Tender for Fabrication for Various type of Line Work under Nakhatrana Division

2 Estimated cost in Rs.

Tender Fee in Rs. 750.00 + 18% GST Rs. 135.00

(non-refundable) (Payment of Tender Fee can be accepted through on

3 line RTGS / NEFT in PGVCL Bank Account No. 00000031000722038, Name

of Bank : State Bank of India

India, IFSC Code No. SBIN0011005, Account holder

: PASCHIM GUJARAT VIJ COMPANY LIMITED LIMITED)

Earnest Money Deposit amount in Rs. 6,000.00 (Payment

(1 % of Tender Amount) (Payment of EMD can be accepted through onthrough

4 line RTGS / NEFT in PGVCL Bank Account No. 00000031000722038, NameDD/Banker’s

India, IFSC Code No. SBIN0011005, Account holdercheque

of Bank : State Bank of India or

: PASCHIM GUJARAT VIJ COMPANY LIMITED LIMITED) Online Only)

5 On line (e-tendering)

tendering) Tender offer download last Date

23/07/2026 up to 17:00 hours only. (This is mandatory)

6 On line (e-tendering)

tendering) Tender offer submission last Date

23/07/2026 up to 18:00 hours only. (This is mandatory)

7 Date & Time for pre bid meeting (If Required) No

8 Only online submission of all the relevant Documents is

allowed. No Offline

ffline / Physical submission is require. Offers in

physical form will not be accepted in any case case.. (This is

9 Date of opening of On Line Technical Bid at Date 24/07/2026 @

16:00 hours (if possible)

10 Date of opening of On Line Price bid, Date 24/07/2026 @ 17:00

hours (if possible)

11 Validity of Bid 90 Days

CHAUDHARI Digitally signed by

CHAUDHARI RAMESHKUMAR

RAMESHKUMA GANESHBHAI

R GANESHBHAI +05'30'

Executive Engineer

Division Office, PGVCL, Nakhatrana

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

1. TENDER DETAILS TABLE NO 1

2. SECTION I :-GENERAL INSTRUCTIONS FOR BIDDER

II:- GENERAL INSTRUCTIONS TO THE

SUCCESSFUL BIDDER

SECTION III ::- TERMS & CONDITIONS REGARDING

4. INDUSTRIAL LAWS AND OTHER RELATED

5. SECTION IV ::- TAXES

6. SECTION V ::- GENERAL TERMS & CONDITIONS

SECTION VI :- ANNEXURES I TO X,, BG FORMATS FOR

7. EMD AND, SD, AGREEMENT AND

INDEMNITY BOND FORMATS

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

GENERAL INSTRUCTIONS FOR BIDDER

1.1 The "PGVCL" shall mean the Executive Engineer, Nakhatrana Division, PASCHIM GUJARAT VIJ

COMPANY LTD., having its corporate office at Nanamava Main Road, Laxminagar, Rajkot. With

expression shall unless repugnant to the context include its permitted assigns or successor /

authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted

by the PGVCL for award of the contract and shall include his auth

orized representatives.

1.3 The "Engineer-in-Charge"

Charge" shall mean the authorized officer of the PGVCL to act as Engineer

Charge to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract a along with Performa,

schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his

tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the contractor

and shall include the commercial technical and general conditions, schedules, drawings and

any other conditions specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall m mean

ean the total amount indicated in the contract agreement as per

ean the total amount indicated in the contract agreement as per

order placed by the PGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and

required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the

works under the contract and/or duly authorized rrepresentative

epresentative of the PGVCL “Letter of

Award” shall mean the official notice issued by the PGVCL notifying the contractor that his bid

has been accepted.

1.12 “Date of Contract” Shall mean the date on which Lett

er of award has been issued.

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 Electricity Rules: - All the works shall be carried out in accordance with latelatest rules under

Electricity Act-

1.16 Measurement:- After completion of Fabrication work execution, required measurement of

finished goods are to be taken in presence of Engineer in Charge.

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.1 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no

no.. 2.3 and having experience

of Fabrication work along with satisfactory work completion certific

ate regarding execution of

work,, including work order outward number along with its valu value,

e, from order issuing authority,

for last 3 (three Years) _ ending last day of month previous to the one in which tenders are

invited., of any DISCOM of GUVNL or any Govt. / Private DISCOM of any state of India. The

work executed through open / advertised tender shall only be considered for experience of

work. These bidders wil will be considered as an regular bidder.

2.2 Bidders fulfilling eligibility criteria as ment

ioned in section 1 Sr. no. 2.3and

2.3 not possessing any

experience of Fabrication item of PGVCL or any DISCOM of GUVNL but having experience of

other kind of fabrication work can also participate in tender for fabrication work. The work

done through limited tender shall not be considered for experience. These bidders will be

considered as an NEW bid bidder.

2.3 Following documents are mandatory for the Bidders.

 Fabrication Work Experience certificate (by Order Issuing Authority only) with copies of

Work Orders for the similar works executed in any DISCOM under GUVNL. If no any

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

experience for si similar work then work orders of any kind of job work performed for

fabrication work in last 3 years are to be submitted along with experience certificate of

respective authority. However other experience will be encountered or not will be decided

by tender issuing authority.

 Memorandum of Association or partnership deed (For partnership firm).

 Attested copy of document showing P.F. Number obtained by the bidder. The bidder shall

have a separate provident fund code of RPFC

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate not older than 12 months issued by Nationalized or scheduled

bank as per list of RBI for a sum of Minimum 20% of Tender cost

 Registration Number under Shop and Estt. Act (If as case may be applicable)

 Labour License (If as case may be applicable)

 Registration under ESIC (If as case may be applicable)

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Valid Labour Insurance Policy in the name of bidder

 Adhar Card (Optional

(Optional)) (In case of Bidding is done on Individual name)

 All Annexures of this tender documents, duly signed by the bidder, in chronological order

 Certificate – A

 Copy of Tender Document duly signed and stamped on each page.

 List of available safety gadgets, with the bidder.

Bidder has to upload scanned copies of original (Notarized / self-attested copies

of original - as specified in this tender) with bid

bid. It shall be sole responsibility of the

bidder that the uploaded scanned documents (in PDF form) remain legible and

should not be password protected.

 Conflict of Interest among Bidders/ Agents:

A bidder shall not have conflict of interest with other bidders for Particular quoted item. Such

conflict of interest can lead to anti-competitive. Practices to the detriment of procuring

Entity’s interests. The bidder found to have a conflict of interest shall bedisqualified. A bidder

may be considered to have a conflict of interest with one or more parties in this bidding

process for particular quoted item, if:

a) they have proprietor/partner(s) / Director(s) incommon; or

b) they receive or have received any direct or indirect subsidy / financial stake from any of

c) they have the same legal representative / agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder in

more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this doesnot limit the inclusion of the components / sub-assembly /

Assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

anufacturers, one agent cannot represent two manufacturers or quote on their behalf in

a particular tender enquiry. One manufacturer can also authorize only one agent/dealer.

There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one Principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

or technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units, or

more than one unit having common business ownership/ management, only one unit should

quote. Similar restrictions would apply to closely related sister companies. Bidders must

proactively declare such sister / common business / management units in same / similar

line of business.

i) Bidder shall not act in contravention / violation to the provisions of competition act, as

amended from time to time.

Every bidder should, at the time of submission of bid; give a declaration, that bidder shall not

have conflict of interest with other bidders, as above.

2.4 Bidder has to submit following documents with their bid.

 Copy of registration number under shops and Estt. Act, if as case may be applicable.

 Copy of PF code Number allotted by concern PF Authority.

 Copy of labor license, if as case may be applicable.

 Copy of Registration under ESIC, if as case may be applicable.

3. INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS

3.1 Bidders willing to participate in tende

tenderr will have to get themselves registered on website

https://tender.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate / Digital Signature

as per Information technology Act 2000 using which they can sign their electronic bids. Bidders

can also procure the same from (n) code solutions, a division of GNFC Ltd., who are licensed

certifying authority by Govt. of India.

Download tender Documents from PGV PGVCL web site up to date shown in the tender document.

3.3 For details regarding digital certificate and related training the below mentioned address may

(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev, Ahmedabad

233-1010 Mob.: 9327084190; 9898589652, E-mail: [email protected]

Toll Free No:1-800-233

3.4 Bidders who already possess valid Digital certificate need not procure a new digital certificate.

3.5 Bidders can prepare and edit their offers number of times before tender submission date and

time as mentioned in this tender details table no1. After tender submission date and time,

bidder cannot edit their offer submitted in any case. No written or online request in this

regard shall be granted.

3.6 Bidder shall

hall submit their offer, i.e. Technical Bid as well as price bid in Electronic format on

website https://tender.nprocure.com before the validity period mentioned in tender details

3.7 Offers submitted withou

without digitally signed will not be accepted.

3.8 Only online submission of all the relevant Documents is allowed. No Offline / Physical

submission is require. Offers in physical form will not be accepted in any case.

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND DRAWINGS.

4.1 All interested parties are requested to understand this Tender Document in detail in order to

comply with PGVCL’s requirements including but not limited to the Tender fees, EMD and

deadlines, selection criteria, selection methodolo

gy, scope of work, and minimum technical

requirement as per drawing.

