Hiring of 02 Nos. 60T BP Tugs for Vadinar for a period of 10 years

NAME OF WORK: “Hiring of 02 Nos. 60T BP Tugs for Vadinar for a

period of 10 years "

PERIOD OF DOWNLOADING OF BID DOCUMENTS

TIME & DATE OF PRE- : @ 15.30 Hrs. on 11/09/2026

LAST DATE & TIME FOR : @ 12.00 Hrs. on 28/09/2026

RECEIPT OF BIDS

TIME & DATE OF : @ 12.05 Hrs. on 28/09/2026

OPENING OF BIDS

PLACE OF OPENING OF : CHAMBER OF DEPUTY CONSERVATOR,

BIDS DEENDAYAL PORT AUTHORITY,

A.O. BUILDING, 1ST FLOOR,

GANDHIDHAM – KUTCH, (GUJARAT STATE)

OFFICER INVITING BIDS: DY. CONSERVATOR, DEENDAYAL PORT

DEENDAYAL PORT AUTHORITY

TENDER FOR “Hiring of 02 Nos. 60T BP Tugs for Vadinar for a period of

Sr. Description

1 Tender Notice

2 Notice inviting online tender

3 Section-I Instructions to tenderer

4 Section-II General Conditions of Contract

definition and interpretation

5 Section-III Scope of work & Technical information

6 Section – IV Tendering Forms – Form No. 1 to

7 Section – V Personnel

8 Section – VI Scope of operation

9 Schedule – B – Price Bid

DEENDAYAL PORT AUTHORITY

TENDER NO.04/2026

E-Tenders are invited by THE DEPUTY CONSERVATOR,

DEENDAYAL PORT AUTHORITY as per the details given in the table below.

Name of Cost of Estimated cost EMD Tender Date of Last Date and

Work tender (INR) (INR) Down- pre Bid date time of

documen t loaded Meeting and opening of

(INR) from time of Bid

60T BP (Includi crores 20,07,500/ 29/08/2 11/09/ hrs. on on

Tugs for ng GST) participation 026 2026 At 28/09/2026

Vadinar and same 15.30 28/09

amount hrs. /2026

period of will be

Per Tug Per multiple

10 years Year for each

Detailed tender notice along with complete tender documents can be downloaded from

website: https://tender.nprocure.com from 29/08/2026 to 28/09/2026 at 12.00 hrs. The

tender Notice is also available on https://www.deendayalport.gov.in and

https://eprocure.gov.in. Technical bid will be opened on 28/09/2026 at 15.30 hrs. The

date of opening of price bid will notified after scrutiny and evaluation of Technical Bid.

For Further details, contact: 02836-220235/233585, Mobile No. +91 98797 14341 At

office of the Deputy Conservator administrative building Gandhidham during any working

hrs before the last date and time of downloading the Tender Document.

Deputy Conservator

Deendayal Port Authority

NOTICE INVITING ON LINE TENDER

Department Marine Department

Circle/ Division Marine Department, A.O. Building,

1st Floor, Gandhidham (Kutch) – 370

Tender Notice No. DC-04/2026

Name of Project Hiring of 02 Nos. 60T BP Tugs for Vadinar for a period of

Name of Work Hiring of 02 Nos. 60T BP Tugs for Vadinar for a period of

Estimated Contract Value Rs. 10,03,75,000 per tug /per annum

(INR) Total Estimated cost Rs. 200,91,50,000/- for 02 tugs for 10years.

(Excluding GST)

Period of hiring 10 years from the date of deployment of tugs.

Bidding Type Open

Bid Call (Nos.) One

Tender Currency Type Single

Tender Currency INR

Pre-Qualifying Criteria: 1. Financial Standing:

The average annual financial turnover of the Bidder over the

past three years ending 31st March of previous financial year

should not be less than Rs.301.13 Lakhs for per tug,

(Bidders are required to submit financial turnover document

issued by CA with CA's stamp, signature and UDIN no. along

with relevant document for verification of turnover failing

which the bid will be treated as non-responsive.).

Note: If tenderer is quoting for more than 01 tug, the

same shall be multiplied accordingly

2. Experience in terms of:

Experience of having successfully completed similar

works/on-going works completed more than one-year

period, during last 7 years ending completed value of work

as on last day of month previous to the one in which

applications are invited should be either of the following: -

(i) Three similar completed works each costing not less

than Rs.401.50 Lakhs (excluding GST) for per tug. If,

tenderer is quoting for more than 01 tug, the same

shall be multiplied.

(ii) Two similar completed works each costing not

less than Rs.501.88 Lakhs (excluding GST) for per tug.

If tenderer is quoting for more than 01 tug, the

same shall be multiplied.

(iii) One similar completed work costing not less than

Rs.803.00 Lakhs (excluding GST) for per tug. If

tenderer is quoting for more than 01 tug, the same

shall be multiplied

Similar works means "Owning/Hiring/Chartering with

manning and operation of harbor tugs or any self-propelled

floating crafts with 500 gross tonnage and above”

3. Satisfactory Performance:

Experience in last Seven (7) years:

The Bidder should submit the documentary proof for

satisfactory performance from the owners/clients to whom

the Tugs were supplied on hire basis and operated

For ongoing contract, the bidder shall submit satisfactory

performance certificate in place of completion certificate from

the employer indicating contract value for the completed

period of the contract for qualification and completed value of

work as on last day of month before the one in which

applications are invited should be considered for qualifying

Note: In case the similar work has been executed for

any private body, the bidder will be required to produce the

tax deducted at source (TDS) certificate indicating the

income tax deducted by the client for that work, which will

form the basis for assessing the value of completed of work.

Along with the TDS certificate, a statement should be

submitted giving details showing the name of the client,

gross amount of the work, TDS amount and net payment

received. The statement should be signed by the Chartered

Ownership of tugs

Tenderer should either own the tug or be in possession

by way of a legally enforceable lease agreement/ letter

of authority/MOU for a tug under construction. The

copies of agreement/ lease/letter of authority /MOU to

be submitted in case the tenderer does not own the tug

at the time of submission of tender, otherwise bid will be

Broad Details of Tugs : Should be as per Sr.No.F of

Section-III, otherwise bid will be rejected.

Joint Venture: Allowed

 In case of JV to qualify experience in similar works,

merging of work order value executed by two or more of

its member JV either as a whole or as member of JV shall

not be permitted to qualify eligible works in terms of

similar completed works. Only no. of work orders

executed by members of JV shall be merged to evaluate

 Lead partner should have executed at least one similar

work costing Rs.401.50 lakhs (excluding GST) in case

quoting for one tug as per Minimum Eligibility Criteria and

multiply according to nos. of tugs for which participate.

 The works reckoned for the above purpose are those executed by

the tenderer as prime contractor or proportionately as member of

joint venture or as a sub-contractor, authorized and approved

by the Employer of the work(s) against which the tenderer has

claimed his experience. Further they may upload the scanned

permission letter for sub-contractor issued by principle (main

client) otherwise the bid shall stand non-responsive.

 In the case of bid submitted by JV/ Consortium, the lead

partner of the JV shall meet the Minimum Eligibility

Criteria of Financial Turnover.

 Bid Security as required shall be furnished by Lead

Member of Joint venture

Integrity Pact: Integrity Pact agreement signed by the DPA authority along-with

one witness should be submitted in Technical bid stage duly

scanned, stamped, signed and dated by the Bidder along with one

witness signature, name and address from their side as per

format in Form- VII in the tender document.

However, in case of any technical glitch due to which if any

potential bidder is unable to upload the Integrity Pact Agreement,

then he/she shall submit the hard copy duly filled signed, stamped

IP Agreement to Deputy Conservator, AO Building, Gandhidham

within a period of 07 (Seven) days and prior to opening of technical

bid, failing which bid of potential bidder shall be treated as

 If the bidder/contractor is a Partnership firm or LLP, IP

agreement to be signed by all the partners of Partnership

firm or Authorized signatory having power of attorney.

Copy of partnership deep & power of attorney to be

 In case of limited company IP agreement to be

signed by authorized signatory as per POA duly

supported with Boards resolution

 In case of JV firm all the partners of the Joint

Venture should sign the IP agreement, in case of

sub-contracting, the principal contractor shall take

responsibility of the adoption of IP by the sub-

contractor. It is to be ensured that sub-contractors

also sign the IP. In case of sub-contractors, the IP

will be a tri-partite arrangement to be signed by

the organization, the contractor and the sub-

contractor and to be executed and submitted in the

name of the participated firm of JV to sign and

stamp the agreement, in Technical bid stage.

In case of JV firm, IP agreement is to be filled and

submitted in the name of the JV firm and all the

partner of JV need to sign and stamp IP agreement.

Partnership deed/JV agreement also to be submitted

in Technical bid.

Downloading Websites: https://tender.nprocure.com.

http://www.deendayalport.gov.in.

http://www.eprocure.gov.in.

Bid Document Fee: Rs.5,900/- (Including GST 18%)

Bid Document Fee Payable To:

Document Fee shall be made through

online payment mode in Bank A/c of

Deendayal Port Authority at IDBI Bank

Ltd., Gandhidham Branch,

A/c no.: VDDPTNFDCMARIN26,

UPI ID: VAS.VDDPTNFDCMARIN26@idbi

IFSC Code: IBKL0000412.

Bid Security / EMD (INR) Rs. 20,07,500/- per Tug Participation And same amount

will be multiple for two tug participation.

Bid Security/ EMD (INR) In

EMD in the form of Digital mode.

For Digital Mode the bank details:

Deendayal Port Authority at

IDBI Bank Ltd., Gandhidham Branch,

A/c no.: VDDPEMDDCMARIN26,

VDDPEMDDCMARIN26@idbi,

IFSC Code: IBKL0000412

Online Payment in the form of Digital mode /

BG. or in form of Insurance Surety Bond as per

Form-15 of tender.

Bid Document Downloading

Bid Document Downloading 28/09/2026

Date & Place of Pre-Bid 11/09/2026 @ 15:30 Hrs. in the chamber of Dy. Conservator,

Meeting A.O. Building, Gandhidham – Kutch.

Last Date & Time for Receipt 28/09/2026 up to 12.00 Hrs.

Bid Validity Period 180 Days from the date of opening of technical bid.

SECTION - F MANUFACTURING

DIVISION 50 WATER TRANSPORT

DIVISION 5012 SEA AND COASTAL FREIGHT

WATER TRANSPORT

DIVISION 501200 HARBOUR OPERATION AND

OTHER AUXILIARY ACTIVITES

SUCH AS DOCKING, PILOTAGE,

LIGHTERAGE, VESSEL SALVAGE

DIVISION 30111 BUILDING OF COMMERCIAL

VESSELS/TUGS: PASSENGER

VESSELS FERRYBOATS, CARGO

SHIPS, TANKERS, TUGS,

HOVERCRAFT(EXCEPT RECREATION-

TYPE HOVERCRAFT0 ETC.

DIVISION 50113 SEA/COSTAL LONG DISTANCE

WATER TRANSPORT

DIVISION 50119 OTHER SEA AND COASTAL WATER

TRANSPORT N.E.C.

Bid Opening Date: Technical Bid will be opened on 28/09/2026 @ 12.05 Hrs.

Date of opening of price bid shall be notified after scrutiny

and evaluation of Technical Bid.

Documents required to be Documents in support of fulfilling qualifying criteria as

submitted by scanning indicated above.

through online:

EMD in the form of Bank Guarantee or Insurance Surety Bond

and tender fee in the form of online transfer/digital mode.

Officer- Inviting Bids: Deputy Conservator, Deendayal Port Authority,

Marine Department, A.O. Building, 1st Floor,

Deendayal Port Authority, GanFjoidhidham (Kutch)

Bid Opening Authority: Deputy Conservator, Deendayal

Port Authority.

Address: Deputy Conservator, Deendayal

Port Authority,

Marine Department, A.O. Building, 1st

Floor, Deendayal Port Authority,

Gandhidham (Kutch)

Note: In case bidders need any clarifications or if training is required to participate in

online tenders, they can contact (n)Procure Support team at following address: -

(n)code Solutions – A division of GNFC

Ltd., (n)Procure Cell, 403, GNFC Info

S.G. Road, Bodakdev,

(Gujarat). Contact

Reliance: +91-79-30181689

Fax: +91-79-26857321, 40007533 E-mail : [email protected]

Deputy Conservator

Deendayal Port Authority

INSTRUCTIONS TO TENDERERS

1. Scope of Bid

E- tenders are invited for “Hiring of 02 Nos. 60T BP Tugs for Vadinar for a period

of 10 years” in accordance with the attached instructions to tenderers, form of tender,

general conditions, technical specifications, special conditions etc. in the form of tender set

from qualified and experienced firms in the field of supply, man and operate.

2. MINIMUM QUALIFICATION CRITERIA

(i) Tender Fee Receipt: Rs.5,900/- (including GST 18%) Document Fee shall be made

through online payment mode in Bank A/c of Deendayal Port Authority at IDBI Bank Ltd.,

Gandhidham Branch, A/c no.: VDDPTNFDCMARIN26, UPI ID:

VAS.VDDPTNFDCMARIN26@idbi IFSC Code: IBKL0000412.

(ii) EMD/Bid Security: EMD: Rs.20,07,500/- per tug participation and same amount will

be multiple for each tug participation and shall be made through Digital Transfer

EMD in the form of Digital mode. For Digital Mode the bank details: Deendayal Port Authority at

IDBI Bank Ltd., Gandhidham Branch, A/c no.: VDDPEMDDCMARIN26, UPI ID: VAS.

VDDPEMDDCMARIN26@idbi, IFSC Code: IBKL0000412.

OR Bank Guarantee / drawn in favour of Board of Deendayal Port Authority,

Deendayal Port Authority, Gandhidham, from any Nationalized Bank / Scheduled

Bank (except co-operative bank) having its branch in Gandhidham OR Insurance

Surety Bond for EMD as per Form-15.

(iii) In case of Micro and Small Enterprise (MSEs) holding valid certificate issued by any

agencies/organization under The Ministry of Micro, Small and Medium Enterprises

indicating the list of activity related to the subject tender as per National Industrial

Classification -2008 mentioned in the Sub class Nos. 50, 5012, 501200,

50113 & 50119 only shall become eligible for exemption from payment of tender

fee/EMD shall become eligible for exemption from payment of tender fee/EMD. Such

bidder shall also upload the scanned copy of valid & relevant certificate on (n) procure

website along with ‘Bid Securing Declaration Form’ (Form-14) in technical bid failing

which the bid shall be considered non-responsive.

However, for the purpose of realization of Tender Fees & EMD, bidder shall

send the same in original to Deputy Conservator at the time of tender opening or

send the same through RPAD so as to reach the Deputy Conservator, Deendayal Port

Authority, A.O. Building, Gandhidham within 07 days from the last date of opening

along with other documents. ALL DOCUMENTS SHOULD BE SERIALLY

NUMBERED WITH INDEX OF BIDDER.

(iv) The average annual financial turnover of the Bidder over the past three years ending

31st March of previous financial year should not be less than

Rs.301.13 Lakhs Certified by Chartered Accountant along with Unique Document

Identification Number (UDIN). If tenderer is quoting for more than 01 tug,

the same be multiplied accordingly.

Experience of having successfully completed similar works/on-going works

completed more than one-year period, during last 7 years ending last day of

month previous to the one in which applications are invited should be either of

the following (Quoting for each tug).

a) Three similar completed works each costing not less than Rs.401.50 Lakhs

(excluding GST). If tenderer is quoting for more than 01 tug, the same

be multiplied accordingly.

b) Two similar completed works each costing not less than Rs.501.88 Lakhs

(excluding GST). If tenderer is quoting for more than 01 tug, the same

be multiplied accordingly.

c) One similar completed works each costing not less than Rs.803.00 Lakhs

(excluding GST). If tenderer is quoting for more than 01 tug, the same

be multiplied accordingly.

Satisfactory Performance: The Bidder should submit the documentary proof

for satisfactory performance from the owners/clients to whom the Tugs were

supplied on hire basis and operated successfully.

For ongoing contract, the bidder shall submit satisfactory performance certificate

in place of completion certificate from the employer indicating contract value for the

completed period of the contract for qualification. Completed value of work as on

last day of month before the one in which applications are invited should be

considered for qualifying criteria.

In case the similar work has been executed for any private body, the bidder

will be required to produce the tax deducted at source (TDS) certificate

indicating the income tax deducted by the client for that work, which will form

the basis for assessing the value of completed of work. Along with the TDS

certificate, a statement should be submitted giving details showing the name of

the client, gross amount of the work, TDS amount and net payment received.

The statement should be signed by the Chartered Accountant.

(v) Broad Details of Tugs:- Should be as per Sr. No. F of Section III

(vi) Ownership of tugs

Tenderer should either own the tug or be in possession by way of a legally

enforceable lease agreement/ letter of authority/MOU for a tug under construction.

The copies of agreement/ lease/letter of authority /MOU to be submitted in case

the tenderer does not own the tug at the time of submission of tender, otherwise

bid will be rejected.

(vii) Offering New Tug:

The new tugs should be built as per ASTDS latest Outlined Technical Specifications

issued by Indian Ports Association from time to time. Bidder must be submitted an

Undertaking on Rs. 300/- Non-judicial Stamp paper, to confirm the new offered tug is

ASTDS compliance. In case any discrepancy / deviation from ASTDS guidelines noticed

in newly offered Tug, bid will be rejected.

3. Documents/Forms to be submitted, the bidder shall scan and forward the Hard copy of all the

documents to the office within 7 days from the date of opening of the bid.

