall only be considered to

decide whether the agency is headed by Ex-Serviceman.

Under any circumstances, the date of execution of such documents, should not be later than the due date of

invitation of tender

Further, the following documents of the bidding firms are also required to be furnished as supporting

documents to ensure that the firm is headed by Ex-Serviceman.

Registered Partnership

 Bidder shall submit Registered notarized declaration of partnership deed.

 Relevant identity card issued by Indian Army/Navy/Air force/Paramilitary force

 Service book, certificate of service issued by Indian army/navy/air force/paramilitary force

 Certificate of empanelment in DGR/pension payment order(PPO) issued by concern authority

 Ex-servicemen should be the PSARA license holder of the participating partnership firm and majority

of % should be on the name of Ex-serviceman.

 Ownership proof

 Relevant identity card issued by Indian Army/Navy/Air force/Paramilitary force

 Service book, certificate of service issued by Indian army/navy/air force/paramilitary force

 Pension payment order(PPO) issued by concern authority

 Ex-servicemen should be the PSARA license holder of the participating partnership firm and majority

of % should be on the name of Ex-serviceman.

Private Limited Company

 Bidder shall submit proof like share holding pattern MGT7A

 Relevant identity card issued by Indian Army/Navy/Air force/Paramilitary force

 Service book, certificate of service issued by Indian army/navy/air force/paramilitary force

 Pension payment order(PPO) issued by concern authority

 Ex-servicemen should be the PSARA license holder of the participating partnership firm

and majority of % should be on the name of Ex-serviceman.

28. AWARD OF CONTRACT

The employer will award the work to the bidder whose bid has been evaluated to be

techno – commercially responsive and the Composite Score subject to submission of

agreement and performance security.

The employer, if so required, reserves the right to split the work and award the work

in favour of more than one firm.

29. Employer’s Right to reject any or all the bids:

The employer reserves the right to accept or reject any bid and to cancel the bidding

process and reject all bids without assigning any reasons, at any time prior to the

award of contract, without thereby incurring any liability to the affected bidder or

bidders of the grounds for Employer’s action.

30. Letter of Acceptance:

The HOD of the concerned department of the DPA will issue the Letter of Acceptance

(LoA) (Form No.8) intimating the successful bidder about the proposed pre-

acceptance of tender.

31. Notification of Award and Signing of Agreement.

(i) The Bidder whose Bid has been accepted will be notified for the award by the

Employer prior to expiration of the Bid validity period by facsimile confirmed by

registered letter. In this letter (hereinafter and in the Conditions of Contract called

the “Letter of Acceptance”) the contract amount, completion period of the work,

etc will be mentioned in line with the tender conditions.

(ii) The notification of award will constitute the formation of the Contract subject to

the furnishing of a performance security in accordance with the provisions of

tender condition.

(iii) The Agreement will be signed by successful Bidder within 14 days of issue of the

notification of award (Letter of Acceptance). The agreement will incorporate all

correspondence between the Employer and the successful bidder.

32. Contract Agreement:

32.1 The agreement on stamp paper shall be furnished by the Contractor as per the

following guidelines within 14 days from the date of issue of Letter of Acceptance .

The successful Bidder will be required to execute an agreement at his expense on three

Hundred Rupees (Rs.300/-) Non-Judicial Stamp Paper in the proper departmental

format (Form 9) for the due and proper fulfillment of the contract within 14 days from

the date of Letter of Acceptance.

32.2 Pending preparation and execution of the contract agreement as above, the tender

submitted by the Contractor together with letter/fax accepting the tender shall

constitute a binding contract between the Board and the Contractor.

32.3. The contract period shall be reckoned from the date of issue of Work Order to commence

i) The original agreement as per the format attached with the tender should be

executed on a stamp paper of appropriate value (at present Rs.300/-)

ii) The Agreement should be submitted in duplicate and the date of execution is to

iii) Each page of the document is to be signed by the Contractor/ his authorized

representative by indicating his full name.

iv) If the Contractor is a partnership firm, then a copy of the Partnership Deed and

in case it is a Company, a copy of Memorandum and Articles of Association along

with Registration Certificate is to be submitted.

v) If the agreement is signed by a Partner/ a Director/ an authorized person of the

firm, in such case, a certified true copy of the power of attorney/ letter of

authority given by the firm/ company to the signatory of the Contractor firm is to

vi) The entire agreement should be in type written form/ computer printed form.

vii) Leaving blanks and insertion of some contents of the agreement with hand

writing should be avoided.

viii) All corrections/ additions made in the agreement are to be initialed.

33. Performance Security Deposit

33.1 Performance Securityy

Security deposit shall consist of two parts; a) Performance Guarantee to be submitted at

award of work, and b) Retention money to be recovered from Running Bills.

(a) Performance guarantee should be 10% of Contract price of which 5% of

contract price should be submitted as Bank Guarantee/FDR, or Digital Mode OR

in form of Insurance Security Bond as per format and condition in form -8A

within (21 days in case of domestics bid and within 28 days in case of global

bids) of receipt of letter of acceptance and balance 5% recovered as Retention

Money from Running Bills. Recovery of 5% of Retention Money to commence

from the first bill onwards @ 5% of bill value from each bill. Retention Money

be refunded within 14 days from the date of payment of final bill. Balance

Security Deposit shall be released as per clause no 33.6.

(b) Successful Bidder has to submit the Performance Security @ 5% of Contract

Price within 21 days of receipt of Letter of Acceptance/Intent, failing which the

work will not be awarded and the Bid Security i.e. EMD will be forfeited.

(c) The contractor may, at his option, replace the retention amount

with an unconditional BG from a bank acceptable to the Procuring

Entity at the following stages:

(1) After the amount reaches half the value of the limit of retention

(2) After the amount reaches the maximum limit of retention money.

One-half of the retention money (or BG, which replaced retention

money) shall be released on the issue of the taking-over

certificate; if the Taking Over Certificates (TOCs) are issued in

parts, then in such proportions as the engineer may determine,

having regard to the value of such part or section. The other half of

the retention money (or BG, which replaced the retention money)

shall be released upon expiration of 365 days after the DLP of the

works or final payment, whichever is earlier, on certification by

the engineer. In the event of different defect liability periods being

applicable to different sections or parts, the expiration of defect

liability period shall be the latest of such periods.

The specimen Format Bank Guarantee (Form No. 10) is given under Section V

33.2 As & when contract value increases as a result of revision of minimum wages etc.,

the contractor shall be required to deposit additional performance security deposit

@ 5% of the increased contract value in force or difference will be recovered from

33.3 The Bank Guarantee is required to be dispatched by the issuing bank directly to the

Employer by Registered AD Post.

33.4 DPA may at its option forfeit the Bank guarantee towards Performance Security

Deposit if the contractor fails to carry out the work or perform or observe the

conditions of contract. Performance Guarantee will also be en-cashed if the

contractor fails to pay the minimum wages to his security personnel and /or fails to

deposit statutory dues under various statutes /statutory deductions made from the

wages of his Security Personnel and DPA, as a Principal Employer is required by

statute to pay the same. This will be without prejudice to the right of the DPA to levy

penalty per day of default in making payment of minimum wages and /or deposit of

statutory dues.

33.5 The validity of the bank guarantee should be kept up to 60 days from the date of

completion of all contractual obligation including contract period or extensions

granted, if any. In addition to the above the bank guarantee should have a claim

period of 3 months from the date of expiry of the Bank Guarantee. The Bank

Guarantee will be released within 60 days of the completion of contract period or

extended period, if any, upon due performance and after completion of all

contractual obligation.

34. Order Acceptance:

The firm shall give unequivocal acceptance of the LOA within 7 days of receipt of the same.

35. Issue of Work Order

Work order will be issued indicating the Contract value, completion period etc. after

submission of Performance Security Deposit and Contract Agreement on Non-Judicial

Stamp Paper by the successful bidder as per Tender Conditions.

36. Time Schedule

The period of contract is for two years i.e. 24 months, from the scheduled date of

commencement of work which is 15 days from the date of issue of work order. The tender is

extendable for the further period of one year, subject to the approval by the competent

authority of the DPA, upon mutual consent and on the same / existing terms and

conditions and accepted rates of contract, except increase/decrease in minimum rates

wages as revised by Labour Ministry, Govt. of India from time to time, which shall be

reimbursed/deducted as per actual upon production of documentary evidence of having

paid the increased wages to the security personnel.

37. The bidders are required to sign and upload the scanned pre-contract integrity pact as

per Section-VII along-with the tender, failing which their bid shall be liable for rejection.

Original hard copy of pre-contract Integrity Pact Agreement shall be submitted by Post or

hand immediately within seven days of last date of opening of bid. The “principal”

means “DEENDAYAL PORT AUTHORITY” and “Counter party” means “contractor”.

38 Corrupt or Fraudulent Practices

38.1 Procuring authorities as well as bidders, contractors and consultants should observe the

highest standard of ethics and should not indulge in the following prohibited practices,

either directly or indirectly, at any stage during the procurement process :

(i) “Corrupt practice” making offers, solicitation or acceptance of bribe, rewards

or gifts or any material benefit, in exchange for an unfair advantage in the

procurement process or to otherwise influence the procurement process or

contract execution ; and

(ii) “fraudulent practice” any omission or misrepresentation that may mislead or

attempt to mislead so that financial or other benefits may be obtained or an

obligation avoided. This includes making false declaration or providing false

information for participation in a tender process or to secure a contract or in

execution of the contract;.

(a) will reject a proposal for award of work if he determines that the Bidder

recommended for award has engaged in corrupt or fraudulent practices in

competing for the contract in question.

(b) Will declare a Bidder ineligible, either indefinitely for a stated period of time, to

be awarded a contract/contracts if he at any time determines that the Bidder has

engaged in corrupt or fraudulent practices in competing for or in executing, the

(iii) “Anti-competitive practice” Any collusion, bid rigging or anti competitive

arrangement, or nay other practice coming under the purview of the competition

act, 2002, between two or more bidders, with or without the knowledge of the

procuring entity, that may impair the transparency , fairness and the progress of

the procurement process or to establish bid prices at artificial, non-competitive

(iv) “Coercive practice” harming or threatening to harm, persons or their property to

influence their participation in the procurement process or affect the execution of a

(v) “conflict of interest “ participation by a bidding firm or any of its affiliates that are

either involved in the consultancy contract to which this procurement is linked; or

if they are part of more than one bid in the procurement; or if the bidding firm or

their personnel have relationships or financial or business transactions with any

official or procuring entity who are directly or indirectly related to tender or

execution process of contract; or improper use of information obtained by the

(Prospective) bidder from the procuring entity with an intent to gain unfair

advantage in the procurement process or for personal gain; and

(vi) “Obstructive practice” materially impede the procuring entity’s investigation into

allegations of one or more of the above mentioned prohibited practices either by

deliberately destroying, falsifying, altering; or by concealing of evidence material to

the investigation; or by making false statements to investigators and /or by

threatening, harassing or intimidating any party to prevent it from disclosing its

knowledge of matters relevant to the investigation or from pursuing the

investigation; or by impending the procuring entity’s rights of audit or access to

Seal & Signature S.E. (Kandla Land)

of the contractor DEENDAYAL PORT AUTHORITY

GENERAL CONDITIONS OF CONTRACT

GENERAL CONDITIONS

In the Contract (as hereinafter defined) the definition of the following words and expressions

shall have the meanings hereby assigned to them except where the context otherwise requires:

a. “Employer” means Board of Trustees of Deendayal Port, a body corporate under the Major

Port Trust Act.1963, by notification issued by the Government of India, acting through its

Chairman, Dy. Chairman or Secretary or any other officers so nominated by the Board.

b. “Contractor” means the person or persons, firm, corporation or company whose tender

has been accepted by the employer and includes the Contractor’s servants, agents and

workers, personal representatives, successors and permitted assigns.

c. “Contract” means and includes Tender Documents, Instructions to Bidders, General

Conditions of Contract, Drawings, Specifications, and Schedules etc., any amendments

thereto, Bid, Letter of Acceptance, Contract Agreement and the work order.

d. “Contract Price” means the total sum of money to be paid by the employer to the

contractor on timely completion of the contract work as per Contract including payment

for extra work, i.e. as per defined and applicable items of the terms of payment, including

any taxes and excise duties to be paid to state or central Government.

e. “Specifications” means the specification referred to in the tender documents and any

modifications thereof or additions thereto or amendments thereto as may be from time to

time be furnished or approved in writing by the employer.

f. “Engineer In charge” shall mean the Superintending Engineer (Kandla Land) of

DEENDAYAL PORT AUTHORITY.

g. “Work” or “Works” shall mean the the work to be carried out by the contractor under the

h. The “Site” shall mean the whole area and the sites and surrounding areas under the

jurisdiction of the DEENDAYAL PORT AUTHORITY.

i. “Approved” or “Approval” shall mean approval in writing.

j. “Nodal officer” shall mean any officer authorized by the Superintending Engineer (Kandla

Land) for purpose of this contract.

k. “Day” means calendar days,

l. “months” are calendar months

m. “Shift” means 8 hours duty hours decided by DPA from time to time.

n. “DPA” means DEENDAYAL PORT AUTHORITY

2. 0 Use of Contract Document:

The Contractor shall not, without prior consent, make use of any document except for

the purpose of performing this contract.

