DEVLOPMENT WORK OF GARBAGE VULNERABLE POINTS (GVP) AT MUNDRA-BAROI KUTCH

ESTIMATED COST: Rs. 8,41,481.13/

MUNDRA-BAROI NAGARPALIKA

SR NO. PARTICULARS

D Schedule of Payment

G Schedule for Testing of materials List of registers to be maintained

Vendor list for tender works

Name of work: BID DOCUMENTS FOR “DEVLOPMENT WORK OF GARBAGE VULNERABLE

POINTS (GVP) AT MUNDRA-BAROI KUTCH.”FOR MUNDRA-BAROI NAGARPALIKA

1. The bidder shall quote his firm and fixed price for the entire work under this

Contract, defined in more details in various sections of this bid document.

2. The rates and prices shall be submitted in the electronic formats given by n-

procure which is called Schedule-B, rates and prices received in any other formats

will be rejected and the bids will be disqualified.

3. It will be entirely at the discretion of the employer to accept or reject the

bidder’s proposal, without giving any reasons whatsoever and the bidder shall not

be permitted to withdraw his bid on this account.

4. In Schedule-B, the Bidder shall quote prices for the Percentage rate as called for

against the BOQ.

Schedule-B only will be considered for comparison and evaluation.

7. The total shall be carried forward to Schedule-B for comparison and evaluation.

8. Wherever for a particular item the quantities have been specified payment shall

be on unit rate basis and unit variation in quantity will be paid with pro rata basis.

9. Each item is to be individually priced online and the amounts shall be added up to

shall be left blank except where the item description requires the item to be

priced on "as applicable” basis. The item shall not be priced if it is “not

applicable” to the bidder’s design, in which case the bidder shall add the words

“Not Applicable”. The wording in the item description is for subject matter

guidance only; clause references are indicative only and all other relevant clauses

shall also be referred to.

The prices shall allow for all the works covered under the bid digitized asset

mapping and all liabilities and contractual obligations whether separately

specified or not. Items against which no prices are quoted shall not be separately

paid for and the bidder shall be deemed to have covered the cost of execution of

such items (according to the requirements of the bid document) in the prices

quoted for other items.

satisfactory working/safety of the system as specified, will not be separately paid

for by the Employer when executed and shall be deemed to be already covered by

other items and rates listed in the price sheets No extra payment shall be given

for any item which is required to complete and perform the project.

those in Schedule B will be considered and binding on the Contractor. The prices

considered for financial evaluation of the bid.

12. Bidder shall give break up of cost for in Schedule B.

13. Schedule-D gives the basis of interim payment for construction of civil works.

14. The bidder shall be deemed to have allowed in his price for provision,

maintenance and final removal of all temporary works of whatsoever nature

required for construction including temporary bunds, diverting water, pumping,

de-watering etc. for the proper execution of works. The rates shall also be

deemed to include any works and setting out that may be required to be carried

out for laying out of all the works involved.

15. Prices shall be filled online only.

the Specifications and other sections of these bid documents and these documents

are to be taken as mutually explanatory of one another.

17. The bidder shall interpret the data furnished and carry out any additional survey

work, or investigation work required at his own cost.

18. The prices quoted shall also include the cost of materials utilized for testing.

19. The bidder should acquaint himself with the site conditions including the access to

Work site. The successful bidder shall have to make suitable access to work sites

at his own cost. These accesses will be used by the other contractors working for

the prices shall include all the equipments / materials / accessories and services

22. 1% of the value of work will be deducted from the Running bill against labour cess,

which shall be non-refundable.

23. Third Party Inspection / CSC agency will be deployed by Municipality and charges

of the same will be borne by Nagarpalika.

24. Any expenditure incurred by inspection/ CSC agency for the work misinformed by

the contractor and charges of inspection/ CSC agency without any work due to

misinformation shall be recovered from the contractor.

25. The rates quoted shall be exclusive of GST, but inclusive of all other taxes and

cess or levies or duties which shall not be paid extra. While GST will be paid for

admissible part of actual work done at the approved tender rates and tender

conditions of price variation. GST shall be paid as per prevailing rates at the time

of payment. The TDS shall be deducted at source as per provision of IT rules and

26. The rates should be quoted exclusive of GST but inclusive of all other taxes as per

Volume-II, General Conditions of Contract, Clause No.