4.2 The Bidder is required to carefully examine the tender drawing and documents and fully

inform himself as to all the conditions and matters which may in any way affect the Work or

the cost thereof. If any Bidder finds discrepancies or omissions in the drawing and documents

or is in doubt as to the true meaning of any part, he shall at once request in writing in advan

before filling in the tender

tender,, within the time limit as per Table no 1, forf an interpretation /

clarification by the PGVCL Nakhatrana Division office. Then The PGVCL Nakhatrana Division

office will issue interpretation and clarifications as he may think fit of such interpretations and

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

clarifications, the Bidder may submit his b bid

id but within the time and date as specified in the

Table no1. All such interpretations and clarifications shall form a part of the tender

documents, and accompany the bidder's proposal. In case of difference of opinion about

interpretation of drawing and tender documents etc. the decision of Executive Engineer,

Nakhatrana Division will be final and shall be binding to the bidder.

4.3 Verbal clarifications and information given by the PGVCL or his employee(s) or his

representative(s) shall not in any way be bin

binding on the PGVCL.

4.4 All interested parties requested to strictly abide by all terms prescribed in this RFP Document

and provide accurate information to the best of their knowledge without misleading PGVCL to

be considered for participation in this tender.

idders should be in touch with websites https://pgvcl.nprocure.com &www.pgvcl.com for

information regarding revision / corrigendum / Amendment in the Tender Document till due

date of online / off line submission and thereafter. No separate information shalshall be sent in

this regards and also not publish in newspaper.

5. TENDER FEE (Non Refundable & NonNon-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in force

during this Tender Period.

5.1 The Tender fees is payable, as per following Table, between the dates & time mentioned in

Table no 1, by online RTGS / NEFT. The bank detail is as under...

Name of Bank : State Bank of India

Bank Account No.

IFSC Code No. SBIN0011005

Account holder : PASCHIM GUJARAT VIJ COMPANY LIMITED

Total Tender Fee

Sr.No. Tender Amount Tender Fees in Rs. Present rate of GST

Above Rs 5,00,000/

Above Rs 10,00,000/

Above Rs 25,00,000/

5.2 The tender fee is non

refundable under normal circumstances, however if PGVCL decides to

scrap/cancel the tender by one or another reason, in which bidders are not responsible for

cancellation / scrap of tender, in such case tender fee may be refunded excluding GST to

bidder(s), at sole discretion of PGVCL.

5.3 RTGS / NEFT original transaction slip for tender fees should be uploaded with the bid online.

6. EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates & time mentioned in Table no 1, by online RTGS / NEFT.

The bank detail is as under (The

The EMD Amount is 1 % of the Tender Estimated Cost.).

Name of Bank : State Bank of India

Bank Account No.

IFSC Code No. SBIN0011005

Account holder : PASCHIM GUJARAT VIJ COMPANY LIMITED

6.2 RTGS / NEFT transaction slip for EMD should be uploaded with the bid online.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will be returned after

the award of the contract.

6.4 EMD of the successful bidder to whom a contrcontract

act is awarded will be returned after the said

bidder pays the security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15 days from the date of LOA

of the contract or fails to sign the contract agreement then the EMD amount will be forfeited

in favour of PGVCL without any notice or and action for “Stop deal” will be initiated as

decided by tender inviting authority.

6.6 No interest

st will be payable by the PGVCL on the above Deposit.

6.7 Tenders submitted without Earn Earnest Money Deposit by the firms will be rejected without

entering in to further Correspondence in this regard and no reference will also be made.

7. In case of On line Tender

7.1 Technical & Commercial Bid :

Copy of documents mentioned in Sr. No. 2.3 of section

section-I are mandatory and to be to be in

submitted through online only along with the stamp & Sign of bidder. bidder No Offline / Physical

submission is require. Offers in physical form will not be accepted in any case. Bidder has to

upload scanned copies of original (Notarized / self-attested

attested copies of original - as specified

in this tender) with bid

bid. It shall be sole responsibility of the bidder that the uploaded

scanned documents (in PDF form) remain legible and should not be password protected.

Price Bid cover:

7.2 The bidder must clearly quote their offer in Schedule – B of this tender, in percentage above

than, below than or equal to, the tender rate in figure as well as in words. The bidder shall

specify applicable GST with their offer separately. The bidder must work out the total price of

their tender offered accordingly and the total amount should be clearly written in words &

their tender offered accordingly and the total amount should be clearly written in words &

figure, in case of any discrepancy whatever written in words shall prevail. Company shall at

liberty to decide the matter as it deem fit.

7.3 Further bidders, for “On line tenders”, are requested to subm submit

it price – bid on-line only and

not to submit the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on on-line

line submitted price bid will be considered

for evaluation. In On Line Price

rice Bid, GST is to be mentioned in separate raw/Column.

7.4 PGVCL reserves the right to reject any OR all tende tendersrs without assigning any reasons

7.5 No deviation in terms & condition in Schedule Schedule-B B and Technical Specification will be

entertained. All the documents related to this Tender shall be final and binding to all the

bidders. Any ignorance for this shall not relieve the contractor from their contractual liability

arising as per Tender documents.

8 The works referred herein shall cover the entire scope of the Tender.

9 The issuance of bid document would not mean that the bidder has qualified for the bidding.

Hence bidders should ensure themselves of their credentials before submitting their offer.

10 Executive Engineer, PGVCL, Nakhatrana Division reserves the right to place the order more

than one bidder if required.(subject to price matching with L1 bid

11 Does not anticipate change in the PGVCL ownership during the proposed period of work.

12. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in Table1, PGVCL may,

for any reason, whether at its own initiative or in response to a clarification requested by a

respective bidder, modify

odify the bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n n-procure

procure website in case of on line

tender, PGVCL will bear no responsibility or liabilit

liabilityy arising out of noncompliance of the same

in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be given due

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

consideration by the bidders while they submit their bids and invariably enclose such

documents as a part of the bid.

13. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for submission and no any further

communication in the matter will be entertained. The Bidders must ensure that all the

Annexures are completely filled in their tenders and the information called for is given in

totality. A set of complete tender documents is required to be submitted duly signed and

stamped by authority competent to sign on behalf of bidder on each page as a token of

unconditional acceptanc

acceptancee to the conditions of various clauses of tender documents. The

bidder's bid and the documents attached there to shall be considered for forming part of the

contract documents.

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded

loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line submission) and PGVCL web

site www.pgvcl.com (For view & down load only).

14.2.2 The bidder has to follow instruction given in this section point no 4 to 7. Only online

submission of all the relevant Documents is allowed. No Offline / Physical

submission is require. Offers in physical form will not be accepted in any

case. Bidder has ttoo upload scanned copies of original (Notarized / self-attested copies of

original - as specified in this tender) with bid

bid. It shall be sole responsibility of the bidder

that the uploaded scanned documents (in PDF form) remain legible and should not be

password protected.

14.2.3 Price bids to be submitted ON LINE only before time limit specified in “Tender Details”

Table no1 of this document.

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and other

details called for in this specification and keep himself fully informed about all which may, in

any way, affect the work, or cost tthereof.

hereof. The bidder should sign on each page of tender

documents,, failure to furnish the required information or submission o of tender not as per the

terms & condition will be at the Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL,

MGVCL, GETCO, DGVCL, GSECL) under GUVNL are under criminal investigation for any kind of

fraud for public and theft o off material or/and with handlings the material and any civil and/or

criminal case pending at any stage than offer of such bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out in the Table

no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e (e-tendering) and

physically submitted documents of bidder, offer of the same shall be liable for rejection at the

discretion of PGVCL.

15.6 The Bidders shall specifical

ly note that any over writing or corrections or manuscript in the bid

shall be ignored and will not be considered authentic unless same are signed with Bidder's

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted / opened, as mentioned in the Table no 1, in any case which

are received after due date an and

d time of the receipt of tender online. Any correspondence

in the matter will not be entertained.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid. In

the event of any discrepancy in meaning, the English language copy of all documents shall

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of the person or

persons making the bid and must be signed and sealed by the bidder with his usual signature.

The name of all persons signing should also be tytyped

ped or printed below the signature.

17.2 Bids by corporation / company must be signed with the legal name of the corporation/

company by the President, Managing Director or by the Secretary or other person or persons

authorized to bid on behalf of such corporation / company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing Director'

'Secretary', 'or other designation without disclosing his principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be

furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the firm.

17.6 Erasures or other changes in the bid documents shall be over the initials of the person signing

he bidder should sign, as described above, on each page of tender documents & then they

ubmit this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 90 DAYS from the date set for opening of the

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted by each bidder in

his bid for the complete scope of works including GST and applicable cess will be evaluated by

the PGVCL to ascertain the best and lowest evaluated bid in the interest of the PGVCL, for the

complete fabrication work covered under drawing and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices arrived

at from schedule,, identified for that purposes, in the bid proposal sheet

If the bidder does not accept the correction of the errors as aabove,

bove, his bid will be rejected.

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder by the

22.2 The contract will be awarded to the best qualified and responsive bidder offering the lowest

evaluated bid in conformity with requirements of these specifications and documents and

PGVCL shall be the sole judge in this regard and subject to the provisions of these instructions

to bidders and other terms and conditions detailed out in these documents and specifications.

A responsive bid is one which accepts all terms and conditions of these specifications and

documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties in line with the

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

terms and conditions specified in the tender.