3.0 Resolution of Dispute

a) The Board and the Contractor shall make every effort to resolve amicably by direct

informal negotiations, any disagreement or dispute arising between them in

connection with the contract. However, in case of failure of negotiation between the

Board and the Contractor, the parties shall refer their present and future disputes

relating to the contract itself or arising out of or concerning or in connection with or

in consequence of the contract to the Chairman, DPA whose decision shall be final and

binding on both the parties. The contract shall be governed by the Indian Contract Act,

b) Jurisdiction of Courts :

All such disputes, which could not be settled at the intervention of Chairman, DPA, shall

be subjected to the jurisdiction of the courts at Gandhidham.

4.0 Force Majeure:

4.1 In the event that the Contractor is delayed in performing its obligations in the contract,

and such delay is caused by force majeure including war, civil resurrection, strikes

(other than the strike solely by the Contractor’s men), fire, flood, epidemics,

earthquakes, extremely adverse climatic conditions, such delay may be excused and

the period of such delay may be added to the time of performance of the obligations

without any addition to the contract price.

4.2 If a force majeure situation arises, the Contractor shall promptly notify the Board in

writing of such condition and the cause thereof, but not later than 7 days from it’s

occurrence. Unless otherwise directed by the Board in writing, the Contractor shall

continue to perform its obligations under the contract as far as reasonably practicable.

The Contractor shall demonstrate to the Board’s satisfaction that it has used its best

endeavor to avoid or overcome such causes of delay and the parties will mutually agree

upon remedies to mitigate or overcome such causes of delay without having any right

to any claim on account of such force majeure.

4.3 In any other situation, which is beyond the reasonable control of the Contractor in the

opinion of the Engineer In-charge, and where the Contractor has promptly notified the

Board in writing about such situation, it may be considered as “Force Majeure”

4.4 Conditions beyond control of either parties like war, hostility, acts of public enemy, civil

commotion, sabotage, serious loss or damage by fire, explosions, epidemics, strikes,

lockouts or acts of God come under the legal concept of Force Majeure (FM). Delays in

performance of contractual obligations under influence of FM conditions under

influence of FM conditions are condonable by the other party without any right to

termination or damages, provided, notice of the happening of any such event is given

by affected party to the other within 30 (Thirty) days from the date of occurrence.

Works under the contact shall be resumed as soon as practicable after such event has

come to an end or ceased to exist. However if such event continue for a period exceeding

120 days, either party may at its option terminate the contract by giving notice to the

5.0 Compliance with Statutes, Regulations

The Contractor shall comply in all respects, with all statutes and regulations as may be

necessary, including clearance from State/Central Govt. authorities, Pollution Control

Boards, labour enforcement and local authorities. The Contractor shall, at all times

during the continuance of the contract, so far as it may be necessary, comply with all

the existing enactments including Central and State legislation as well as any by-laws

of any local authorities regarding labour, particularly the Minimum wages Act,

Factories Act, Workmen’s Compensation Act, Employees’ Provident Fund and Family

Pension Fund Act, Employees’ State Insurance Act, Contract Labour (Regulation and

Abolition) Act, Payment of Wages Act, Maternity Benefit Act, National and Festival

Holidays Act, Shop and Establishment Act, The Apprentice Act and keep DPA

indemnified against any loss or claim arising out of contravention of the provisions of

the above said enactments by the Contractor. The price quoted by the Contractor in

the Bill of Quantity shall be deemed to include all expenses whatsoever the Contractor

may be required to incur for the compliance with the provisions of the above said

legislation. The Contractor shall make necessary arrangements for DPA to witness the

payment made by the Contractor to his staff and labour.

6. Bank details of the Contractor for release of payment :

The payment shall be made through RTGS /NEFT and the Contractor should furnish

following details:-

Bank Payment Agreement Form

a. Name of Party

d. Branch Station

e. IFSC code of the bank

g. Accepted for :- NEFT payment or RTGS payment

Declaration by the party

I/We hereby declare that the above information furnished by me is correct and DPA is

requested to pay my / our dues to this account for this work is concerned.

Signature of the party with the seal

Declaration by the bank

It is hereby informed that the details mentioned by the party is correct as per our

records and any payment made by DPA to this account will be accepted either by

Signature of the bank manager with the seal.

7. Registers to be maintained at site

7.1. Instruction Book:

An Instruction Book is to be maintained by the contractor. The orders and

instructions written in the Instruction Book shall be deemed to have been legally

issued to the contractor, who shall sign each entry in the Instruction book as a token

of his having seen the same. The Instruction Book shall be property of the Board

and shall be handed over to the Nodal Officer of the work in good condition on the

completion of the work or whenever required by the Nodal Officer or his authorized

representative. Failure to maintain instruction book will attract penalty as specified

under Special Condition No. 16 below

8. Submission of Labour Reports by Every Fortnight:

8.1 The contractor shall submit, by the 4th and 19th of every month, to the Nodal

Officer, a true statement showing, in respect of the second half of the preceding

month and the first half of the current month respectively.

1. The number of Security personnel employed by him on the work.

2. Their working hours.

3. The wages paid to them.

4. The accidents that occurred during the said fortnight showing the

circumstances under which they happened and the extent of damage and

injury caused by them. The number of female workers who have been allowed

Maternity Benefit, according to clause 19 F and the amount paid to them, failing

which, the Contractor shall be liable to pay to Government a sum not exceeding

Rs. 200/- for each default or materially incorrect statement. The decision of the

Nodal Officer shall be final in deducting from any bill due to the contractor the

amount levied as fine and be binding on the contractor.

8.2 No Labour Below 18 Years: No security personnel below the age of 18 (eighteen) years

shall be employed on the work.

8.3 Failure to submit Labour Reports will attract levy of penalty at the rates specified

under Special Condition No.

9 Time Extensions for commencement of work:

The contractor may claim furthe r 1 month extension of time limits for the

commencement of work in case of :-

(i) Changes ordered by DPA

(ii) Force Majeure

The application for extension of time period should reach before 07 days from

the date of expiry of time period of commencement of work.

10 Time is the essence of the contract:

Time is the essence of the contract and the Contractor shall ensure that all the

obligations under the contract are completed within the agreed time schedule. The

Contractor shall be solely responsible for all the delays including the delays caused by

his vendors. In case of delay in progress of the works, DEENDAYAL PORT AUTHORITY

reserves the right to withhold the payment, cancel the contract unilaterally or

complete the work departmentally.

11. Police verification of staff

The Contractor who has been awarded the work shall furnish necessary Police

Clearance Certificate in respect of character and antecedents of all Security

guards and Security supervisors engaged by them, before commencing the work.

This will be a part of Contractual Agreement, as entire Cargo Jetty, Oil Jetty area

has been declared as “Prohibited Area”. Contractor who would be awarded

contract is required to comply with the above requirements.

Contractor shall obtain such Police Clearance Certificate from Police available

against a nominal fee per Certificate and they will submit this Certificate giving

Work Order reference on it, to the Office of the Nodal Officer of respective

Divisions, to be forwarded to Commandant, CISF which is our Security

Department along with request for issuance of Entry Passes.

The Contractor shall, if required by the Nodal Officer, deliver to the Nodal Officer a

return in detail, in such form and at such intervals as the Nodal Officer may

prescribe, showing the staff and numbers of the several classes of labour from

time to time employed by the Contractor on the Site and such other information

as the Nodal Officer may require.

12.0 Variations:

12.1 Variation in Conditions of Contract:

In case of any variation in Instructions to Bidders (ITB), General Conditions of Contract

(GCC) and the Special Conditions of Contract – if any, special conditions of contract

shall prevail. But in case of any requirement/condition specified in the Scope of Work,

it shall prevail over all other conditions.

12.2 Variation in Quantities of Schedule – B:

During the contract period, DPA can call for increase / decrease in the number

of the Security personnel, with maximum variation limit of +/- 30% of the tender

quantity, i.e. DPA may increase or decrease its requirement of the Security

Guards by +/- 6 Nos. of Security Guards and +/- 9 Nos. of Security Gunmen. The

payment wages and service charges shall be made for the actual number of the

Security Personnel deployed by the Contractor and for number of days they are

deployed in a month.

13. Action where no Specifications are specified:

The work shall be carried out in all respects in accordance with the instructions and

requirements of the Nodal Officer.

Deduction of Income-Tax:

Income-Tax deductions and surcharge as applicable thereon shall be made good while

making payments due to the contractor for carrying out the work and only net amount

shall be paid as directed by the Central Board of Direct Taxes, Ministry of Finance,

Government of India.

All duties, taxes, and other levies payable by the contractor under the contract, or for

any other cause shall be included in the rates, prices and total Bid price submitted by

the Bidder, only exclusive of GST.

15.0 Deduction:

15.1 Deduction of taxes/income tax at source shall be made from the any bill of the

Contractor in accordance with the prevailing rules of Govt.

15.2 While performing under the contract, the damages caused by the Contractor or his

workers to any of the Port Trust property shall be promptly made good by the

Contractor at his own cost. In case the Contractor fails to repair/replace the damage,

DEENDAYAL PORT AUTHORITY shall have the right to take steps to make good the

damages and all the cost on this account shall be recovered from the bills of the

Contractor or any money due to the Contractor from this contract or any other

contract or any other transaction. In determination of the damage, the opinion of the

Nodal officer shall be conclusive.

15.3 Any dues arising out of failure on the part of the Contractor to carry out any obligation

under the contract shall be deducted from the bills of the Contractor or from any

money due to the Contractor from this contract or any other contract.

16.0 Sub contracts:

The Contractor shall not be allowed to engage any sub-contract for all or any part of

17.0 Undertaking by the Contractor:

Having understood all the terms and conditions of the tender document and having

assessed the site conditions, we hereby confirm that the price offered by us is a firm

price and includes all the taxes (excluding GST), duties, fees, Cess etc. and all incidental

18.0 The contractor shall have to obtain necessary license from the Assistant Labour

Commissioner (Central), Gopalpuri, Kachchh in case he has to engage 10 or more

workers on any day during the execution of work.

The Contractor, at all times during the tenure of contract, shall take all measures to

prevent any unlawful, riotous or disorderly conduct by or amongst his staff at the site

and for the preservation of peace and protection of persons and property at the work

site as well as in the enactment of the works.

The Contractor shall, within 24 hours of the occurrence of any accident, at or about the

work site or in connection with execution of the contract, report such accidents to the

Secretary giving all the details in writing. He shall also provide additional information

about the accident as requested by the Nodal Officer.

21.0 Watch and ward:

During the execution of the contract, it shall be the responsibility of the Contractor to

arrange watch and ward of the belongings of the contractor at his own cost till

completion of the work.

The Contractor shall deploy not less than 30% ESM (Ex-Servicemen) Security

Guards (i.e Ex-Indian Army/Navy/Air-force/BSF/ITBP/CISF and other

CAPF/Gujarat State Police Personnel), rest of the security personnel can be

civilian guards.

Necessary Security Supervisor may be deployed by security agency for

monitoring and supervision of security guards at their cost in order to ensure

quality of service.