27. The process requires that the bidder shall quote his price for the work components

and fix during the entire period of performance of the contract

28. Payment shall be made for the components for which lump sum prices are

quoted, as per the schedule of payment. Total cost will be worked out on the

basis of work done of individual items and rates quoted against those particular

29. Royalties: The contractor shall be liable to pay the royalty of the quarried

materials/minerals used in the construction of works at the rates specified in the

Narmada Water Resources, Water Supply & Kalpsar Dept. Resolution No. GEN-

2010-595- (6)-M.I. Cell ( K- 1) Dt. 29-4- 2011 ( Gujarati Version Copy enclosed) and

shall be recovered from the running bills of the work from time to time and

remaining amount if any shall be recovered from the final bill before releasing the

security deposit of the work. The contractor shall furnish the statement showing

the quantity of quarried materials / minerals from whom purchased (with full

address of the seller) and copies of the bills for purchase to the Executive

Engineer of the in charge of the work. The contractor shall also furnish such

additional information as regards royalty payment to the competent authority.

30. Agency shall have to take Insurance policy and intimate to Municipality along with

the evidence within time limit. In case of noncompliance entire responsibility shall

be rest with the agency and required amount shall be recovered from any due

amount of the agency.

31. Municipality can recover penalty amount from the agency for not taking the

insurance. Though the penalty amount is recovered, responsibility of the agency

for taking insurance shall be continued and will not be escaped from the

32. The contractor shall apply fair means of stock maintenance and shall adopt

accounting standard as may be prescribed under GST Act as applicable in the state

of Gujarat. For arriving at the difference in procurement prices due to

introduction of GST it will be open for the Board to ask for original invoices, lorry

receipt, weigh bridge slips, payment details and such other documents as may be

required for the purpose.

The claim of contractor regarding GST shall have to be backed by documentary

evidence substantiating the actual payment of tax duly certified by the competent

tax authority. The final decision regarding the quantum of claim amount to be

recovered or reimbursed shall be of the competent authority of the Nagarpalika

and shall be binding on the contractor.

33. All water, electricity, fuel (For running of DG, Diesel pumps etc. for construction

purpose) charges during construction and Test & Trial Run shall be borne by the

34. Employer reserves the right to engage technical consultant from the Governmental

recognized institutions such as NIT/IIT or Government recognized Universities for

proof checking of the design submitted by the Contractor before approval. The

approval of engagement of consultant for proof checking will be given by

RCM/GUDM/GUDC. The charges for proof checking shall be borne by the

Contractor and will not be compensated by the Employer.

Signature of Contractor

MUNDRA-BAROI NAGARPALIKA

BID FORM (WITH PRICE)

Bidders are required to fill up all the blank spaces in this Bid Form.

MUNDRA-BAROI NAGARPALIKA

Sub: BID DOCUMENTS FOR “DEVLOPMENT WORK OF GARBAGE VULNERABLE

POINTS (GVP) AT MUNDRA-BAROI KUTCH.” FOR MUNDRA-BAROI NAGARPALIKA

1. Having visited the site and examined the Bid Documents, Drawings, Conditions of

Schedules etc. including Addenda / Amendments to the above, for the execution

of the above Contract, we the undersigned offer to Design, Engineer, Procure,

Construct, Complete, Commission, and Run the whole of the said works for

(Sixty) Months from the date of commissioning including defects liability period as

given in Conditions of Contract and in conformity with the drawings, conditions of

Bidding Documents, including Addenda Nos. (insert

numbers) for Lump sum fixed price of

) for Construction or such other sum

as may be ascertained in accordance with the conditions.

2. I / We agree that;

(a) If we fail to provide required facilities to the Employer’s representative or any

other person / Agency by the Employer to perform on his behalf for carrying

out the inspection and testing of materials and workmanship.

(b) If we incorporate into the Works, materials before they are tested and

approved by the Engineer’s representative

3. We undertake, if our Bid is accepted, to complete and deliver the works in

accordance with the Contract within 6 Months, inclusive of monsoons, from the

date or receipt of Letter of Acceptance issued to us by you.