4. A Pre-bid meeting will be held in the chamber of Dy. Conservator, A.O. Building,

Gandhidham – Kutch on 11/09/2026 @ 15.30 Hrs. to clarify the requirements and various

doubts raised by the tenderers in writing. The outcome of Pre-bid meeting shall be

communicated to all Tenderers. The date of submission of tender will be intimated while

conveying the outcome of the pre-bid meeting. Bidder should note that, the Pre-Bid Queries

should reach to this office before 24 hours of scheduled pre-bid meeting after that no

queries will be entertained by the office.

5. The acceptance of a tender or part thereof will rest with the Chairman, Deendayal Port

Authority, who does not bind himself to accept the lowest tender or part thereof and

reserves the right to reject any or all the tenders received without assigning any reasons.

Tenders which do not fulfill the prescribed qualification will be liable for rejection.

6. Tender papers containing conditions of contract, Technical specifications etc. can be

downloaded from website https://tender.nprocure.com, www.deendayalport.gov.in &

https://eprocure.gov.in on payment of Rs.5,900/-non-refundable as tender fee by online

transfer/digital mode.in favour of Deendayal Port Authority payable at Gandhidham.

7. The hard copies of tenders documents with Tender Fees & EMD sent by post should also

reach within 7 days from the date of opening of Technical Bid.

8. Tenderers shall submit the Tender Documents downloaded from the websites, duly

stamped and signed on each page as token of acceptance of the Deendayal Port

Authority terms and conditions mentioned therein along with other documents.

9. After getting technically qualified, the bidder quoting the lowest price will be considered

for acceptance, irrespective of single/two tug offer. In case the lowest offer is single tug,

the second, third and fourth tug will be considered from the next lowest offer and hence

it is clarified that DPA reserve the right to hire any one or more out of the offered tugs

and hence reserves the right to split the order.

Evaluation & Comparison of Tenders

Only those tenderers have been determined to be substantially responsive to the

requirements of the Tender Documents will be evaluated. Other non-responsive tenders

will be rejected. Employer’s decision on this shall be final, conclusive and binding.

Price Bid Evaluation

Price bids of those tenderers, Price bids of those tenderers, who have qualified techno-

commercially, will be opened and daily charter rate for evaluation will be calculated as per

Basic Charter hire rates per day = X

Y=Fuel consumption of Main engine at 100% MCR as per Shop Test. Fuel Oil consumption

of DG set = Z lit/hour/DG Set.

Daily Rate = X + [(6x2xY) + (12x1xZ)] C

Where C=Cost of fuel oil/liter on the date of the Opening of price bid (IOC rate prevailing

on the last date of opening of price bid) Employer will consider 6 hours of running of

main engine per day and 12 hours of running of DG set per day for evaluation purpose

only. It is also presumed that Tug will operate on 2 main engines and 1 DG set. In case

the arrangement is different than tenderer may specify clearly. Fuel consumption will

be taken at 100% MCR which the Tender is required to submit as per schedule of the

requirement of fuel consumption at 85% and 50% MCR may be made as a declaration

but need not to be supported with builder’s certificate. In case of excess consumption

of the fuel from the declared quantity, party has to bear the cost of excess fuel.

Average fuel consumption during the year plus 10% or 100% MCR whichever is less shall

be kept for main engine and DG set of particular tug and shall be called base fuel

consumption for main engine/DG set. This base shall remain for all subsequent years of

Recovery towards excess fuel shall be made over and above the base fuel

consumption for Main Engines & DG sets on annual average consumption basis.

A. Rate of fuel for recovery purpose shall be considered average rate of the month

to which recovery pertains (IOCL bulk rate of Vadinar).

B. During first year of contract the recovery shall be made from the last bill of the

year i.e. 12th RA Bill.

C. In subsequent years’ recovery shall be made on monthly basis from every

monthly RA Bill based for fuel certification given by Concerned Engineer in-

D. The fuel consumption for the de-rated main engines would be accepted, meeting

procedure followed as per DG Shipping circular for de rating. For existing tugs OEM

must provide a de rated engine certificate specifying the specific fuel consumption

details and engine capacity at revised 100% MCR of the de rated engines. This de-

rating must be witnessed by ROs approved by DG Shipping. The Bollard pull

certificate at revised 100% MCR for the de rated engine must be submitted to prove

the BP capacity of tug at revised 100% MCR of de rated engine.

E. For Tug already under construction, the original main engine manufacturer must

certify that de-rating of the engine is possible for the engines already ordered and

the specific fuel consumption details for the proposed de rated engine capacity i.e.

at revised 100% MCR. It must specify the de rated engine capacity at revised 100%

MCR. The shipyard must undertake that the tug would deliver desired bollard pull i.e.

60T @ 100% MCR of the de rated engine capacity.

F. For bidder proposing to be constructed tugs, must submit specific fuel consumption

of the engines proposed at original 100% MCR from main engine OEM and no de-

rating is allowed.

10. Following documents also be submitted in Technical bid stage –I Cover (soft copies to

be uploaded in (n) procure portal and hard copies to be submitted to the office of Deputy

Conservator within 07 days from the date of opening of Technical bid: -

a. Technical bid including specification and drawings/Brochures etc.

b. Whole tender document duly filled in all the annexure/schedules, etc. (except

tender as token of acceptance of Deendayal Port Authority's conditions. The price

Schedule-B to be filled in online in (n) procure portal. Bidders may note that price

quoted shall not be declared anywhere in technical bid, failing to which their bid

will be rejected.

c. Pre-bid clarifications signed on each page as token of acceptance.

d. Annual accounts and Profit& Loss Accounts duly audited by Chartered Accountant

of last three years along with their UDIN for verification.

e. Documentary evidence for having successful completion of similar nature of work

i.e. " Owning/Hiring/Chartering with manning and operation of harbor tugs or any

self-propelled floating crafts with 500 gross tonnages and above”.

f. Tenderers shall give declaration on their not having been banned or de-listed by

any government, semi-government agency or PSUs, otherwise their bid is liable

to be rejected as ‘Non-responsive’.

g. If any discrepancy is noticed between the documents as uploaded at the time of

submission of bid and hard copies as submitted physically by the contractor the

uploaded documents will be considered.

11. Joint Venture: Allowed

In case of JV to qualify experience in similar works executed by two or more of its

member JV either as a whole permitted to qualify eligible work in terms of similar

order executed by member of JV shall be merged to evaluate experience.

 Lead partner should have executed at least one similar work costing

Rs.401.50 lakhs (excluding GST) in case quoting for tug as per Minimum

Eligibility Criteria. The criteria similar work will require in multiple depend on

participation of numbers of tugs accordingly.

 The works reckoned for the above purpose are those executed by the tenderer

as prime contractor or proportionately as member of joint venture or as a sub-

contractor, authorized and approved by the Employer of the work(s) against

which the tenderer has claimed his experience.

 In the case of bid submitted by JV/ Consortium, the lead partner of the JV

shall meet the Minimum Eligibility Criteria of Financial Turnover.

 The BG towards Performance Security shall be provided by all partners in

proportion to their participation in the tender.

12. Conditions for bid submission by Joint Venture:

(i) Companies/Contractors may jointly undertake contract/contracts. The

number of partners in JV/Consortium shall be limited to maximum of three. Each

entity would be jointly and severely responsible for completing the task as per the

contract, however declaration of the Lead member (JV has to designate one

partner as Lead Member in their MOU) to be indicated by bidders. The firms with

at least 26% equity holding each are allowed to jointly meet the eligibility criteria.

(ii) A legally binding Joint venture / Consortium Agreement signed by

authorized signatories of all the partners of the JV/Consortium, as per the

Proforma at ANNEXURE X, shall be enclosed with the bid.

( i) Power of attorney duly executed and signed by legally authorized signatories

of all the partners, authorizing the Lead Partner (a) to submit bid, negotiate and

conclude contract and incur all liabilities therewith on behalf of the partner(s) of

the JV/Consortium during the bidding process; and (b) in the event of a

successful bid, to incur liabilities and receive instructions for and on behalf of the

partner(s) of the JV /Consortium and to carry out the entire execution of the

contract including payment, exclusively through Lead Partner, as per the

Proforma at ANNEXURE XI, which shall be duly authenticated by a notary public

or equivalent certifying authority, shall be enclosed with the bid.

(iv) The bid and in the case of the successful bidder, the Agreement, shall

be signed and / or executed in such a manner for making it legally binding on all

partners (including operative parts of the ensuing Contract in respect of

Agreement of Arbitration, etc.). The Contract shall be signed by legally

authorized signatories of all partners.

(v) The Lead Partner shall be authorized to receive instructions for and on

behalf of the partners of the Joint venture and entire execution of the Contract

including payment shall be carried out exclusively through the Lead Partner. A

Statement to this effect should be included in the Joint Venture Agreement.

(vi) All partners of the Joint Venture shall be liable jointly and severally for the

execution of the Contract in accordance with the Contract terms, and a

Statement to this effect should be included in the Joint Venture Agreement.

(vii) Bid Security as required shall be furnished by Lead Member of

(viii) Performance Guarantee, as required, will be furnished by Lead

Member of Joint venture.

(ix) Participation by a firm in more than one JV /Consortium is not permissible.

A firm who submits bid on individual capacity is not eligible to be a partner of a

JV /Consortium. In case a firm's name appears in more than one bid then both

application may be rejected.

(x) Each partner must submit the complete documentation, or portions

applicable thereto, required qualifying the firm for bidding.

(xi) All the partners of the JV/Consortium shall be jointly and severally

liable for due performance, recourse/sanctions within the joint venture in the

event of default of any partner and arrangements for providing the required

(xii) Notwithstanding demarcation or allotment of work among the

partners, each partner shall be liable for non-performance of the whole contract

irrespective of their demarcation or share of work.

(xiii) The Lead Partner shall be authorized to act on behalf of the

(xiv) All the correspondences between the Employer and the contractor shall

be routed through the Lead Partner.

(xv) In the event of default by the Lead Partner, it shall be construed as

default of the Contractor; and Employer will take action under relevant

clause(s) of the Bid Document and/or General Terms and Conditions of Contract.

(xvi) An u n d e r t a k i n g t h a t a l l the partners are jointly

and severally liable to the Employer for the performance of the contract shall

be enclosed with the bid.

(xvii) In the event of any partner leaving the JV, it shall be intimated to the

Employer within 30 days by other partner(s). Failure to do so shall be construed

as default of the contractor and the Employer may take action under relevant

clause(s) of the Bid Document and/or General Terms and Conditions of Contract.

(xviii) The contractor shall not alter its composition or legal status without the

prior written permission of the Employer. Failure to do so shall be construed as

default of the contractor and the Employer may take action under relevant

clause(s) of the Bid Document and/or General Terms and Conditions of Contract.

(xix) One of the partners of JV/Consortium should have downloaded the bid

13. Income Tax PAN No. and GST No. are to be furnished/indicated. The price bid should

be inclusive of all taxes and duties and Excluding of GST. No Mobilization/de-

mobilization charges will be paid. The tenderers should quote a Lump sum rate

14. Tenderers are not expected to make any post tender correction/modification and

they will not be allowed to withdraw the tender once submitted after last date of

submission of bid.

15. Submission of Online Tenders

Bidders who wish to participate will have to procure/should have legally valid Digital

Certificate, as per Information Technology Act-2000, using which they can sign

their electronic bids. The bidders can procure the Digital Certificate from (n) code

solutions a division of GNFC Ltd, who are licensed

certifying authority by Government of India. All bids should be digitally signed.

For details regarding Digital signature certificate and related matters, the below

mentioned address should be contacted: (n) code Solutions, A Division of GNFC,

301 GNFC Info tower, Bodakdev, Ahmedabad. Tel. 91-79-26857316/17/18 Fax:

E-mail: [email protected] Mobile: 9327084190 / 9898589652. Only the online

bidding shall be considered for participation.

The accompaniments to the tender documents as described under Clause 10 shall

be Scanned and submitted On-Line along with Tender documents. However, the

originals/ attested hard copies along with tender documents (except Price Bid)

signed on bottom left corner of each page in token of acceptance of tender

conditions and shall have to be forwarded subsequently so as to reach the office

of Dy. Conservator within 7 days of opening of the tenders.

The instructions for e-tendering are given at next page.

Deputy Conservator

Deendayal Port Authority

INFORMATION AND INSTRUCTIONS FOR CONTRACTORS TENDERING

(FORMING PART OF NIT AND TO BE POSTED ON WEBSITE)

1. Information and instructions for Contractors will form part of NIT and to be uploaded on

2. The intending bidder must have class-III digital signature to submit the bid.

3. The Bid Document as uploaded can be viewed and downloaded free of cost by anyone including

intending bidder. But the bid can only be submitted after uploading the mandatory scanned

documents such as Bank Guarantee/Online payment mode receipt as given under NIT.

4. Bidder may modify or withdraw their bids before last date and time of submission of bid as

5. While submitting the modified bid, contractor can revise the rate of one or more item(s) any

number of times (he need not re-enter rate of all the items) but before last time and date of

submission of bid as notified.

6. On opening date, the contractor can login and see the bid opening process. After opening

of bids he will receive the competitor bid sheets.

7. Contractor can upload documents in the form of JPG format and PDF format.

8. It is mandatory to upload scanned copies of all the documents including GST registration

number as stipulated in the bid document. If such document is not uploaded his bid will

become invalid and cost of bid document shall not be refunded.

9. If the contractor is found ineligible after opening of bids, his bid shall become invalid and cost

of bid document shall not be refunded.

10. If any discrepancy is noticed between the documents as uploaded at the time of

submission of bid and hard copies as submitted physically by the contractor the uploaded

documents will be considered.

11. Certificate of Financial Turn Over: At the time of submission of bid contractor may upload

Affidavit/Certificate from CA mentioning Financial Turnover of last 3(Three) years or for the

period as specified in the bid document and further details if required may be asked from the

contractor after opening of technical bids. There is no need to upload entire voluminous

12. Contractor must ensure to quote rate of each item. If any cell is left blank and no rate is

quoted by the bidder, rate of such item shall be treated as “0” (ZERO).

13. The Draft information and instructions to Contractors may be modified suitably by NIT

approving authority as per requirement.

14. All the mandatory document required/prescribed for pre-qualification have to be enclosed

by the bidder failing which his offer shall be rejected and treated as non-responsive.

However, additional documents required if any for verification of the original documents shall

be submitted by the bidder if required by DPA.

Deputy Conservator

Deendayal Port Authority

GENERAL CONDITIONS OF CONTRACT DEFINITIONS AND INTERPRETATION

1.1 In construing these conditions and annexed form of tender and specifications, the

following words shall have the meaning herein assigned to them unless there is

something in the subject of or context inconsistent with such hiring.

1.2 "Acceptance of Tender" means the letter or memorandum communicating to the

contractor of the acceptance of his tender and include an advance acceptance of his

1.3 “The Board” shall mean the Board of Deendayal Port Authority, a body corporate

under Major Port Authorities Act. 2021, including their successors,

Engineer/representatives and assigns.

1.4 “Chairman” means the Chairman of the Board and includes the person appointed to

act in his place under Major Port Authorities Act.

1.5 “Contractor” means the person or persons, firm or company whose tender/offer has

been accepted by Board and includes the Contractor’s Representatives, heirs,

successor and assigns.

1.6 “Contract price” means the sum named in the Schedule of Price annexed to the

tender subject to such additions there to or deductions there from as may be made

under the provisions herein after contained.

1.7 “The Specification” shall mean the specifications annexed to the conditions of

1.8 “Schedule” means the schedule annexed to the acceptance of tender.

1.9 “Approved” or “Approval” means the approval in writing by the Chairman or by the

Deputy Conservator.

1.10 “Temporary works” means all temporary works of every kind required in or about the

execution, completion or maintenance of the contractual works.

1.11 “Month” means calendar month.

1.12 Words “importing persons” shall include firms, Companies, Corporation and

Municipalities.

Words importing the masculine gender shall be taken to include the feminine gender

and word importing persons shall include any company, or association or body of

individuals, whether incorporated or not.

The heading of these conditions shall not affect the interpretation or

hiring/constructing thereof.

Terms and expressions not herein defined shall have the meanings assigned to them

in the Indian Sale of Goods Act, 1930 or the Indian Contract Act, 1872 or the General

Clauses Act,1897 as the case may be.

1.13 “Deputy Conservator” means the Deputy Conservator appointed on behalf of the

Chairman of the Board of Deendayal Port Authority.

1.14 “Deputy Conservator’s Representative” means Harbour Master, Marine Officers or

Marine Engineers appointed from time to time by the Board to perform the duties

hereof whose authority shall be notified in writing to the contractor by the Deputy

1.15 “Works” means the works to be executed in accordance with the contract.

1.16 The date of deployment of tug will mark the commencement of the tender period.

1.17 “Bank “means Scheduled/Nationalized bank having its branch at Gandhidham-

1.18 The Day is a period of 24 hours i.e. 0000 hours to 24 hours of the Day in

2.1 Parties to the contract are the contractor and the board.

2.2 AUTHORITY OF PERSON SIGNING THE CONTRACT ON BEHALF OF CONTRACTOR

It is required to submit with the tender “Power of Attorney “in favour of the person

who will deal on behalf of the Contractor and will be an authorized signatory. The

Power of Attorney should be in appropriate value of Stamp Paper Duly Notarized.

A person signing the tender or any other document in respect of the contract on behalf

of the contractor, without disclosing his authority to do so, shall be deemed to

warrant that he has authority to bind the contractor. If it is discovered at any time

that the person so signing had no authority to do so, the Chairman may without

prejudice to any other right or remedy of the Board, cancel the contract at the risk

and cost of such person and hold such person liable to the Board for all costs and

damages arising from the cancellation of contract including any loss which the Board

may sustain on account of such cancellation.