If more number of Ex-Servicemen (ESM) are demanded by DPA (i.e more than

30%) , then the Security agency will be bound to provide more than 30% ESMs

as demanded by DPA.

22.0 Termination:

22.1 The Board may, without any prejudice to any other remedy for breach of contract, by

written notice of 15 days of default sent to the Contractor, terminate the contract in

whole or in part:

(i) if the Contractor fails to execute the work within the period as specified in the

contract or any extension granted by the Board;

(ii) if the Contractor fails to perform any other obligation under the contract and if

the contractor does not cure the same after receipt of a notice of default, the

nature of default as well as the time within which the default has to be cured by

the Contractor.

(iii) Failure to provide security services to the satisfaction of the DPA.

(iv) Failure to maintain the Registers and documents and provide the same to the

(v) Violation of any of the Rules & Regulation stipulated in the Contract.

(vi) If contractor appoints a sub-Contractor.

(vii) During the course of contract, if any of the Contractor’s personnel is found to be

indulging in any corrupt and or wrong / illegal practices causing any loss of

revenue or other damage to DEENDAYAL PORT AUTHORITY

22.2 In the event of Board’s termination of the contract in whole or in part, the Board may

execute the remaining work and the Contractor shall remain liable to the Board for

any excess cost for such works or goods and risks, if any.

22.3 In case of termination of contract for default by the Contractor, the DPA may not permit

the Contractor to participate in any of the future tender of DEENDAYAL PORT

AUTHORITY for a period decided by DPA.

22.4 The employer may terminate the contract if Contractor causes a fundamental breach

of the contract and in that event the Performance Security Deposit shall be forfeited

and en-cashed. In the event of termination of the contract, DPA shall have the right to

forfeit the entire or part of the amount of security deposit or to appropriate the

security deposit towards satisfaction of any sum due to be claimed for any damages,

losses, charges, expenses or cost that may be suffered or incurred by the DPA.

22.5 Fundamental breaches of contract include, but shall not be limited to the

a) The contractor stops work and the stoppage has not been authorized by the

S.E. (Kandla Land) or his nominee.

b) The contractor becomes bankrupt.

c) The contractor has delayed the Minimum Wage Payment or any other

applicable statutory payment to the Security Personnel and /or deposit of

statutory deductions made from the wages of the security personnel with the

appropriate authorities and failed to produce evidence before the authority.

d) If the contractor, in the judgment of the employer has engaged in corrupt or

fraudulent practices in competing for or in the executing the contract.

e). For the purpose of this paragraph: “corrupt practice” means the offering, giving

receiving or soliciting of anything of value to influence the action or public

officials in the procurement process or in contract execution. “Fraudulent

practice” means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of the

employer, and includes collusive practice. Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non- competitive levels

and to deprive the employer of the benefits of free and open competition.

f). If the contract is terminated, the Contractor shall stop work immediately, and

remove all Security Personnel and its belonging stationed within the premises

of DPA with the written permission of DPA.

g). Whenever the performance security deposit falls short of the specified amount

the contractor shall make good the deficit so that the total amount of security

the contractor shall make good the deficit so that the total amount of security

deposit shall at any time not be less than the specified amount. In the event of

failure on the part of the contractor to comply the requirement as mentioned

above within 07 days, the Award of work shall be cancelled / terminated.

23. Arbitration Clause:

(I) Except where otherwise provided in the contract, all questions and disputes relating to

the meaning of the specifications, designs, drawings and instructions herein before

mentioned and as to the quality of workmanship or materials used on the work or as to

any other question, claim, right, matter or any other thing whatsoever, in any way

arising out of or relating to the contract, designs, drawings, specifications, estimates,

instructions, orders, or to the conditions or otherwise concerning the work or

regarding the execution or failure to execute the same whether arising during the

progress of the work or after the completion thereof as described hereinafter shall be

referred to the Chairman for sole arbitration by himself or by any officer

appointed by him.

(II) It will be no objection to any such appointment that the arbitrator is an employee of

the Board or the Government, that he had to deal with the matters to which the

contract relates and that in the course of his duties as an employee of the Board of the

Government, he had expressed views on all or any of the matters in dispute or of

difference. The arbitrator, who has been dealing with the arbitration case, being

transferred or vacating his office or in the event of his death or being unable to act for

any reason, the Chairman then holding the office shall arbitrate himself or appoint any

officer to act as arbitrator.

(III) It is also a term of this contract that no person other than the Chairman himself or any

officer appointed by him shall act as arbitrator.

(IV) It is a term of this contract that only such questions and disputes as were raised

during the progress of other work till its completion and not thereafter shall be

referred to arbitration. However, this would not apply to the questions and disputes

relating to liabilities of the parties during the guarantee period after completion of the

(V) It is a term of the contract that the party invoking arbitration shall give a list of

disputes with amount of claim in respect of each said disputes along with the notice

seeking appointment of arbitrator.

(VI) It is also a term of the contract that if the Contractor does not make any demand for

appointment of arbitrator in respect of any claims/disputes in writing, as aforesaid,

within 120 days of receiving the intimation from the Nodal Officer that the final bill is

ready for payment, the claim of the Contractor shall be deemed to have been waived

and absolutely barred and the Port Trust shall be discharged and released of all

liabilities under the contract in respect of these claims.

(VII) It is also a term of the contract that the arbitrator shall adjudicate only such

disputes/claims as referred to him by the appointing authority and give separate

award against each dispute/claim referred to him. The arbitrator will be bound to

give claim wise detail and speaking award and it should be supported by reasoning.

(VIII) The award of the arbitrator shall be final, conclusive and binding on all the parties to

(IX) The arbitrators from time to time, with the consent of both the parties, enlarge the

time for making & publishing the award.

(X) Arbitration shall be conducted in accordance with the provisions of Indian

Arbitration Act, 1996 or any statutory modifications or 27e-enactment thereof and

rules made there under and for the time being in force shall apply to the arbitration

proceeding under this clause.

(XI) It is also a term of the contract that if any fees are payable to the arbitrator, this shall

be pied equally by both the parties.

(XII) It is also a term of a contract that the arbitration shall be deemed to have been entered

on the reference on the date he issues the first notice to both the parties calling them

to submit there statement of claims and counter statement of claims.

(XIII) Venue of the arbitration shall be such place as may be fixed by the arbitrator at his

sole discretion.

24 Indemnification:

The Contractor shall indemnify, protect and defend at its own cost, DEENDAYAL

PORT AUTHORITY and its agents & employees from & against any/all actions, claims,

losses or damages arising out of

a. any violation by the Contractor in course of its execution of the contract of any legal

provisions or any right of third parties;

b. Contractor’s failure to exercise the skill and care required for satisfactory execution of

25 Nodal Officer or his nominee’s Decisions

Except where otherwise specifically stated, the Nodal Officer or his nominee will

decide contractual matters between the employer and the Contractor in the role

representing the employer.

The Chief Engineer or his nominee may delegate any of the duties and responsibilities

to other people after notifying the Contractor and may cancel any delegation after

notifying the Contractor.

27 Communications

Communications between parties which are referred to in the conditions are effective

only when in writing. A notice shall be effective only when it is delivered (in terms of

Indian Contract Act 1872).

If the Nodal Officer asks the Contractor to remove a person who is a member of the

Contractor’s staff or his work force stating the reasons, the Contractor shall ensure that

the person leaves the Site within seven days and has no further connections with the

work in the Contract.

29 Access to the Security Personnel & office of the contractor

The contractor shall allow the Nodal Officer or his nominee and any person authorized by

him access to the Registers, documents as desired by the Nodal Officer, sites where the

Security guards have been deployed without any hindrance.

30 Instructions

The contractor shall carry out all instructions of the S.E. (Kandla Land) or his nominee

which comply with applicable laws where the site is located.

The Contractor shall be responsible for the safety of the Security Personnel and the

Sites which have been handed over to them for the Security.

32 Use of Contract Document:

The Contractor shall not, without prior consent, make use of any document except for

the purpose of performing this contract.

33 Memorandum of Settlement:

The Contractor shall not sign any memorandum of settlement with any agency such as

Trade Unions etc. in any form at any level without the prior written permission of the

employer in relation to any work under taken by him in the Port premises.

The bidder must read the tender document carefully and prepare the bid for

submission. It is important to note that deviations, if any, must be brought out clearly

in the technical offer, which shall be examined by DEENDAYAL PORT AUTHORITY.

If the deviation statement submitted by the bidder does not contain any item, then it

shall be construed that the bidder has accepted the same and no request from the

Contractor, for any change, shall be accepted by DPA at a later stage. In any case, no

change in specifications given in the tender agreement shall be permitted. However,

only in unavoidable circumstances, DEENDAYAL PORT AUTHORITY may consider

such requests from the Contractor, provided the Contractor submits it’s request with

adequate justification.

35.1 The contract shall provide Comprehensive Insurance coverage to each and every

Security Personnel deployed at site from the start date to the end of contract period to

protect his interest and interests of the employer against all perils.

35.2 The contractor may provide the Group Insurance Scheme of LIC or any other Insurance

agency for his security staff. Policies and certificates for insurance shall be delivered

by the contractor to the Nodal Officer or his nominee before the commencement of

work. All such insurances shall provide for compensation to be payable to the types

and proportions of currencies required to rectify the loss or damage incurred.

35.3 The insurance cost of security working for the contractor at the site shall be borne by

the contractor. Also the insurance premium receipts may be submitted once every six

month for verification.

35.4 Alterations to the terms of insurance shall not be made without the approval of the

Nodal Officer or his nominee.

Seal & Signature S.E. (Kandla Land)

of the contractor DEENDAYAL PORT AUTHORITY

SPECIAL CONDITIONS

(These special conditions will supersede the General Condition and ITB wherever

1. SCOPE OF WORK

1.1 The successful bidder (Service Provider) will have to start the work within 15 days from

the date of award of work.

1.2 The Security Agency / contractor shall provide the services of 20 Nos. of Security Guards

and 30 Nos. of Security Gunmen, for complete 02 years, on daily basis (excluding 15 days

mobilization period) i.e. 365 X 2 = 730 days, and these security personnel can be

deployed in any shift of the day and at any site or place within the jurisdiction of the DPA.

1.3 The Security Agency shall provide, during currency of the contract, adequate facilities for

transportation of Security Guards / Security Supervisors at appropriate locations and for

patrolling of the Security guards in various shifts. It is the responsibility to Contractor to

provide transport facilities to its personnel and nothing shall be paid extra on this account

1.4 The distribution of 50 Security personnel, i.e. strength of security staff in each shift &

their respective Shift timing, at various locations, will be finalized by respective

Departments / Divisions, which will be final and binding to the Contractor / Security

Agency, without any reluctance or claim, whatsoever.

1.5 The duty is to be performed within the land under jurisdiction of DEENDAYAL PORT

AUTHORITY, which includes the Deendayal Port Area / Water front area, non – residential

and residential area in New Port Colony, New Kandla and Port Colony, Gopalpuri, KDLB

and FCI Colony, A.O. Building, DPA including other Port Buildings at Gandhidham /

Kandla / Gopalpuri, DPA Check Posts, Township area at Adipur, Gandhidham, DPA

reserved land, commercial/ Industrial area, salt lands from Veera to Jungi, Mithi Rohar,

Khari Rohar, Bhachau, Tuna, Voondh, Ambaliyara villages, Cargo Jetty Area / Oil Jetty

Area, One Satellite Port of Tuna, submerged land or as directed. The Contractor shall make

himself acquainted with locations and nature of work to be performed.

1.6 The Security Agency will be responsible for overall security arrangements of the various

DPA office premises, buildings and plots entrusted/ covered in the contract.

1.7 The Security Agency will ensure that all instructions of the administration are strictly

followed and there is no lapse of any kind.

1.8 Deployment of Guards/Security Supervisors will be as per the instructions of the Nodal

Officer from time to time and the security agency will be responsible for their optimum

2. DUTIES & RESPONSIBILITIES OF SECURITY PERSONNEL

2.1 To be present on time as per allotted duty schedule.

2.2 To ensure that no items are allowed to be taken in /out without proper Gate Passes

issued by the competent officers

2.3 The Security personnel on duty shall not leave the premises until his reliever reports for

2.4 To prevent trespassing / encroachment on the premises or plots of DPA.

2.5 Preventing unauthorized persons, vehicles etc. or animals from entering the premises

2.6 To safeguard DPA’s property against theft, damage, misuse and keeping a watch over the

cars, scooters, cycles etc. parked inside the premises/compound.