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL Nakhatrana Division office may ask bidder to submit

required documents other than mentioned in section I Point no

2.3,, if required.

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this Tender consist

365 Days. The commencement date of Order shall be Date of issue of the Order.

25. GENERAL CONDITIONS

25.1 Raw material (in MT/KG) will be issued from respective division stores or RSO whichever is

25.2 All type of transportation, loading & unloading, stacking will be bared by contractor at his own

25.3 Extra charge will not be paid to contractor for cutting of raw material if cutting is required at

division stores/RSO/other division store from where raw material is to be issued.

25.4 Raw material will be issued by w weight

eight (MT/KG) and finished goods will also be accepted by

weight only. The weight difference between raw material (i.e issued material by store) and

received material (i.e finished good and scrap)will be maximum upto 0.5% of weight of raw

material issued.(The weight of scrap is limited maximum upto 1% of total weight of raw

material issued) Weight measurement will be done in presence of PGVCL authorized

representative.

epresentative. Charges of weigh bridge will be borne by contractor.

25.5 Contractor shall provide 2 ccoats

oats of ISI mark red oxide to finished goods. Cost of red oxide will

be borne by contractor.

25.6 After issuing of raw material till receipt of finished goods to the PGVCL store, all

responsibilities will be of contractor.

25.7 During any kind of work in PGVCL premi premises

ses or any premises of subsidiary company under

GUVNL, if any kind of accident occurs then contractor is responsible. PGVCL is not liable for

any kind of accident.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ Public Limited

Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom

all reference shall be made to

expedite technical co

7 Office Address

Stores Address where materials issued

by PGVCL will be stored(if applicable)

Store Documents to be submitted

(Rental/Ownership)

10 Office Telephone/Fax no.

11 Office e-mail

12 Permanent Account Number(PAN),

15 Labour License No.

Insurance Policy No. and for nos of Nos of Labourss Insured in this

16 policy______

labours in the name of bidder

Material Insurance Policy No. and Policy No._______________________

17 Amount of Sum Insured in the name Amount of Sum Insured in this policy

of bidder ______________

18 Solvency Certificate No.

It is certified that the information provided above is true to the best of my Knowledge and

belief. If any information found to be concealed, suppressed or incorrect at later date, our

tender shall be liable to rejected and our company debarred from executing any business with

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidders

indicating the quantity allocated to them and the security deposit amount to be deposited by

them with PGVCL. Short listed Bidders will be required to deposit the requisite security deposit

within 15 days from issuance of LOI / LOA.

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and, if the

amount is more than Rs. 10000.00 then will be payable by Demand Dr Draft (DD) or Bank

Guarantee (BG) from Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 / 2019 /

/ DMO dated 18.06.2019 & update time to time will be acceptable. DD should be drawn on any

Nationalized /Scheduled banks in favour of Paschim Gujarat Vi Vijj Company Ltd. payable at

Nakhatrana or by Bank guarantee from any Nationalized / Scheduled nationalized bank decided

by Government of Gujarat time to time only.

Cheque will not be acceptable.

2.2 The successful Bidders will be required to deposit the requisite security deposit within 15 days

from the date of issuance of LOA of an amount equivalent to 5 % of the value of the work to be

allotted to him and as mentioned in LOA.

2.3 In case, if the Bank G Guarantee is furnished d / submitted, it should have a clear one time

validity till the completion of awarded work of this work order. Bank Guarantee for interim

period will not be allowed. BG against Security Deposit shall be suitably extended time to time

as per requirement.

2.4 If by any reasons the completion period of this work order is extended, then supplier should

undertake to renew the Bank Guarantee at least one month prior to expiry of the validity

failing which PGVCL will be at liberty to encase the sa same.

me. CORPORATE GUARANTEES NOT

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of failure to carry out work offered by successful Bidders and as accepted by

them while receiving the order within given time period, will lead to forfe

forfeiture of the Security

Deposit up to 100% and will lead to disqualification of the bidder to transaction business with

PGVCL for at least TWO years or the time duration as may be decided by the Managing

Director, PGVCL.

2.7 Security deposit will be returned on after completion of awarded work.

2.8 If the successful Bidders fails to pay security deposit within given time limit then the letter of

acceptance will stand cancelled. EMD amount will be forfeited in favour of PGVCL without any

notice or/and action for “Sto

“Stopp deal” will be initiated as decided by tender inviting authority.

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the date of issu

LOA, on duly notarized Stamp Paper of Rs 300/-as as per Company’s rules in the prescribed form

of the P.G.V.C.L. attached with this Tender. The expense for the above will have to be borne

by the successful Bidders.

4. For the Tendered work, raw material will be issued by PGVCL. Any other related material

required to carry out work m mentioned

entioned in Schedule A is to be bought by Bidder. No any extra

cost will be paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools

and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and also responsible to

any type damages to any property and any kind fatal/non

fatal/non-fatal

fatal accidents to anybody during

the fabrication work. Insurance of all workers is compulsory, who are iinvolved in Execution of

Tendered work. There will be no any financial liabilities of PGVCL for damage charges paid

such way. Copy of valid Labour Insurance Policy in the name of bidder is to be submitted with

Tender Documents.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in specified Schedule narrated in the Tender. If concerned Engineer

not satisfied with quality of work, no any Time limit extension will be granted and Penalty

with GST and applicable

ble cess will be levied on delayed portion of work.

9. Excess material & scrap is to be credited with finished good at respective Stores of PGVCL on

completion of work.

10. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and the expense

for the above is to be borne by Bidder. Solvency Certificate is to be submitted as per PGVCL

rules and Tender Condition.

11. Bidder is solely responsible for the material supplied by PGVCL.

12. No idle labour charges will be paid by the PGVCL in case such occasion of idle labour arises,

due to want of any materials or any other situations.

13. PGVCL have full rights to accept or reject the offer received against the Tender without giving

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force in India,

including any such laws passed or made or coming into force during the period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be specified here

after, or rates fixed under the Minimum Wages Act, whichever is higher. The wa wages of every

contract labour employed by him under this contract shall be paid by him before the expiry of

7th day of the month irrespective of which the wages are payable i.e. wages of a last month

have to be paid by him in the first week of the next mont month).

h). The contractor shall have to

make wages to his workers through bank only. The agency shall have to submit the copy of a

letter given to the Bank advising for crediting wages in individual account of the workmen

along with photocopy of the cheque showi

ng total payment to be made to all such workmen

whose accounts are operated in that branch. (If there is more than one Branch, the agency will

have to submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the company so that in

case of labour trouble etc. the contractor can be contacted. The contractor shall arrange to

have his office outside the factory premises and the contractor shall keep himself present

through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to 6.00 am.

5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As the case

may be applicable) with PhPhoto affixed there to, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract labour

(regulation and abolition) Act for employing necessary manpower required by them. In

absence of such license, the contract shall be liable to be terminated without assigning any

reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and keep the

PGVCL indemnified in respect thereof. Some of the major liabilities under various labour and

ial laws which the Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident fund,

administrative charges etc. at the rates made applicable from time to time by the

Government of India / Government of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with the office

of the commissioner of labour as per the Contract Labour (Regulation and abolition) Act.

7.3 License fee as prescri

bed under the contract labour (Regulation and abolition) Act rules

framed there under depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of one day

for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per industrial

Dispute Act. Any payment to the Contractor's employee arising out of any claim of disputes

under the Industrial Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensa

tion in case of accidental death or injury as per Employee's

compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed or any

government Contractor under any of the provisions of the Minimum wages act, Payments of

wages Act, Employee's compensation Act, Contract Labour regulation abolition Act, Employee

provident fund or any other law due to act of omission of the Contractor, the PGVCL may

make such payment

ayment and shall recover the same from the successful bidder's

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as may be

necessary to cause of observ

observe, or for non-observance of the provisions stipulated in the

notifications / byelaws / Acts / Rules / Regulations / including amendments. If any, on the

part of the Contractor, the PGVCL shall have the right to deduct any money due to the

successful bidder under this contract or any other contract with the PGVCL including his

amount of security deposit for adjusting tthehe payment. The PGVCL shall also have right to

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

recover from the Contractor any sum required or estimated to be required for making good

the loss or damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

ssful bidder shall cover all his employees under employee's compensation fund and

under the liabilities insurance. The Contractor will arrange insurance policies for arranging

payment to his staff injured / met with accident (Fatal / nonfatal) on duty of ssufficient

amount as per Labour laws. In case of any such happening Contractor will be liable for any

other payment to workers / staff engaged as per existing rules. Contractor will not make any

such payment to the Contractor's staff or any compensation etc etc.. during the pendency of the

9. Following Salient features of some major laws are applicable to establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state

state migrant workmen's (Regulation of Employment and

conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to other liabilities

prescribed under the various labour laws, in force from time to time, from statutory

authorities like GOI-GOG,

GOG, which the Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the successful bidder should

submit the details of their labourer such as a full name, address and age with proof and

subsequently changes of workers details are submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff at their works for

daily supervision and for maintenance of various register and records required under the law

and contract. No payment for supervision shall be admissible.

