Request for Proposal for Selection of an Event Management Agency (EMA) for organizing DigiFest at Jodhpur

Total cost of completed entire event management (As per the Scope of Work)

Description of Work / Item(s)

Water Proof Aluminum Hanger with carpeting, decorative cloth ceiling and masking

Water Proof Aluminum Hanger with carpeting

Water Proof Non AC Iron Dome Structure

Truss Structure with cloth covering/ draping

Water Proof Truss structure of 14' height with masking

Iron /Truss Structure Large Welcome Gates on entry/exit roads

Glass Door setup at entry/exit gates [8x8 ft.]

Queue Manager

Side Wall Masking (10ft. height)

Set up of Mozo barricading

Pathways and double pipe/cycle/barricading across seating area for controlled crowed movement

Registration and Help Desk Counter

Water Proof Canopy 20'x20'

Carpet Red/Grey

Old Carpet

Octonum enclosure with door (lock and Key) and sealing to store distribution material safely

Octonum Setup (3x3 mtr.) closed on 3 sides

Octonum Setup (3x6 mtr.) closed on 3 sides for Back Office

Octonum set up (2x3 mtr.) closed on 3 sides

Octonum set up (6x3 mtr.) closed on 4 sides (with AC setup) with one door for keeping vegetables & milk products fresh

Water Proof Pagoda of Size 30’x50’ with Decorative Cloth Ceiling, carpeting, sufficient lighting with Cloth Masking of 10’ height. Sample image as under:

Flex printing with (pasting on wooden wall/Iron Frame)

Vinyl Print pasted on sun board

Design, Printing & Deployment of Satin cloth Flags 4’ X 3’ on 13’ pole height

Design, Printing & Deployment of Vertical Flag sets ( 2 nos of size 6’X3’)

Printing & Distribution of Badges - Name/Details/ printed with good quality Jackets

Placards/Name plates

Car Pass Sticker

Program detail (A4 Size, Both Side, Multi Colour)

Seating arrangement signage

Invitation Card with envelop (A5 Size, Multi Colour)

Company Slips (A4, 75 GSM, Both side printing, B&W)

Brochure/ Booklet (Closed Size: 8.25” x 10.75”, No. of Pgs: 12 (including cover), PAPER: Cover - NE White - 280 GSM, Inner Pages- NE White - 145 GSM, 4+4 Color Printing on all pages, Matte Coating on all pages, center pinning )

Cover and Back Page- NE White - 280 GSM

Inner Pages- NE White - 145 GSM

Company Details Instruction Booklet (A4 size, 75 GSM, B&W)

Interview Slips A4 Size(Per sheet 3 perforated slips)

Food Coupon A4 Size(20 coupan per sheet with perforation)

Pocket Folder

Notepad (20 sheets, Single Line/ Blank sheets, A5 Size/14 cm x 22 cm, hard cover & back, White Comb Binding, 70 GSM or higher)

Pen (Good Quality Gel Pens)

White Board Marker(Black) with Duster

Kit Bag

Round Neck T-Shirt with printed Logo and Message (Front & Back)

T-Shirt (Polo Neck) with printed Logo and Message (Front & Back)

Bluetooth headphones

Power Bank

Pen Drives (64GB)

Coffee Mugs (with printed Logo)

Memento

Air Conditioning

Air Conditioning -3 Ton Tower AC

Spike Busters (15 amp/5 amp) with min. 4 socket

Plasma/LED TV size 42”/43" with power Source

LFD TV Size 42' (Seamless Plasma)

Plasma/LED TV 50 inch or higher with stand/wall mount

LED TV - Touch - 47 inch with masking/stand

LED/Plasma TV of size 75” with masking and stand

LED/Plasma TV of size 65” with masking and stand

Indoor LED wall (3.0P) with switcher and necessary cable connectors, laptop, 4’ Wooden riser with flex/ cloth masking at designated place

Large size LED wall (3.0 P) of size approx. 12’X48’and 6'x16' managed by watch-out with switcher and necessary cable connectors, laptop, 4’ Riser/ Wooden riser with flex/ cloth masking at designated place

Setup of Outdoor LED Wall 5.5 P in various sizes with riser, flex masking wooden structure as required