2.7 To maintain visitor and staff movement register if desired by the nodal officer.

2.8 To prevent any untoward incident and report the same to authorities /management.

2.9 To be vigilant regarding fire and take fire safety measures immediately in case of outbreak

of fire and in such an eventuality inform Police & Fire Brigade.

2.10 To keep close watch on overall security of the Building / Premise where posted.

2.11 In emergency situations, security guards & gunmen shall also be required to participate

as per their role defined in the disaster plan, if any, Security personnel should be trained

for their role in such situations.

2.12 To be courteous to officers / employees / visitors. The Security Guards and Security

Gunmen engaged will observe office discipline and decorum and shall not misbehave with

any official. In case, any of the Security Personnel is found misbehaving and quarrelling

with Port officials, during performance of his duty, he shall be removed immediately

and discontinued from service by the competent authority

2.13 To keep a watch on habitual offenders and mischief-makers and to inform the

management immediately if anything usual is noticed.

2.14 The security Contractor should carry out surprise inspection during night hours to

ensure that the security guards are alert and carrying out their duties properly. A

separate record of such surprise inspections shall be maintained and produced on

demand by the Nodal Officer.

2.15 The Security personnel engaged by the Security contractor, apart from dealing with

security matters, encroachment matters and antisocial activities, and will also provide

protection to DPA staff/officers while on duty to DPA offices / sites.

2.16 If and when any information is received about any envisaged and / or apprehended

encroachment on any DPA Plot / Land, the Security Staff shall act promptly, as per the

instructions given by Port Officials / Authorized representative and prevent / foil the

act. The Contractor shall continue to be responsible for providing assistance / Witness /

evidence in any civil / criminal case at any legal/statutory platform, during the

performance period and even after completion of the contract term.

3. Eligibility Criteria and Fitness standards of the Security Personnel

3.1 The Security Guard and Security Gunmen engaged should preferably be ex-service man

/ ex-para-military personnel.

3.2 At no point of time during the currency of the contract, the age of the security guards /

security gunmen should have crossed the age of 60 years and if it exceeds, the security

personnel should be replaced immediately, with the equivalent or better eligibility.

3.3 Prior to deployment, each security guard and security supervisor should fulfill the

following eligibility criteria and has to undergo medical and other tests to be conducted by

the Chief Medical Officer or any other doctor of the DEENDAYAL PORT AUTHORITY or

any Medical Officer of Govt. Hospital. Only after being declared physically fit and

issuance of fitness certificate, the Gunmen / guards will be permitted for deployment.

Eligibility Criteria for Security Guards and Security Gunmen:

Nationality Indian

Age as on date of Less than 55 years (Age proof required, preferably

submission of tender AADHAR Card) and more than 18 years age.

Educational Qualification Working knowledge of Gujarati or Hindi for Security

Guards and Graduate for Security Supervisor.

3.4) The contractor will have to replace the Security personnel who are not selected as per the

mentioned criteria. Such replaced security supervisor / guard will also have to submit the

fitness certificate as above before deployment.

3.5) It shall be the obligation of the contractor to ensure annual medical checkup of security

supervisor and guards deployed by him.

4. DUTIES, OBLIGATIONS & RESPONSIBILITIES OF CONTRACTOR

4.1 The Agency shall provide complete information to the DEENDAYAL PORT AUTHORITY

of each security personnel proposed to be deployed, which shall include the following:

Sr. No Information to be submitted

01 Complete Bio-data of each security personnel with his latest passport size

photograph affixed (duly signed by the security personnel and attested by the

Security Agency)

02 Photo copy of ex-serviceman Card or photo copy of Retirement/Release

order/Discharge Books, if any.

03 Details of his native place with proof of address

04 Self attested copy of Aadhaar Card

05 Self attested copy of PAN Card

06 Self attested copy of Bank Passbook of each security personnel

07 Certificate of verification of character & antecedents issued by the local Police

Authority of the place where he was last posted.

08 Self Declaration by Guard that he was not dismissed/removed from

Army/Police/Paramilitary forces, in such cases DPA decision shall be final.

09 Previous deployment history of the security personnel

10 Universal Account Number (UAN) allotted by EPFO and a copy of last Provident

Fund Statement duly self attested.

4.2 The Security personnel and staff deployed under this contract shall be of good standard

and with adequate experience duly capable of maintaining decorum and conducting

themselves to suit the DPA requirements.

4.3 The contractor should invariably provide a mobile phone to all his security personnel and

intimate their mobile numbers to the Nodal Officer at all the time for proper monitoring of

patrolling staff as well as staff at fixed duty location. Nothing shall be paid on this account.

4.4. The Contractor shall also set up a small office at Gandhidham/Kandla, Kachchh, at his own

cost, which will serve as the local contact point and on which all day to day correspondences

with the Contractor will be addressed.

4.5 The contractor should provide at his own cost all the materials necessary for security

purposes to his security personnel like such as Sticks/ Lathis, Whistles, rechargeable lights,

big torches with cells , Shears, Gum-Boot etc. as well as requisite Stationery items for security

related documentation. DPA will not pay any extra cost on this account.

4.6 The Contractor shall provide the security personnel with proper Photo Identity Cards and

it will be duty of the contractor to ensure that all his security personnel wear it conspicuously

while on duty. Failure to wear the identity card and uniform during duty hours will invite a

penalty as specified under Special Condition No 16, which shall be deducted from the

monthly bill of the contractor.

4. 7 The Contractor shall provide the Security Personnel with proper neat & tidy

summer and winter uniform of CORPORATE look along with caps and safety shoes etc.

at his own cost. The colour, design and pattern of uniform of Security Guards and

Security Supervisors shall have to be got approved from the Port Authority / Port

Officials before starting the work i.e. prior to deployment of security personnel. The

Contractor shall arrange to provide the Security Personnel with Logo’s of items such as

(a) Name of person (b) Badge showing “ON DUTY FOR DPA” (c) Badge showing Name of

Security Agency which may be got affixed and displayed on their uniform. It shall be

duty of the contractor to ensure that the uniform is worn by the security personnel at

all time while on duty. If any security personnel is found not wearing his uniform and is

wearing an untidy uniform penalty as specified under the Special Condition No.

below shall be levied. Penalties will be deducted from the monthly bill of the contractor.

4.8 The contractor should ensure that the deployed security personnel stays at his place of

posting for eight hours during the shift.

4.9 The Contractor shall be responsible for proper behavior of the persons employed by him

and exercise control over them. He shall also be bound to prohibit and prevent his employees

for taking any direct or indirect interest and/or support, assistance, maintaining or helping

any person or persons engaged in any anti-social activities, demonstrations, riots, agitations,

which may in any way be detrimental or prejudicial to the interest of the DEENDAYAL PORT

AUTHORITY, community, proprietors or occupiers in the neighborhood. In such events the

Contractor should not jeopardize the interest of the DEENDAYAL PORT AUTHORITY in any

manner and shall keep the DPA indemnified against any consequential claims, actions, suits,

proceedings, loses, damages on any grounds whatsoever.

4.10 The details of duties & responsibilities of the Security personnel will be explained by the

Port Officials / Authorized representative. The Contractor / Site In-Charge shall ensure timely

reporting of incidents / accidents OR any illegal activities / encroachment on the DEENDAYAL

PORT AUTHORITY land to the notice of Officer-In-Charge. Any delay OR Non-reporting of such

cases shall be viewed seriously and may attract appropriate action and levy of penalty as

specified under Special Condition No. 16 herein below.

4.11 The Security Agency shall provide, during currency of the contract, adequate

facilities for transportation of Security Personnel at appropriate locations and for

patrolling of the Security Personnel in various shifts. It is the responsibility to

Contractor to provide transport facilities to its personnel and nothing shall be paid

extra on this account by DPA. The tentative locations for posting of Security personnel

ii. Gopalpuri Colony

iii. Port Colony

iv. Gandhidham Land

vi. DPA Port area (as directed by DPA authority)

However, the above locations shown are indicative, DPA may deploy the Securities

Personnel as per actual requirement in DPA area and nothing extra shall be paid by DPA

on account of this.

5. COMPLAINCE WITH REQUIREMENTS OF APPLICABLE LABOUR LAWS AND STATUTES

5.1 The Contractor shall at his own cost comply with the provision of Labour laws, rules, orders

and notifications whether central or state or local as applicable to him or to this contract from

5.2 The contractor shall maintain all records/registers required to be maintained by him

under various Labour laws and produce the same before the Statutory Authorities and should

also be available for inspection at any time by the DPA official or their authorized

representatives.

The Contractor has to maintain Records/Registers such as Attendance Register/Wage

Register, Accident Register, Hindrance Register etc. as directed by DPA.

5.3 The contractor shall also submit periodical reports/returns to the various statutory

authorities such as the Contract Labour (Regulation & Abolition) Act, 1970, Employees

Provident Fund Act, etc. and same shall be produced as and when asked for by DPA .

5.4 . The contractor shall provide Uniforms, Kits etc. to his employees, if any.

5.5 The contractor should ensure that the wages paid by him to the security personnel

deployed by him are not less than the prevailing Minimum Rates of Wages per person

per day in respect of Area-C as notified by the Chief Labour Commissioner (C), Ministry

of Labour & Employment, New Delhi, from time to time in respect of Security Guard

(Unarmed) & Security Gunmen (Armed) falling under the Skilled Category and In-

charge of Watch and Ward falling under the Highly Skilled Category.

5.6 At any point of time during the currency of the contract if it is found that the wages

are not being paid in accordance with the prevailing statutory rates of minimum wages

notified from time to time by the Chief Labour Commissioner (C), Ministry of Labour &

Employment, New Delhi, the same shall be recovered from the due payments of the Contractor

and will be paid directly to the Security Personnel.

5.7 The contractor shall not engage/employ persons below the age of 18 years. The contractor

should issue appointment letters to the persons engaged by him for deployment under this

contract, a copy of which shall be submitted to DPA.

5.8 The Contractor is liable to provide first Aid Facility as provided in the Contract Labour

(Regulation and Abolition) Act, 1970 and the Rules framed there under or any other applicable

5.9 The Contractor shall follow all security and safety norms and Health Measures as well as

Labour Regulation Act.

5.10 The contractor shall have to make his own arrangement for drinking water, etc. required

at various locations for security personnel posted at site.

5.11 A separate attendance register of Security Personnel shall be maintained at each of the

respective control points. The security guards shall sign the Duty Attendance sheet daily at

their respective place of posting / duty place. It shall be the duty of the security supervisors to

ensure that the day to day attendance sheets are attested by the in-charge officer of the

respective location of DPA where the security guards are posted and to be countersigned by

the Security supervisor and contractor or his authorized representative and submitted daily

to the concerned In-charge of DPA.

5.12 All the labour laws, acts, rules / regulations of State Govt. / Central Govt. in-force and any

amendment therein from time to time shall strictly be followed by the contractor and shall

consider these aspects while bidding.

5.13 The Contractor shall be solely responsible for timely payment of EPF, GST, ESI (if

applicable), Insurance Premium, police verification of the security staff as well as seeking

necessary clearance / NOC, obtaining labour license etc.

5.14 The contractor has to obtain license from the Assistant Labour Commissioner(C),

Gopalpuri prior to the commencement of the work, and he has to be registered with A.L.C.,

6.1 The contractor has to follow the rules and regulations of DPA and grant / allow one

day weekly off and availing of five national / closed holidays during the year to the

Security personnel. Reliever/Substitute Personnel is to be deployed by the Contractor

on such days for which no extra payment will be made by DPA.

6.2 The relievers required to perform duties during aforesaid rest days/holidays will

have to be arranged by the contractor, at his own cost. No Extra payment will be made

by DPA for deploying security personnel on Rest days/Weekly Off and National

Holidays, since same has been included in the bid quoted by the contractor. In other

words, the bidder’s quoted amount shall include cost of providing security services for

365 days X 2years = 730 days.

