Selection of Category 2 International Trade Marketing Agency

Activity 1 – Kerala Pavilion (100-150 Sq. mt) in major International Trade Fairs) - (F1)

Mandatory Requirements:

Particulars

1.Pavilion floor plan, structural drawing & build‐up permissions

2. Pavilion Theme & Design

3. Flooring – Platform with electrical provision, carpeting

4. Backlit Backwall Structure – 5mt (h) X 15 mt (W) including approvals

5. Backwall graphic printing – 5mt (h) X 15 mt (W)

6. Construction of Theme based installations/ displays (150sqmt)

7. Seating Modules with Storage for co exhibitors – 15 nos

8. Furniture – VIP Lounge

9. Co‐exhibitor Displays – 15 nos

10. Electrical fitting including permission – Main power, Back lit wall, trade partner plug points, stand lighting

11. Truss lighting from the roof & rigging

12. Branding ‐ Hanging displays including Rigging from Roof

13.LED TV or LED Display

14. Logistics – Stand material/installation transportation & Storage

15. Stand Erection & setup charges (labour)

16. Dismantling & Packaging

17. Daily Stand cleaning charge

18. Appointment fixing with leading Tour operators & Media

19. Mementoes & Giveaways - 150 Nos, Souveniors - 5 Nos for VIPs/Dignitaries

20.Collateral including badges, info leaflets

21. Hostesses for managing the stand ‐ 2 nos (bilingual)

22. Onsite Management & Supervision by Agency

23. Promotional Material from the venue to the Kerala Stand and arrangement

24. WiFi Connectivity, Drinking Water at the Stand and Storage Facility

* Additional Components that may come up before the event like Trade Evening / Reception with F & B, Cultural Programmes, LED Wall, Press Meets will be extra.

Tentative List of Events in which Kerala Tourism is likely to Participate

World Travel Market, London, UK

FITUR, Madrid, Spain

ITB, Berlin, Germany

ATM Dubai, UAE

Activity 2 – Kerala Pavilion (Upto 30 Sq. Mt or 31-60 Sq. Mt) in minor International Trade Fairs) - (F2) - Please Fillup BOQ2(F2)

Activity 3– International Trade Meet / B2B Meet (F3)

Mandatory Requirements:

Particulars

1.Venue for the B2B Meet ‐ 5 star/ heritage & above, centrally located, with adequate food & beverages for the attendees for 80 pax minimum.

2.Audio visual arrangements – Screens, projectors, required sound system and equipment for film and audio visual presentation.

3. Staging and Displays – stage, carpet, branding and backdrop/displays

4. B2B Stations with tables, chairs and name boards - 15 Nos

5. Local Associate/ Team for Invitation & database managing – hiring of database of relevant Tour Operators, telecalling, emailer invite, hardcopy invites, and other communication charges for ensuring quality attendance

6. Hostesses & compere for the show (bilingual)

7.Collaterals including badges and participant folder

8. Presentation

9. Onsite Management & Supervision

10. Mementos and Giveaways - 60 Nos, Souvenirs for VIPs/Delegates - 5 Nos

• Additional Components that may be planned for specific shows like cultural programmes, contests, Press Meets, Trade Promotions, Culinary/Wellness sessions will be extra.

Tentative List of Countries in which Trade meets/B2B meets are likely to be organized by KeralaTourism (Average 10 B2B meets in a year)

Canada

Brazil

Australia

New Zealand

Switzerland

Germany

France

Italy

Spain

Denmark

Belgium

Sweden

Norway

Finland

Netherlands

Austria

Ireland

Czech Republic

Russia

Poland

Hungary

South Africa

Kazakhistan

Israel

Qatar

Kuwait

Bahrain

Saudi Arabia

China

Malaysia

Singapore

South Korea

Japan