3. INTERPRETATION OF CONTRACT AND CONTRACT DOCUMENT, DISPUTES

THEREIN AND ARBITRATION.

The contract shall be interpreted and have effect in accordance with the law of India and any suit or

other proceeding relating to this contract shall be filed or taken by the contractor in court of Law only

in Kutch District. No other Court except the Court in Kutch District shall have jurisdiction to entertain

the case arising out of this contract.

B. Arbitration Clause

Any dispute in respect of in contracts where party is dissatisfied by the

Conciliators decision, shall be decided by arbitration as set forth below:

(i) A dispute with Dispute review expert shall be finally settled by arbitration in

accordance with the Indian Arbitration and Conciliation Act, 1996, or any

statutory amendment thereof. The arbitral tribunal shall consist of

arbitrators, one each to be appointed by the Employer and the Contractor,

and the third to be appointed by the mutual consent of both the arbitrators,

falling which by making a reference to CIDC-SIAC Arbitration Centre from

(ii) Neither party shall be limited in the proceeding before such arbitrations to

the evidence or arguments already put before the Nodal Officer or his nominee

or the Board, as the case may ne, for the purpose of obtaining said

recommendations/decision. No such recommendations/decision shall

disqualify the Nodal Officer or his nominee or any of the members of the

Board, as the case may be, from being called as a witness and giving evidence

before the arbitrators or any matter whatsoever relevant to the dispute.

(iii) The reference to arbitration shall proceed notwithstanding that the works

shall not then be or be alleged to be complete, provided always that the

obligations of the Employer, the Nodal Officer or his nominee and the

Contractor shall not be altered by reason of the arbitration being conducted

during the progress of the works. Neither party shall be entitled to suspend

the works to which the dispute relates, and payment to the contractor shall

be continued to be made as provided by the contract.

(iv) If one of the parties fail to appoint its arbitrations in pursuance of sub-clause

[i], within 14 days after receipt of the notice of the appointment of its

arbitrator by the other party, then chairman of the nominated Institution shall

appoint arbitrator within 14 days of the receipt of the request by the

nominated institution. A certified copy of the chairman’s order, making such

an appointment shall be furnished to both the parties.

(v) Arbitration proceedings shall be held at, and the language of the arbitration

proceeding and that of all documents and communications between the

parties shall be ‘English’

(vi) The decision of the majority of arbitrators shall be final and binding upon both

parties. The expenses of the arbitrators as determined by the arbitrators shall

be shared equality by the Employer and the Contractor. However, the

expenses incurred by each party in connection with the preparation,

presentation, etc. of its case prior to, during and after the arbitration

proceedings shall be borne by each party itself.

(vii) All arbitration awards shall be in writing and shall state the reasons for the

(viii) Performance under the contract shall continue during the arbitration

proceedings and payments due to the contractor by the employer shall not

be withheld, unless they are subject matter of the arbitration proceedings.

The general specifications and descriptions illustrate the minimum requirement of

the Deendayal Port Authority and serve only as a guide to the tenderers.

The tenderers shall deliver their hard copies of tender to:

THE OFFICE OF THE DEPUTY CONSERVATOR, DEENDAYAL PORT AUTHORITY,

A. O. BUILDING, POST BOX NO. 50, GANDHIDHAM (KACHCHH)-370

In accordance with the following requirement:

1. Tenderers shall submit their tenders together with all accompanying documents

2. All the above documents shall be delivered to the above address before the

stipulated time shown in the tender.

3. Any tender delivered after the stipulated time arising from whatever cause will not

4. In no case will any expenses incurred by a tenderer in preparation or

submission of his tender be reimbursed.

6. NOTICE TO TENDERERS:

Every notice to be given to a tenderer shall be posted to the tenderers address given

in the tender and such posting shall be deemed to be good service of such notice.

7. DUTIES OF THE DEPUTY CONSERVATOR AND HIS REPRESENTATIVES

It shall be the duty of the Deputy Conservator to see that the “Work” is executed and

paid for according to the specifications, conditions, etc. set forth in the contract.

Any alteration, initials or cancellations made to the t e n d e r must be

authenticated by the tenderers signature.

9. ACCEPTANCE OF TENDER

The acceptance of tender by the Deendayal Port Authority will be given by notice in

writing in the form of Letter of Acceptance signed by Deputy Conservator, Deendayal

Port Authority and no other act of the Deendayal Port Authority constitutes the

acceptance of a tender.

10. PRICE TO BE INCLUSIVE

The rates and amounts submitted by the tenderer shall be as per Schedule-B which rate

shall be inclusive of all the taxes, levies and duties, except GST etc. to State Govt. or

Govt. of India or any other authority under any law in respect of or in accordance with

the execution of contract and only GST will be reimbursed, as per GST Clause. The

Schedule-B is enclosed herewith.

11. COST OF TENDERING

The Deendayal Port Authority does not pay for any expenses or losses, which may be

incurred by any tenderer in connection with the preparation and submission of this

12. ALL DOCUMENTS TO ACCOMPANY TENDER

All tenders shall be accompanied by technical drawings, literature and detailed

descriptions of the Tugs offered by the contractors. For vessels under construction, all

available drawings and available certificates to be given with an undertaking that the

vessel will be ready within the mobilization period.

The offer of bribes or other inducement to any person with a view to influence the

placing of the contract will result in the unconditional rejection of the tender.

14. PERFORMANCE SECURITY

a. Security deposit shall consist of two parts; a) Performance Guarantee to be submitted

after issue of LOA, and b) Retention money to be recovered from Running Bills.

b. Security deposit shall be 10% of the contract price out of which 5% of annual contract

price should be submitted through Online Digital Transfer or FDR or in form of Bank

Guarantee issued from Nationalized/ Scheduled bank (except co-operative banks)

having its branch at Gandhidham or Insurance Surety Bond as per prescribed Form,

within 21 days on receipt of Letter of Award it should be valid upto 60 days beyond

the annual performance security and renew the same periodically and the balance

5% retention money shall be started and deducted from the first running account bill

and will be refunded at the end of every year after submission of relevant documents.

Balance SD will be refunded immediately not later than 14 days from completion of

work and passing the final bill.

c. Successful Bidder has to submit the Performance security @ 5% of Annual Contract

price through online digital transfer or FDR or Insurance Surety Bond or in form of

Bank guarantee issued by Nationalized / Scheduled bank (except co-operative banks)

having its branch at Gandhidham, within 21 days of receipt of Letter of Award (LOA),

failing which the work will not be awarded and the Bid Security i.e., EMD will be

d. Failure of the successful Bidder to comply with the requirements of 14 (c) above (i.e.

submission of 5% Performance Guarantee or Insurance Surety Bond within 21 days

on receipt of L.O.A.) shall constitute sufficient grounds for cancellation of the

award of work and forfeiture of the Bid Security (i.e. EMD)

e. The contractor may, at his option, replace the retention amount with an unconditional

BG from a Bank acceptable to the procuring entry at the following stages:

I. After the amount reaches half the annual value of the limit of retention money,

II. After the amount reaches the maximum limit of retention money. One half the

retention money (or BG, which replaced retention money) shall be released on

the issue of taking over certificate, If the taking over certificate (TOCs) are issued

in parts, then in such proportions as the Engineer may determine, having regard

to the value of such part of section. The other half of the retention money (or BG,

which replaced the retention money) shall be released upon expiration of

days after the DLP of the worker final payment whichever is earlier. In the event

of defect liability periods being applicable to the different section or parts the

expiration of the defect liability period shall be the latest of such period.

f. The bank guarantee towards performance guarantee cum security deposit will be

accepted in the form of bank guarantee from any nationalized bank / scheduled bank

(except Co- Operative Bank) having is branch at Gandhidham.

g. The Port Authority may at their option forfeit the Performance Guarantee cum

Security Deposit if the contractor fails to carry out the work or perform or observe the

conditions of contract.

h. In case of submission of fraudulent documents with regard to Bank Guarantee against

Performance Security by the Bidder shall be treated as major violation of the Tender

procedure and in such cases, Black listing the contractor for the next two years.

i. Successful Bidder can submit Insurance surety bond for Performance guarantee as

j. The amount of performance security will be multiplied as per the number of tugs for

which succeed in the bid.

k. In case of J/V the BG towards Performance Security shall be provided by all partners

in proportion to their participation in the tender.

The successful tenderer whose tender is accepted will be required to enter into and

execute an agreement in the form set out in Annexure-III within 14 days of issue of

letter of Acceptance.

16 VALIDITY OF TENDERS

Tenders shall remain valid and open for acceptance and shall remain binding on the

tenderer for a period of 180 days only from the date of opening of technical bid.

17 E.M.D. Clause

A) Earnest Money Deposit shall be Rs. 20,07,500/- per tug and the amount will be multiple

B) EMD: Rs.20,07,500/- per tug participation and same amount will be multiple for each

tug participation and shall be made through Digital Transfer EMD in the form of Digital

mode. For Digital Mode the bank details: Deendayal Port Authority at IDBI Bank Ltd., Gandhidham

Branch, A/c no.: VDDPEMDDCMARIN26, UPI ID: VAS. VDDPEMDDCMARIN26@idbi, IFSC Code:

IBKL0000412. OR Bank Guarantee / drawn in favour of Board of Deendayal Port Authority,

Deendayal Port Authority, Gandhidham, from any Nationalized Bank / Scheduled Bank

(except co-operative bank) having its branch in Gandhidham OR Insurance Surety Bond

for EMD as per Form-15

Bank Guarantee submitted as E.M.D. shall be valid for 45 days beyond the validity of

the bid/tender. Bank Guarantee shall be verified independently by the Port with the Bank

before finalization of Technical Offer. In the event of lack of confirmation of issue of Bank

Guarantee by the Bank, the Bid shall stands disqualified.

OR bidder may submit Insurance Surety Bond

C) EMD of unsuccessful tenderers, other than L-1 & L-2 shall be refunded immediately,

after ranking of price bids. EMD of L-2 will be refunded immediately after entering into

agreement with L-1 and acceptance of the Performance Guarantee from L-1.EMD will be

refunded suo motto without any application from bidders.

D) The Bid Security of the successful bidder will be discharged (refunded) after signing the

agreement and furnishing of required Performance Security.

E) The Bid Security may be forfeited if

i) The bidder withdraws the bid after bid opening during the period of Bid Validity.

ii) The Bidder does not accept the corrections of the bid price, pursuance to any

arithmetic error, or

iii) The successful bidder fails within the specified time limit to

a) Sign the agreement, or

b) Furnish the required Performance Security.

iv) Submission of fraudulent document shall be treated a major violence of such

procedure and in such case Port shall resort to forfeit EMD/SD/BG apart from

blacklisting the firm for 3 years.

18. No price variation / no price escalation allowed in tender.

19. COMPLIANCE WITH STATUTES, REGULATIONS ETC.

1. The contractor shall confirm in all respects with the provisions of any such stature,

ordinance or law as aforesaid and the regulations or bye laws of any local or other duly

constituted authority which may be applicable to the work or to any temporary work

and with such rules and regulations of public bodies and companies as aforesaid and

shall keep the Board indemnified against all penalties and liability of every kind for

breach of any such statute, ordinance or law, regulations or bye laws.

2. ALCOHOLIC LIQUOR OR DRUGS - The contractor shall not otherwise than in

accordance with the statutes, ordinances and Govt. regulations or orders for the time

being in force import, sell, give, give barter or otherwise dispose of any alcoholic liquid

or drugs or permit or suffer any such importation, sale, gift barter or disposal by his

agent or employees.

3. ARMS AND AMMUNITION- The contractor shall not give, charter or otherwise dispose of

to any person or persons any arms or ammunition or any kind or permit or offer the

same as aforesaid.

4. DISORDERLY CONDUCT ETC - The contractor shall at all times take all reasonable

precautions to prevent any unlawful riotous or disorderly conduct by or amongst his

employees and for the preservation of peace and protection of persons and property in

the neighborhood of the work against the same.

5. CUSTOMS DUTY - The contractor will have to pay all duties, taxes including other

taxes, if applicable in this contract.

Dy. Conservator

Deendayal Port Authority

SCOPE OF WORK & TECHNICAL INFORMATION

Tender documents for “Hiring of 02 Nos. 60 BP Tugs for Vadinar for a period of

1. SCOPE OF OPERATION:

A. TUGS Requirement

• 02 tugs of 60 Tones Bollard Pull capacity able to carry pollution control equipment

and OSD spraying facility as required.

• The tugs should be capable of working in all weather conditions at, Kandla/Vadinar

& all Terminals coming up in future in DPA Port limits.

• Tugs will have firefighting capability of FiFi with Initial compound 5000 Ltrs of AFFF

foam compound to be maintained on board. All subsequent replenishment after use

will be on D.P.A’s account.

• The tugs will be on duty for 24 hours a day.

• The tugs will comply with all lawful instructions from the Deputy Conservator of

the Port or any other officer duly authorized by him.

• The Fuel will be supplied by the Port

B. SERVICE REQUIREMENT

The vessel is to be used for various lawful services at Kandla, Tuna Tekra, Vadinar &

all Terminals coming up in future in DPT Port limits required by the Owners including

towing, docking, and undocking of vessel at 24 hours duty round the clock, 7 days a

week, 365 days a year except the allowed maintenance period. There shall be no

Holidays. The tug shall comply with all instructions of the Port Signal Station for all

operation related notices. Also, the contactor to comply other instructions of DEPUTY

CONSERVATOR or any other authorized person authorized by DPA and throughout

the contract period of 10 years including but not limited to: (a) Berthing and un-

berthing of vessels in Port and on pullback duties. (b) To standby as Fire Float, Oil

spill dispersant spraying boat etc. (c) To assist in double banking by way of action as

docking tug. (d) To maintain communication by VHF. (e) All other operations required

in connection with docking/undocking operations of vessels at port and related to

Harbour conservancy and or/movement of vessels withlogin the Port and such other

operations as are conventionally performed by Port Tugs such as Cold Movement and

rescue operations. (f) In the event, the tug being unable to perform any of the

operations, no hire charges is to be paid by the Port to the Operator for non-

operational period on the basis of per hour or part thereof. In emergency scenario if

the tug has to proceed outside of port limit with additional sailing crew, insurance

etc. the port will reimburse the actual cost of merit after approval of Dy. Conservator.

C. MANNING AS PER STATUTORY REQUIREMENT:

The vessel should have a set of competent and qualified Master and Crew, as

required by statutory regulations. When crew is employed initially, it shall be done

with the consent of Deputy Conservator of Deendayal Port Authority and any change

afterwards if required, shall be carried out with the prior approval of Deputy

Conservator of Port in case of Master only and for other crew, approval of Engineer

in-charge is required.

2. DURATION OF CONTRACT:

10 Years from the date of deployment of services.

3. TUG REQUIREMENT - II

(A) The steady/sustained Bollard Pull of the Tug should be minimum 60 Ton BP as

the case may be at 100% MCR at the time of delivery. Bollard Pull test certificate

should be from an International Classification Society and certificate in original

to be submitted to Deendayal Port Authority. Bollard pull test should not be older

than six months at the time of deployment. The propulsion should be Steerable

Rudder Propulsion or Voith Schneider System or ASD Propulsion.

(B) Bollard Pull as declared by the Operator will be the Bollard Pull of the Tug being

offered to Deendayal Port Authority for the entire period of the contract. This

Bollard Pull will have to be maintained during the currency of the contract. The

Bollard Pull test is mandatory after 5 years. In case of any dispute regarding

the Bollard Pull of the tug, during intervening period, a fresh Bollard Pull test

can be insisted by DPA in the Presence of the classification Surveyor and Owner.

If the Bollard Pull found less than the required capacity then tug will be off hire

and the entire cost of BP test to be born by the contractor. However, if the Tug

delivers the required BP, then the actual expenditure of the BP test shall be

reimbursed by the Port.

(C) If the BP is found less than the required capacity, the penalty will be imposed

till the initial capacity is restored, as under: -

BP less by 5% of the required capacity : 10% less of hire charges BP less between

5%-10% of the : 20% less of hire charges

BP less by 10% or more of the : 20% less of hire charges with DPA has

option to reject tug, If the Tug is

rejected, a similar substitute tug has to

be provided by the party.

Average fuel consumption during the year plus 10% or 100% MCR whichever is less shall

be kept for main engine and DG set of particular tug and shall be called base fuel

consumption for main engine/DG set. This base shall remain for all subsequent years of

Recovery towards excess fuel shall be made over and above the base fuel consumption

for Main Engines & DG sets on annual average consumption basis.

Rate of fuel for recovery purpose shall be considered average rate of the Month to

which the recovery pertains (IOCL) bulk rate at Vadinar.

There must be provision for separate flow meter and running hour meter for main

engine and DG set.

All flow meters installed on the main engines and DG sets must be fitted with

mandatory, sequential-numbered, tamper-evident seals. Any broken, missing, altered,

or mismatched seals shall automatically invalidate the vessel's fuel logs. Upon

discovery of a compromised seal, maximum-capacity fuel consumption penalties

(calculated at 100% MCR) shall be triggered and backdated to the date of the last

verified physical audit. The operator shall bear all excess fuel costs and associated

administrative penalties.

During first year of contract the recovery shall be made from the last bill of the year

i.e. 12th RA Bill.

In subsequent years’ recovery shall be made on monthly basis from every monthly

RA Bill based for fuel certification given by concerned Engineer in-charge.

(D) The tenderer shall offer only such tugs which are readily available/likely to be

available within the stipulated period as specified (above) in the Tender.