6.3 The Service Provider has to follow the rules and regulations of DPA and grant

/ allow one day weekly off after 6 days working. In addition to weekly off,

employees are eligible for 15 days’ casual leave per year on pro-rata basis.

PAYMENT & REIBURSEMENTS TO CONTRACTOR & PROCEDURE FOR PAYMENT

DPA shall make payment to the contractor once in a month for performance of actual

duties during previous month on submission of monthly bills and necessary certificates,

statements and requisite details by the contractor along with the evidences of payments

done by the contractor to all the Security personnel deployed by him.

7.2 The DPA will release the payments of monthly bill only after the contractor makes payment

of wages through Bank to the security personnel and submits evidences thereof to the DPA,

deposits the provident fund and/or produces the Challan for the respective persons and

prominence certificate issued by the Competent Officer, so authorized by the

DEENDAYAL PORT AUTHORITY every month.

7.3 DPA shall make following payments & reimbursements to the contractor every month:

(a) Payment due to the contractor on performance in the previous month based on the

prices quoted by the contractor against each item and in line with actual number of

Security personnel deployed by the contractor during the previous month at site and

duties performed by them to the satisfaction of the employer.

(b) Difference of Wages, if any, due to increase in the Minimum Wages of Security

Guards and Security Supervisors in comparison to the Minimum Wages mentioned

under the Notification issued by the Chief Labour Commissioner (C), Ministry of

Labour & Employment, New Delhi, dated 25.09.2025, w.e.f 01-10-2025, on

submission of separate bill and documentary evidence for the same and for actual

number of Security personnel deployed during the month. The payment of wages to

Security Personnel shall be considered as per Clause No.

(c) PROCEDURE FOR PAYMENT

(A) PROCEDURE FOR PAYMENT OF MONTHLY BILLS

The contractor has to submit his monthly bill in the prescribed Performa of the DPA,

based on the prices quoted by the contractor in Schedule-B against each item and in line with

the actual number of Security personnel deployed and verified by the Nodal Officer in that

month. The bill should invariably be accompanied by the following documents and

(a) Consolidated Attendance Sheets for Security Gunmen and Security Guard covering

attendance of all the departments where the security personnel have been deployed

during the month duly signed by the Engineer-in-Charge and counter signature by

assigned Officer of Kandla Land Division of DPA. The daily attendance sheets should

also be signed by the Security Supervisor and authorized signatory of the contractor.

Four copies of attendance sheets should be prepared one each for Contractor, Employer

and Nodal Officer or his nominee duly signed by both Contractor and Employer

(b) The contractor is also required to obtain and submit necessary verification and

acceptance certificates on the respective attendance sheets of each

Department/location, duly signed by the authorized official of the concerned

Department / Division wherein the security personnel had worked during the month

and attach the same with the bill for cross verification.

(c) Copy of bank passbook of each security personnel clearly highlighting the credit entry in

respect of wages paid to them by the Contractor in respect of the month for which the

bill is claimed. The payments of wages to the Security Personnel deployed by the

Contractor shall be credited by him in the respective bank account of each security

personnel by NEFT/RTGS. No cash disbursement of wages is accepted

(d) Copy of Bank Passbook / Bank Statement of Contractor showing either individual entry for

payment made to each security personnel deployed by him or singly entry in respect of

consolidated payment to all his security personnel. Before the commencement of the work

the Contractor should provide the bank details from which he desires to make payment

to his security personnel. The bank account in which DPA shall make payment to the

contractor should be the same bank account from which the contractor should

make payment to his security personnel should be same.

7.4 The payment payable to the contractor for the month shall be calculated as under :-

A= Total number days of attendance of all Security Gunmen deployed

during the month as per certified attendance sheet

B = Rs. 893/- being the minimum rates of Wages per person per day (i.e

Rs 40,302/ per month) for Area -C as notified by the Chief Labour

Commissioner (C), Ministry of Labour & Employment, New Delhi,

Security vide his order dated 25-09-2025 in respect of In-charge of

gunmen Watch and Ward falling under the Highly Skilled Category

(Armed) Heading % Per day

Min Wages per day (Basic + VDA)

EPF 13% of Min wages (on salary limit 13

Rs 15000 per month)

Bonus @8.33% of Min wages (on 8

salary limit Rs 21000 per month)

ESI 3.25% of Min wages 3.25

(on salary limit Rs 21000 per month)

Uniform allowance 5% of Min wags 5

Uniform washing allowance 3% of Min 3

HRA 24% on Min wages 24

Total 1325.00 per day

Monthly salary (Rs1325 x365/12) 40,302.00 Per month

Min 3.85% Service charges extra

W= Total number of days of attendance of all security guards deployed

during the month as per certified attendance sheet.

X= Rs.760/- being the minimum Rates of Wages per person per day (i.e

Rs 34,949/ per month) for Area -C as notified by the Chief Labour

Security Commissioner (C), Ministry of Labour & Employment, New Delhi,

Guard vide his order dated 25-09-2025 in respect of unarmed Security

(Unarmed) Guard falling under skilled category

Heading % Per day

Min Wages per day (Basic + VDA)

EPF 13% of Min wages (on salary limit 13

Rs 15000 per month)

Bonus @8.33% of Min wages (on 8

salary limit Rs 21000 per month)

ESI 3.25% of Min wages 3.25

(on salary limit Rs 21000 per month)

Uniform allowance 5% of Min wags 5

Uniform washing allowance 3% of Min 3

HRA 24% on Min wages 24

Total 1149.00 per day

Monthly salary (Rs1149 x365/12) 34,949.00 Per month

Min 3.85% Service charges extra

TOTAL AMOUNT PAYABLE = (A*B) + (W*X)

TOTAL AMOUNT PAYABLE = (A*B) + (W*X)

Note: (i) ‘*’ means multiplication.

(ii) If substitute personnel is not deployed, the payment for non-deployment

shall be deducted as per clause no. 16 below.

7.5 However, in case of any increase/decrease in the Minimum Wages by the statutory

authority, the difference of the same will be paid/recovered by the DPA. as per actual

increase/decrease in the minimum wages of security personnel, on submission of the

documentary evidence. The Minimum Wage rate as on 01-10-2025 notified by the CLC

circular dated 25-09-2025, shall form the base for the difference to be made/recovered

to/from the contractor, for compensating the increase/decrease in the minimum wages, as

per actual. In case the minimum wages revision is upward, the contractor is not entitled

for any revision of his quoted service charges.

7.6 GST at the rates applicable from time to time, shall however be paid extra. The payment

of GST shall be subject to the reflection of credit towards GST amount paid for previous

month in DPA's Electronic Credit Ledger Account on GSTN Portal. The GST for the first

month shall be reimbursed only after reflection of credit towards GST amount in DPA's

Electronic Credit Ledger Account on GSTN portal.

7.7 In addition to the documentary evidence mentioned at Special Condition No. 7.3(a) to

7.3(d), the contractor should also enclose a statement showing details of payments to

security personnel engaged during the month in the FORM No.13 as given under

7.8 The contractor will have to compulsorily make payment of wages to the Security

Guards/Gunmen, latest by 7th of each month without waiting for receipt of payment

from the department.

7.9 One copy of the Fortnightly labour reports submitted to the office of the Assistant Labour

Commissioner(Central), Gopalpuri

7.10 A statement in the Form No.12 given under Section VI duly signed by the contractor or

his authorized signatory should be invariably enclosed with the Invoice Bill.

7.11 If any tender does not comply with the statutory payments / Minimum wages to be paid

to the Security personnel as per the relevant statutory laws, than Employer will pay

directly to the deployed Personnel from the due payments to the Contractor for which

bidder has to provide list of Personnel deployed at site with their Account Number every

month with Passport size Photographs witnessed by 2 other Personnel.

8. DEDUCTIONS FROM MONTHLY BILL

8.1 TDS and any other taxes and levies in accordance with the extant provisions of the Income

Tax Act, 1962 and the prevailing Income Tax Rules and at the rates prevailing from time

to time, will be deducted from monthly service charge bill of the contractor, and monthly

reimbursement claims, while making payment.

8.2 The DEENDAYAL PORT AUTHORITY will be entitled to deduct directly from the bills, to be

paid to the contractor, any sum payable by the contractor and which sum/amount the

DEENDAYAL PORT AUTHORITY is required to pay as a principal employer on account of

contractor’s default in respect of all liabilities referred to in above clauses.

9. ESTABLISHMENT OF LIASON OFFICE AND LIASION WITH AUTHORITIES

9.1 The Contractor shall also set up a small office at Gandhidham/Kandla Kachchh, at his own

cost, which will serve as the local contact point and on which all day to day correspondences

with the Contractor will be addressed.

9.2. The contractor should keep records, tools, tackles, stationary etc in local office under the

supervision and control of 01 record keeper on General Shift at Office at their own cost. The

cost for office equipment, stationary, computers & communications (mobiles / telephones)

etc. is to be borne by the Contractor and accordingly may be considered while bidding.

9.3 The Contractor shall make arrangements to maintain close and continuous liaison with

the Police Department and local authorities/ administration such as Gandhidham

Municipality, Western Railway, State Government Offices, Mamlatdar, GDA, SRC, Taluka

Panchayat, GSDMA and all other Associates, groups etc. in furtherance of maintaining and

strengthening overall security at the site, with sharp intelligence, wisdom and far sightedness.

10. ACCOMODATION FOR SECURITY PERSONNEL

The Contractor shall make his own arrangement for lodging & boarding of his security

personnel. However, in case of availability of Quarter with DPA at Kandla/Gopalpuri, same

shall be allotted at notified rates of DPA.

11. INDEMNIFICATION

11.1 The Contractor is solely liable to fully indemnify and keep the DEENDAYAL PORT

AUTHORITY indemnified and harmless from and against all claims/damages/

losses/awards/decrees and expenses arising out of litigation/claims/application initiated

against the DPA on account of acts/omissions/commissions attributable to the Contractor

and/or resulting from the works

/ services under the contract provided by the Contractor and which are punishable under the

provisions of various Central Labour and Employment Acts and all other applicable labour

laws as amended from time to time.

11.2 Any liability regarding payments of Minimum wages / statutory wages to the 'Security

Guards/Gunmen' arising due to non-compliance with any of provisions of the Labour Laws or

due to any human loss/injury during the course of work will be the sole and personal

responsibility of the Contractor and the contractor shall indemnify and keep the DPA

indemnified against all such liabilities and claims.

11.3 The contractor shall indemnify the DPA against all the claims whatsoever in respect of

the said personnel under the workmen compensation act, EPF Act, ESI Act, if applicable, or any

other statutory/Provisions or otherwise in respect of any damage, penalty, compensation,

interest, fines payable in consequence of any accident or injury sustained by any worker of the

11.4 The DPA shall be vested with sole discretion to determine damages / loss suffered on

account of any breaches and recovery the same from the Performance Security Deposit of the

Contractor or from the personal property of the bidder or property belonging to his firm /

company by way of initiating suitable legal action against the contractor at any point of time.

11.5 The contractor shall keep the DPA indemnified against any act, commission or omission,

negligence, fraud, forgery, dishonesty, misconduct or violation of any of the terms and

conditions of the contract by the security personnel deployed by the contractor or by any of

12. SETTLEMENT OF DISPUTES

12.1 Any dispute and /or difference arising out of or relating to this contract including

interpretation of its terms shall be resolved through joint discussion between the authorized

representatives of the contractor and authorized officials of DPA. If the disputes are not

resolved by the discussions as aforesaid within a period of 30 days, then the matter shall be

referred for arbitration and dealt in accordance with General Condition No.23 of the contract

13.1 The contractor and its personnel shall take all precautions not to disclose, divulge and /or

disseminate to any third party any confidential information, proprietary information on the

DPA’s business or security arrangements. Deendayal Port being a highly sensitive zone, this

obligation is not limited to any scope and the contractor shall be held responsible in case of

breach of the confidentiality of DPA’s information.

13.2 If the contractor receives any enquiries from Press /News/Media/Radio/Television or

other bodies /persons, the same shall be referred by the Contractor to DPA immediately on

receipt of such queries. Under no circumstances the contractor or his security personnel

directly interact with any media.