12. PGVCL does not accept any res responsibility

ponsibility as Factory Act, Minimum Wages Act, Workmen’s

Compensation Act, Insurance Rules etc. or any other act, rules or regulations that have to be

observed by the contractor for carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of the

14. EMPLOYMENT OF LABOUR:

In case PGVCL becomes liable to pay any wages or dues to labour or any Government agency

under any of the provisions of the Minimum Wages Act, Payment of Wages Act, Employee

Compensation Act, Contract Labour Regulation Abolition Act, Employee Provident Fund or

any other law due to act of omission of the Contractor, PGVCL may make such payment and

shall recover the same from the Contractor’s bills.

15. PROVIDENT FUND-EMPLOYEE

EMPLOYEE PENSION SCHEME AND DEPOSIT LINKED INSURANCE SCHEME:- SCHEME:

The Contractor shall submit along with their bill (month wise) a Statement regarding

deduction against employees Provident Fund and employee Pension Scheme in respective of

each concerned employee provident fund and employee ee Pension Scheme at the rate at

admissible (or at the rate made applicable by the Government from time to time) of the

wage.The contractor shall deposit the contractor's contribution and his workers’ contribution

towards Provident Fund and employee Pension Scheme & employee deposit linked insurance

scheme with respective RPFC.

16. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited by the

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Contractor with respective Regional Provident Fund Commissioner at the rates applicable.

17. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract

Labour shall be provided by the Contractor to his, workers. He shall maintain Leave Records,

Leave Cards for individual la labourer

bourer which shall be duly verified, approved and certified by

the Authorized Officer of PGVCL. Remuneration for such leave period shall be fully borne by

the Contractor.

18. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the performance of

19. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates fixed

under the Minimum Wages Act. The wages of every Contract Labour employed by him under

this contract shall also be paid by him before the expiry of 7th day from the last day of the

month in respect of which the wages are payable (i.e. wages of a month have to be paid by

him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the Contractor shall be

punishable to the extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so that, in

case of labour trouble etc. the Contractor can be contacted. The Contractor shall arrange to

have his office within working area and the contractor keep himself present throughout the

20.4 The separate P.F. code issued from RPFC is required to be taken by the contractor and if it is

not taken, offer of the firm will not be considered. The attested documentary evidence to be

submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it sho should be ensured that

all the contract labourers are covered under the provident fund scheme and employees’

pension scheme and their contributions are remitted regularly to the concerned RPFC. The

photo copies of the Chelan in this regard should be collected from the concerned contractor

and kept in the file of the concern contractor.

20. CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer and employees

of the Company, also engineer in charge and his st staff

aff against all actions, proceedings, claims

of demands, coasts and expenses, which may be made against the Company or Government

for or in respective of or performance of his obligation under the contract documents the

Company shall not liable for or in rrespective

espective of or in consequence of any accident or inquiry

to any workman or other person in the employment of the contractor or his sub sub-contractor

and the contractor shall Indemnify and keep indemnified the Company against all such

damage and compensation and against all claims, demands, proceedings costs, charges and

expenses whatsoever in respective thereof in relation thereto.

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses

titled Insurance Bidd

er’s attention is specifically invited to these clauses. Bid price shall

include all the costs in fulfilling all the insurance liabilities under the Contract.

The Contractor at his cost shall arrange, secure and maintain all insurance as may be

pertinent to the Works and obligatory in terms of law to protect his interest and interests of

the PGVCL against all perils detailed herein. The form and the limit of su such insurance as

defined herein together with the under

writer in each case shall be acceptable to the PGVCL.

However, irrespective of such acceptance, the responsibility to maintain adequate insurance

coverage at all time during the period of Contract sha shall

ll be of Contractor alone. The

Contractor’s failure in this regard shall not relieve him of any of his contractual

responsibilities and obligations. The insurance covers to be taken by the Contractor shall be

in the name of the Contractor. The Contracto

Contractorr shall, however, be authorized to deal directly

with Insurance Company or Companies and shall be responsible in regard to maintenance of

all insurance covers. Further the insurance should be in freely convertible currency.

22. Any loss or damage to the equipment during handling, transportation,ransportation, storage, finished

goods,, putting in to satisfactory operation and all activities to be performed till the

successful completion of finished good shall be to the account of the Contractor. The

Contractor shall be rresponsible

esponsible for preference of all claims and make good the damages or

loss by way of repairs and/or replacement of the equipment, damaged or lost. The

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

transfer of title shall not in any way relieve the Contractor of the above responsibilities

during the period

riod of Contract. The Contractor shall provide the PGVCL with copy of all

insurance policies and documents taken out by him in pursuance of the Contract. Such

copies of documents shall be submitted to the PGVCL immediately after such insurance

coverage. The Contractor shall also inform the PGVCL in writing at least sixty (60) days in

advance regarding the expiry/cancellation and/or change in any of such documents and

ensure revalidation, renewal etc., as may be necessary well in time.

23. The perils required to be covered under the insurance shall include, but not be limited to fire

and allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or

damage in transit, theft, pilferage, earth quake, riot and strikes and malicious dam

commotion, weather conditions, accidents of all kinds, etc. The scope of such insurance shall

be adequate to cover the replacement/reinstatement cost of the equipment for all risks up to

and including delivery of goods and other costs till the equipment is delivered at Site. The

insurance policies to be taken should be on replacement value basis and/or incorporating

escalation clause. Notwithstanding the extent of insurance cover and the amount of claim

available from the underwriters, the Co Contractor

ntractor shall be liable to make good the full

replacement/rectification value of all equipment/materials and to ensure their availability as

per project requirements.

24. All costs on account of insurance liabilities covered under the Contract will be on Con

account and will be included in Contract Price, However, the PGVCL may from time to time,

during the pendency of the Contract, ask the Contractor in writing to limit the insurance

coverage, risks and in such a case, the parties to the Contract wi will agree for a mutual

settlement, for reduction in Contract price to the extent of reduced premium amount. The

Contractor, while arranging the insurance shall ensure to obtain all discounts on premium

which may be available for higher volume or for reason of financing arrangement of the

25. The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion of

the works to be performed at the Site.

26. The successful bidder will not be allowed to work after working hours except in special case, if

27. The successful bidder has to engage required strength of skilled persons for fabrication work

and proper supervisor to avoid complication and unnecessary delay to complete work timely.

The successful bidder will be solely responsible le for labour claims arising out of the labour

employed for this job.

28. The successful bidder should furnish details of past experience of such job of similar nature

completed by him satisfactorily within the time limit in PGVCL will be preferable.

29. The successful

ssful bidder will be abide by and fulfil all the terms and provisions of the “Tender

and contract” for works as applicable and in case of any default there to the PGVCL Company

shall forfeit the S.D. or any other action as may be decided by Executive Engin Engineer,

Nakhatrana Division.

30. The successful bidder will certify that he has complied with the provisions of Industrial &

Labour Laws including PF Act, ESI Act etc. as may be applicable. Copy of challans of PF

related to be submitted along with bill.

31. The successful

ssful bidder will governed by the PGVCL general conditions of works contract. The

Booklet will be available in the concerned office in any working days. In the event of placing

order, the successful bidder will be bound to the terms & conditions of the boo booklet. All the

usual terms and conditions of the Company though the same might have not been mentioned

in this specification or contractor booklet will applicable to this contract, and the decision of

the Executive Engineer, Nakhatrana Division shall be binding

ding on the Contractor.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

TAXES and Duties: GST

1. The rates are excluding GST and Cess as applicable which will be paid extra on a given taxable

goods and/or services. The amount and % of GST and Cess as applicable should clearly be

indicated separately. (GST/Cess means all applicable Tax/Cess under GST LLaws.)

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act,

UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

3. Contractor shall have to submit a C.A Certificate & duly authorized Signatory, certif certifying that

you have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not

claim any such Refund, on a future date, from the concerned Authorities and if, any Refund, in

respect of such GST and Cess, is claimed by you, it will be immediately passed on to the

COMPANY, without COMPANY making any specific Claim, for the same, either from the

Department or from you.

4. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price bid. COMPANY may at its discretion

consider such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing

when the price quoted is inclusive of GST and Cess.

5. If the Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Co Composition

mposition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have to

be borne by the tenderer. In no case additional amount towards tax or otherwise will be paid /

reimbursed to supplier

supplier/contractor.

/contractor. Further Statutory Variation clause will not be applicable in

case of Supplier / Contractor has opted for Composition Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional

liability of GST (later on due to wrong mentioning of GST rate, mis mis-interpretation

interpretation of HSN/SAC

Code, etc.) over and above as charged in the invoice shall be borne by the Supplier/Contr

Supplier/Contractor.

However, any refund received by the supplier / contractor on account of GST charged from the

company; such refund shall have to be passed on to the company, along with interest if any.

Such refund along with intinterest needs to be passed on suo moto byy the contractor.

7. Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid/short paid to the government or fail to upload

the details or uploads inaccurate particulars o on

n GSTIN portal by the Supplier / Contractor

within the stipulated time limit. In case, Govt. revises the rate of GST rate / Code during the

tenure of the contract, the provision of GUVNL’s statutory variation clause shall apply.

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion

of any other additional item of their inputs / input services under the ambit of the Input Tax

Credit provisions under the GST Act, subsequent to the date of ssubmission

ubmission of the offer, the

same should be passed on to COMPANY and you should inform such changes to COMPANY from

time to time. PGVCL’s GST Registration No.is 24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign ta taxes,

xes, duties, levies lawfully assessed against

the PGVCL or the Contractor in pursuance of the Contract. In addition the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his pers

personal income & property only.