However, if the tenderer is not in a position to deploy the offered tug within the

specified delivery period, the tenderer will be allowed to provide a

substitute tug with similar/better specifications. DPA reserves the right to accept

or reject the substitute tug. Similar tug means a tug meeting the basic tender

requirements and having the same propulsion system, bollard pull, speed and

fuel consumption. Better tug means a tug having better specifications than

those required in the tender.

(E) The operator shall supply and keep on tug, Towing rope: 1 no. of minimum

m long tested & certified poly- propylene ropes on the drum and additional spare

of 2 nos. of 110 m long tested polypropylene ropes of adequate strength for

towing purposes at all times. A copy of the test certificate shall be submitted to

DPA for verification at the time of taking over the tug on hire and subsequently

whenever the same is required. The certificate should not be more than

months old at the time of signing agreement.

(F) Broad details of tugs

Length Over All (LOA) 30 Mtrs(+/- 10%)

Draft AFT Less than 6.0 Mtrs, minimum 2 Nos. main

Bollard Pull BP certificate for respective category Tugs required

minimum 60 Ton sustained Bollard Pull at 100%

MCR in ahead direction as certified by the

classification society and bollard pull certificates i.e.

not more than six months old to be produced at the

time of delivery to DPA. The BP Certificate should be

issued by a Classification Society which is a member

Propulsion Steerable Rudder Propulsion or Voight

Schneider system. ASD propulsion is

Free Running Speed 12 Knots continuous with full power and under

normal weather conditions.

Age of Tug The existing tug which will be offered for the

subject tender should not be completed 10 years

of life as on 31-12-2026.

Main Engine Twin engines with independent remote control

operation or similar flexible arrangement. IC

engines operating on diesel.

External Fire Fighting Tugs should be of Full FiFi 1 class firefighting

System capability certified by Class society.

Diesel Generators Minimum two Nos. of DG sets having the

capacity to take 100% working load of tug

Auxiliaries For internal and external firefighting either Fire

Pump or GS Pump or Engine coupled fire

pump is required. Compound – 5000 Ltrs.

Towing Arrangement Quick release tow hook and towing winch with

adequate strength and suitably fendered so as to

enable the tug to push/pull as required. Towing

arrangement would mean a towing hook or towing

winch. However, for the tug with stern propulsion

there should be a towing winch forward so that the

tugs' rope can be passed to the ship and adjusted

when required. For Tractor tugs the same

arrangement should be aft.

Towing rope: 1 no. of minimum 110 m long tested

& certified poly- propylene ropes on the drum and

additional spare of 2 nos. of 110 m long tested

polypropylene ropes of adequate strength for

towing purposes at all times.

Fenders The Tug shall be provided with strong and

adequate rubber fenders at bow, stern and all

along the length.

Wheel house With all round visibility

Classification Under any member of IACS

VHF set with DSC 2 Nos. (Should have all Marine Channels)

Bridge All major machines should have

Emergency/Supplementary control from the bridge

Navigational Equipment Marine Radar, AIS (Class A), Echo sounder, GPS,

Search Light etc.

Manning Manning should be as per SMD issued by DG

Shipping for operation within the Port limit.

(i) Working hours for the tug is round the clock on all

(ii) The operator shall however arrange to keep

standby staff to meet contingencies such as sudden

sickness, absenteeism, leave reserve etc., for which

no extra payment will

Safety Devices Should have appropriate safety devices to work in

the close vicinity of vessels carrying inflammable

/hazardous cargo. Intrinsically Safe Walkie Talkies.

Spark Arrestor for ventilators & Funnels etc. for

further information please refer to Class

Registration Under the Merchant Shipping Act, 1958 or RSV

- IV. its latest amendment as applicable at the time

of vessel construction. The vessel shall sail under the

Ownership of tugs As per pre-qualification criteria (As per NIT)

(G) MINIMUM EQUIPMENTS ON THE TUGS;

a) 2 Nos. of V.H.F. sets operating on channel Marine channels including channel

b) Remote control for the operation of main engine from bridge.

c) Towing winch to be provided forward or aft as per the operating

arrangement of the tug.

d) Suitable fandering for pushing ships.

Note: The new tugs should be built as per ASTDS latest Outlined Technical

Specifications issued by Indian Ports Association from time to time.

The bidder should submit ASTDS compliance certificate issued by the Ship

(H) The Tugs are required to operate round the clock for meeting the operational

requirements at Vadinar or any other site within the jurisdiction of Deendayal

In the event, the tug being unable to perform any of the operations, no hire

charges are to be paid by the Port to the Operator for non-operational period

on the basis of per hour or part thereof.

(I) THE CONTRACTOR HAS TO ENSURE EXECUTION OF WORK AS INTENDED:

The Operator shall carry out the works strictly in accordance with the contract

to the satisfaction of the Deputy Conservator and shall comply with and adhere

strictly to his instructions and direction on any matter (Whether mentioned in

the contract or not)

(J) REQUIREMENTS BEFORE COMMENCEMENT OF SERVICE:

On the date of commencement of service, tugs shall have completed all the

necessary surveys including Dry Docking and be in possession of all valid

(K) MASTER TO EXECUTE OWNER’S INSTRUCTION:

a. The Master to execute the DPA instructions with the utmost dispatch and

to render customary assistance with the vessel’s crew. The master to be

under the order of the DPA as regards deployment, agency or other

arrangements. The Contractor to indemnity the DPA against all

consequences or liabilities arising from the Master, officers or Agents for their

unlawful actions as well as from any irregularity in the vessel’s papers.

b. If the Port has a reason to be dissatisfied with the conduct or efficiency

of the Master, Officer, or crew, the Operator on receiving particulars of the

complaint, promptly investigate the matter and if necessary shall make a

change as found necessary.

However, the Port shall have the right to demand the change of any Master

or other crew. The credentials of Master, Engineer and other certified hands

to be submitted to the DC initially. And any change afterwards if required, shall be

carried out with the prior approval of Deputy Conservator of Port in case of Master only

and for other crew, approval of Engineer in-charge"

MANNING AS PER STATUTORY REQUIREMENT:

The vessel should have a set of competent and qualified Master and Crew, as

required by statutory regulations. When crew is employed initially, it shall be

done with the consent of Deputy Conservator of Deendayal Port Authority and

any change afterwards if required, shall be carried out with the prior approval

of Deputy Conservator of Port in case of Master only and for other crew,

approval of Engineer in-charge shall be required.

(L) CONTRACTOR TO PAY ALL EXPENSES TOWARDS MANAGEMENT OF

THEIR CRAFTS INCLUDING TAXES AND PENALITIES, IF ANY,

1) Except as otherwise stated in the Contract agreement or as may be

agreed from time to time, the Operator shall provide and/ or pay for all

requirements, costs, or expenses relating to the vessel, master, and crew

which without prejudice to the generality of the outgoing shall include.

2) Dry-docking, repairs, docking for the Operator’s purpose, and all the

expenses associated therewith including consumables.

3) Provisions, wages (as per Minimum Wages Act) etc., shipping and

discharging fees and all other expenses of the Masters/Officers and Crew.

4) Deck, cabin and engine room stores.

5) Adequate No. of towing ropes tested and certified.

6) Marine and War Risk Insurance of the Vessel.

7) Fumigation and de-rating exemption certificate.

8) All customs/Import duties arising in connection with any of the foregoing.

9) Any new taxes, duties other than existing taxes and duties Imposed by the

Government, after opening of the Technical Bid will be reimbursed by the

port on production of the documentary evidence and actual payments.

(M) OPERATIONAL REQUIREMENT OF TUGS

The tug(s) shall be used for various lawful services required by DPA including

towing, docking and undocking of vessels at Vadinar or any area of Port AND

CARRY OUT Rescue, Fire Fighting or Anti-Pollution if required by the Port. round

the clock (24 hours a day) and throughout the contract period including but

not limited to:

(a) Berthing, un berthing and shifting of vessels in port

(b) To stand by as fire float, Oil spill dispersant spraying boat, etc.

(c) To assist in double banking by way of acting as docking tug

(d) To maintain communication by VHF.

(e) All other operations required in connection with docking/undocking

operations of vessels at Port and related to Harbour conservancy and/or

movement of vessels within the Port and such other operations as are

conventionally performed by Port Tugs to assist emergency situation under

the instruction of Dy. Conservator even outside the Port limit.

(f) The manning should be as per SMD issued by DG Shipping for

operation within the Port Limit, however in emergency scenario if the tug

has to proceed outside of port limit with additional sailing crew, insurance etc.

the port will reimburse the actual cost of merit after approval of Dy.

15. ON HIRE/OFF HIRE SURVEY :

A joint survey will be carried out at the Deendayal Port before the vessels are accepted

to assess their condition, quantity (ROB) of bunkers on board. Similarly, an off hire

survey will be carried out at Kandla before the vessels are released to the Contractors

from DPA. On hire to be on contractor’s time and off hire to be on DPA’s time. Surveys

charges if any will be borne by the contractor. This practice should be followed during

any interim on hire/off hire of the vessels. The cost of ROB at the time of on hire will be

reimbursed to the contractor at the prevailing rates of IOCL. Similarly, the ROB at the

time of off hire will be deducted from the contractor’s bill at the prevailing rates of IOCL

Vadinar. This practice should be followed during any interim on hire/off hire of the vessels.

The Tug offered shall be in accordance with “SOP for charter of tugs by Major Ports

under Atmanirbhar Abhiyan Policy” circulated by Ministry of Shipping, Government of

India vide Ministry’s O.M No. SY-13013/1/2020-SBR dated 15.09.2020 and subsequent

clarification issued vide O.M of even number dated 11.11.2020, Circular No. 16-

18011/9/2023-SD-DGS (C.No.22004) dated 05/10/2023. The amendments issued in

the above policy till the last date of submission of bids will also be applicable. And also

prevailing guidelines issued by DGIL, Shipping. In case bidder exercising option to

supply alternative tug as per clause 2 (vii) of SOP No. 13013/1/2020-SBR dated

15.09.2020 and failed to substitute Indian built tug as per ASTDS, within time period of

18 months or extension of time period as granted by the Competent Authority based

on valid reasons, shall be levied penalty @ 25% of hire charges per day or part thereof

for such delay till the tug is replaced with Indian Built Tug as per ASTDS. The above

penalty will be in addition to the penalty as prescribed in the said SOP.

The specification of the tug for which tendering is made shall be descriptive in nature with

all technical particulars without any ambiguity.

Note: The new tugs should be built as per ASTDS latest Outlined Technical

Specifications issued by Indian Ports Association from time to time. Bidder

must be submitted an Undertaking on Rs. 300/- Non-judicial Stamp paper, to

confirm the new offered tug is ASTDS compliance. In case any discrepancy /

deviation from ASTDS guidelines noticed in newly offered Tug, bid will be rejected.

16. AGE OF THE TUG:

The existing tug which will be offered for the subject tender should not be completed

years of life as on 31-12-2026.

17. PERIOD OF HIRE AND TERMINATION OF CONTRACT & PENALTY:

DPA reserves the right to terminate the contract by giving one month’s notice on the

contractor’s continued failure to perform/willful negligence to remedy the fault. Failure

to rectify fault of breakdown within 12 days will constitute a failure to perform and if it

continues, a substitute tug of comparable dimensions will be provided within 21 days

(penalty of 25% of the daily charges quoted by the contractor shall be levied per day

or part thereof of failure from the 13th day till a substitute tug is provided.

After 21 days if contractor fails to redeploy the particular tug or provide suitable tug,

then 100 % daily quoted hire charges will be recovered as penalty. If DPA hire other Tug

during the said period the actual hire charges will be recovered from the contractor’s

bill and no hire charges will be paid during the period to the contractor.

18. REGISTRATION :

Should have under the Merchant Shipping Act,1958 or RSV - (Type-IV).

i) The tug shall maintain deck and engine logbook as per trade practice and the same shall

be submitted to the scrutiny of the DEPUTY CONSERVATOR or his authorized

representatives, whenever requested.

ii) The completed logbook shall be sent to the DEPUTY CONSERVATOR’s Office at the end

of every month for checking by Officer designated by the DEPUTY CONSERVATOR. The

Engine performance, shore power consumption, fuel oil supply and consumption,

maintenance details, Engine speed and load, repairs and all-important events that are

taking place shall be logged in chronological order in the logbooks

iii) It shall be the responsibility of the contractor to report to DPA and Security personal

deployed by DPA during any serious or fatal accidents on the tug or at any place in DPA

waters to any of his employees / workmen engaged by him. The Contractor shall protect

and indemnify DPA against any claims or actions arising there from.

20. LOCAL LAWS:

The contractor shall comply with Indian Merchant Shipping Act and any other legislation

related to operation of Tug in Indian territorial waters. The contractor shall also observe

all the Labour laws in force from time to time and furnish necessary returns under such

Labour laws and rules/regulations made there under to the Deputy Conservator on due

The owner shall insure the Tug against all risks, including total loss and salvage,

personal injury and loss of life. Such insurance shall be comprehensive one covering all

risks including those relating to third parties. No claim in this regard shall be

entertained by the charterer i.e. Deendayal Port Authority.

22. RATES, TAXES& PAYMENTS:

(a) The basic charter rates/Rate per day shall be inclusive of all existing taxes and duties,

except GST. The GST will be paid separately as admissible under GST Act. However,

party is supposed to comply with return to be filed with GST Authority as per GST Act.

The rates are to be quoted in Indian Rupees only. The payment of the monthly bill will

be made after submission by the contractor of the bill in triplicate duly certified. Income

tax at applicable rates and surcharge thereon will be deducted from the monthly bill. The

party will be allowed payment of only one bill in a month. The payment will be made in

Indian Currency only. TDS on GST shall applicable too.

(b) Contractor/ Service provided/supplier etc. has to ensure timely and proper filing of

GSTR I so that Deendayal Port Authority can avail tax input tac credit in timely manner.

(c) In case DPA NOT ALLOWED INPUT TAX CREDIT due failure on the part of the

contractor/service provider/supplier etc. it will financial loss to the DPA and therefore

the same shall be recovered from the payment/deposit of the contractor/service

provider/supplier.

Any new taxes, duties other than the existing taxes and duties imposed by the

Government, after opening of the Technical Bid will be reimbursed by the Port on

production of documentary evidence and actual payments.

23. CLOSING D A T E:

The tender closes at 2 8 /09/2026 @ 12.00 Hrs.

The Technical Bid will be opened at 2 8 /09/2026 @ 12.05 Hrs.

24. DATE OF COMMENCEMENT:

The mobilization period within 18 months from the date of issuance of LoA and an extra

15 days on payment of 25% daily hire charges as LD. If the tug is not mobilized within

the above period, then the DPT will have the right to terminate the contract and forfeit

the EMD amount.

Or Readily available tug should deploy in 120 days from the date of issue of

LOA or as per prior intimation letter issued by Dy. Conservator.

25. APPOINTMENT OF AGENTS:

The successful tenderer may appoint local agents at Deendayal Port through whom the

authority can deal.

26. Power of Attorney in favour of person who will deal on behalf of Company and will be

authorized signatory authority is required.

27. Ownership of tugs

Tenderer should either own the tug or be in possession by way of a legally enforceable

lease agreement/ letter of authority/MOU for a tug under construction. The copies of

agreement/ lease/letter of authority /MOU to be submitted in case the tenderer does

not own the tug at the time of submission of tender, otherwise bid will be rejected

28. This tender provides scope of Indian Citizens/Companies/Co-operative societies having

Indian flag vessels to participate in the said tender. Where the said Indian

Citizens/Companies/Co-operative Societies have failed either to participate or obtain the

order, they cannot be allowed to obtain the same or part of the same work at any cost

merely through the provisions found in Section 407 and Section 406 of the M.S. Act,

1958. In the said tender process, the right of first refusal will remain with the Indian vessel

owner on his showing readiness to take up the job at the lowest price indicated by the

foreign flag vessels. In this context the latest Policy of the Government will be

“Right of first refusal” is a right which accrues to a bidder in a tendering process-who

offers an Indian flag vessel and whose rate though not being the lowest- to be awarded

the tender, subject to his matching the lowest rate offered by a bidder who offers a

foreign flag vessel. This right is conferred based upon the practices of the industry and

the deliberate intention of the Central Government towards encouragement and

development of the Indian Shipping industry.

29. Right of first refusal will be applicable as per Ministry of Shipping’s Notification No. SY-

13017/4/2017-SBR dated 23.10.2020 & Directorate General of Shipping, Mumbai’s

circular No. F. No. SD-9/CHART (82)/97-VI Dated 14.01.2021 (DGS circular No. 02 of

2021) and subsequent amendments if any.

30. Force Majeure

Conditions beyond control of either parties like war, hostility, acts of God come under

the legal concept of Force Majeure (FM). Delays in performance of contractual

obligations under influence of FM conditions are condonable by the other party without

any right to termination or damages, provided, notice of the happening of any such

event is given by the affected party to the other within 30 (thirty) days from the date

of occurrence. Works under the contracts shall be resumed as soon as practicable after

such even has come to an end or ceased to exist. However, if such even continue for

a period exceeding 120 days, either party may at its option terminate the contract by

giving notice to the other party.

