Event management agency

INAUGURATION AREA

The Air-conditioned hangar made of imported aluminium extrusions with base plate that are anchored to the ground and covered with blackout PVC fabric that is fire retardant. The hangar structure(imported or equivalent) should be weatherproof and airconditioned, Platform and new carpet, with adequate number of entry & exit points with doors including emergency exits. General lighting will be part of the hangar. The hangar will be pillarless inside.

Stage setup: 80 'x 40' x 6ft high MS structure (scaffolding) with Double ply on top, carpet flooring, both side 8ft wide steps with railing, skirting on the stage, Head table setup with sitting arrangement of 50 PAX.

Flower Decoration on Stage.

Installation of EAW/JBL or equivalent line array sound system with delay speakers, 06 stage monitors, 08 subs for 5000 pax, required amplifier, 48 channel digital mixer, 04 podium mic, 06 lapel mikes, 20 cordless mic, 36 output DI boxes for media with required cabling. (Including technicians and Maintenance of the system during the event duration.)

LIGHTS:Installation of Stage lighting on box truss (100ft x 60ft) using 32 Warm LED Par, 32 LED Par, 08 profile lights, 24 intelligent lights, 08 blinder, 01 AV Light Board with required cabling. (Including technicians and Maintenance of the system during the event duration.)

P3 LED Wall 64 ft x 12 ft for stage backdrop

Delay LED screens with platform inside andoutside hangar structure for the general public 12ftX8fT

Hiring of show running Team

Designer facade for the main inaugural depicting the theme

Banquet chairs with covers

Simultaneous interpretation system with manpower

Sofa Seat

Mozo barricading

High platform for media, console and camera etc.

Agency is required to setup two Green Rooms (400 sq feet each) around the inaugural Hall which would include- Mirrors, chairs, tables, water bottles etc.

Mozo barricading in front of stage in D shape for Hon’ble PM

Lightening of lamp by VIP

Teleprompters to be placed on most opportune places facing towards podium

Q Manager

Food Court

Air-conditioned German Hangar with fire retardant roof and side covers & Internal Lighting, Platform, New carpet and doorsat front façade. (VIP)

Air-conditioned German Hangar with fire retardant roof and side covers & Internal Lighting, Platform, New carpetand doors at front façade. (MEDIA/DELEGATES/OFFICIALS)

Buffet counters

Round tables with 8 banquet chairs with high-quality Linen

Cocktail tables

Flower Decoration in both food courts

HANGARS for SECTORAL SESSIONS

Air-conditioned German Hangars including platform and new carpet with fire retardant roof, fire extinguishers, side covers & Internal Lighting and two doors (at front façade and speaker entry.) (400 sqm each) 4 nos.

Stage with: 30'x 16' x 2ft high MS structure with double ply on top, carpetflooring, skirting of thestage, Ramp Head table setup with sitting arrangement of 10 PAX with podium.

Flower Decoration in all 4 Sectoral halls

Installation of EAW/JBL or equivalent sound system for 200 pax, 04 stage monitors, required amplifier, 24 channel digital mixer, 02 podium mic, 02 lapel mikes, 08 cordless mic, 12 output audio DI box for media, required cabling, technicians, etc. and Maintenance of the system during the event duration.

Installation of Stage lighting on truss using 16Warm LED Par, 12 LED Par, 02 profile lights 01 light board with required cabling.

Led 24 ft x 8 ft, plasma for Head table, two masking screens

Hiring of show running Team

High platform for media, console, and camera etc.(150 Sq. ft each in four halls)

Banquet Chair (200 No. in each hall)

PM Lounge

Hangar needs to be pillarless, airconditioned with Platform, new Carpet lights, exit/entry doors, furniture, bed, toilet, and all necessary furnishings. Lounge with Pantry set up, Laminated Wall Paneling, Parabolic False Ceiling, Complete Lighting and Power points with cabling, Sofas, Centre and side tables next to the inaugural structure with toilet facility