10. Income Tax -TDS

“Income-taxtax at source at the prevailing rate will be deducted from bills in accordance with the

provision of Income-TaxTax Laws and to that effect a certificate will be issued to the contractor,

however added as contractor

ontractor has to submit separate invoice for supply parts item as well as

works part item separately, otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the same

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

to the respective Govt. Department

Department. Tax will be deducted as per applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS, welfare cess

or any other taxes applicable time to time etc. All other statutory liabilities towards this

contract will be on your part.

13. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within the

contract period will not be considered except GST.. No statutory variation

variat will be given for this

work except GST.

However, if any decrease takes place within or after the contractual delivery period, the

advantage will have to be passed on to PGVCL.

14. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour

Working under him as per statutory regulations and depositing the same with the concerned

15. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses

or claims arising in connection with the death of or injury to any person employed of the

Contractor or his subcontractors for the purposes of the Wor

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the papers, drawings,

etc. attached & if has any doubt as to the meaning of any portion of any condition / drawing,

etc. he shall before signing the contract submit the particulars thereof to PGVCL in order

that such doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer, assign or

sublet the work under this contract or any substantial part thereof to any other party.

1.3 The execution of work should be commenced as per the instruction of the Engineer In Charge

as per actual requirement and should be completed within the time limit ther thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the work

altogether or reduce or cut it down. If the work is stopped altogether, the Bidder shall only

be paid for work done. If the work is cut down the Bidder shall n not

ot be paid for the work as so

cut down, but in neither case shall be paid any compensation what so ever for the loss or

profit which he might have made if he had been allowed to complete all the work included in

1.5 Notices, Statements and other communications sent by PGVCL through registered post or e- e

mail or any other way of communication to the successful bidder at his specified address shall

be deemed to have been delivered to the successful Bidder.

1.6 The successful bidder shall be responsible for any damage to the material during transit due

to improper or inadequate stacking, handling, cutting, transportation, loading and unloading.

Adequate protection must be provided for storage at site. The successful bidder without any

extra cost shall supply

pply any material found short inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and expedition or

refuses or neglect to comply with any reasonable orders within three days’ notice given in

writing to the successful bidder and if he fails to comply with the notice

notice, then in such a case

PGVCL shall be at liberty to get the work or any part of it, executed through any other

agency/Bidder in the manner and on the terms it thinks proper. If the cost of executing the

work as aforesaid shall exceed the balance due to the Bidder, and the Bidder fails to make

good the deficiency, PGVCL may recover it from the Bidder in any lawful manner.

1.8 PGVCL shall have at all reasonable time access to the works being carried out by the Bidder

under this contract and stores where material issued by PGVCL is stored. All the works shall

be carried out by the Bidder to the satisfaction of PGVCL.

1.9 The sub work order will be issued as per requirement time to time for the item mentioned in

schedule B. The PGVCL reserves the right for revising or oomitting

mitting any of the items. The actual

work executed by the successful bidder will be calculated at the rate given in the contract

schedule of the rates binding to the successful bidder.

1.10 No higher rate or revised rate will be application for the work, if work is held-up/closed

to whatever so reasons.

1.11 Price shall not be changed subject to any upward/downward revision on any account

whatsoever through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be applicable to this

1.13 The successful bidder has to coco-ordinate and co-operate

operate fully with Engineer In Charge and for

execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should contact our Engineer

In Charge as well as Division Office, Nakhatrana daily for the availability of materials

required for this work, failing to which this work order shall be terminated without giving any

1.15 The successful bidder has to maintain work register covering a all

ll aspects of material received,

utilized, finished & scrap for day to day work and has to produce the same to Engineer In

Charge on demand.

1.16 In case of any dispute doubt, the decision of Executive Engineer

Engineer, Nakhatrana Division shall be

unchallengeable and final, which will be binding to the contractor.

1.17 Security Deposit (without any Interest) will be refunded after successful completion of order.

1.18 All legal complication of disputes is subject to Nakhatrana jurisdiction only.

1.19 The successful bidder will be solely responsible for any accident/damage either to equipment

or any human being during the time of execution of work.

1.20 The successful bidder will have to make his own arrangement for required all kinds of tools,

tackles, required for the execu

execution of work.

1.21 The cost of damages, if any will be recovered from the successful bidder’s bill. The

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

assessment of which will be done by Engineer In Charge in consultation with division office,

and his sole discretion and his decision shall be binding to the successful bidder and shall be

considered as final and unchallengeable.

1.22 The successful bidder will have to give indemnity bond to PGVCL against any possible claim

of compensation for damage to Contractor’s equipment or staff or any of third parties during

the execution of work as per attached format.

1.23 The successful bidder will have to complete entire work as per order for the items mentioned

in Schedule-B B of order awarded to him, as per directive and instruction of Engineer In

Charge. If he fails to do so entire work will be carried out at the risk and cost of Contractor.

1.24 The contractor must engage sufficient knowledgeable person for execution of work.

1.25 The PGVCL shall deduct the Income

Tax and other taxes as per prevailing rules of all relevant

Govt. Authorities from the bill.

1.26 The tender include all minor accessories and items of work which may not have been

specifically mentioned in the drawing / Schedule etc. but are essential for completion of

work. The contractor will not be eligible for any extra payment in respect of such minor

accessories and item of work.

1.27 The successful bidder shall not refuse to execute the work order at any time and it will be his

sole responsibility to execute and complete this work as per the instruction of Engineer In

1.28 For shortage of any materials issued by the PGVCL for the work, recovery shall be made from

you, on the basis of prices of the materials (prevailing on the date of settlement of materials

account) plus 22% storage , handling & contin

contingency charges.

1.29 The successful bidder has to carry out all the works in accordance with revised and latest

provision under I.E. Rule Act made there under and as per instruction of Engineer In Charge.

1.30 All the materials issued by PGVCL shall be transported to the work site on same day and to be

preserved in safe custody failing to which PGVCL shall initiate Police action. Similarly as per

instruction of Engineer In Charge, you have to credit the material at PGVCL store without any

loss of time failing

iling to which PGVCL shall initiate Police action.

1.31 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.32 The contractor has to follow all labour laws, safety rules and regulations. The PGVCL does

not take any responsibilit

responsibilityy in case of accident or injury to the workers. The safety, security

of men, materials and equipment shall be sole responsibility of the contractor.

1.33 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that

dy is a must condition for the successful bidder.

1.34 The contractor shall be responsible for breakages, losses and a theft of material during

transit or after the materials issued from the stores till the completion of work and is taken

over by the PGVCL.

1.35 As regard damages to the raw material, finished good, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN” Compensation

Act or any other statutory provisions, the same will be paid by contractor directly. If he

thinks fit, he may take necessary insurance covering at his cost.

1.36 The successful bidder shall co co-operate

operate with the PGVCL for taking measurement etc. as early

as possible and he shall fulfil the entire requirement which is necessary to fi finalize the

1.37 The successful bidder shall not refuse to execute this work order at any time and it will be

his sole responsibility to execute and complete this work as per the instruction of Engineer In

1.38 The fabrication work should be ccarriedarried out according to the tender drawing and as per

instructions and programmed laid out by the Engineer in charge. Contractor has to ensure

safe loading, unloading & carting of material of all raw material, finished good & scrap as per

standard norms.

1.39 The Bidder shall not display the photograph of the work and shall not take advantage through

publicity of the work without written permission of PGVCL.

1.40 Under the Contract, the Contractor shall be responsible for loss or damage to the material

he successful completion as defined elsewhere in the Bid document.

1.41 All demurrage, wharf age and other expenses incurred due to delayed clearance of the

material or any other reason shall be to the account of the Contractor.

1.42 The law applicable to th thee contract shall be the laws in force in India. The courts of

Nakhatrana shall have exclusive jurisdiction in all matters arising under the contract.

2. PRICE EVALUATION

No price preference shall be given on any account. All tenders must be submitted firm price

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

basis (Inclusive of GST) and lowest evaluated bid in the interest of the PGVCL, for the

complete works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they will have to match

their end cost with end cost of LL-1 1 technically acceptable bidder. PGVCL (tender Inviting

Authority) may go to the LL-2, L-3 3 and so on depending upon the requirement. If PGVCL

(tender Inviting Authority) feels that there is lack of serious competition or any other

reasons, PGVCL (tender Inviting Authority) may negotiate with the LL--1 party. PGVCL’s (tender

Inviting Authority) decision shall be final and binding on all the parti

3. QUANTITY DISTRIBUTION

3.1 For Fabrication work ::-

The Contractors whether non non-experienced

experienced / New or experienced / Regular who have

confirmed /fulfilled pre eligibility criteria , as mentioned in Sr. No. 2 of Section 1, will only

be considered for price ev

aluation. PGVCL will not consider the, price bid of any contractor

who does not confirm / fulfil the eligibility criteria as mentioned in Sr. No. 2 of Section

3.1.1 While placing the order, the quantity distribution to each new contractors / new firms shall

e restricted up to 30 % of the tender amount for all such new bi bidders

dders provided the price of

New contractor is lower than the regular/experienced contractor. New contractor / new firm

will be considered as a regular contractor only after full filing experience criteria as

mentioned in Bidders qualifying criteria as per Sr. No. 2 of Section

3.1.2 The new contractor will be asked to match the LL-1 1 prices of the new contractor only and the

Regular contractor has to match the LL-1 1 price of the Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is ver very high, the

above condition no. 33.1.1 shall be suitably relaxed by PGVCL. L-1 1 regular contractor however

will get heavy weightage in order placement.

4. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted to contractor from

respective stores of PGVCL jurisdiction and successful bidder has to take delivery from these

stores at his own cost

5 Contractor will be issued only 5 (Five) Sub work orders at a time. He will be issued sixth Sub

Work Order only afterer the submission of measurement sheet with material account statement

for any of the five previously issued Sub Work Orders.

6 TAKING DELIVERY AND INSURANCE:

6.1 The contractor has to keep all materials in safe custody and transport to the respective

store/works and will be fully responsible for any damage to or loss of all materials at any

stage during transportation & job work till taking over by PGVCL

6.2 PGVCL must have access to fabricator Store/s or works at any time of Day throughout the

ual period and Contractor will cooperate for verification of such store/s/works and

Inventory accounting. Failing to which actions may be initiated after issuance of required

Notice to the Contractor. Store address/s is to be mentioned in the “General info information

about the Bidder” under Section I of this Tender. If any change in store/works address same

must be informed to engineer in charge prior to shifting of premises.

6.3 The Contractor shall have total responsibility for the entir

e materials stored, loose,

fabricated in his custody. The Contractor shall make suitable security arrangements at his

own cost to ensure the protection of all materials from theft, fire pilferage and any other

damages and loss. It shall be the responsibility of the contrac

tor to arrange for security till

the finished goods are finally taken over by the PGVCL.

6.4 STORAGE-CUM-INSURANCE:

The contractor shall take suitable storage insurance cover at his cost to the extent of 100 %

cost of materials, which are required to complete the work. Contractor shall have to take

comprehensive insurance policy equivalent to the Order Value against any loss, damage,

theft, pilferage, fire etc. for the complete period of storage & fabrication up to the time of

taking over by PGVCL. The Contrac

tor shall deal directly and pursue the claim with the

Insurance Company and shall be responsible in regard to maintenance of all insurance

coverage as well as for settlement of claim. The proof of insurance policy taken by the

successful Contractor shall b be furnished to Engineer-In-Charge.

Charge. In absence of the above

insurance policy, Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to

lodge, pursue and settle all the claims with the InInsurance

surance Company for all items, materials

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

and the PGVCL shall be kept informed about it. Contractor shall replace the lost / damaged

materials / items promptly irrespective of the settlement of the claims by underwriter and

ensure that the work progress is as per agreed schedule. The loss, if any, such replacement

will have to be borne by the Contractor and PGVCL will not entertain any claim /

representation in this regard. However it will be contractor's responsibility to insure the

entire project is taken over by the PGVCL.

7 Account of material issued

7.1 The successful bidder shall have to maintain accurate day to day item wise account of use of

issued materials which shall be got checked from time to time by the Engineer In Charge of the

Company. The contractor will be responsible for custody and preservi

preserving the issued raw

materials & finished goods are handed over by him after completion.

7.2 After completion of the work against each Sub Work Order, all the remaining material, finished

goods & scrap shall be returned to the respective divisional / Regional stores

st at contractor’s

8 Work Completion Period:

8.1 In the event of placement of order, successful bidder shall have to complete the ordered

work within 365 Days from the Date of issue of Work Order.

8.2 Time limit of each

ach sub work order should be maximum up to 45 Days. However, actual time

limit will be considered as per sub work order.

8.3 The completion time allowed for each Sub work Order shall be strictly observed.

9 Time limit extension and penalty (+GST & cess as applicable) will be applicable, as per

Clause No. 11 of this section.

10 CHANGE OF QUANTITY

10.1 During the execution of the Contract, the PGVCL reserves the right to increase or decrease

the quantities of items under the Contract but without any change in unit price or other terms

& conditions. Such variations unless otherwise specified in the accompanying GCC and/or

drawing, shall not be subjected to any limitation for the individual items but the total

variations in all such items under the Cont

ract shall be limited to the extent of 30% (Thirty

Percent) of the contract price by way of suitable amendment to the contract.

10.2 The Contract price shall accordingly be adjusted based on the unit rates available in the

Contract for the change in quantities as above. The base unit rates, as identified in the

Contract shall however remain constant during the currency of the Contract, In case the unit

rates are not available for the change in quantity, the same shall be subjected to mutual

11 Penalty with GST:

11.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work is not completed

within the scheduled period as prescribed in Sub Work Order, penalty + GST and cess as

applicable at the rate of 0.5 % per week or part thereof on delayed portion subject to

maximum up to 10 % of the sub work order Value with GST and cess as per applicable rate.

This will be deducted from the bills payable either against this contract or any bank

antee or any other amount payable under any other contract with the PGVCL. For

Penalty calculations or Time limit Extension, following points are to be observed.

11.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on which the first

aterial is issued against the Sub Work Order.

11.3 If material is not available in respective stores then “NO STOCK” stamping by Store In In-

charge/Store Keeper must be taken against the particular item by the contractor.

11.4 In Case of non-availability

availability of Material, contractor must visit the respective store every

fortnight and no stock material details are to be submitted to respective Executive Engineer

and concerned SDO.

11.5 TLE of Sub work order can be granted on the basis of above such documents produced by

11.6 Time limit Extension must be given as per F & A Letter No. PGVCL/F&A/5083/14

and PGVCL/F&A/745/11

11.7 At the time of submission of Bill against SWO, all such Documents are to be submitted by

contractor for waiver of Penalty if applicable.

11.8 Time limit of Annual Work Order should be maximum up to 365 Days.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

12 Payment terms shall be as follows:

12.1 Payment will be made against Invoice value and shall be paid against actual execution. The

bills should be submitted in Duplicate to respective Executive Engineer, Nakhatrana Division

Office along with following documents:

• Inspection Report of each lot by PGVCL authorized inspection Officer not below the rank of

Junior Engineer.

• Material Accounting for fabricated item duly certified by Engineer

Engineer--in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is submitted.

• Copy of Insurance e Policy against the Material equivalent to the Order Value as per Tender

Condition No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from the actual date

of completion of work to respective division Office.

• DOP is to be followed for Payments against the Work Orders.

12.2 The time limit for the work may be reduced and contractor should make all his efforts to

complete the work within stipulated time limit as may be given by the Engineer In Charge

depending upon emergen

emergency of work.

13 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

13.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign

enemies, mobilization, requisition or embargo;

13.2 Rebellion, revolution, insurrection, military or usurped power and civil war.

13.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any

nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive, or other

hazardous properties

perties of any explosive nuclear assembly or nuclear components thereof;

13.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

13.5 Neither party shall be considered to be in default or in breach of his obligations under th the

Contract to the extent is that performance of such obligations prevented by any

circumstances of Force Majeure that arise after the date of the Notification of Award.

13.6 If either party considers that any circumstances of Force Majeure have occurred which m may

affect performance of his obligations he shall promptly notify the other party.

13.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavour

to continue to perform his obligations under the Contract so far as reasonably pracpracticable.

The Contractor shall notify the Engineer

Engineer-in-Charge

Charge of the steps he proposes to take including

any reasonable alternative means for performance, which are not prevented by Force

Majeure. The Contractor shall not take any such steps unless directed so to do by the

Engineer-in-Charge.

13.8 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension of

Time for Completion of the Works, either party shall be entitled to serve upon the other,

days’ notice to terminate the Contract. If at the expiry of the period of 30 days Force

Majeure shall continue, the Contract shall terminate.

14 COMPLETION OF WORK:

The successful bidder will ensure that completion of execution of work i.e. all works

connected with fabrication having been completed correctly as per drawing. Any extra cost

involved due to incompleteness of work or bad workmanship found out subsequently shall be

set right with and by yyou at your own cost.

15 HANDING OVER OF MATERIAL

15.1 After successful completion of fabrication work, finished goods, remaining raw material &

scrap is to be handed over to the concern store office of PGVCL with material accounting of

each fabricated items. The handing over note covering the detail of raw material issued, all

the materials used, remaining raw material and scrap must be signed jointly by the bidder

and PGVCL Engineer. Copy of handing over note must be attached along with bill.

15.2 The contractor shall arrange to hand over the complete work immediately on completion of

16 TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

16.1 In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. the Supe

rintending engineer PGVCL reserves the right to

cancel the order without giving reasons thereof and forfeit the security deposit.

16.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The

PGVCL shall in such an event give fifteen (15) days’ notice in writing to the Cont

Contractor of his

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

decision to do so.

16.3 The Contractor upon receipt of such notice, as per point no.

no.16.2 above, shall discontinue the

work on the date and to the extent specified in the notice, make all reasonable efforts to

obtain cancellation of all orders and Contracts to the extent they are related to the work

terminated and terms satisfactory to the PGVCL, stop all further sub sub-contracting or

purchasing activity related to the work terminated, and assist PGVCL in maintenance,

protection, and disposition of the works acquired under the Contract by the PGVCL. In the

event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

16.4 If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners dies

then unless the PGVCL is satisfied that the legal representatives of the individual Contractor

or of the proprietor

tor of the propriety concern and in the case of partnership, the surviving

partners, are capable of carrying out and completing the Contract the PGVCL shall be

entitled to cancel the Contract as to its in completed part without being in any way liable to

ayment of any compensation to the estate of deceased Contractor and/or to the surviving

partners of the Contractor’s firm on account of the cancellation of the Contract. The

decision of the PGVCL that the legal representatives of the deceased Contractor or surviving

partners of the Contractor’s firm cannot carry out and complete the Contract shall be final

and binding on the parties. In the event of such cancellation the PGVCL shall not hold the

estate of the deceased Contractor and/or the surviving partn partners

ers of the estate of the

deceased Contractor and/or the surviving partners of the Contractor’s firm liable to

damages for not completing the Contract.