31. Code of integrity:

Procuring authorities as well as bidders, contractors and consultants should observe the highest

standard of ethics and should not indulge in the following prohibited practices, either directly or

indirectly, at any stage during the procurement process or during execution of resultant contracts:

i) "Corrupt practice": making offers, solicitation or acceptance of bribe, rewards or gifts or any material

benefit, in exchange for an unfair advantage in the procurement process or to otherwise influence the

procurement process or contract execution;

ii) "Fraudulent practice": any omission or misrepresentation that may mislead or attempt to mislead

so that financial or other benefits may be obtained or an obligation avoided. This includes making false

declaration or providing false information for participation in a tender process or to secure a contract or

in execution of the contract;

iii) "Anti-competitive practice": any collusion, bid rigging or anti-competitive arrangement, or any

other practice coming under the purview of The Competition Act, 2002, between two or more bidders,

with or without the knowledge of the procuring entity, that may impair the transparency, fairness and

the progress of the procurement process or to establish bid prices at artificial, non-competitive levels;

iv) "Coercive practice": harming or threatening to harm, persons or their property to influence their

participation in the procurement process or affect the execution of a contract;

v) "Conflict of interest": participation by a bidding firm or any of its affiliates that are either involved in

the consultancy contract to which this procurement is linked; or if they are part of more than one bid in

the procurement; or if the bidding firm or their personnel have relationships or financial or business

transactions with any official of procuring entity who are directly or indirectly related to tender or

execution process of contract; or improper use of information obtained by the (prospective) bidder from

the procuring entity with an intent to gain unfair advantage in the procurement process or for personal

vi) "Obstructive practice": materially impede the procuring entity's investigation into allegations of

one or more of the above mentioned prohibited practices either by deliberately destroying, falsifying,

altering; or by concealing of evidence material to the investigation; or by making false statements to

investigators and/ or by threatening, harassing or intimidating any party to prevent it from disclosing its

knowledge of matters relevant to the investigation or from pursuing the investigation; or by impeding

the procuring entity's rights of audit or access to information

Deputy Conservator

Deendayal Port Authority

Tendering Forms Part – I

To be submitted by Bidders with their Bids

Forma NAME OF FORMS/FORMAT

Form-1 SPECIMEN LETTER OF AUTHORITY FOR

SUBMISSION OF BID

Form-2 FORMAT FOR TECHNICAL

QUALIFICATION OF BIDDERS

Form-3 TUG SPECIFICATIONS

Form-4 SPECIMEN EMD (Bank Guarantee Format)

Form-5 INFORMATION REGARDING LITIGATION

Form-6 EXCEPTIONS AND DEVIATIONS

Form-7 INTEGRITY PACT

Form-8 TENDERER’S UNDERTAKING

Form-9 SPECIMEN FORMAT FOR DECLARATION

Form-10 TENDER INFORMATION FORM

Form-11 PROFORMA OF JOINT

VENTURE/CONSORTIUM AGREEMENT

Form-12 PROFORMA OF POWER- OF-ATTORNEY FOR

LEAD MEMBER OF JV/ CONSORTIUM

Form-13 FORMAT FOR DETAILS OF CONSORTIUM MEMBERS

Form-14 FORMAT OF BID SECURITY DECLARATION

Form-15 INSURANCE SECURITY BOND FOR EMD

To be used by successful Bidder

Form-16 SPECIMEN CONTRACT AGREEMENT

Form-17 SPECIMEN BANK GURANTEE

PERFORMANCE GUARANTEE/ SECURITY

Form-18 LETTER OF ACCEPTANCE (LOA) to be issued by

Form-19 WORK ORDER

Form-20 FORMAT FOR INSURANCE SURETY BOND

FOR PERFORMANCE GUARANTEE

SPECIMEN LETTER OF AUTHORITY FOR SUBMISSION OF BID

(To be executed on Rs.300/- non-judicial Stamp Paper)

The(PORT Address)

(Name, designation and Address) is/ are authorized to represent us to bid, negotiate and conclude

the agreement on our behalf with you against tender no. and his specimen signature is appended

We confirm that we shall be bound by all and whatsoever our said signatory shall commit. We

understand that the communication made with him by the Deendayal Port Authority/ Board shall

be deemed to have been done with us in respect of this Tender.

[Specimen signature] Yours

Signature: Name& Designation:

For & on behalf of:

SPECIMEN FORMAT FOR TECHNICAL QUALIFICATION OF BIDDERS

The information to be filled in by the Bidder in the following pages will be used for the

purpose of Technical Qualification as provided for in the Instructions to Tenderers.

1. Only for Individual Bidders

1.1. Constitution or legal status of Bidder (Attach copy)

□ Place of registration:

□ Principal place of business

□ Power of attorney of signatory of Bid (Attach)

2. Turnover of the Firm/ JV

Description Year Turn over

(insert the year as per PQC) 2022-23

i.e. last three financial years ending

31st march of the previous year as

certified by Chartered Accountant

Attachment: financial reports for the last three years: balance sheet, profit and loss

statements, auditor's reports (in case of companies/corporation) etc. List them below

and attach copies.

Attested Copy of Annual Turnover during last three year ending of the previous financial

1. Similar Works

Particulars Year No. of Value

Total value of completed 2019-20

similar work as defined in 2020-21

the tender document during 2021-22

Supporting documents, viz., Successful completion certificates from clients, other

documentations to substantiate the similarity of work as per definition of “Similar Work”.

Employers reserve the right to verify the information;

2. Information on litigation history in which the Bidder is involved.

Other parties Port Cause of Amount Remarks involved

dispute show in present

3. Declaration of not having been banned or de-listed by any Govt., semi Govt., or PSUs.

4. Additional Information Bidder may like to submit.

Duly authorized to sign this Authorization on behalf of: [insert complete name of Tenderer]

Dated on day of

[insert date of signing]

FORM FOR FURNISHING TECHNICAL SPECIFICATION OF OFFERED TUGS

Fuel consumption will be taken at 100% MCR which the tender is required to submit as per

the form. The requirement of fuel consumption at 90% and 50% MCR may be made as a

declaration but need not to be supported with builders certificate.

Particulars Tug-1 Tug-2

Port of Registry

Main Engine capacity

Bollard Pull Capacity

Vessel Endurance

Fuel Cons. At 100% MCR

Fuel Cons. At 90% MCR

Fuel Cons. At 50% MCR

Any Accident in last 5 yrs.

Open Deck Space

Other info. if any

Please attach separate Sheet, if required.

Signature of bidder

SPECIMEN EMD (Bank Guarantee Format)

[The Bank shall fill in this Bank Guarantee Form in accordance with the

instructions indicated. To be executed on Rs.300/- non-judicial Stamp Paper]

_ [Bank’s Name, and Address of Issuing Branch or Office]

Beneficiary: _ [Name and Address of Employer/ Board]

TENDER GUARANTEE No.: _

We have been informed that [name of the Tenderer] (hereinafter called "the Tenderer") has

submitted to you its Tender dated (hereinafter called "the Tender") for the execution of [name

of contract] under Invitation for Tenders No. [number]. Furthermore, we understand that,

according to your conditions, Tenders must be supported by an EMD.

At the request of the Tenderer, we [name of Bank] hereby irrevocably undertake to pay you

any sum or sums not exceeding in total an amount of [amount in figures] ([amount in

words]) upon receipt by us of your first demand in writing accompanied by a written

statement stating that the Tenderer is in breach of its obligation(s) under the Tender

conditions, because the Tenderer:

(a) has withdrawn its Tender during the period of Tender validity specified by the Tenderer in the

Form of Tender; or

(b) having been notified of the acceptance of its Tender by the Employer/ Board during the period

of Tender validity, (i) fails or refuses to execute the Form of Agreement, if required, or (ii)

fails or refuses to furnish the performance guarantee, in accordance with the Instructions to

This guarantee will expire unless otherwise extended or informed by the Employer/ Board:

(c) if the Tenderer is the successful Tenderer, upon our receipt of copies of the contract signed by

the Tenderer and the performance guarantee issued to you upon the instruction of the

(d) If the Tenderer is not the successful Tenderer, upon the earlier of

(i) our receipt of a copy of your notification to the Tenderer of the name of the successful

(ii) twenty-eight days after the expiration of the Tenderer’s Tender or any extended period thereof.;

Consequently, any demand for payment under this guarantee must be received by us at the

office on or before that date.

[Authorisation letter from the issuing bank that the signatory of this BG is

authorised to do so- should also be enclosed]

Information regarding Litigation

The information has to be submitted as per following format:

Other party / Port Cause of Amount Remarks involved showing

parties dispute present status

Duly authorized to sign this authorization on

behalf of: [insert complete name of Tenderer]

Dated on day of ,_ [insert date of signing]

EXCEPTIONSANDDEVIATIONS

As pointed out in the Tender Call Notice, Bidder may stipulate here

exceptions and deviations to the bid conditions, if considered unavoidable.

Sr. No Page No. of Bid Clause No. Subject Deviation with Reasons

Note : However, the Bidders to note that un-acceptable deviations, if any, the bid

shall be liable for rejection. Bidder is discouraged to deviate from Bid

conditions, specifications, delivery schedules, commercial terms as per the

tender document.

Duly authorized to sign this Authorization on behalf of: [insert complete name

Dated on day of _

[insert date of signing]

Deendayal Port Authority (DPA) hereinafter referred to as "The Principal"

members) herein after referred to as "The Bidder / Contractor"

The Principal intends to award, under laid down organizational procedures, contract(s) /

concession(s) for Tender No. (04/2026). The Principal values full compliance with all relevant

laws of the land rules, regulations, economic use of resources and of fairness / transparency in its

relations with its Bidder(s) and / or Contractor(s).

In order to achieve these goals, the Principal will appoint Independent External Monitors

(IEMs), who will monitor the tender process and the execution of the contract for compliance with

the principles mentioned above.

Section1 – Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to observe

the following principles: -

(a) No employee of the Principal, personally or through family members, will in connection with the

tender for, or the execution of a contract, demand, take a promise for or accept, for self or third

person, any material or immaterial benefit which the person is not legally entitled to.

(b) The Principal will, during the tender process treat all Bidder(s) with equity and reason. The Principal

will in particular, before and during the tender process, provide to all Bidder(s) the same information

and will not provide to any Bidder(s) confidential / additional information through which the Bidder(s)

could obtain an advantage in relation to the tender process or the contract execution.

(c) The Principal will exclude from the process all known prejudicial persons.

(2) If the Principal obtains information on the conduct of any of its employees which is a criminal

offence under the IPC / PC Act, or if there be a substantive suspicion in this regard, the Principal

will inform the Chief Vigilance Officer and in addition can initiate disciplinary actions.

Section2 – Commitments of the Bidder(s)/ Contractor(s)

(1) The Bidder(s) / Contractor(s) commits themselves to take all measures necessary to prevent

corruption. The Bidder(s) / Contractor(s) commits themselves to observe the following principles

during participation in the tender process and during the contract execution.

a. The Bidder(s) / Contractor(s) will not, directly or through any other person or firm, offer, promise

or give to any of the Principal's employees involved in tender process or the execution of the

contract or to any third person any material or other benefit, which he / she is not legally entitled

to, in order to obtain in exchange of advantage of any kind whatsoever during the tender process

or during the execution of the contract.

b. The Bidder(s) / Contractor(s) will not enter with other Bidders into any undisclosed agreement or

understanding, whether formal or informal. This applies in particular to prices, specifications,

certifications, subsidiary contracts, submission or non- submission of bids, or any other actions to

restrict competitiveness or to introduce cartelization in the bidding process.

c. The Bidder(s) / Contractor(s) will not commit any offence, under the relevant Prevention of

Corruption Act / Indian Penal Code / PC Act; further the Bidder(s) / Contractor(s) will not use

improperly, for purposes of competition, or personal gain, or pass on to others, any information or

document provided by the Principal, as part of the business relationship, regarding plans, technical

proposals and business details, including information contained or transmitted electronically.

d. The Bidder(s) / Contractor(s) of foreign origin shall disclose the name and address of the Agents

/ Representatives in India, if any. Similarly, the Bidder(s) / Contractor(s) of Indian Nationality shall

furnish the name and address of the foreign principals, if any. Further details as mentioned in the

"Guidelines on Indian Agents of Foreign Suppliers" shall be disclosed by the Bidder(s) /

Contractor(s). Further, as mentioned in the Guidelines all the payments made to Indian agent /

representative have to be in Indian Rupees only. Copy of the "Guidelines on Indian Agents of

Foreign Suppliers" is placed at (page Nos. 7-20)

e. The Bidder(s) / Contractor(s) will, when presenting their bid, disclose any and all payments made,

is committed to or intends to make to agents, brokers or any other intermediaries, in connection

with the award of the contract.

f. -Bidder(s) / Contractor(s) who have signed the Integrity Pact shall not approach the Courts while

representing the matter to IEMs and shall wait for their decision in the matter.

(2) The Bidder(s) / Contractor(s) will not instigate third persons to commit offences outlined above or

be an accessory to such offences.

Section 3 - Disqualification from tender process and exclusion from future contracts.

If the Bidder(s) / Contractor(s), before award or during execution has committed a transgression

through a violation of Section-2 above, or in any other form, such as to put their reliability or

credibility in question, the Principal is entitled to disqualify the Bidder (s) / Contractor(s), from the

tender process, or take action as per the procedure mentioned in the "Guidelines on Banning of

business dealings". Copy of the "Guidelines on Banning of business dealings" is placed at (Page

Section4 – Compensation for Damages

(1) If the Principal has disqualified the Bidder(s), from the tender process prior to the award,

according to Section 3, the Principal is entitled to demand and recover the damages equivalent to

Earnest Money Deposit / Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal is

entitled to terminate the contract according to Section 3, the Principal shall be entitled to demand

and recover from the Contractor, liquidated damages of the Contract Value or the amount

equivalent to Security Deposit / Performance Bank Guarantee, whichever is higher.

(3) The Bidder(s) agrees and undertakes to pay the said amounts, without protest or demur,

subject only to condition that, if the Bidder(s) / Contractor(s) can prove and establish that the

termination of the contract, after the contract award has caused no damage or less damage than

the amount of the liquidated damages, the Bidder/Contractor shall compensate the principal, only

to the extent of the damage in the amount proved.

Section5 – Previous transgression

(1) The Bidder declares that, no previous transgressions occurred in the last three years with

any other company in any country confirming to the anti-corruption approach or with any other

Public Sector Enterprises in India, that could justify his exclusion from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the

tender process or action can be taken as per the procedure mentioned in "Guidelines on Banning

of Business dealing".

Section6 – Equal treatment of all Bidders / Contractors

(1) In case of a Joint Venture, all the partners of the Joint Venture should sign the integrity pact. In

case of sub-contracting the principle contractor shall be solely responsibility for the adherence to the provisions

of IP by the Sub-Contractor(s).

(2) There is no provision of sub-contract in the tender, any violation of the same, Contractor

shall be held solely responsible for the same.

Section 7 - Criminal charges against violating Bidders/ Contractors

If the principal obtains knowledge of conduct of a Bidder or Contractor or of an employee, or

a representative, or an associate of a Bidder or Contractor, which constitutes corruption, or if the

Principal has substantive suspicion, in this regard, the Principal will inform the same to the Chief

Vigilance Officer (CVO) and the CVO will take further necessary action as deemed fit in accordance

with the CVC Manual.

Section8 – External Independent Monitor

(1) The Principal appoints competent and credible Independent External Monitor for this Pact after

approval by Central Vigilance Commission. The task of the Monitor is to review independently and

objectively, whether and to what extent the parties comply with the obligations under this

(2) The Monitor is not subject to instructions by the representative of the parties and performs his/

her functions neutrally and independently. The Monitor would have access to all Contact documents,

whenever required. It will be obligatory for him / her to treat the information and documents of

the Bidders / Contractors as confidential. He / she reports to the Chairperson of the Board of the

(3) The Bidder(s) / Contractor(s) accepts that the Monitor has the right to access without restriction

to all Project documentation of the Principal including that provided by the Contractor. The Bidder

/ Contractor will also grant the Monitor, upon his / her request and demonstration of a valid interest,

unrestricted and unconditional access to the project documentation. The Monitor is under contractual

obligation, to treat the information and documents of the Bidder / Contractor with confidentiality.

(4) The Monitor is under contractual obligation to treat the information and documents of the Bidder(s)

/ Contractor(s) with confidentiality. The Monitor has also signed declaration on "Non- Disclosure of

Confidential Information" and of "Absence of Conflict of Interest". In case of any conflict of interest

arising at a later date, the IEM shall inform Chairman, DPA and recues himself / herself from that

(5) The Principal will provide to the Monitor sufficient information about all meetings among the parties

related to the Project provided such meetings could have an impact on the contractual relations

between the Principal and the Bidder / Contactor. The parties offer to the Monitor the option to

participate in such meetings.

(6) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he / she will

so inform the Management of the Principal and request the management to discontinue, or take

corrective action. The Monitor can in this regard submit non-binding recommendations. Beyond this,

the Monitor has no right to demand from the parties that they act in a specific manner, refrain

from action or tolerate action.

(7) The Monitor will submit a written report to the Chairperson of the Board of the Principal, within

to 10 weeks from the date of reference or intimation to him by the Principal and, should the

occasion arise, submit proposals for correcting problematic situations.

(8) If the Monitor has reported to the Chairperson of the Board of the Principal, a substantiated suspicion

of an offence under relevant IPC / PC Act and the Chairperson of the Board of the Principal has

not, within reasonable time taken visible action to proceed against such offence or reported it to

the Chief Vigilance Officer, the Monitor may also transmit this information directly to the Central

Vigilance Commissioner, Government of India.

(9) The word “Monitor” would include both singular and plural.

Section9 - Pact Duration

9.1 This Pact shall be operative from the date of signing of IP by both the parties till the final completion

of contract of successful bidder and for all other bidders six months after the contract has been

awarded. Issues like warranty, guarantee, etc. should be outside the purview of IEMs.

9.2 If any claim is made / lodged during this time, the same shall be binding and continue to be valid

despite the lapse of this Pact, as specified above unless it is discharged / determined by the

Chairperson, DPA.