4. We agree to abide by this Bid for a period of 180 days from the last date of

submission of bid and it shall remain binding upon us and may be accepted at any

time before the expiry of that period.

5. In the event of our Bid being accepted, we agree to enter into a formal Contract

Agreement with you incorporating the conditions of Contract thereto annexed but

until such agreement is prepared this Bid together with your written acceptance

thereof shall constitute a binding Contract between us.

6. We agree, if our Bid is accepted, to furnish performance Security in the forms and

of value specified in the General Conditions of Contract.

7. We have independently considered the amounts of liquidated damages shown in

Appendix to Bid and agree that they represent a fair estimate of the damages

likely to be suffered by you in the event of the work not being completed by us in

8. We understand that you are not bound to accept the lowest or any bid you may

Dated this day of

(Name of the person)

(In the capacity of)

Duly authorized to sign Bid for and on behalf of

1. As mentioned in the Conditions of contract, the Contract being a lump sum type

turnkey Contract on EPC basis, the provision of measurement will be applicable only

for the assessment of value of work done for inclusion in any interim certificate for

part payment to the Contractor.

2. The Schedule specifies the procedure for all such assessment of the items specified in

3. Each item of Schedule-B has been divided into broad components. The Employer's

Representative shall assess the value of each component as indicated in paragraph

4. Percentages are indicated against each component of each item specified in Schedule

B, based on the Employer's best appreciation of the value of the component as

related to the total costs of the concerned item as whole. A head titled (any other

item(s)) is included in each breakdown of schedule and the tenderer shall at the time

of tendering indicate any additional items which he considers necessary but cannot be

covered by any of the heads indicated in the breakup.

5. The percentage breakup as indicated in the Schedule may differ from that

corresponding to the tenderer’s scheme and design and he should take this into

account while quoting his lump sum prices for the items specified in Schedule-B.

6. The contractor shall, after approval of his detailed designs and drawings furnish to

the Employer's Representative an initial bill of quantities to all major items, to be

reviewed and updated periodically with the Employer's Representative. This bill of

quantities will be used for assessment of percentage progress of the component at

any stage. By measurement jointly taken by the Employer's Representative and the

Contractor, mutually agreed and entered in the measurement books in the form and

by the method approved by the Employer's Representative, and signed jointly by both

7. Priority of work shall be decided in consultation with officials of Municipality and PMC

before starting /planning of work and the same shall be followed.

8. The rates and prices shall be submitted in the electronic formats given by n-procure

which is called Schedule-B. Rates and prices received in any other formats will be

rejected and the Bids will be disqualified.

Schedule-B only will be considered for price evaluation & shall form a part of the

Contract Agreement.

10. The bidder shall interpret the data furnished and carry out any additional survey

work, investigation work (S.B.C) or structure design required at his own cost.

11. The rates quoted shall be inclusive of GST & all other taxes, duties which shall not be

paid extra. The TDS shall be deducted at source as per provision of IT rules and

BREAK UP FOR INTERIM PAYMENTS

Sr. Percentage Payment to be

Description of Items

Completion of all Civil itemas per Schedule “B”

1 100% of quoted Rate

Note: Payment will be released after certification of quantities recorded in the

measurement book by EIC.

G. SCHEDULE FOR TESTING OF MATERIALS

For ensuring quality control and workmanship, various tests prescribed below

for materials shall Be taken at periodical intervals as stipulated below.

Sr. Brief Qty. of Prescription of test Frequency @ which test Total

No. Description Material which shall be carried shall be carried out No.