17 ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in

ion with this agreement except as to matters, the decision for which has been

specifically provided, either party may forthwith give to the other notice in writing of

existence of such questions, dispute, difference and the same shall be referred to the so sole

arbitration of a person nominated by Managing Director, PGVCL. This reference shall be

governed by Indian Arbitration Act prevailing at the time of dispute and the rules made

there under. The award in such arbitration shall be final and binding on all tthe parties. Work

under the agreement shall continue during the arbitration proceedings unless the PGVCL or

the Arbitrator directs otherwise.

The technical information, drawings and other related documents forming part of the

enquiry or Contract are property of PGVCL and shall not be used for any other purpose,

except for the execution of the contract. All rights related to the drawings and records are

reserved by PGVCL only and no part or partial should be reproduced, copied or alter In the

event of the breach of this provision, PGVCL can claim the damages caused by such events.

19 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons

19.1 Has submitted fake, false or forged documents/certificates

19.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and unless

it is sought for

19.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is

issued by the Company within the validity period and as per agreed terms and condit

19.4 Has committed breach of contract or has failed to perform a contract or has abandoned the

19.5 Has failed to provide suitable expertise for the work as per prescheduled program

19.6 Has failed to submit all the necessary documents within time schedule / as per Company's

time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is placed

19.7 Has indulged of defective fabrication works.

19.8 Has substituted materials In lieu of materials supplied by the Company or has not returned

or has short returned or has unauthorised disposed of materials/ documents/ drawings

supplied by the PGVCL.

19.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

19.10 Has unauthorised obtained official company information or copies of docdocuments, in relation

to the Tender/Contract

19.11 Has failed to follow the stipulated mode of communication, if specified by the tendering

19.12 Any other ground for which in the opinion of the Company makes it undesirable to deal with

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

19.13 In case the State Government directs the Company to place a firm in stop dealing/ banned

for business dealing/ blacklisting

19.14 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any

subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned for

business dealing and/ or blacklisting for all Companies.

20 Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as

20.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing.

20.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the

list of Stop dealing / Banned for business dealing in any Co Company

mpany of GUVNL and its

Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted by the Firm

shall be returned.

20.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on

Stop dealing/ Banned for business dealing by GUVNL or any of its subsidiary Companies,

during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price bid of the Firm

should not be opened and the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

(iii) After opening of price bid, the offer of the Firm should be ignored and will not be

further evaluated. The Firm will not be considered for issue of order even if its p

the lowest. In this situation, the next lowest bidder shall be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned after obtaining

confirmation from GUVNL and its other subsidiary Companies that there are no

outstandingg dues recoverable from the firm.

20.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is already

executing work and/ or Letter of Acceptance/ purchase order awarded to them by another

Company, then the firm should be allowed tto o complete such awarded work / supply.

20.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from the

firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

20.6 The Stop dealing/ Banned for business dealing shall be Firm Firm- specific and when a Firm is put

on Stop dealing/ Banned for business dealing, all the manufacturing works of the Firm shall

be on Stop dealing/ Banned for business dealing for GUVNL and its Subsidiary Companies &

for all Services of the Firm.

20.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern,

then all the Concerns of th thee same Proprietor shall also be considered to be on Stop Dealing/

Banned for business dealing.

20.8 The Board of Directors of the concerned Company may however, if he considers it to be in

the interest of the Company, remove the ban in respect of any specific SService from any

Contractor for that Company only.

21 Every bidder should, at the time of submission of bid, give a declaration as per Annexure-IX

attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm has

not been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL and it’s

any Subsidiary Companies.

22 JURISDICTION:-

All questions, disputes or differences arising under out of or in connection with the Tender /

Contract if concluded shall be subject to the exclusive jurisdiction of the court under whose

jurisdiction the place from which the tender / Acceptance of tender is issued, is situated i.

23 GST and cess, at applicable rate will be applicable on all kind of penalties recovered under

this Tender/contract.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Item Time required for work Mentioned in Tender

1 Job work for fabrication items

as per drawing of this tender.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Details of work experience in last three years

(To be completely filled by the Bidder)

Sr. full address, Work Details of order

No. phone, fax and Description

the order Value

name of contact

• Copies of Work orders along with Work experience certificates should be attached with

this information.

• If necessary, separate sheet may be used to submit the information

Tender for Labour Work for Fabrication Work under Nakhatrana Division

Tender No:- 734/09

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Experience Certificate

Sr. Name of the Authority by Reference No. &

Details of items

No. whom certificate is issued Date

Tender for Labour Work for Fabrication Work under Nakhatrana Division

Tender No:- 734/09

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Company with Ref. &

Work completion with

Sr. full address, Work date of

Order Certification of

No. phone, fax and Description the

Value Order issuing

• Copies of Resumes and appropriate certifications should be attached with this

• If necessary, separate sheet may be used to submit the information.

Tender for Labour Work for Fabrication Work under Nakhatrana Division

Tender No:- 734/09

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of

PGVCL at _____________________ (place), is related to our ___________________________

_______________________ (designation & name).

This is to declare that non

nonee of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent

Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly

specified below in this sheet. If there are no deviations offered, it should be clearly

mentioned on this page.

Deviation offered to

Chapter No, Clause No. of Deviation offered

the tender document

Tender for Labour Work for Fabrication Work under Nakhatrana Division

Tender No:- 734/09

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

List of Measuring instrument Facility (For the work of Fabrication)

(To be completely filled by the Bidder)

Sr. Name of Date of purchase Date of calibration Utility

Tender for Labour Work for Fabrication Work under Nakhatrana Division

Tender No:- 734/09

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Annexure – VIII

List of plant & machinery

(To be completely filled by the Bidder)

Sr. Name of equipment Capacity Utility

Tender for Labour Work for Fabrication Work under Nakhatrana Division

Tender No:- 734/09

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Sub: -UNDERTAKING

UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

Ref: - Tender No: 734/09

All bidders will have to furnish the following undertaking duly filled in signed and

stamped for each quoted item of the tender along with the Technical Bid.

I/We___________________________________________________ authorized signatory of

listed by GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

Seal & Signature of the Tenderer/Firm

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Sub: -UNDERTAKING

UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FR

MISHANDALING OF MATERIAL

Ref: - Tender No: 734/09

of M/s_____________________________________________ hereby declare that none of

the Proprietors / Partners / Directors is not under any criminal investigation for any

aud for theft of material or/and with handlings the material and any civil

and/or criminal case pending for such matter listed by GUVNL and or any subsidiary

companies viz. PGVCL/UGVCL/DGVCL/MGVCL/GSECL/GETCO for the tendered items

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: 734/09

(Bank Guarantee on Non

Non-Judicial Stamp Paper of Rs.300/

________________________________________ (Name & Address of the Firm) having

their registered office at ________________________________________ (Address of the firms

Registered office) (hereinafter called the ‘Tenderer’) wish to p participate

articipate in the tender

___ of (Fabrication Work) (Name of the material/equipment/Work) for _________________________

Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for (hereinafter called the

“Beneficiary”) Rs.__________

______________ (Amount of EMD) valid till______________

______________ (Mention here date of

validity of this Guarantee which will be 5 (FIVE) months beyond initial validity of Tender’s offer)

which is required to be submitted by the tenderer along with the tender.

(Name of the Bank and address of the Branch giving the Bank Guarantee)

having our registered office at ________________ (Address of Bank’s registered office) hereby give

this Bank Guarantee No. ________________ dated ________________ and hereby agree

quivocally and Unconditionally to pay immediately on demand in writing from the Paschim

Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any amount not exceeding Rs.

the said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or

part thereof by the Tenderer within its validity or Non submission o off Security Deposit by the

Tenderer within one month from the date tender or a part thereof has been accepted by the

Paschim Gujarat Vij Company Ltd. would constitute a default on the part of the Tenderer and that

this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in

case of any occurrence of a default on the part of the Tenderer and that the encashed amount is

liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up tto o and inclusive of ____________________

(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor

change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our

liability hereunder shall not be impaired or discharged by any extension of time or variations or

alternations made, given, conceded with or without our knowledge or consent by or between the

Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assign assignee,

ee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only

by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted

Our Guarantee shall remain in force till _________ (Date of vali validity

dity of the Guarantee). Unless

demands or claims under this Bank Guarantee are made to us in writing on or before_______ ((Date

of Validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited

and we shall be released andd discharged from all liabilities there under:

Please Mention here Complete Postal Address Signature of the Bank’s Authorized Signatory

of the Bank with Branch Code, Telephone and with

Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are

(i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

operative Banks and Commercial Banks and rrecognized/notified

ecognized/notified by Government of Gujarat

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of 300/

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company

Ltd. or any Officer authorized by it in this behalf any amoun

amountt up to and not exceeding _______ (in

words) Rupees ___________________ to the said Paschim Gujarat Vij Company Ltd. on behalf of