Section 10 – Other Provisions

(1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the Registered

Office of the Principal, i.e. Gandhidham, Gujarat.

(2) Changes and supplements as well as termination notices need to be made in writing. Side agreements

have not been made.

(3) If the Bidder / Contractor is a partnership or a consortium, this agreement must be signed by all

partners or consortium members.

(4) Should one or several provisions of this agreement, turn out to be invalid, the remainder of this

agreement remains valid. In this case, the parties will strive to come to an agreement to their

original intensions.

(5) Issues like Warranty / Guarantee etc. shall be outside the purview of IEMs.

Note :- The bidder has to execute Integrity Pact agreement with DEENDAYAL

PORT AUTHORITY (As per Bid Response Sheet No.10 and name(s) have been

nominated by DPA as Independent External Monitors.

1. Shri Amiya Kumar Mohapatra, IFoS (Retd.) Qrs. No. 5/9, Unit-9, Bhoi Nagar,

Bhubaneshwar – 751 022.Mobile No.

Email : [email protected]

2. Dr. Gopal Dhawan, Ex-CMD, MECL, House No. 120, Jal Shakti Vihar, (NHPC Society)

P4, Builders Area, Greater Noida Gautam Budh Nagar, Utter Pradesh – 201 315, Mobile

No. 80077 71467 Email [email protected]

TENDERER’S UNDERTAKING

We, the undersigned having read and clearly understood the preliminaries and all schedules to the tender

documents hereby offer to “Hiring of 02 Nos. 60T BP Tugs for Vadinar for a period of 10 years" as

specified in the schedules, against which the time charter rates have been inserted to the extent which

the Chairman, Deendayal Port Authority or the Deputy Conservator, Deendayal Port Authority may

determine in accepting this tender. We hereby agree, subject to the conditions of the contract, to enter

into a formal agreement with the Board.

1. We, undertake to supply the said Tug(s) as described in the specifications within 18 months after issue

of Letter of Acceptance for ASTDS or for readily available tugs as per tender conditions.

2. If our tender is accepted, we undertake within 21 days of the letter of Acceptance of the tender, to be

deposited in advance with the Board, a Bank Guarantee issued by a scheduled Bank registered in India

having its branch at Gandhidham the sum of 5% of annual contract value of the contract price, as per the

preliminaries to the tender documents to be held by the Board as security for the due performance of our

obligation under the contract. This guarantee shall be valid every year till the completion of contract.

3. Until and unless a formal contract agreement is prepared and executed, this tender together with your

written acceptance thereof, shall constitute a binding contract between us and the Deendayal Port

4. We understand that Deendayal Port Authority is not bound to accept the lowest or any tender the Board

5. The undersigned confirms, after personal scrutiny, that the documents and drawing used in compiling

this tender are true copies of the documents.

6. The undersigned further declares the status of the company whose shareholders are as follows:

Name of the Director Percentage of share

Signature of the tenderer

Date: - Name and Address

Witness to Signature of Tenderer

Date:-_ Name and Address

SPECIMEN FORMAT FOR DECLARATION

(To be executed on bidder’s letter head)

(Project Title)

The undersigned, having studies the pre-qualification submission for the

abovementioned project, hereby states:

(a) The information furnished in our bid is true and accurate to the best of my knowledge.

(b) That in case of being pre-qualified, we acknowledge that the employer may invite us to

participate in due time for the opening of Price cover of the tender on the basis of provisions

made in the tender documents to follow.

(c) When the call for tenders is issued, if the legal, technical or financial conditions, or the

contractual capacity of the firm or joint venture changes, we commit ourselves to inform you

and acknowledge your sole right to review the pre-qualification made.

(d) We enclose all the required pre-qualification data format and all other documents and

supplementary information required for the pre-qualification evaluation.

(e) We also state that no changes have been made by us in the downloaded tender documents

and also understand that in the event of any discrepancies observed, the printed tender

document No. is full and final for all legal/contractual obligations (delete if not required).

Name of the Applicant:

Represented by (Name & capacity):

TENDER INFORMATION FORM

[The Tenderer shall fill in this Form in accordance with the instructions indicated below.

No alterations to its format shall be permitted and no substitutions shall be accepted.]

Date: [insert date (as day, month and year) of Tender Submission] Tender

No.: [insert number of Tendering process]

1. Tenderer’s Legal Name [insert Tenderer’s legal name]

2. In case of JV, legal name of each party: [insert legal name of each party in JV]

3. Tenderer’s actual or intended Country of Registration: [insert actual

or intended Country of Registration along with Registration Details]

4. Tenderer’s Year of Registration: [insert Tenderer’s year of registration]

5. Tenderer’s Legal Address in Country of Registration: [insert

Tenderer’s legal address in country of registration]

6. Tenderer’s Authorized Representative Information Name:

[insert Authorized Representative’s name]

Address: [insert Authorized Representative’s Address]

Telephone/Fax numbers: [insert Authorized

Representative’s telephone/fax numbers]

Email Address: [insert Authorized Representative’s email address]

7. Attached are copies of original documents of: [check the box(es) of the

attached original documents]

1 Articles of Incorporation or Registration of firm named in 1, above, in

accordance with ITT.

1 In case of JV, letter of intent to form JV or JV agreement, in accordance with ITT.

1 In case of government owned entity from India, documents establishing

legal and financial autonomy and compliance with commercial law, in

accordance with ITT.

1 GST Registration Number

PROFORMAOF JOINT VENTURE/CONSORTIUM AGREEMENT

(To be submitted on Non-Judicial Stamp Paper of appropriate value)

This Joint Venture / Consortium Agreement is made and entered into on this……. day of …….2026 by

and between (i) M/s.(Name of the firm to be filled-in)

………… .,(ii) M/s……(Name of the firm to be filled-in, ...................................... , primarily for the work

under the Deendayal Port AUTHORITY.

All the partners of the Joint Venture /Consortium hereinafter individually referred to as the parties and

collectively as the Joint Venture/Consortium ‘.

1. Formation of Joint Venture/Consortium

(i) M/s…………………………… (Name of the firm to be filled in) is engaged in……………

… .................................................................... (Details of the works undertaken by the party)

(ii) M/s………………………………. (Name of the firm to be filled in) is engaged

1.1. On behalf of Board of AUTHORITY of Deendayal Port (hereinafter referred to as

—Employer¦), the Dy. Conservator, DEENDAYAL Port AUTHORITY has invited bids from the

experienced, resourceful and bonafide Developers with proven technical and financial capabilities of

executing the work .

1.2. The parties have been exploring together the ways and means of collaboration for the

purpose of an offer to be made for the said project of the Deendayal Port AUTHORITY and have

mutually agreed to enter into a Joint Venture/Consortium Agreement to submit a common bid for the project

and to carry out the project works in the event of award of the contract, in association with each other and

(……Name of Partner to be filled in ) shall

be the Lead member and (i) (……Name of Partner to be filled in………), (ii) (……Name of Partner

to be filled in ), shall be the other partner(s).

NOW THEREFORE IT HAS BEEN AGREED TO BETWEEN THE PARTIES AS FOLLOWS

1.4 The Joint Venture/Consortium will be known as……… (……Name of JV to be filled in……)

(i) (……Name of the firm to be filled in………), (ii) (……Name of the firm to be filled-in ),

parties to the present agreement.

1.5. The recitals are true and correct and form an integral part of this agreement and are

representations of the parties to which they relate and have been relied upon by the parties to enter into

the present agreement.

1.6. Notwithstanding the date of signature of this agreement, its effective date will be the date of

submission of bid.

1.7. All costs incurred by the parties before the date of award of contract will be borne by the parties

concerned. All costs in implementation of this Joint Venture/Consortium Agreement after award of

contract till the expiry of this agreement will be borne by the parties as here in after provided.

1.8. The Joint Venture/Consortium will be dissolved and this agreement will cease to have effect on

completion of this project, maintenance and fulfilment of all other conditions under the contract, upon

receipt of payment of all amounts from the Employer and on settlement of accounts between the

parties as hereinafter provided.

1.9. The contract, if awarded by the Employer, Letter of Acceptance shall be issued in the name of

(Name of JV/Consortium to be filled in ) and the Contract shall be signed by legally authorized

signatories of all the parties.

1.10. All the parties of the JV/Consortium shall be jointly and severally liable during the bidding process

and the bid document shall be signed by legally authorized signatory of all the parties.

1.11. The financial contribution of each partner to the JV/Consortium operation shall be:

(i) M/s……… (Name of the partner to be filled-in) - ……..

(ii) M/s……… (Name of the partner to be filled-in) - …………

1.12. All the parties of the JV/Consortium shall be jointly and severally liable for the execution of

the project in accordance with the Contract terms, in the event of award of contract. The delineation

of duties, responsibilities and scope of work shall be:

a) The Lead Member shall provide suitable experienced personnel at site, for general planning,

site management and equipment operations, during entire period of contract execution.

b) (……Name of Partner to be filled-in ) shall carry out the following

c) (……Name of Partner to be filled-in………) shall carry out the following works

1.13. The parties hereto agreed that each of them shall duly and properly perform all the functions

and all costs related to their respective works.

1.14. The parties hereto shall be at liberty to enter into liaison work/correspondence with statutory

and local authorities as the circumstances warrant individually or collectively.

1.15. It is hereby agreed and undertaken that, all the parties are jointly and severally liable to the

—Board of Port of Deendayal for the performance of the contract.

1.16. Notwithstanding demarcation or allotment of work between JV/Consortium partners,

JV/Consortium each partner shall be liable for non- performance of the whole contract irrespective

of their demarcation or share of work.

1.17. The Lead Member shall be authorized to act on behalf of the JV/Consortium.

1.18. All the correspondences between the Employer and the JV /Consortium shall be routed

through the Lead Member.

1.19. The Lead Partner is authorized: (a) to submit bid, negotiate and conclude contract and incur all

liabilities therewith on behalf of the Member (s) of the JV/Consortium during the bidding

process; and (b) in the event of a successful bid, to incur liabilities and receive instructions

for and on behalf of the partner(s) of the JV/Consortium and to carry out the entire

execution of the contract including payment, exclusively through Lead Member.

1.20. In the event of default of the Lead Member, it shall be construed asdefault of the

Developer/Contractor; and Employer shall be entitled to take action under relevant clause(s) of

the Department Bid Document and/or Conditions of Contract.

1.21. All the parties of the JV/Consortium shall be jointly and severally liable for due performance,

recourse/sanctions within the joint venture in the event of default of any partner and arrangements for

providing the required indemnities.

1.22. The JV/ Consortium shall have a separate JV/Consortium Bank account (distinct from the Bank account

of the individual partners) to which individual partners shall contribute their share capital / or working

capital. The financial obligation of the consortium shall be discharged through the said JV/ Consortium Bank

account only and also all payment received by consortium from the Deendayal Port AUTHORITY shall be

through that account only.

The parties hereto have mutually agreed to the terms and conditions set forth herein above and

have assured each other to duly perform the reciprocal promises and obligations on either side for

effective implementation of the JV/Consortium for proper and due completion of the works

envisaged, in the event of award of contract to the JV/Consortium and have affixed their signature

in this indenture on this the

(i) Signature Name Designation seal & Common seal of the firm

(ii) Signature Name Designation seal &

Common seal of the firm

PROFORMA OF POWER- OF-ATTORNEY FOR LEAD MEMBER OF JV/ CONSORTIUM

(To be submitted on Non-Judicial Stamp Paper of appropriate value)

By this Power-of-Attorney executed on this .... day of ...(month) of 2026, we, (i)

(........................................... Name of legally authorized signatory of first partner to be filled in

Signatory of second partner to be filled in),

hereby jointly authorize and agree the Lead Partner, M/s ( .............................. Name of .... the

to submit bid , NEGOTIATE, AND CONCLUDE contract and incur all liabilities therewith on behalf

of the partner(s) of the JV /Consortium during the bidding process: and (b) in the event of a

successful bid, to incur liabilities and receive instructions for and on behalf of the partner(s) of

the JV /Consortium and to carry out the entire execution of the contract including payment for

the work of …………..(insert name of the work)

sively through Lead Partner.

(i) Signature Name Designation seal & Common seal of the firm

(ii) Signature Name Designation seal & Common seal of the firm

Signature, name and seal of the certifying authority/ Notary Public.

FORMAT FOR DETAILS OF CONSORTIUM

1. Details of the Firm

Firm’s Name, Address and Telephone

Name and Telephone No. of the Contact Person

Fields of Expertise

Nature of Experience(no. of years, expertise)

2. Services that are proposed to be sub contracted:

3. Person who will lead the Member* Name:

Telephone No: Email:

4. Details of Firm’s previous experience

Project Name, address Scope Duration Status

and Location and telephone (Start Date-

FORMAT OF BID SECURING DECLARATION FROM BIDDERS

(On Bidders Letter head)

Bid Securing Declaration Form

Date: Tender No.

To (insert complete name and address of the Employer/ Purchaser) I/We. The undersigned,

I/We understand that, according to your conditions, bids must be supported by a Bid

Securing Declaration.

I/We accept that I/We may be disqualified from bidding for any contract with you for a

period of three years from the date of notification if I am /We are in a breach of any obligation

under the bid conditions, because I/We

a) have withdrawn/modified/amended, impairs or derogates from the tender, my/our

Bid during the period of bid validity specified in the form of Bid; or

b) having been notified of the acceptance of our Bid by the purchaser during the

period of bid validity (i) fail or reuse to execute the contract, if required, or (ii) fail or refuse to

furnish the Performance Security, in accordance with the Instructions to Bidders.

I/We understand this Bid Securing Declaration shall cease to be valid if I am/we are not the

successful Bidder, upon the earlier of (i) the receipt of your notification of the name of the

successful Bidder; or (ii) thirty days after the expiration of the validity of my/our Bid.

Signed: (insert signature of person whose name and capacity are shown) in the capacity of

(insert legal capacity of person signing the Bid Securing Declaration)

Name: (insert complete name of person signing the Bid Securing Declaration)

Duly authorized to sign the bid for an on behalf of (insert complete name of Bidder)

(Note: In case of a joint venture, the Bid Securing declaration must be in the name of all

partners to the joint venture that submits the Bid)

Corporate Seal (where appropriate)

Format of Insurance Surety Bond for Earnest Money Deposit

(To be executed on Non-Judicial Stamp Paper of Appropriate value of Rs. 300/-)

Insurance Surety Bond No.............

(Name of Contract)

To: (Name and address of Employer)

WHEREAS (name of Bidder) (hereinafter called "the Bidder") has submitted its Bid dated (date of

the performance of the above named Contract (hereinafter called "the Bid")

KNOW ALL PERSONS by these present that We (name of Insurance Company) of

ALL PERSONS by these present that We (name of Insurance Company) of........... (address of

Insurance Company) (hereinafter called "the Surety"), are bound unto the Board of Deendayal Port

Authority (hereinafter called "the Employer") for the sum of. (amount), for which payment well and

truly to be made to the said Employer, the Surety binds itself, its successors and assigns by these

THE CONDITIONS of this obligation are as follows:

1. If the Bidder (a) withdraws or modifies its Bid during the period of bid validity, or (b) adopts corrupt

or collusive or coercive or fraudulent practices or defaults under Integrity Pact.

2. If the Bidder, having been notified of the acceptance of its Bid by the Employer during the period of

(a) fails or refuses to sign the Contract Agreement when required, or

(b) fails or refuses to submit the performance security in accordance with the Tender Documents.

We undertake to pay to the Employer up to the above amount upon receipt of its first written

demand, without the Employer having to substantiate its demand, provided that in its demand

the Employer will mention that the amount claimed by it is due, owing to the occurrence of one or

both of the two above-named CONDITIONS, and specifying the occurred condition or conditions.

The Surety declares that this Insurance Surety Bond is issued by the ........................ (name of

Insurance Company) as per the applicable rules and regulations of Insurance Regulatory

Development Authority of India (IRDAI).

This Insurance Surety Bond will remain in force up to and including (date 90 days after the

bid validity), and any demand in respect thereof must reach the Surety not later than the above

For and on behalf of the Insurance Company

in the capacity of

Common Seal of the Insurance Company with complete address including Tel. Nos./e-Mail Id.

Staff Authority No. of the officer of the Insurance Company/Signatory

INSTRUCTIONS FOR EXECUTION OF INSURANCE SURETY BOND FOR EANEST MONEY DEPOSIT

1. Insurance Surety Bond for Earnest Money Deposit should be executed on non-judicial Stamp papers

of requisite value in accordance with the stamp Act if applicable to that particular state of Indian

Union country of executing Insurance Company, where executed. In case the same is issued by an

International Insurance Company (it should be registered under insurance Act 1938 or as amended

from time to time and approved by the Insurance Regulatory Development Authority of India

(IRDAI)) the law prevalent in the country of execution shall prevail for the purpose of Stamp Duty

on the Insurance Surety Bond. However, in such a case, the Insurance Surety Bond for Earnest

Money Deposit shall be got confirmed by the Bidder through any Indian Scheduled/Nationalized

Insurance Company.

2. The executing officers of the Insurance Surety Bond for Earnest Money/Bid Security shall clearly

indicate in (block letters) his name, designation, Power of Attorney No./Signing Power No. as well

as telephone/ fax numbers with full correspondence address of the issuing Guarantee etc.

3. Each page of the Insurance Surety Bond for Earnest Money Deposit shall be duty signed/initialled

by the executing officers and the last page shall be signed in full, indicating the particulars as aforesaid

(sub-para 2) under the seal of the Insurance Company

4. Stamp paper shall be purchased in the name of Insurance Company counting the Insurance Surety

Bond, after the date ‘Notice Inviting Tender’, not more than six months prior to

execution/issuance of the Insurance Surety Bond. The name of the purchaser should appear at the back

side of stamp paper in the Vendors Sing. The issuing insurance Company shall be requested

independently for verification/confirmation of the Insurance Surety Bond issued, non- confirmation of

which may lead to rejection of ‘Insurance Surety Bond’.