of Materials out of Test

to be tested to

1 Coarse - Gradation Test – (IS:383-1970) 1 to 100 Cmt. - 1 Test

Aggregate - Impact Value – (IS:383-1970) 100 to 500 Cmt. - 3 Test

( Metal, - Flakiness Index – (IS:383-1970) 500 to 1500 Cmt. -

Kapchi, - Water absorption test – (IS:383- Test

Gravel etc.) 1970) 1500 to 5000 Cmt. -

- Sp. Gravity – (IS:383-1970) Test

2 Grit - Stripping Value – (IS:6241-1971) One test per work

3 Sand - Gradation – (IS:383-1970) One test per 150 Cum or

- Fineness Modulus – (IS:383-1970) as

- Specific gravity – (IS:2386-PART- per requirement of

III-1963) relevant

- Water absorption – (IS:2386- specification

- Silt – Content – (IS:2386-PART-I-

4 Tiles - Dimension Test – (IS:13630-PART- One test per 2000 tiles

- Transverse strength

- Water Absorption – (IS:13630-

- Abrasion Test – (IS:13630-PART-

5 Teakwood - Anatomy Test – (IS:2408-1963) One test per work

- Density Test – (IS:1708-PART-2-

- Moisture Content Test – (IS:1708-

6 Bricks - Dimension and tolerance – 1 Test @ 50,000 Bricks

- Water absorption – (IS:3495-

- Efflorescence – (IS:3495-PART-3-

- Compressive Strength –

7 Cement - Consistency-(IS 4031 (Part I)) Up to 50 MT 1 Test

- Setting Time- (IS 4031 (Part V)) 50 – 100 MT 2 Test

- Compressive Strength-(IS 4031 100 – 200 MT 3 Test

(Part VI)) 200 – 300 MT 4 Test

- Fineness – (IS 4031 (Part I)) 300 – 500 MT 5 Test

- Chemical analysis-(IS 4032) 500 – 800 MT 6 Test

- Soundness- (IS 4031 (Part III)) 800 – 1300 Mt 7 Test

and 8 test for larger

8 Steel - Tensile Strength (IS 1786-2008) One test/40 tonnes/per

- Yield Stress (IS 1786-2008) category

- Elongation (IS 1786-2008)

9 C.C. Cube - Compressive Strength –(IS 1 to 5 Cum. 1 Test.

test 516:1959) 6 to 15 Cum. 2 Test.

16 to 20 Cum. 3 Test.

21 to 50 Cum. 4 Test

51 & Above Cum. 4 +

1 for each additional

or part thereof

10 Aluminum - Gauge, Section (IS-1949-1961) One Test for each

sections section

LIST OF REGISTERS TO BE MAINTAINED AT SITE

FOLLOWING DOCUMENTS/REGISTERS TO BE MAINTAINED AT SITE FOR ENSURING PROPER QUALITY

CONTROL OF WORK IN PROGRESS.

1. A complete set of Contract Documents

2. A Complete set of drawings (tender drawings and Good for Execution Drawings)

3. A complete set of change in specification or scope if any and approval thereof.

4. Master Test Register for

Material for field Test.

ii) Lab/Field Test.

5. Register for bricks testing. Lab/Field

6. Concrete Pouring Card

7. Bitumen Test Register

8. Paint Register

9. Empty Bags of Cement Shall Be Deposited on Monthly Basis at Store of

Nagarpalika And Same Shall Be Recorded in Store Register for Cement.

10. Register for approval of samples for various materials.

11. Site Order Book.

12. Register showing defects noticed during execution of work and compliance reports.

13. Hindrance Register

Vendor List for Tender work

SCHEDULE OF APPROVED MAKES/MANUFACTURER'S OF MATERIALS:

The following guidelines are to be noted regarding use of materials in the work:

1. As far as possible, materials bearing "Standard Mark (ISI)" from Bureau of

Indian Standard (BIS) shall be used in the work.

2. Wherever, materials bearing Standard Mark (ISI) are used in the work, the

following shall be ensured:

i) The supplier has a valid license form BIS during the period the material is

being used in the work.

ii) The Contractor should maintain furnish necessary documents and proof of

payments made for the procurement of materials bearing Standard Mark

3. Mandatory Tests shall be conducted at the specified frequency specified in the

Contract. In case, frequency of testing is not stipulated in the contract then

standard specification (CPWD, ISI etc.) may be considered for frequency at

which materials are to be tested.

4. Before bulk purchase of quantities of materials, it is the responsibility of the

Contractor to get the samples of materials approved from consultant and EIC. EIC

reserves the right to engage Third Party Consultant for verify the material and

5. All cost towards the testing shall be borne by the contractor.

6. The latest approved Vendor list for the Civil /Mechanical /Electrical

/Instrumentation and other equipment mentioned in R&B /GWSSB website is

applicable for this contract. Approval of any other make of the same material or

additional items shall be put up for approval by tendering authority.