14. NO LIEN / CLAIM

The Security personnel provided by the security contractor shall have no lien of claim in any

manner on DPA, after their services are no more required by the DPA or during their

deployment. The Security personnel of Security contractor will not take part in any activity of

DPA employee’s union/Association as well as visitors.

15. DURATION OF CONTRACT

15.1 The duration of the contract is for two years i.e. 24 months, from the scheduled date of

commencement of work which is 15 days from the date of issue of work order. The tender is

extendable for the further period of one year, subject to the approval by the competent

authority of the DPA, upon mutual consent and on the same / existing terms and conditions

and accepted rates of contract, except increase/decrease in minimum rates wages as revised

by Labour Ministry, Govt. of India from time to time, which shall be reimbursed/deducted as

16.1 The penalties to be levied and recovered from the contractor for various breaches shall

Sr. Particulars of Breach Rate of penalty

1. Non deployment of full strength, as per No Penalty shall be levied. However,

Schedule-B, from 15th day to 30th day of payment will be made for actual

issue of work order deployment.

2. Non deployment of full strength, as per Rs. 500/- per person per day for delay in

Schedule-B, from 31st day to 60th day of deployment

issue of work order

3. Non deployment of full strength , as per Rs. 1,000/- per person per day for delay in

Schedule-B, from 61st day to 90th day of deployment

issue of work order

4. Absence of any personnel during the Rs. 800/- per person per shift

period of Contract i.e. from 91st day of

issue of work order

5. Missing /Absconding / Sleeping at duty Rs.500/- per instance per shift plus

point/not reporting at scheduled time. marking of absence for that day

6. Failure to wear uniform or wearing Rs. 500/- per incidence

untidy uniform / wear the identity card

7. Delay in payment of wages and / or Rs.500/- per person per day of delay

deposit of social security contributions counted from the last date of deposit till the

with appropriate authorities date of actual deposit

8. Failure to comply with any provisions of Rs.500/- per failure (without prejudice to

applicable labour law other actions under the contract).

9. Failure to provide replacement security Rs.500/- per security guard per day of

guard in place of the security guard who delay in providing replacement.

has not been declared medically fit

10. Failure to submit fortnightly labour Rs.500/- per fortnightly labour report

Note: On account of non-deployment of full strength as per Schedule B despite lapse of 90 days of

work order, necessary action will be taken against the Contractor which shall be binding on the

Contractor. In case of any dispute arising on this account, Chairman decision shall be full and

16.2 The Nodal Officer shall be empowered to levy and make the recoveries of

penalty/penalties for aforesaid breaches as mentioned above and also any overpayments or

any payment which is due to DEENDAYAL PORT AUTHORITY, from the monthly bills / any

amount becomes due for payment to the Contractor. Decision of Nodal officer with regard to

levy of penalty / penalties shall be final and binding on the contractor and no dispute in this

regard shall be entertained.

Seal & Signature S.E. (Kandla Land)

of the contractor DEENDAYAL PORT AUTHORITY

To be submitted by Bidders with their Bids

Form Description of Form

1 Specimen of Application for bidding

2 Certificate of verification of turnover by the chartered

3 Specimen form of solvency certificate from a nationalized /

4 Format of declaration

5 Letter of authority for submission of bid

6 Exceptions & Deviations

7 Details of Litigations / arbitration cases resulting from the

contracts executed by bidder in the past or currently under

Tendering Forms

SPECIMEN OF APPLICATION

(To be executed on bidder’s letter head)

The SE(Kandla Land)

Dist- Kutch (Gujarat)

We, the undersigned, declare that:

(a). we have examined and have no reservations to the tender documents, including

addenda and clarifications issued vide ……….

(b). we offer to execute the work in conformity with the tendering documents and in

accordance with the delivery schedules specified in the schedule of requirements in

accordance with the tender document bearing no (insert No.)

(c). Our tender shall be valid for the period of 120 days, from the date fixed for the tender

submission deadline and it shall remain binding upon us and may be accepted at any

time before the expiration of that period or any extended period.

(d). If our tender is accepted, we commit to submit a performance guarantee for the due

performance of the contract, as specified in specimen form for the purpose.

(e) No Joint Venture / Joint Venture.

(f) Our firm, its affiliates or subsidiaries- including any subcontractors or contractors for

any part of the contract – has not been declared ineligible by the port, under laws of

India or official regulations.

(g) We understand that this tender, together with your written acceptance thereof

included in your notification of award, shall constitute a binding contract between us,

until a formal contract agreement is prepared and executed.

B. We understand that you are not bound to accept the lowest evaluated tender or any other

tender or you can also split the work that you may receive.

II. We also make a specific note of clause of [ITB, NIT] under which the contract is governed.

Signed: [insert signature of person whose name and capacity are shown]

In the capacity of [insert legal capacity of person signing the form of tender]

Name:[insert complete name of person signing the form of tender]

Duly authorized to sign the tender for and on behalf of: [insert complete name of tenderer]

Dated on day of , (insert date of signing)

CERTIFICATE OF VERIFICATION OF TURNOVER BY THE CHARTERED

This is to certify that the Total Annual Turnover from business furnished by M/s

for the last three financial years i.e. 2016-17, 2017-18 & 2018-19 is as

detailed below and as furnished in the enclosed audited statement of accounts, is verified by

us and found to be correct

Year Annual Turn Over (in lakhs)

Average Annual Turnover is Rs. lakhs (in figures & words)

SIGNATURE OF CHARTERED ACCOUNTANT

Name of Chartered Accountant who has signed the

above certificate

(1) Audited Annual Accounts for the year last three financial years ending on 31st

March 2026 are enclosed herewith

Average Annual financial turnover during the last 3 years, ending 31st March of the previous

financial year, should be at least Rs.137.38 Lakhs as certified by the Chartered Accountant

NOT REQUIRED FORM -

SPECIMEN FORM OF SOLVENCY CERTIFICATE FROM A NATIONALIZED / SCHEDULED

This is to certify that to the best of our knowledge and information M/s

… ................................................. having marginally noted address, a customer of our bank are/is

respectable and can be treated as good for any engagement up to a limit of

Rs……………..(Rupees ……………………………… ……………………………….). This certificate is issued

without any guarantee or responsibility on the Bank or any of the officers.

NOTE: - In case of partnership firm, certificate to include names of all Partners as recorded

Name of the Bankers of the Contractor

Address of the Bank

2. Original Solvency Certificate is to be produced for verification

SIGNATURE OF TENDERER

FORMAT FOR DECLARATION

(To be executed on bidder’s Letter Head)

(Project title)

The undersigned, having studied the pre-qualification submission for the above

mentioned project, hereby states:

(a) The information furnished in our bid is true and accurate to the best of my knowledge.

(b) That, in case of being pre-qualified, we acknowledge that the Employer may invite us to

participate in due time for the opening of Price bid of the Tender on the basis of

provisions made in the Tender Documents to follow.

(c) When the call for Tenders is issued, if the legal, technical or financial conditions, or the

contractual capacity of the firm changes, we commit ourselves to inform you and

acknowledge your sole right to review the pre-qualification made.

(d) We enclose all the required pre-qualification data format and all other documents and

supplementary information required for the pre-qualification evaluation.

(e) We also state that no changes have been made by us in the downloaded tender formats

and understand that in the event of any discrepancies observed, the tender hoisted on

website of (n) procure is full and final for all legal/contractual obligations.

(f) We also declare that, our firm has not been banned/black-listed/de-listed by any any

Central / State/Public govt. Agency/PSUs.

(g) We also give an undertaking that, we have not made any payment or illegal gratification

to any person / authority connected with the bid process so as to influence the bid

process and have not committed any offence under the PC Act in connection with the bid.

Name of Applicant:

Represented by (Name & capacity)

SPECIMEN LETTER OF AUTHORITY FOR SUBMISSION OF BID

(To be executed on non-Judicial Stamp Paper of appropriate value)

confirm that Shri .................................... (Name, designation and Address) is/are authorized to

represent us to bid, negotiate and conclude the agreement on our behalf with you {copy of

board resolution attached (in case of company)} for tender no ------------------ for the work of

and his specimen signature is appended here to .

We confirm that we shall be bound by all and whatsoever our said signatory shall

commit. We understand that the communication made with him by the employer/Board shall

be deemed to have been done with us in respect of this Tender.

[specimen signature]

Yours faithfully,

Name & Designation:

SPECIMEN FORMAT FOR EXCEPTIONS AND DEVIATIONS

As pointed out in the tender call notice, bidders may stipulate here exceptions and deviations

to the bid conditions, if considered unavoidable.

Sr. Page no. of Clause no. of Subject deviation with reasons

document document

Note: however, the bidders to note that, in the event of un-acceptable deviations, if any, the bid

shall be liable for rejection. Bidders is discouraged to deviate from bid condition,

specifications, delivery schedules, commercial terms as per the tender document,

Duly authorized to sign this authorization on behalf of: (insert complete name of Tenderer)

Dated on day of , (insert date of signing)

Details of Litigation / Arbitration cases resulting from the contracts executed by

the bidder in the past or currently under execution (Details of both completed

as well as Ongoing Litigations & Arbitrations may be furnished)

Year Ongoing / Name of Name of Main Cause Disputed Actual

completed the Court Client of Amount Awarded

where Litigation / Amount

pending Arbitration

Signature of the Authorized Signatory

of the contractor (with seal)

LETTER OF ACCEPTANCE AND FORMS OF SECURITIES

LETTER OF ACCEPTANCE

(On the letter head paper of the Deendayal Port)

(Name & address of contractor)

Sub: Tender No. (Title of Tender)

Ref: Your Bid Dated

And (list of correspondence with the Bidders)

This is to notify you that your bid dated for supply of the

(name of the contract and identification number, as given in the instruction to bidders) for the

Contract Price of Rupees (amount in words and figures) as corrected and modified

in accordance with the Tender Documents is hereby accepted by the Employer/Board.

2. You are hereby requested to furnish performance guarantee, in the form detailed in

Tender Document for an amount of Rs. within (21) days of the receipt of this letter of

acceptance and valid up to 21 days from the date of completion of contractual obligations,

subject to removal of Defects, i.e. up to and also sign the contract agreement within

(14) days of the receipt of this letter of acceptance, failing which action as stated in the tender

document will be taken.

3. Detailed letter of acceptance will follow.

Please acknowledge receipt.

Yours faithfully

Authorized signatory

Name and title of signatory

DEENDAYAL PORT AUTHORITY

Form of Agreement (For Execution of Work)

This agreement made of this ________________ day of ______________ Two Thousand Twenty, between the

Board of Authorities of the Port of Deendayal a body corporate under Major Ports Act, 2021 having its

registered office at Administration Office Building at Gandhidham (Kutch) (here in after called the

‘Board’ which expression shall unless excluded by or repugnant to the context , be deemed to include

their successors in office) of the one part and ___________ (Name and address of all the partners if a

partnership with all their address) here in after called the ‘Contractor’ which expression shall unless

excluded by or repugnant to the context be deemed to include his / their heirs, executors

administration , representatives and assignees or successors in office of the other part.

WHERAS the Board is desirous of carrying out the work of

_____________________ And whereas the Contractor has offered to execute and complete such works at a total

AND WHEREAS the contractor has agreed to if any arbitration award shall be referred to Conciliation

Committee / Council comprising of independent subject expert. The award by the Conciliation

Committee / Councils shall be placed before the Board of Deendayal Port Authority for consideration if

agreed by both the party.

AND WHEREAS the contractor has agreed to deposit the Performance Security Deposit as follows for due

fulfilment of all the conditions of the contract:

1. ₹_____________ paid in the form of Digital Mode / Bank Guarantee/FDR/Insurance Security Bond

towards 5 % of Contract value as Performance Guarantee. balance 5% to be recovered from

NOW THIS AGREEMENT WITHINESS AS FOLLOWS: -

1. In this agreement words and expression shall have the same meaning as are respectively

assigned to them in the general condition (including special conditions, if any) of contract

hereinafter referred to.