5. Irrevocable, valid and fully enforceable Insurance Surety Bond in favour of the Employer (Name of

Employer) issued by any Insurance Company registered under insurance Ac amended from time to

time and approved by the insurance Regulatory Development Authority of India (IRDA) in Indian

currency (INR) only is acceptable to the Employer.

6. Insurance Surety and for Bid security in original shall be submitted along with the Bid. However, the

issuing Insurance Company shall submit an unstamped duplicate copy of Insurance Surety Bond directly

by registered post (A.D.) to the Employer (authority inviting tenders) with forwarding letter.

SPECIMEN CONTRACTAGREEMENT

(Tobe executed on Rs.300/- non-judicial Stamp Paper)

[The successful Tenderer shall fill in this form in accordance with the instructions

THISCONTRACT AGREEMENT is made

the [ insert: number] day of [ insert: month], [ insert: year]. BETWEEN

(1) The Board of [insert name of the Port], an Autonomous Body of the Ministry of

Ports, Shipping& Waterways of the Government of INDIA, incorporated under the

Major Port Authorities Act, 2021 as Amended thereafter, under the Laws of India

and having its principal place of business at [ insert address of Port] (hereinafter

called “the Port”), and

(2) [ insert name of Contractor], [incorporated under] the laws of [ insert: country of

Contractor] and having its principal place of business at [ insert: address of

Contractor] (hereinafter called “the Contractor”).

WHEREAS the Employer/ Board invited Tenders against tender no. [Number for execution of

[TENDER TITLE AND BRIEF DESCRIPTION] viz., and has accepted a Tender by the

Contractor in accordance with the supply/ delivery schedules, in the sum of [insert

Contract Price in words and figures, expressed in the Contract currency(ies)]

(hereinafter called “the Contract Price”).

NOW THIS AGREEMENTWITNESSES AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are

respectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall constitute the Contract between the Employer/ Board

and the Contractor, and each shall be read and construed as an integral part of the

(a) This Contract Agreement;

(b) Special Conditions of Contract;

(c) General Conditions of Contract;

(d) Technical Requirements (including Schedule of Requirements

and Technical Specifications, drawings);

(e) Notice InvitingTender;

(f) Replies issued to the Pre-bid queries, addenda are any issued

[numbersanddates];

(g) The Contractor’s Bid and original Price and DeliverySchedules;

(h) The Employer/ Board’s Notification of Award;

(i) [Correspondence the Employer/ Board had exchanged with the bidder till and

after award of contract [specific letters and dates]; and

(j) [ Add here anyother document(s)]

EMPLOYER/ BOARD accepted the Bid of CONTRACTOR for the provision and the

execution of WORK at the CONTRACT PRICE as indicated in CONTRACT upon the terms

and subject to the conditions of Contract. Now this CONTRACT AGREEMENT witnessed

and it is hereby agreed and declared as follows:

3. In consideration of the payment to be made to CONTRACTOR for WORK to be

executed by him. CONTRACTOR hereby Covenants with EMPLOYER/ BOARD that

CONTRACTOR shall and will duly provide, execute and complete Work and things in

CONTRACT, mentioned or described or which are to be implied there from or may be

reasonably necessary for completion of Work and at the times and in the manner and

subject to the terms and conditions or stipulations mentioned in CONTRACT.

4. In consideration of the due provision, execution and completion of WORK by the

CONTRACTOR in accordance with the terms of the CONTRACT, the EMPLOYER/

BOARD does hereby agree with CONTRACTOR that EMPLOYER/ BOARD will pay

to Contractor the respective amounts for the work actually done by him and approved

by EMPLOYER/ BOARD as per Payment Terms accepted in CONTRACT and payable

to CONTRACTOR under provision of Contract at such time and at such manner as

provided for in the CONTRACT.

5. In consideration of the due provision, execution and completion of WORK,

CONTRACTOR does hereby agree to pay such sums as may be due to EMPLOYER/

BOARD for the services rendered by EMPLOYER/ BOARD to Contractor as set forth

in CONTRACT and such other sums as may become payable to EMPLOYER/ BOARD

towards loss, damage to the EMPLOYER/ BOARD's equipment, materials etc. and such

payments to be made at such time and in such manner as is provided in the

‘WHEREAS the contractor has agreed to deposit the performance security deposit

@ 10% of annual contract price amounting to Rs. following manner for the due

fulfilment of all the conditions of the contract.

(a) 5% of Rs. paid in the form of Bank Guarantee/FDR/Insurance

Surety Bond or Digital mode of payment, vide No. , dated , issued by (to be submitted

in 21 days of issue of LOA).

(b) Balance 5% amount of Rs. to be recovered from the

Running Accounts bills.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in

accordance with the laws of [insert the name of the Contract governing law

country] on the day, month and year indicated above.

For and on behalf of the Employer/ Board

Signed: [insert signature]

in the capacity of [ insert title or other appropriate designation] in

the presence of [insert identification of official witness]

For and on behalf of the Contractor

Signed: [insert signature of authorized representative(s)of the

the capacity of [ insert title or other appropriate designation]

in the presence of [ insert identification of official witness]

Signed & Sealed on the behalf of Board of Authority

Deendayal Port Authority

SPECIMEN BANK GURANTEE PERFORMANCE GUARANTEE/ SECURITY DEPOSIT

(Tobe executed on Rs.300/- non-judicial Stamp Paper)

[The bank, as requested by the successful Tenderer, shall fill in this form in accordance

with the instructions indicated]

In consideration of the Board of [insert name of Port] incorporated by the Major

Port Authorities Act, 2021 (hereinafter called “The Board” which expression shall

unless excluded by or repugnant to the context or meaning thereof be deemed to

include the Board of [insert name of Port], its successors and assigns) having

agreed to exempt (hereinafter called the “Contractor”)’ (Name of the Contractor/s)

from the demand under the terms and conditions of the Contract, vide (Name of

the Department)_ ‘s letter No. & date

made between the Contractors and the Board for execution of

covered under Tender No. _ dated

(hereinafter called “the said contract”)

for the payment of Performance Guarantee in cash or Lodgment of

Government Promissory Loan Notes for the due fulfilment by the said

Contractors of the terms and conditions of the said Contract, on production of

Guarantee for Rs. _ (Rupees

(Name of the Bank and

(hereinafter referred to as “the Bank”) at the request of the Contractors do hereby

undertake to pay to the Board an amount not exceeding Rs. _ (Rupees ) only

against any loss or damage caused to or suffered or which would be caused to

or suffered by the Board by reason of any breach by the Contractors of any of the

terms and conditions of the said contract.

2. We, _, _ , do hereby

(Name of Bank) (Name of Branch)

undertake to pay the amounts due and payable under this guarantee without any

demur merely on a demand from the Board stating that the amount claimed is due by

way of loss or damage caused to or which would be caused to or suffered by the

Board by reason of any breach by the Contractors of any of the terms and conditions

of the said contract or by reason of the Contractors failure to perform the said contract.

Any such demand made on the Bank shall be conclusive as regards the amount due

and payable by the Bank under this Guarantee. However, our liability under this

guarantee shall be restricted to any amount not exceeding Rs. (Rupees

, undertake to pay to the (Name of Bank and Branch)

Board any money so demanded notwithstanding any dispute or disputes raised

by the Contractor(s) in any suit or proceeding pending before any Court or Tribunal

relating thereto our liability under this present being absolute and unequivocal.

The payment so made by us under this bond shall be a valid discharge of our

liability for payment thereunder and the Contractor(s) shall have no claim against

us for making such payment.

4. We, further agree with the

Board that (Name of Bank and Branch)

the guarantee herein contained shall remain in full force and effect during the

period that would be taken for performance of the said contract and that it shall

continue to be enforceable till all the dues of the Board under or by virtue of the

said contract have been fully paid and its claims satisfied or discharged or till

the (name of user department)

of the said certifies that the terms and conditions of the said contract have been

fully and properly carried out by the said Contractors and accordingly discharge

this guarantee. PROVIDED HOWEVER that the Bank shall be the request of the

Board but at the cost of the Contractors, renew or extend this guarantee for such

further period or periods as the Board may require from time to time.

5. We, further agree with

the Board (Name of Bank and Branch)

that the Board shall have the fullest liberty without our consent and without

affecting in any manner our obligations hereunder to vary any of the terms and

conditions of the said contract or to extend the time of performance by the said

contract or to extend the time of performance by the said Contractors from time to

time or to postpone for any time or from time to time any of the powers exercisable

by the Board against the said Contractors and to forebear or enforce any of the

terms and conditions relating to the said contract and we shall not be relieved

from our liability by reason of any such variation or extensions being granted to

be Contractors or for any forbearance, act or omission on the part of the Board or

any indulgence shown by the Board to the Contractors or by any such matter or

thing whatsoever which under the law relating to sureties would, but for this

provision, have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the

Bank or the Contractor(s).

7. It is also hereby agreed that the Courts in Gandhidham would have exclusive

jurisdiction in respect of claims, if any, under this Guarantee.

8. We, Bank lastly undertake not the

revoke this guarantee during its currency except with the previous consent

of the Board in writing.

9. *Notwithstanding anything contained herein:

a) Our liability under this Bank Guarantee shall not exceed Rs. (Rupees

b) this Bank Guarantee shall be valid up to ; and

c) we are liable to pay the guarantee amount or any part thereof under this Bank

Guarantee onlyand only if you serve upon us a written claim or demand on or before

(date of expiry of

Guarantee).” Date day of ________________

For (Name of Bank) (Name)

Letter of Acceptance

[to be issued by DPA on letter head]

To: _ [Name & address of contractor]

Ref: Your bid dated andlist of correspondence with the bidders.

This is to notify you that your price bid opened on for execution of the work “

”, as given in the

instruction to bidders for the Contract Price of Rs. [amount in words and

figures] as corrected and modified in accordance with the Tender Documents is hereby

accepted by the competent authority of Deendayal Port Authority.

You are hereby requested to furnish performance guarantee, for an amount

of Rs. [amount in words and figures] within {21} days of the issue of this letter of

acceptance valid upto {28} days from the date

of completion/obligation/ expiryof taking over certificate subject to

removal of defects period, if any i.e. upto and also sign the contract agreement within

{14} days of the receipt of this letter of acceptance, failing which action as stated in the tender

document will be taken.

Order will follow.

Please acknowledge

Name and title of signatory

Deendayal Port Authority

[to be issued by DPA on letter head]

No. _/ _/ Date:

To: _[Name & addressof contractor]

Letter of Acceptance No.

Pursuant to your furnishing the requisite Security and signing of

the contract for execution of the work

”, you are hereby instructed to proceed with the execution of the said work

w.e.f. _ in accordance with the contract documents.

Yours faithfully,

DeputyConservator, Deendayal Port Authority,

FORMAT FOR INSURANCE SURETY BOND FOR PERFORMANCE GUARANTEE

(To be execute on Non-Judicial Stamp paper of appropriate value of Rs. 300/-)

Name of the Contract) To:

The Board of Authorities of the Port of Deendayal, Deendayal Port Authority

A.O. Building, P.O. Box No. 50, Gandhidham

– Kutch. Dear Sirs,

In consideration of the Board of Deendayal Port Authority of the Port ... ...... of

DEENDAYAL PORT AUTHORITY (hereinafter called “ The Board” which expression shall

unless excluded by or repugnant to the context or meaning thereof be deemed to include the

Board of Deendayal Port Authority of the Port of [DEENDAYAL PORT AUTHORITY], its successors

and assigns) having awarded to M/s .......................................................................... [Contractor’s Name]

Office at .................................. (hereinafter referred to as the ‘Contractor’, which expression shall unless

repugnant to the context or meaning thereof, include its successors administrators, executors and assigns),

a Contract by issue of Employer’s Letter of Acceptance No dated ....................................and the same

having been acknowledged by the Contractor, for …………… [Contract sum in figures and words] For

[Name of the work] and the Contractor having agreed to provide a Contract Performance Guarantee for

the faithful performance of the entire Contract equivalent to ……..(*) of the said value of the aforesaid work

under the Contract to the Employer.

We ...............[Name & Address of the Insurance Company] ..’........ having its Head Office at

................... (hereinafter referred to as the ‘Surety’, which expression shall, unless repugnant to the context

of meaning thereof, include its successors, administrators, executors and assigns) do hereby guarantee

and undertake to pay the Employer, on demand any and all monies payable by the Contractor to the

extent of .............. (*) ............... as aforesaid at any time upto...................... (@)

.........................................[days/month/year] without any demur, reservation, contest, recourse or protest and/or

without any reference to the Contractor. Any such demand made by the Employer on the Insurance

Company shall be conclusive and binding notwithstanding any difference between the Employer and the

Contractor or any dispute pending before any Court, Tribunal, Arbitrator or any other authority. The

Surety undertakes not to revoke this guarantee during its currency without previous consent of the

Employer and further agrees that the guarantees herein contained shall continue to be enforceable

till the Employer discharges this guarantee or till

whichever is earlier.

The Employer shall have the fullest liberty, without affecting in any way the liability of the Insurance

company under this guarantee, from time to time to extend the time for performance of the Contract

by the Contractor. The Employer shall have the fullest liberty, without affecting this guarantee,

to postpone from time to time the exercise of any powers vested in them or of any right which they

might have against the Contractor, and to exercise the same at any time in any manner, and either

to enforce or to forbear to enforce any covenants, contained or implied, in the Contract between

the Employer and the Contractor or any other course or remedy or security available to the

Employer. The Insurance company shall not be released of its obligations under these presents by any

exercise by the Employer of its liberty with reference to the matters aforesaid or any of them or by

reason of any other act or forbearance or other acts of omission or commission on the part of the

Employer or any other indulgence shown by the Employer or by any other matter or thing whatsoever

which under law would, but for this provision have the effect of relieving the Insurance Company.

The Surety declares that this Insurance Surety Bond is issued by the (name of

Insurance Company) as per applicable rules and regulations of insurance regulatory

development authority of India (IRDAI), and also agrees that the Employer at its option shall be

entitled to enforce this Guarantee against the Insurance Company as a principal debtor, in the first

instance without proceeding against the Contractor and notwithstanding any security or other

guarantee the Employer may have in relation to the Contractor’s liabilities.

i) Our liability under this Insurance Surety Bond shall not exceed ………(*)……

ii) This Insurance Surety Bond shall be valid up to ……………….(+)…………….

iii) We are liable to pay the guaranteed amount or any part thereof under this Insurance

Surety Bond only and only if Employer serve upon Insurance Company a written claim

or demand on or before ………..@.............

WITNESS Signed for and on behalf of

the Insurance Company

1. (*) This sum shall be Five percent (5%) of the accepted tender annual value for

minimum validity period of 03 years before signing the agreement denominated in the

types and proportions of currencies.

(@) This date will be ninety (90) days, claim period of three months, same shall be

extended or renewed for same period, before 03 months of expiry of the previous

Performance Guarantee.

(+) This date will be the date of issue of defect liability Certificate.

2. Insurance Surety Bond should be executed on appropriate stamp paper of requisite value,

such stamp paper should be purchased in the name of Issuing Insurance Company, not

more than six (6) months prior to execution / issuance of Insurance Surety Bond. The

name of the purchaser should appear at the back side of stamp paper in the Vendors

Stamp. Insurance Surety Bond s h o u l d contain rubber stamp of the authorized signatory

of the Insurance Company indicating the name, designation and signature/ power of attorney

number as well as telephone numbers / e-Mail Id with full correspondence address of

the Insurance Company.

In case the same is issued by an International Insurance Company (it should be

registered under Insurance Act 1938 or as amended from time to time and approved

by the Insurance Regulatory Development Authority of India (IRDAl)), the law prevalent

in the country of execution shall prevail for the purpose of Stamp Duty on the Insurance

However, in such a case, the Insurance Surety Bond shall

be got confirmed through any Indian

Scheduled/Nationalized Insurance Company.

3. Insurance Surety Bond is required to be submitted directly to the Employer by the issuing

Insurance Company (on behalf of Contractor) under registered post (A.D.). The

Contractor can submit an advance copy of Insurance Surety Bond to the Engineer.

4. The issuing Insurance Company shall write the name of Insurance Company's controlling

branch/ Head Office along with contact details like telephone no., e-Mail Id and full

correspondence address in order to get the confirmation of Insurance Surety Bond

from that branch/ Head office, if so required.

1) MANNING AS PER STATUTORY REQUIREMENT:

The vessel should have a set of competent and qualified Tug Master and

Crew, as required by statutory regulations. When crew is employed initially, it

shall be done with the consent of Deputy Conservator of Deendayal Port

Authority and any change of afterwards for Master if required, shall be carried

out with the prior approval of Deputy Conservator of Port and for other crew

approval of EIC required.

2) MASTER TO EXECUTE OWNER’S INSTRUCTION:

A) The Master to execute the DPA instructions with the utmost dispatch and

to render customary assistance with the vessel’s crew. The master to be under

the order of the DPA as regards deployment, agency or other arrangements.

The Contractor to indemnity the Owners against all consequences or liabilities

arising from the Master, officers or Agents, for their unlawful actions as well as

from any irregularity in the vessel’s papers.

B) If the Port has a reason to be dissatisfied with the conduct or efficiency of

the Master, Officer, or crew, the Operator on receiving particulars of the complaint,

promptly investigate the matter and if necessary shall make a change as found

necessary. However, the Port shall have the right to demand the change of any

Master or other crew.