CM Lounge

Hangar needs to be pillarless, airconditioned with Platform, new Carpet lights, exit/entry doors, furniture, toilet, and all necessary furnishings. Lounge with Pantry set up, Laminated Wall Paneling, Parabolic False Ceiling, Complete Lighting and Power points with cabling, Sofas, Centre and side tables attached with the inaugural structure

VVIP Lounge

Hangar needs to be pillarless, airconditioned with Platform, new Carpet lights, exit/entry doors, furniture, toilet, and all necessary furnishings. Lounge with Pantry set up, Laminated Wall Paneling, Parabolic False Ceiling, Complete Lighting and Power points with cabling, Sofas, Centre and side tables attached with the inaugural structure

VIP Hangar

VIP Hangar with two VIP Lounges (300 Sqm each) needs to be pillarless, airconditioned with Platform, new Carpet lights, exit/entry doors, furniture, toilet, and all necessary furnishings. Lounge with Pantry set up, Laminated Wall Paneling, Parabolic False Ceiling, Complete Lighting and Power points with cabling, Sofas, Centre and side tables attached with the inaugural structure

ADMIN OFFICE (for Industry Partners/ knowledge partner and departmental officials)

Airconditioned Hangar including lighting, electrical outlets, platform, carpet and 04 nos. Individual rooms (15 ft. X 15 ft. each with partition wall and lockable doors) within the hangar.

Colour Printer

B&W Printer duplex

Computer Set

Photo copier (minimum 25 PPM)

Internet (Wi-Fi and LAN) at least 100 Mbps bandwidth

Stationery

Sofa seating

Teapoy table

Chair

Computer Table

Dustbin

Open Steel Racks 6ft X 4 ft.

B2G/B2B Meeting Lounge

Airconditioned Hangar including lighting, pile loop carpeting, electrical outlets. Partition wall and lockable doors. Seating arrangements to be provided inside the lounge in common area (Sofa seating with tables). The decor of the lounge should have an international look with ceiling, serving counters, pantry and mannedreception areas.10 Meeting lounges of 09 sqm(3mx3m) each to be created inside the hangar with acoustic wooden walls withroundtable seating arrangement and 43-inch LED screen with HDMI cabling in each lounge

MEDIA LOUNGES

Media Hangar with two Media Lounges (500 sqm each) to be constructed with air- conditioning, platform, new carpet, lighting, electrical outlets, The lounges to have acoustic walls, ceiling, pantry with serving facility, storeroom and toilet Facility

Facility for Live telecast of the Inaugural, Valedictory and sectoral sessions in the media lounges.

Workstation with seating arrangements, electric sockets

LED TV minimum 43" with DTH connection:

Sofa Seating

Round Table Seating arrangement (08-seater)

Pigeonhole Rack

Laptop/Mobile charging Stations

Computers for media work stations with B/W A4size printers

Internet (Wi-Fi and LAN) at least 100 Mbps bandwidth

Approach Pathway/Walkway

Interconnecting pathway between the inaugural session hall, sectoral session hall and other halls through main entry/exit with appropriate flooring/carpeting.

Designer Facade with frame

Entire hangar cluster will have attractive theme-based facade covering all sidesmade of scaffolding frameand solvent prints. Framed hoarding to be placed at common areas as per requirement.

Carpeting in open area

Carpeting with needle punched polythene pre- fixed carpet (new). Maintenance of the carpet to be done.

Thematic Gate

Main Thematic gate of length 125 ft and height 30-40 ft. The gate should be made using different material like wood, POP, fiber, raisins, brandings, flex, acrylic, and outer cut letterings, high quality paint and material finishes, metal works depicting the theme proposed.

Small gates depicting the theme of length 20-30 ft and height 12-16 ft. The gate should be made using different material like wood, POP, fiber, raisins, brandings, flex, acrylic, and outer cut letterings, high quality paint and material finishes, metal works depicting the theme proposed.