2. The following documents shall be deemed to form and read as construed part of this agreement

a) Notice Inviting Tender (Page No. _________ to ______ )

b) The tender submitted by the contractor including Schedule “A” and “B”. (page No. ________ to

c) General Rules and direction for the guidance of the tende₹ (Page No. _________ to _______ )

d) General and Special Conditions of the Contract. (Page No. ____ to ____ )

e) The schedule of items of work with quantities and rates. (Page No. _____ to ______ )

f) Correspondence exchanged before the issue of letter of acceptance by which the conditions of

contract are amended, varied of modified in any way by manual consent (to be enumerated).

(Page No. ____ to _____ )

3. The Contractor hereby covenants with the Board to complete and maintain the said works to the

satisfaction of the Board in conformity in all respects, with the provision of the said contract.

4. The Board hereby covenants to pay the Contractor in consideration of such work "the contract

price" at the time and in the manner prescribed by the said Contract.

IN WITNESS WHEREOF the parties hereunto have set their hands and seals the day and year first above

written signed and sealed by the Contractor in the presence of:

(Name, signature Designation and)

Seal of the Contractor

2. ----------------------------------- Deendayal Port Authority

Signed, sealed & delivered BOARD OF DEENDAYAL PORT AUTHORITY

By Chief Engineer on

behalf of the Board in the

Witness: (Name, Signature, address)

The common seal of the Board of Deendayal Port Authority

affixed in the presence of :

DEENDAYAL PORT AUTHORITY

FORM OF BANK GUARANTEE PERFORMANCE SECURITY

(to be executed on Rs.300/- non-judicial Stamp Paper)

(The bank, as requested by the successful Tenderer, shall fill in this form in accordance with the

instructions indicated)

In consideration of the Board of Deendayal Port Authority incorporated by the Major Port Authorities

Act, 2021 (hereinafter called “The Board” which expression shall unless excluded by or repugnant to the

context or meaning thereof be deemed to include the Board of Deendayal Port Authority, its successors

and assigns) having agreed to exempt ___________________________________________ (hereinafter called the

“contractor”) (Name of Contractor/s)

From the demand under the terms and conditions of the contract, vide __________________’s letter

(Name of department)

dated___________________ made between the contractors and the Board for execution of _______________________

covered under Tender No._______________ dated _________(hereinafter called “the said contract’’) for the

payment of Performance Guarantee in cash or Lodgment of Government Promissory Loan Notes for due

fulfillment by the Said Contractor of the terms and conditions of the said Contract, on production of a

Bank Guarantee for Rs.______________ (Rupees ________________) only we, the (Name of Bank and Address)

______________ (hereinafter referred to as “the Bank”) at the request of the Contractor do hereby

undertakes to pay to the Board an amount not exceeding Rs._____________ (Rupees _____________) only

against any loss or damage caused to or suffered or which would be caused to or suffered by the Board

by reason of any breach by the Contractor of any of the terms and conditions of the said contract.

1. We, (Name of Bank), (Name of Branch), do hereby undertake to pay the amounts due and payable

under this guarantee without any demur merely on a demand from the Board stating that the

amount claimed is due by way of loss or damage caused to or which would be caused to or suffered

by the Board by reason of any breach by Contractors of any of the terms and conditions of the said

contract or by reason of the Contractors failure to perform the said contract. Any such demand made

on the Bank shall be conclusive as regards the amount due any payable by the Bank under this

Guarantee. However, our liability under this guarantee shall be restricted to any amount not

exceeding Rs._____________ (Rupees ____________________________ only)

2. We, (Name of Bank and Branch), undertake to pay the Board any money so demanded

notwithstanding any dispute or disputes raised by the Contractor’s in any suit or proceeding

pending before any Court or Tribunal relating thereto our liability under this present being absolute

and unequivocal. The payment so made by us under this bond shall be valid discharge of our liability

for payment there under and Contract(s) shall have no claim against us for making such payment.

We, (Name of Bank and Branch) further agree with the Board that the guarantee herein contained

shall remain in full force and effect during the period that would be taken for performance of the

said contract and that it shall continue to be enforceable till all the dues of the Board under or by

virtue of the said contract have been fully paid and its claims satisfied or discharged or till the

EMPLOYER certifies that the terms and conditions of the said contract have been fully and properly

carried by the said Contractor and accordingly discharged this guarantee. PROVIDED HOWEVER

that the Bank shall be the request of the Board but at the cost of the Contractors, renew or extent

this guarantee for such further period or periods as the Board may require from time to time.

4. We, (Name of Bank and Branch) further agrees with the board that the board shall have the fullest

liberty without our consent and without affecting in any manner our obligations hereunder to vary

any of the terms and conditions of the said contract or to extend the time of performance by the said

Contractor o to extend the time of performance by the said contractors from time to time or to

postpone for any time or from time to time any of the power exercisable by the Board against the

said Contractor and to forebear or enforce any of the terms and conditions relating to the said

contract and we shall not be relieved from our liability by reason of any such variation or extensions

being granted to the Contractor or for any forbearance, act or omission on the part of the Board or

any indulgence shown by the Board to the Contractor or by any such matter or thing whatsoever

which under the law relating to sureties would, but for this provision, have effect of so relieving us.

5. This guarantee will not be discharged due to the change in the constitution of the Bank or the

6. It is also hereby agreed that the Courts in Gandhidham would have exclusive jurisdiction in respect

of claims, if any, under this Guarantee.

7. We, ___________________ Bank lastly undertake not to revoke this guarantee during its currency except

with the previous consent of the Board in writing.

8. Notwithstanding anything contained herein:

(a) Our liability under this Bank Guarantee shall not exceed Rs.___________ (Rupees

(b) This Bank Guarantee shall be valid up to _________; and

(c) We are liable to pay the guarantee amount or any part thereof under this Bank Guarantee

only and only if you serve upon us a written claim or demand on or before__________(date

of expiry of guarantee)

For (Name of Bank) Signature

SPECIMEN LETTER OF AUTHORITY FROM BANK FOR ALL BGs

(To be executed on Bank’s Letter Head)

General Administration Department,

Gandhidham – 370201 Gujarat (State)

Sub: Our Bank Guarantee No. dated for Rs. favoring yourselves

issued on a/c of M/s. Name of contra(ctor)

We confirm having issued the above mentioned guarantee favouring yourselves,

issued on account of M/s. validity for expiry upto date and claim

expiry date upto

We also confirm 1) 2) is/are empowered to

sign such Bank Guarantee on behalf of the Bank and his/their signatures is/are binding on the

Name of signature of Bank Officer

FORMAT OF MONTHLY SECURITY SERVICE BILL AND OTHER FORMATS TO BE

ENCLOSED WITH THE BILLS

FORMAT OF STATEMENT SHOWING DETAILS OF MONTHLY EPF DEPOSIT

Name & Address of Contractor

EPF Registration No. of Contractor

Sr. Name of Father’s Designation Universal Gross Employee’s Employer’s Total

No Security /Husband’s Account No. of Salary Share Share Amount

Personnel Name employee with Deposited

1. Challan in support of payment of EPF with the competent authorities.

2. A copy of the statement showing name of the employee, account no. and amount

submitted with EPF authorities.

Signature of Contractor

Format of Statement showing details of Payment to Security Personnel

Statement for the month of

Name and address of the Contractor

Sl Name of Father’s / Desig. No. Gross Prof EPF Other Statutory Deductions Net Bank

No the Husband’ of days Wages Tax Social (Only wages Account

Security s worked Security Employee Paid No. in

Personnel Name Payments, Contributions which

applicable if any + Statutory & credited

(Employer and Deductions

Employee made from

Contributions) wages of

(Give Details) security

1. Deduction of EPF of employee share shall be calculated on gross remuneration to be paid to each security personnel.

2. Employer and Employee Share of EPF & other applicable social security benefits shall be as per the prevailing statutory rates

Signature of the Contractor or his authorized signatory

Deendayal Port Authority (DPA) hereinafter referred to as "The Principal"

........................................................... (Name of The bidders and consortium members) hereinafter referred to as "The

Bidder / Contractor"

The Principal intends to award, under laid down organizational procedures, contract(s) / concession(s) for Tender

No. ............................. The Principal values full compliance with all relevant laws of the land rules, regulations, economic

use of resources and of fairness / transparency in its relations with its Bidder(s) and / or Contractor(s).

In order to achieve these goals, the Principal will appoint Independent External Monitors (IEMs), who will monitor

the tender process and the execution of the contract for compliance with the principles mentioned above.

Section 1 - Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to observe the

following principles: -

(a) No employee of the Principal, personally or through family members, will in connection with the

tender for, or the execution of a contract, demand, take a promise for or accept, for self or third

person, any material or immaterial benefit which the person is not legally entitled to.

(b) The Principal will, during the tender process treat all Bidder(s) with equity and reason. The Principal

will in particular, before and during the tender process, provide to all Bidder(s) the same information

and will not provide to any Bidder(s) confidential / additional information through which the

Bidder(s) could obtain an advantage in relation to the tender process or the contract execution.

(c) The Principal will exclude from the process all known prejudicial persons.

(2) If the Principal obtains information on the conduct of any of its employees which is a criminal offence

under the IPC / PC Act, or if there be a substantive suspicion in this regard, the Principal will inform the

Chief Vigilance Officer and in addition can initiate disciplinary actions.

Section 2 - Commitments of the Bidder(s) / Contractor(s)

(1) The Bidder(s) / Contractor(s) commit themselves to take all measures necessary to prevent

corruption. The Bidder(s) / Contractor(s) commit themselves to observe the following principles

during participation in the tender process and during the contract execution.

a. The Bidder(s) / Contractor(s) will not, directly or through any other person or firm, offer, promise

or give to any of the Principal's employees involved in tender process or the execution of the contract

or to any third person any material or other benefit, which he / she is not legally entitled to, in order

to obtain in exchange of advantage of any kind whatsoever during the tender process or during the

execution of the contract.

b. The Bidder(s) / Contractor(s) will not enter with other Bidders into any undisclosed agreement or

understanding, whether formal or informal. This applies in particular to prices, specifications,

certifications, subsidiary contracts, submission or non-submission of bids, or any other actions to

restrict competitiveness or to introduce cartelization in the bidding process.

c. The Bidder(s) / Contractor(s) will not commit any offence, under the relevant Prevention of

Corruption Act / Indian Penal Code / PC Act; further the Bidder(s) / Contractor(s) will not use

improperly, for purposes of competition, or personal gain, or pass on to others, any information or

document provided by the Principal, as part of the business relationship, regarding plans, technical

proposals and business details, including information contained or transmitted electronically.

d. The Bidder(s) / Contractor(s) of foreign origin shall disclose the name and address of the Agents /

Representatives in India, if any. Similarly, the Bidder(s) / Contractor(s) of Indian Nationality shall

furnish the name and address of the foreign principals, if any. Further details as mentioned in the

"Guidelines on Indian Agents of Foreign Suppliers" shall be disclosed by the Bidder(s) /

Contractor(s). Further, as mentioned in the Guidelines all the payments made to Indian agent /

representative have to be in Indian Rupees only.

e. The Bidder(s) / Contractor(s) will, when presenting their bid, disclose any and all payments made,

is committed to or intends to make to agents, brokers or any other intermediaries, in connection with

the award of the contract.

f. Bidder(s) / Contractor(s) who have signed the Integrity Pact shall not approach the Courts while

representing the matter to IEMs and shall wait for their decision in the matter.

(2) The Bidder(s) / Contractor(s) will not instigate third persons to commit offences outlined above or

be an accessory to such offences.

Section 3 - Disqualification from tender process and exclusion from future contracts.

If the Bidder(s) / Contractor(s), before award or during execution have committed a transgression through a

violation of Section-2 above, or in any other form, such as to put their reliability or credibility in question, the

Principal is entitled to disqualify the Bidder (s) / Contractor(s), from the tender process.

Section 4 - Compensation for Damages

(1) If the Principal has disqualified the Bidder(s), from the tender process prior to the award, according to

Section 3, the Principal is entitled to demand and recover the damages equivalent to Earnest Money

Deposit / Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal is entitled to

terminate the contract according to Section 3, the Principal shall be entitled to demand and recover from

the Contractor, liquidated damages of the Contract Value or the amount equivalent to Security Deposit

/ Performance Bank Guarantee, whichever is higher.