3) CREW WAGES AND INSURANCE.

The Contractor shall pay the wages to the crew engaged by them and shall

take the insurance policy covering all type of risks of all employees engaged by

4) THE CONTRACTER HAS TO ENSURE EXECUTION OF WORK AS

The Operator shall carry out the works strictly in accordance with the

contract to the satisfaction of the Deputy Conservator or his representative and

shall comply with and adhere strictly to his instructions and direction on any

matter. (Whether mentioned in the contract or not)

5) REQUIREMENTS BEFORE COMMENCEMENT OF SERVICE

On the date of commencement of service, tug shall have completed all the

necessary surveys and be in possession of all valid certificates. During dry

docking period, if the dry dock/ repairs is not completed within 21 days’

substitute suitable tug is required to be provided.

6) OPERATOR TO PAY ALL TAXES AND PENALTIES, IF ANY, IMPOSED:

A) Except as otherwise stated in the Contract agreement or as may

be agreed from time to time, the Operator shall provide and/ or

pay for all requirements, costs, or expenses relating to the

vessel, master, and crew which without prejudice to the

generality of the outgoing shall include.

B) Dry-docking, repairs, docking for the Operator’s purpose, and all the

expenses associated therewith.

C) Provisions, wages (as per Minimum Wages Act) etc, shipping and

discharging fees and all other expenses of the Masters/Officers and

D) Deck, cabin and engine room stores.

E) Adequate No. of towing ropes tested and certified.

F) Marine and War Risk Insurance of the Vessel including P&I with

wreck removal & oil spill pollution clause.

G) Fumigation and de-rating exemption certificate.

H) All customs/Import duties arising in connection with any of the fore-going.

I) All taxes, duties, levies arise should be borne by the Operator only.

7) TUG TO CARRY OUT ASSISTANCE TO ANY VESSEL OR ANTI-

POLLUTION OPERATION IF REQUESTED BY THE PORT.

The tug(s) shall be used for various lawful services required by DPA including

towing, docking and undocking of vessels at DPA round the clock (24 hours a

day) and throughout the contract period including but not limited to:

(a) Berthing and un-berthing of vessels in port

(b) To stand by as fire float, Oil spill dispersant spraying boat, etc.

(c) To assist in double banking by way of acting as docking tug

(d) To maintain communication by VHF.

All other operations required in connection with docking/undocking operations

of vessels at Port and related to Harbour conservancy and/or movement of vessels

within the Port and such other operations as are conventionally performed by Port

Tugs and the tug is required at all times to give Power/ RPM/ MCR as directed by

Deputy Conservator or Deputy Conservator’s representative.

(8) DELIVERY PERIOD:

The mobilization period within 18 months for new Tugs from the issue of the

Letter of Acceptance Or Readily available tug should deploy in December’2026

or as per prior intimation letter issued by Dy. Conservator. A n extra 15 days on

payment of 25% daily hire charges per day as LD in a fully operational state acceptable

to the Deputy Conservator. Readily Tugs should be deployed within 120 days from the

date of issue of LOA.

Forerunner Tug (Initial Substitute Tug) : In case of bidder is offering "To be build

or an under construction ASTDS compliant Tug", contractor must provide an Indian flag

Forerunner Tug with required BP & specifications till new under construction ASTDS tug

is provided within 18 months from the date of issue of LOA. However, the Front Runner

tug should never cross the age of 20 years during its deployment, failing which penalty

as per clause no. 23 of Section-III will be applicable.

(i) The Daily hire rate for Forerunner Indian Flag Tug shall be fixed at 75% of the

quoted rate in BOQ (Price bid).

(ii) The specifications of offered forerunner tug should be matched with the required

specifications of existing tug as mentioned in Tender & pre-bid clarifications, etc.

Bidder has to submit necessary ownership documents or Charter agreement with

the tug owner (in case charter) and also submit all required details and documents

as per requirement of tender at the time of submission of bid, otherwise bid will

(iii) In case of Forerunner Tug, the tender evaluation will however be carried out with

the submitted details & specification of Main offered Tug.

(iv) The Tug that are already deployed and providing services at DPA shall not be

considered under the Front Runner Tugs.

(9) Office space will be provided on chargeable basis subject to availability.

(10) Safe Berth/Jetty will be provided free of cost for tying up the Craft

subject to availability.

(11) Shore Power will be provided free of cost subject to availability.

(12) Validity :

The rates quoted by me/us above will remain valid for a period of 180 days from the date

of opening of technical bid.

Only prices quoted in this schedule shall be considered. The prices shall be firm. Name of

Signed for and on

Behalf of company by :

Name and designation of

Deputy Conservator

Deendayal Port Authority

SCOPE OF OPERATION

The Tugs are required to operate round the clock for meeting the operational

requirements at Vadinar or any other site within the jurisdiction of Deendayal

I. TUG TO BE FITTED WITH:

a) 2Nos. of V.H.F. sets operating on channel Marine channels including channel

b) Remote control for the operation of main engine from bridge.

c) Towing winch to be provided forward and aft as per the operating

arrangement of the tug. Towing lines for Port Pilotage operations will be

maintained on the tug.

d) Suitable fendering for pushing ships.

II. GENERAL CONDITIONS:

Tenderer should indicate with the supporting documents/general arrangement

(a) Name of the vessel (b) Place and year of built (c) Port of registry

(d) Broad dimensions of the Tugs i.e. overall length, draft, beam, depth, DWT, GRT

etc. (e) accommodation for hirer’s use (f) valid and current certificates from the

classification society/Mercantile Marine Deptt. These certificates shall have to be

renewed and kept valid during the entire period of contract including period of

extension. For tugs under construction, an undertaking is to be given that the vessel

along with its certificates will be ready for delivery within the mobilization period

i.e.18 months for new Tugs from the issue of the Letter of Acceptance Or Readily

available tug should deploy in December’2026. Also, its specifications will be

submitted along with copy of the order.

For existing Tug: The Bidders shall submit the following documents for

Technical evaluation of Tugs

(i) Valid Certificate of Registry at the time of bid submission

(ii) Valid Certificate of Class with latest Annual Endorsement (IACS

(iii) Latest Bollard Pull Test Certificate (witnessed by IACS member only)

(v) Engine Manufactures data/ Shop Test record in support of fuel

consumption figures at 100% MCR or Full load

(vi) Any other supporting document required as per Tender.

(vii)All the documents shall be in English or else have them translated by an official

translator of atleast a High Court in India / Embassy. Kindly confirm.

(viii) For Tugs under construction/ to be constructed shall be based on the

ASTDS requirements alongwith an Undertaking on Rs. 300/- Non-judicial Stamp

paper, to confirm the new offered tug is ASTDS compliance, in case of any

discrepancy / deviation the bid will be rejected.

(ix) All necessary documents for newly offered ASTDS should be submitted like,

Fuel @100% MCR issued by OEM, shop test certificate if not available than

equivalent engine data will be considered for fuel average.

III. SPECIAL CONDITIONS:

1. The tenderer should quote the hire charges on charter/rate per day

basis as per Schedule ‘B’ (Price bid)

2. The contractor shall be allowed a downtime of 12 days per year during

the currency of contract for upkeep of the tug. The full one-year’s

downtime will be credited in the beginning of each contractual year.

However, the contractor must take prior permission in writing of the

Deputy Conservator, D.P.A, before laying up the tug to carry out any

maintenance work or repairs or surveys, etc. A maximum of 12 days

of downtime will be permitted at a time per Tug. During the

permissible downtime, charter rates will be paid. No downtime

balance at the end of the year will be carried forward and will lapse.

Breakdown can also be debited against downtime.

If any tug becomes un-operational coz of fouling or damage to it's

propeller due to any underwater or floating obstruction without the

fault of Tug Master, then Tug will be treated as on hire upto 3 days

(for per incident), after which tug will be considered as Off hire without

any penalty or deduction of downtime days. In such scenario, Port Dry

Dock facility will be provided on priority basis by treating this tug as

3. The contractor shall be allowed to provide substitute tug of

similar/comparable/superior dimensions & parameters on justified

grounds during the currency of contract on mutual agreement.

4. The Port shall exempt the Tug from the levy of port dues, berth hire

charges, stream dues, pilotage and other port charges.

IV. INSURANCE COVER Required

1 The Contractor/Owner shall, throughout the Charter Period and entirely at its own

cost and expense, effect and maintain the following insurances in respect of the

Tug(s), placed only with insurers eligible under Clause 7 below:

(a) Hull & Machinery (H&M) Insurance – covering the Tug, her machinery,

equipment and appurtenances against loss or damage from marine perils, fire,

collision, stranding and other insurable marine risks, for a sum insured not

less than Rs. 18,00,00,000/- (Rupees Eighteen Crore only) per Tug, or the

tug's current agreed/market value as certified by an IRDAI-approved marine

surveyor, whichever is higher.

(b) War Risk Insurance – covering the Tug against war, strikes, riots and civil

commotion risks, including while operating within Indian territorial waters and

the port limits of Deendayal Port Authority.

(c) Protection & Indemnity (P&I) Insurance – covering third-party liabilities

including but not limited to:

(i) death, injury or illness of crew, DPA personnel, or third parties

(ii) wreck removal and destruction of the Tug;

(iii) Oil spill, pollution and environmental damage liability, for a minimum limit

of cover of Rs. 40,00,00,000/- (Rupees Forty Crore only), or the limit

prescribed under the International Convention on Civil Liability for Bunker

Oil Pollution Damage, 2001 / the Merchant Shipping (Civil Liability for Oil

Pollution Damage) Act, 1958 for the vessel's tonnage, whichever is higher;

(iv) damage to fixed and floating objects, including DPA’s berths, jetties, aids

to navigation, and other vessels in port, arising from the Tug’s operations

under this Contract.

(d) Crew / Marine Personal Accident Insurance – as required under applicable

Indian labour and maritime law, covering all crew engaged on the Tug.

Note: The Contractor's P&I cover under sub-clause (c) shall be placed only through a

member of the International Group of P&I Clubs (“IG Club”), providing cover on the

Club's standard terms with no fixed monetary limit other than the Club's Rules and

Pooling Agreement limits (equivalent to well over Rs. 24,000 Crore), which shall in all

cases exceed the minimum figures specified above.

2. Minimum Sum Insured

The sum insured/limit of liability under each policy shall at no time be less than the amounts

specified in Clause 1 above, or such higher sums as DPA may prescribe from time to time

having regard to prevailing insurance and replacement costs. The entire premium shall be

borne by the Contractor and shall not be reimbursable by DPA.

3. DPA’s Interest to be Noted

(a) DPA shall be named as “Loss Payee” on the Hull & Machinery policy to the extent of its

insurable interest, if any, arising under the Contract.

(b) DPA shall be named/endorsed as an “Additional Insured” / “Co-Insured” on the P&I

cover, specifically in respect of third-party, wreck removal and pollution liabilities arising

from the Tug’s operations within Deendayal Port limits.

4. Evidence of Insurance

(a) The Contractor shall submit to the Deputy Conservator, prior to

mobilization/commencement of hire, and thereafter not later than 15 days before expiry of

each policy period, a valid Certificate of Insurance / Cover Note / Entry Certificate from the

insurer or P&I Club confirming: (i) type and scope of cover; (ii) sum insured/limit of liability;

(iii) validity period; and (iv) confirmation of DPA’s interest as per Clause 3 above.

(b) Failure to maintain and evidence valid, subsisting cover at any time during the Contract

period shall entitle DPA, without prejudice to its other rights and remedies, to suspend the

Tug from service until compliant cover is restored (with applicable breakdown/downtime

provisions of this Contract applying during such suspension), and/or to treat such failure as

a material breach entitling termination.

5. Notice of Cancellation

The Contractor shall ensure that each policy/Club entry contains a provision requiring the

insurer/Club to give DPA not less than 14 days’ prior written notice of any cancellation, non-

renewal, or material change in the scope or limit of cover.

6. No Recourse / Indemnity

(a) DPA shall have no right of recovery or subrogation against the Contractor on account of

loss of, or damage to, the Tug, her machinery or appurtenances, to the extent that such

loss or damage is covered by the insurances maintained under this Clause, or on account of

payments made to discharge claims against or liabilities of the Tug arising from such insured

(b) Where any act, omission or negligence of the Contractor vitiates or reduces the cover

otherwise available under Clause 1 above, the Contractor shall fully indemnify DPA against

all claims, demands, losses and liabilities that would otherwise have been met by such

(c) Nothing in this Clause shall limit or affect the Contractor’s liability for third-party claims,

including pollution or environmental claims, arising from the Contractor’s operation of the

Tug, save to the extent actually recovered by DPA under the P&I cover maintained

7. Insurer Eligibility

All insurances under this Clause shall be placed only with insurers a Club that is a member

of the International Group of P&I Clubs or approved by DG Shipping.

The Contractor shall renew each insurance policy/Club entry without any break in cover for

the entire duration of the Charter Period, including any extension thereof, and shall bear all

costs of such renewal.

1 The owner will carry out any other tests or trials specified by the Deputy

Conservator, Deendayal Port Authority necessary to demonstrate the ability of

the Tugs to comply with the specified requirements, particularly to perform the

duties specified hereof.

2 The Tug is not to leave station without obtaining specific instructions from

Deendayal Port Authority.

3 While evaluating tenders, regard would be paid to national defense and

security considerations.

VI. RATES AND PAYMENTS:

The tenderer has to quote the rate in terms of daily hire charges excluding

fuel oil as per the format of '‘Schedule of Prices”. Fresh water if available will

be supplied on payment basis as per the Scale of Rates. The rates are

to be quoted in Indian rupee only. The payment of the monthly bill will

be made within 15 working days after submission by the contractor of

the bill in duly certified. Income Tax at applicable rates and surcharge

thereon will be deducted from the monthly bill. The payment will be

made in Indian currency only. Port will supply necessary fuel.

VII. SPECIAL NOTE:

1. This notification is to be treated as a part of the tender document.

2. The tenderer whose offer is accepted has to enter into an agreement in prescribed

form with Deendayal Port Authority. The cost of non-judicial stamp papers shall

be borne by the tenderer and the same is to be submitted within 14 days from

the date of issue of letter of Acceptance.

3. If during the contract period, performance of the Tug is found to be continuously

unsatisfactory, Deendayal Port Authority reserves the right to cancel the contract

by giving One Month’s Notice. Whenever notice is given reasonable time will be

given to rectify the irregularity/error. If not attended to for 21 days it will be

treated as an instance of unsatisfactory performance.

4. The contractor is at liberty to quote the rate for Tug which they consider suitable for

the above port operations but with permissible variations in main parameters and

specifications as stipulated in the terms and conditions of the tender.

5. Deendayal Port Authority reserves the right to reject any/all bids without

assigning any reason whatsoever. Further Deendayal Port Authority does not bind

itself to accept the lowest offer.

6. Any modification in the offer after the closing date / time will not be allowed and

7. Hard copy of the tender super-scribing “TENDER DOCUMENT (except price bid) FOR

“Hiring of 02 Nos. 60T BP Tugs for Vadinar for a period of 10 years” and

addressed to the Deputy Conservator, Deendayal Port Authority A.O. Building, Post

Box No.50, Gandhidham (Kutch), Gujarat, PIN: 370 201 should reach within 07 days

of online submission of bid.

8. The sealed tender should be accompanied with an online transfer/digital mode/bank

guarantee as specified in the NIT in favour of Deendayal Port Authority, Gandhidham

towards Earnest Money Deposit. B.G. shall be of any nationalized/Scheduled Bank

having its branch in Gandhidham. The amount of the E.M.D. will be refunded on

execution of agreement and after depositing the Security Deposit as per the

conditions of the tender. The bids without EMD and / or full details as called for in

the tender are liable to be ignored/rejected.

The tenders in which any deviation from the prescribed terms and conditions have

been made by the contractor are also liable to be rejected. The EMD for all the

bidders except L-1 & L-2 shall be refunded within 7 working days from opening

of the price bid, except in cases where L-1 is found to be abnormally low. The EMD

of L-I & L-II shall be refunded after submission of contract

agreement and performance BG by L-I.

9. The offer of the contractor shall be valid for a period of 180 days from the date

of opening of Technical Bid.

10. The tender should be unconditional. A conditional tender is liable for rejection.

VIII. Integrity Pact:

Integrity Pact Agreement (Form-VI) duly signed by the bidder and one witness (witness sign

also to be obtained by the bidder) is also required to be submitted in technical bid, failing

which the bid shall be treated as non- responsive and shall be rejected. However, in case of

any technical glitch due to which if any potential bidder is unable to upload the IP Agreement,

then he/she shall submit the Hard Copy of the duly filled, signed IP Agreement to the

Department concerned of DPA within a period of seven days and prior to opening of the

Technical Bid, failing which Bid of potential Bidder shall be treated as disqualified.

Deputy Conservator

Deendayal Port Authority

SCHEDULE-B PRICE BID

S No Activity In Rupees for Tugs

FIXED CHARGES : Per Day Per Year

1 Time Charter of Tug – 1 (60 T BP )

2 Time Charter of Tug - 2 (60T BP )

Grand Total of Fixed Charges:

The fixed charges quoted above will be valid for entire period of contact and

the Contractor will be required to provide the extra services whenever

required by DPA by giving at least six months’ advance notice.

1. Note: Tenderer has to fill up consumption per hour at 100% MCR for both

main engine and DG sets supported by technical manufacturers data sheet.

2. The rates quoted by me/us above will remain valid for a period of

180 days from the date of opening of technical bid.

Only prices quoted in this schedule in nProcure Portal shall be considered.

Name of the Tenderer

Signature by for and on behalf of Tenderer

Name and Designation