Tender for Accommodation, Tent and Gate requirements for NU-2024 at National Institute of Technology Rourkela.

Description (As per Annexure - I):

Street Decorations: The roads and gardens in the academic area, from the Ceramic Gate to SAC, and from NCC Ground to SAC and Library, should be festooned with a variety of elements. We seek the inclusion of colorful light strips, hanging flags, paper strips, and other decorations to create a festive atmosphere. It is required that these decorations be installed prior to the event and should be very well lit and welcoming in the nighttime. Rangoli designs are also required at the entrance points to welcome our guests with proper lantern decorations hanging over wires throughout the streets.

Tree, Garden and Building Decorations: Enhance the overall ambiance with unique decorations for the trees, gardens, and buildings in various areas of the event including large trees in the academic and hostel area, lawns of BBA NCC ground, SAC. These decorations should include Rice lights for small bushes and lawns and buildings; hanging light chanduas, paper lanterns, stars, electric diyas, big colourful focusing lights and other ethnic and traditional items big trees. The hostel area, academic area, NCC Ground, SAC, and the Main Building all require special attention to their decoration. For instance, the hostel areas and Academic area trees should be decorated with colourful hanging lanterns and paper stars.

NITRUTSAV Structure: 4 Similar structures made of plywood or other suitable materials and coloured matching the fest theme structures across the campus showing the word NITRUTSAV

Large Entrance Gate in front of DTS: We request a grand entrance gate with striking lighting and elaborate designs according to the theme of the fest infront of DTS. This gate will serve as the prominent entrance to the event, symbolizing a warm welcome to all attendees. Please ensure it is ready and in place well in advance. (dimension: 20ft x 20ft with base: 2.5ft x 2.5ft)

Small Entrance Gates: Design and install two smaller entrance gates at strategic points, including entrances to the SAC and Ceramic Gate. These gates should feature enchanting lighting and carry motifs according to the theme of the fest. (dimension: 15ft x 15ft with base: 2.5ft x 2.5ft)

Additional Ambiance Items: We welcome any additional in the elements and ambiance items that you believe will elevate the overall NITRUTSAV 2024 experience. Your creative input is invaluable in making this event a culturally rich and visually spectacular success.

Item Description for Tent House Arrangement (As per Annexure - I):

Registration desk (10*10*8) (for 2 days)

Food stalls (15*15*8)(For 3 Days)

White cloth 40 Sqm

Black cloth 40 sqm

White cloth 121 Sqft

Chairs

Table standard size

Extension cord

Tent with Tarpaulin 15m x 15m

Tent (Escape room) 10*10*8 ft

Table cloth

Decoration Rods (ARC shaped)

Steel hanging wires for lanterns

Tent for 3 rooms in a line with ceilings of floor dimension 10ft x10ft each with a doorway for exit and entry to other rooms ,inside, outside

Item Description for Accommodation Arrangement (As per Annexure - I):

Bedding (Mattress & pillow)

Seventh Avenue