Construction of Watch Towers

Watch towers to be fabricated in MS structural with approach ladder, landing, and railings. The towers to have proper roofing for protection from weather elements. The tower to also have 4 number of long beam lights on all 4 sides for general illumination and 1 light point inside. The tower will also be provided with a 5 Amps Plug points.

Emergency/ miscellaneous Services

Control room for fire, disaster management etc. In form of a hangar and general lighting forofficers for various services.

Event branded Pagodas (3X3 sqm) for various purposes consisting of two tables and four chairs including platform, carpet, dustbin and electrical points.

Medical Hangar with air- conditioning, platform, new carpet, lighting, electrical outlets, acoustic walls, storeroom and toilet Facility. Provision for partition for patient rooms (04 nos.), seating arrangement (05 tables, 20 chairs) for medical, support staff and reception area.

Multi-purpose hall with air- conditioning, platform, new carpet, lighting, electrical outlets with ceiling.

Multi-purpose hall with platform, new carpet, lighting, electrical outlets with ceiling.

Branding

Buntings, banners, scrollers, etc. of appropriate sizes at various locations at the venue, as well as throughout the city of Dehradun using appropriate eco-solvent printing materials (without frame)

General Lighting

For the entire event venue on light poles, each light pole having 04 units of 150 Watts metal halide/LED lights. Rates will be inclusive of wiring from the source to consumption pointthrough underground cabling.

Plants and Landscaping

Appropriate landscaping with plants acrossthe event venue, ensuring overall ambience decor.

Registration Area

Airconditioned Hangar with platform, carpet, flower decoration, false ceilings, registration counters (40 nos.) with chairs, one storeroom, glass windows, waiting area with chairs and sofas with lighting and electrical points.

Hand-held portable Barcode scanner printer

Barcode scanner

Self-Registration Units (kiosks)

Delegate kit

Public Address System

PA system to be installed for entire event duration, including speakers and cabling. (Including Parking Places) 1. Female side to have 2 WC, 2 Wash Basin, 2 Mirrors and Exhaust Fans

VIP Toilets (Air conditioned)

PVC interior, 2 sections for Male & female with two entries on opposite sides.2. Male side to have 1 WC, 3 Urinals,2 Wash Basin, 2 Mirrors and Exhaust Fans

Chemical Toilets

Standard chemical toilets to be placed across the event venue.

Country Flags

6 ft x4ft Country Flags including Partner Country Flags, with flagpole (15ft) and platform.

National Flag

24x16ft National Flag, with flagpole (64ft) and installation.

Golf Carts

6-Seater Golf cart with driver and charging facility.

Conservancy

Arrangement of regular cleaning of the entire event venue, all temporary infrastructures, toilets and wherever required. It should be done with good quality machines and cleaning materials with enough manpower and supervisors for the entire event venue, including supply and replenishment of toiletries. Suitable number of conservancy staff should be present throughout the event duration to maintain the high level of cleanliness.

Waste Management and Disposal System

Dustbins all across the event venue including parking

Parking Area & Management

Completely fenced parking area to be created in the designated zones per site layout with proper markings, signages, control booth, lightingand manpower to control the traffic movement.

Speed Fencing(4ft) around the parking areas

Event branded Gate (24 ft. X 18 ft.) for different parking areas

View Cutter

10ft. high view cutter in the overall layout of event venue, wherever required, made of suitable quality fabric.

Standee: Standees to be placed across the eventvenue, including all hangars, meetings rooms, etc.

Standee (6x3)ft for indoor

Photo-op Installations

3D installations (10 ft X 6 ft) to serve as a photo opportunity;well-integrated on the theme of the event and to be erected at the most suited location at the event venue, for maximum engagement. (The photo-op installations shall remain the property of the department post-event)

Emcee

Will Provide Emcee who would be proficient in Hindi and English. (One for inaugural & valedictory session and 4 for sectoral session for 2 days.)

Safe Room

Safe room for VVIP around the stage at inaugural hall which would include Sofas, Chairs, Teapoy tables, Flower decoration, water bottles, platform, carpeting. (100 Sqm)

Public Wi-fi System

Provision of high-speed Wi-fi throughout whole event venue with 24X7 internet availability.