(3) The Bidder(s) agrees and undertakes to pay the said amounts, without protest or demur, subject only

to condition that, if the Bidder(s) / Contractor(s) can prove and establish that the termination of the

contract, after the contract award has caused no damage or less damage than the amount of the

liquidated damages, the Bidder/Contractor shall compensate the principal, only to the extent of the

damage in the amount proved.

Section 5 - Previous transgression

(1) The Bidder declares that, no previous transgressions occurred in the last three years with any other

company in any country confirming to the anti-corruption approach or with any other Public Sector

Enterprises in India that could justify his exclusion from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender process or

action can be taken as per the procedure mentioned in "Guidelines on Banning of Business dealing".

Section 6 - Equal treatment of all Bidders / Contractors

(1) In case of a Joint Venture, all the partners of the Joint Venture will enter into agreement with identical

conditions as this on which all Bidders.

(2) There is no provision of sub-contract in the tender, any violation of the same, Contractor shall be

held solely responsible for the same.

Section 7 - Criminal charges against violating Bidders / Contractors

If the principal obtains knowledge of conduct of a Bidder or Contractor or of an employee, or a representative, or an

associate of a Bidder or Contractor, which constitutes corruption, or if the Principal has substantive suspicion, in

this regard, the Principal will inform the same to the Chief Vigilance Officer (CVO) and the CVO will take further

necessary action as deemed fit in accordance with the CVC Manual.

Section 8 - External Independent Monitor

(1) The Principal appoints competent and credible Independent External Monitor for this Pact after approval

by Central Vigilance Commission. The task of the Monitor is to review independently and objectively,

whether and to what extent the parties comply with the obligations under this agreement.

(2) The Monitor is not subject to instructions by the representative of the parties and performs his / her

functions neutrally and independently. The Monitor would have access to all Contact documents,

whenever required. It will be obligatory for him / her to treat the information and documents of the

Bidders / Contractors as confidential. He / she reports to the Chairperson of the Board of the Principal.

(3) The Bidder(s) / Contractor(s) accepts that the Monitor has the right to access without restriction to all

Project documentation of the Principal including that provided by the Contractor. The Bidder / Contractor

will also grant the Monitor, upon his / her request and demonstration of a valid interest, unrestricted and

unconditional access to the project documentation. The Monitor is under contractual obligation, to treat

the information and documents of the Bidder / Contractor with confidentiality.

(4) The Monitor is under contractual obligation to treat the information and documents of the Bidder(s) /

Contractor(s) with confidentiality. The Monitor has also signed declaration on "Non-Disclosure of

Confidential Information" and of "Absence of Conflict of Interest". In case of any conflict of interest arising

at a later date, the IEM shall inform Chairman, DPA and recues himself / herself from that case

(5) The Principal will provide to the Monitor sufficient information about all meetings among the parties

related to the Project provided such meetings could have an impact on the contractual relations between

the Principal and the Bidder / Contactor. The parties offer to the Monitor the option to participate in such

(6) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he / she will so inform

the Management of the Principal and request the management to discontinue, or take corrective action.

The Monitor can in this regard submit non-binding recommendations. Beyond this, the Monitor has no

right to demand from the parties that they act in a specific manner, refrain from action or tolerate action.

(7) The Monitor will submit a written report to the Chairperson of the Board of the Principal, within 8 to

weeks from the date of reference or intimation to him by the Principal and, should the occasion arise,

submit proposals for correcting problematic situations.

(8) If the Monitor has reported to the Chairperson of the Board of the Principal, a substantiated suspicion of

an offence under relevant IPC / PC Act and the Chairperson of the Board of the Principal has not, within

reasonable time taken visible action to proceed against such offence or reported it to the Chief Vigilance

Officer, the Monitor may also transmit this information directly to the Central Vigilance Commissioner,

Government of India.

(9) The word "Monitor" would include both singular and plural.

Section 9 - Pact Duration

9.1 This Pact shall be operative from the date of signing of IP by both the parties till the final completion of

contract of successful bidder and for all other bidders six months after the contract has been awarded.

Issues like warranty, guarantee, etc. should be outside the purview of IEMs.

9.2 If any claim is made / lodged during this time, the same shall be binding and continue to be valid despite

the lapse of this pact, as specified above unless it is discharged / determined by the Chairperson, DPA.

Section 10 - Other Provisions

(1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the Registered

Office of the Principal, i.e. Gandhidham, Gujarat.

(2) Changes and supplements as well as termination notices need to be made in writing. Side agreements

have not been made.

(3) If the Bidder / Contractor is a partnership or a consortium, this agreement must be signed by all

partners or consortium members.

(4) Should one or several provisions of this agreement, turn out to be invalid, the remainder of this

agreement remains valid. In this case, the parties will strive to come to an agreement to their original

(5) Issues like Warranty / Guarantee etc. shall be outside the purview of IEMs.

(6) In the event of any contradiction between the Integrity Pact and its Annexure, the Clause in the

Integrity Pact will prevail.

SE ( KANDLA LAND)

(For & on behalf of the Principal) (For & on behalf of the Bidder/Contractor)

(Office Seal) (Office Seal)

Signature of Witness: Signature of one Witness:

(Name & Address) (Name & Address)

JE Gr-I (Civil)

Deendayal Port Authority

(Name & Address)

Place : Gandhidham

1) The bidder has to execute Integrity Pact agreement with Dindayal Port Authority (as per Section-

VII) and Shri Amiya Kumar Mohapatra, IFoS(Retd.) and Shri Dr Gopal Dhawan, Ex-CMD,MECL have

Shri Amiya Kumar Mohapatra, IFoS (Retd.), Dr. Gopal Dhawan, Ex-CMD, MECL,

Qrs. No. 5/9, Unit-9, Bhoi Nagar, House no. 120, Jal Shakti Vihar (NHPC

Bhubaneswar-751 022. Society) P4, Builders Area, Greater Noida

Mobile No. 9437002530 email: Gautam Budh Nagar, Utter Pradesh- 201

[email protected] Mobile No.

email: [email protected]

FORMAT OF BID SECURING DECLARATION FROM BIDDERS

(Applicable for MSME Bidders)

(On Bidders Letter head)

Bid Security Declaration Form

To (insert complete name and address of the Employer/ Purchaser)

I/We. The undersigned, declare that:

I/We understand that, according to your conditions, bids must be supported by a Bid Securing Declaration.

I/We accept that I/We may be disqualified from bidding for any contract with you for a period of three year from

the date of notification if I am /We are in a breach of any obligation under the bid conditions, because I/We

a) have withdrawn/modified/amended, impairs or derogates from the tender, my/our Bid during the period of

bid validity specified in the form of Bid; or

b) having been notified of the acceptance of our Bid by the purchaser during the period of bid validity (i) fail

or reuse to execute the contract, if required, or (ii) fail or refuse to furnish the Performance Security, in

accordance with the Instructions to Bidders.

I/We understand this Bid Securing Declaration shall cease to be valid if I am/we are not the successful Bidder,

upon the earlier of (i) the receipt of your notification of the name of the successful Bidder; or (ii) thirty days

after the expiration of the validity of my/our Bid.

Signed: (insert signature of person whose name and capacity are shown) in the capacity of (insert legal capacity

of person signing the Bid Securing Declaration)

Name: (insert complete name of person signing the Bid Securing Declaration) Duly authorized to sign the bid

for an on behalf of (insert complete name of Bidder)

Dated on _____________ day of ___________________ (insert date of signing)

Corporate Seal (where appropriate).

ELECTRONIC CLEARING SERVICE MANDATE FORM

(Name of Department) (Firm’s Name & Address)

DEENDAYAL PORT AUTHORITY

Sub: Payment through NEFT/RTGS/ECS system

Kindly arrange the payment of our bills/EMD through NEFT/RTGS/ECS system.

The details of our bankers are as under:

1. DPA Registration No./Tender No./ Party’s Bill No. or any

other reference in terms of which payment is due:

2. Bank’s Name:

3. Bank’s Address & Telephone Number:

4. 9digit MICR Code No. of the Bank Branch:

6. Type of Account:

(Saving/Current/Cash Credit)

7. Ledger Folio No. :

8. Account No. along with proof

(Photocopy of blank cheque)

9. Permanent Account Number

10. Mobile Number

11. Landline No.

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or not

effected at all due to reasons of incomplete or incorrect information, I/We would not hold the DEENDAYAL PORT

AUTHORITY responsible.

Date : AUTHORISED SIGNATORY

COMPANY SEAL AND STAMP

Certified that the particulars furnished above are correct as per our records.

Bank’s Stamp Signature of the Authorized

Date : Official of the Bank

BILL OF QUANTITIES (BOQ) Schedule – B

NAME OF WORK :- E-TENDER FOR THE WORK OF ENGAGEMENT OF 30 NOS. OF SECURITY

GUNMEN (ARMED) AND 20 NOS. OF SECURITY GUARDS (UNARMED) FOR DEENDAYAL PORT

AUTHORITY FOR THE PERIOD OF TWO YEARS.

NO. DESCRIPTION OF ITEM QTY. MONTHS UNIT (PER PERSON PER MONTH) AMOUNT (In INR)

NOS. IN FIGURES IN WORDS

1 DEPLOYMENT OF FOLLOWING

SECURITY PERSONNEL FOR

ENCROACHMENT REMOVAL

ACTIVITIES AT VARIOUS LAND

BELONGS TO DEENDAYAL PORT

AUTHORITY AS PER THE

CONDITIONS & SCOPE OF WORK OF

TENDER DOCUMENT. THE RATES

QUOTED SHALL INCLUDE CHARGES

FOR UNIFORM, LATHIES, WHISTLE,

TABLE CHAIR, STATIONERY,

TRANSPORTATION FOR PATROLLING

OF THE SECURITY PERSONNEL IN

VARIOUS SHIFTS AND OTHER

CHARGES INCLUSIVE OF ALL

STATUTORY PAYMENTS TO THE

PERSONNEL VIZ. DA, EPF, BONUS

ETC. AS PER THE RELEVANT &

APPLICABLE LABOUR LAWS,

AMENDED FROM TIME TO TIME.

(a) SECURITY GUNMENS (ARMED) PER

DAILY FOR 24 MONTHS PERIOD 24 PERSON

(365 X 2 ) Days PER

(b) SECURITY GUARDS (UNARMED) PER

DAILY FOR 24 MONTHS PERIOD

(365 X 2 ) Days MONTH

I/WE AM/ARE WILLING TO CARRY OUT THIS WORK WITH ___________% SERVICE CHARGES Extra on above

(a) Service Charges that will be payable on the total Wages payable. The Service Charges quoted

should not be less than 3.85%, or otherwise the bid shall be summarily rejected.

(b) GST at the rates applicable from time to time, shall however be paid extra.

(c) DPA reserves right to deploy any no. of Personnel in any shift. However, payment shall be

made as per as per above rate per person per shift with quoted service charges on actual

deployment basis.

(d) No payment will be done in case of absence of personnel in any shift. However, payment will

be done as per actual deployment.

(e) The monthly rate of SECURITY GUNMENS (ARMED) is considered rate of Rs 1325 per day per

shift 365/12) and SECURITY GUARDS (UNARMED) is considered rate of Rs 1149 per day per

(i) The above Minimum prescribed rate per person per shift includes Basic + VDA , Bonus

8.33% of Basic +VDA, 13% EPF (of limited monthly salary Rs 15000), 3.25% ESI (of

limited monthly salary Rs 21000), 5% uniform allowance on Basic +VDA,24% HRA on

Basic+ VDA and 3.85% service charges not included. (Bidder quoted less than 3.85 %

service charge will be considered disqualified)

(a) If the Quoted rate of the bidder is less than the above, same shall not be considered

for evaluation even though their bid is lowest or higher scorer,

(b) Based on the above, Price Bids of Qualified Bidders shall be evaluated.

(c) Shift duty comprises of 8 hours as mutually decided.

(f) The minimum service charge in the procurement of manpower outsourcing services may be

fixed as 3.85% (3% profit plus transaction charges which are 0.85% at present) as proposed by

GeM and office Memorandum No. F.6/1/2023-PPD, dated 23.06.2023, issued by Ministry of

Finance, Government of India, New Delhi.

(g) Bidders will have to give only online quote the Service Charge should be equal or above 3.85%.