M/s. _________________________________________________who have entered into a contract for

the fabrication works specified bel

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and

shall not be terminable by notice or by change in the constitution of the Bank or the proprietor/firm

of Contractors or by any other reasons whatsoever and our liability hereunder shall not be impaired

or discharged by any extension of time or variations or alterations made, given conceded or agreed,

with or without our knowledge or consent, by or between parties to the said within written

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice

tice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only

by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs.___________

___________ (Rupees ___________________________ only). Our guarantee shall

remain in force until ____________________ (Date of validity of the Guarantee). Unless demands or

claims under this Bank Guar

antee are made to us in writing on or before_______ (Date

( of validity of

the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall

be released and discharged from all liabilities there under:

se Mention here Complete Postal Address

of the Bank with Branch Code, Telephone and Signature of the

Fax Nos. Bank’s Authorized Signatory with Official

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are

(i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

operative Banks and Commercial Banks and recognized/notified by Government of Gujarat

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

This agreement is made at ___________the ___day of ______month month _______Year between

the Paschim Gujarat Vij Company Ltd. &__________________________

referred to as “the Contractor “which expression shall unless excluded by or repugnant to

the context included its successors or permit assigns) of the one part and the Paschim

Gujarat Vij Company Ltd. Having its Regd. and Corporate Office at Laxminagar, Off

Nanamava Road, Rajkot, 360004 (hereinafter called “The Company” which expression shall

unless excluded by or repugnant of the context include its successors of assigns) of the

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for

per Company’s LOA No. ____________________

___________ hereinafter called

“The works and more particu particularly

larly desorbed enumerated or referred to in the

specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed

by The Superintending Engineer/Executive Engineer,, Circle/Division, PGVCL on behalf

of the Company, a list where of is made out in the schedule here under written and all of

which said documents are deemed to form part of this contract and include in the

expression “The works “wherever herein used, upon the terms and subject to the

conditionss hereinafter mentioned.

And whereas the Company has accepted the tender of the contractor for the fabrication

work for the total sum of Rs

__________(In words

Rs___________________________________________________only)including taxes upon the

terms and subject to the he conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned

and described or which are implied therein of therefore respectively or are

reasonable necessary for the completion of the works as mentioned and at the time

in the manner and subject to the terms conditions and stipulation contained in this

contract and in consideration of the due provision, executions, construction and

completion of the works agreed to by the contractors as aforeaforesaid the company both

hereby covenant with the contractor to pay all the claims of money as and when

they become due and payable to the contractor under the provisions of the contract

such payment to be made at such times in such manner as is provided by tthe

2.) The conditions and covenant stipulation here in before in this contract are subject

to and without prejudice to the right of the company to enforce for delay and or

any other rights whatever including the right to reject and cancel on default or

breach by the contract of the conditions and the covenant as stipulated in the

general conditions specifications form Or tender schedule drawing etc. attached

with the Company LOA No. ____________________________,

____________ and the contractor has deposited amount in cash or DD or has provide

d valid bank guarantee of Rs.____________(In words

towards performance guarantee of execution period i.e for security deposit of th the

fabrication work

3.) The Contractor will strictly follow the safety Rules and Regulations during the

execution of aforesaid work. The Contractor will also provide all required Safety

Gadgets to his Supervisors and labours to execute the work mentioned in Ten Tender. On

violating or breaking the Safety Rules and Regulations, and if Supervisors/Labours

are found without Safety Gadgets, “The Company” reserves the right to take actions

as per the terms and conditions mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full

due to reasons other than those mentioned under clause entitled ‘Contractor’s

Default’. The PGVCL shall in such an event give fifteen (15) days’ notice in writing

to the Contractor

ctor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

and to the extent specified in the notice, make all reasonable efforts to obtain

cancellation of all orders and Contracts to the extent they arare related to the work

terminated and terms satisfactory to the Company, stop all further sub sub-contracting

or purchasing activity related to the work terminated, and assist “The Company” in

maintenance, protection, and disposition of the works acquired under the Contract

by the Company. In the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the circumstances prevalent

at the time of termination.

6.) If the Contractor is an individual or a proprietary co

ncern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the

partners dies then unless “the Company” is satisfied that the legal representatives

of the individual Contractor or of the proprietor of the propr

iety concern and in the

case of partnership, the surviving partners, are capable of carrying out and

completing the Contract “the Company” shall be entitled to cancel the Contract as

to its in completed part without being in any way liable to payment of a any

compensation to the estate of deceased Contractor and/or to the surviving partners

of the Contractor’s firm on account of the cancellation of the Contract. The

decision of the Company that the legal representatives of the deceased Contractor

ing partners of the Contractor’s firm cannot carry out and complete the

Contract shall be final and binding on the parties. In the event of such cancellation

the Company shall not hold the estate of the deceased Contractor and/or the

surviving partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supplsupplyy delivery dates, specification/drawings as other

relevant matters may be al altered

tered by mutual agreement and if so altered shall not be

deemed or constructed to mean and to effect or alter other terms and conditions of the

contract and the contract so altered or revised shall be and shall always be deemed to have

been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month

year first above written.

1. Signed sealed and delivered by

(Signature with Name, Designation, Mobile No. and official seal/stamp)

For and on Behalf of M/s.___________________________(Contractor)

(Complete name, Address of authorised person of the contractor with authority

letter or board’s resolution in case of company)

In the presence of Name, full Address, Signature and Mobile No.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

In the presence of Name, Designation and Signature.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD. LTD.,, herein after known as the

COMPANY having given contract for the work of _________________________________

contract that may be awarded to me in the next one year and in terms of the condition in

clause 1.22 of section

n V of the COMPANY’s tender and contract for fabrication work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my

workmen payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter

called the said Act

ct for death or injuries caused to the workmen engaged by this presents, if

such compensation is paid by the COMPANY as principal under such sub sub-section (1) of

section 12 of the said Act on behalf of me, to pay such amount of compensation on demand

within 48 hours to the COMPANY that it might have to spend as legal and other incidental

charges in defending any suit or action arising out of the death of injuries in regard to

compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of

the death or injuries to the workmen engaged by me. During the execution of work of said

contract and all future contracts that may be awarded to me in the next one year is filed

by the worker against the COMPANY, I shall imbrues to the COMPANY such sum that the

COMPANY is required to spend as legal and other incidental charges in defending such suit

or action and also the amount that may be ordered to be paid to the worker / or his heirs

as compensation and that the above written bind shall remain in full force and virtue till

the COMPANY is required to defend such suit or action filed by the workers and or heirs

against the COMPANY. Further it is applicable on death of contractor hi himself also. No any

compensation will be claimed by legal heirs of contractor.

Signature of the Executant

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Labour Rates For Fabrication Work

(The Labour rates are excluding of GST.)

NAME OF FABRICATED ITEM Unit

1 FABRICATION OF V CROSS ARM NO

2 FABRICATION OF VARIOUS SIZE TOP CLAMP NO

3 FABRICATION OF D CLAMP NO

4 FABRICATION OF TAPPING ANGLE 65X65X6 NO

5 FABRICATION OF ANGLE BARA 65X65X6 OR 50X50X6 NO

6 FABRICATION OF GUARDING ANGLES NO

7 FABRICATION OF G I EARTHING COIL NO

8 FABRICATION OF C CLAMP NO

9 FABRICATION OF GUY ROD 50X50X6 NO

10 FABRICATION OF TURN BUCKLE 50X50X6 NO

11 FABRICATION OF EYE BOLT 16 M.M. NO

12 FABRICATION OF GUY CLAMP PAIR 50X6 MM PAIR

FABRICATION OF S/S SET FOR 10 KVA AND 16 KVA TRANSFORMER (11

FABRICATION OF S/S SET (21 PIECES) CHANNEL + ANGLE FOR 25,63 &

KVA TC FOR RURAL

15 FABRICATION OF 5 KVA SINGLE POLE SS STRUCTURE SET

16 FABRICATION OF THREE HOLE PATTI (NO.) NO

17 FABRICATION OF HT PROJECTION SET 50X50X6 SET

18 FABRICATION OF LT PROJECTION SET 50X50X6 SET

19 FABRICATION OF HT LT COMBINE PROJECTION SET 65 X 65X 6 SET

20 FABRICATION CHARGES FOR STARIGHT X ARM NO

21 FABRICATION OF T - JOINT NO

22 FABRICATION CHARGES FOR 2.5 FEET ANGLE NO

FABRICATION OF S/S SET FOR 5 KVA TRANSFORMER (17 PIECES ANGLE

Above item wise rate including all type of transportation, loading & un loading, staking by

bidder. Raw material issued by PGVCL’s respective store & finished Goods with scrap will

be credited by bidder at respective store. Fabrication work shall be carried out as per

PGVCL drawing. Rates of Fabrication, including providing Two coats of ISI quality red

by bidder. All general terms and conditions of tender will be applicable to bidder.

I am ready to accept the work and for that I read company’s rules and I follow them.

I read the entire item wise rate and I ready to work with that rate________% (In

words_________________________) below / above company’s rates with GST satisfactory.

Signature of the Bidder

Seal/Stamp of the Bidder

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-