Photography & Videography

Complete photography setup (3 Nos), videography setup (5 Nos) using high end cameras with HD live mixing unit, 36 out audio video DI box and live streaming of the entire event.

Security Arrangements

Supplying, Installation and Maintenance of Door Frame Metal Detector Machinesfor entry points, for the entire event duration at the venue, as approved by the Security Management Plan.

Supplying, Installation and Maintenance of Handheld Metal Detector Machines with adequate manpower for entry points, for the entire event duration at the venue, as approved by the Security Management Plan.

Supplying, Installation and Maintenance of Walky-Talky for the entire team, for the entire event duration at the venue, as approved by the Security Management Plan.

Supplying, Installation and Maintenance of Baggage Scanning Machines with adequate man power for entry points, for the entire event duration at the venue, as approved by the Security Management Plan.

Supplying, Installation and deployment of sufficient numbers of Firefighting equipment and personnel in entire event area and sand buckets with stands for the entire event duration at the venue, as approved by the Security Management Plan.

Complete coverage of venue with moveable and zoomable CCTV cameras with monitoring setup.

Human Resource Deployment

Security Personnel with uniform for 24x7 surveillance

Exhibition Area

The hangar will be made of imported aluminum extrusions with base plate that are anchored to the ground and covered with blackout PVC fabric that is fire retardant. The hangar structure (imported or equivalent) should be weatherproof and airconditioned with adequate number of entry & exit points including emergency exits. General lighting will be part of the hangar.The hangar will have 100 stalls of different sizes over wooden platform and carpeting in the stalls as well as pathways. Each stall shall have general lighting, 15 A power socket, AV as per exhibitor requirement, 3 spotlights, 1 table, 3 chairs, Facia, Dustbin, Display Racks, and Vinyl pasting on foam board.

Hangar for food court with platform, new carpet, lighting, electrical outlets with ceiling.

Theme Pavilion (Adjacent to Exhibition Area)

I. Design and Conceptualize the Theme Area with Script & Story line depicting investible projects and investment potential of the state, also will provide Designer wooden Fascia complete with Branding, Logo, Graphics & Artwork II. Designer Wooden / modular stalls / panels complete with Raised Platform, Wooden Flooring, Laminated Wall Paneling, Parabolic False Ceiling, Complete Lighting and Power points with cabling and manpower, Display Podiums, Tall Tartum with Logo, Complete Branding, Reception & Furniture III. High Density Indoor LED Video walls complete with Automated Controller Switching IV. Digital Activeness- Holocube and Interactive Touch V. Backlit wooden Translite with Digital Posters VI. Live size thematic installations VII. Plants and Flowers for Decoration VIII. The theme pavilion will be around 250 Sqm

Lunch (5000 pax on Day 1, 3000 pax on Day 2)Superior multi cuisine vegetarian menu with at least two local dishes

Running tea/coffee and snacks for at least 5000 pax per day during Parallel sectoral sessions, VIP/VVIP/Media lounge/admin office/B2G/B2B halls and government officials including all other meetings

Total 1,000 food packets are to be provided for staff, Drivers and securitypersonnels for each day

Drinking water (Packaged/ Dispenser units) all over the venue

Media Briefing Area

Hall with ceiling having air- conditioning, platform, new carpet, lighting, sound system

Covered Banquet Chairs for Media Personnel

Platform with furniture for Dignitaries to sit and address the media along with backdrop 25 ft x10 ft

Miscellaneous

Wheel chair

Bouquet Small

Bouquet Large

Genset 62 KVA/125KVA/250 KVA/500 KVA as per requirement of the event

Ushers Uniformed and well dressed ushers on the day of the event

Expro Events and Exhibits

Crayons Advertising Pvt. Ltd.

BENNETT COLEMAN & COMPANY LIMITED

K AND D COMMUNICATION LIMITED

MM ACTIV SCI TECH COMMUNICATIONS PRIVATE LIMITED