Riser for Operating Audio/Video Console with masking

Laptops Wi-Fi enabled

Multi-Function Printer

Photo Copier

Web Cam

Walky Talky along with chargers and earphones (covering entire event area)

Exhaust Fan Setup of 15’’ to 18’’

Padestal Fan

Jumbo Cooler

Ultra short Throw Projector of Min. 3000 Lumnes

Watch-out systems

Switcher/Video Mixer

Presenters

Digital Display Panels

LED Metal

Apollo Light

LED Parken

Halogen & Metal Pole

Wooden flooring (height 4 inches) with Carpet

Wooden flooring (height 4 inches) with old Carpet

D shaped Stage Setup of approx 18" height with Carpet & stairs on one side

D shaped Stage Setup of approx 12" height with Carpet & stairs on one side

Wooden Stage setup of approx. 5’ height with carpeting and both side stairs with hand rail

Wooden Stage setup of approx. 3 feet height with carpeting

Side Wall Wooden Panelling (10 ft. Height)

Wooden Structure with Paint finish (TV slanters, sunboard display stand)

One VVIP lounge area within Aluminum hanger with sufficient Lighting and Air Conditioning

Special Pavilion setup with 3D shapes, vinyl pasting eco solvent within Exhibition Area as per approved sample designs

Acrylic signages with backlight effect

Flower Vase

Fresh Bouquet For VIP

Fresh Bouquet (Normal)

Planters for Decoration

Fresh Flower Decoration

Garland Decoration

Exhibition tables of size – 3’x2’ with Cover

Tables of size – 6’x2’ with cover

Small Exhibition tables (2'x1')

Center Table

Coffee Table setup

White board (4x8) with stand along with marker and duster

White board (4x6) with stand along with marker and duster

Round Table [with covers] with 8 Banquet chairs (White Cover) each

Banquet chairs with cover

Exhibition Charis

2 seater sofa

Single Seater Sofa

Sofa Cum Bed

Steel Shelf of Height approx 4x8 with 4 Shelves

Pillow with Cover

Dohar Sheet

Mirror

Plastic Chairs

Dias Chairs

Breakfast (11 to 12 Nov..) as per Menu (b)

Lunch and Dinner (09 to 10 November) as per Menu (a)

Refreshment Packet (11 to 12 Nov.) for Job seeker as per Menu (d)

Lunch Packet (11 to 12 Nov.) for Recruiters as per Menu (a)

Lunch and Dinner (Buffet) (11 to 12 Nov..) as per Menu (e)

High Tea (11 to 12 Nov.) as per Menu (c)

Set up of Water Station with disposable glasses across event venue

Setup of Tea,Coffee Counter

Cycle tea vendor setup across event area (Tea in earthen cups)

Water Bottle 200 ML

Water Bottle 500 ML

Refreshment Kit (Biscuits, Juice, Chips and Water Bottle)

Hotel Room A Category Single Occupancy

Hotel Room A Category Double Occupancy

Hotel Room B Category Single Occupancy

Hotel Room B Category Double Occupancy

Hotel Room C Category Single Occupancy

Hotel Room C Category Double Occupancy

Bowls for collection of visiting cards

Camera Stand

Printing Stationery A4 Size

Printing Stationery Legal

Large size Dustbins [Green and Blue ]

Small size Dustbins [Green and Blue ]

Soot ki Mala

Flying Insect Killer

Fire Extinguisher -A, B, C Class

Fire Extinguisher -K Class

Fire Extinguisher -Foam Based

First Aid Kit

Auto Hand Sanitizers Machine with Sanitizer/Sanitizers

3 Ply Mask

Emergency Light

Chemical toilets with toiletries and good quality towels with proper arrangements of water

Big Size umbrella

Jute mat/Footmat

Green Net Carpet

Plastic Folder L shape(A4 Size)

QR Code Reader

Support Staff - Supervisor

Support Staff - Executives - Male

Support Staff - Executives - Female

Marketing Executives for Promotions

Female Ushers

Bouncers - Male

Bouncers - Female

Security Guard - Male

Security Guard - Female

House Keeping & Cleaning Staff 24x7 basis

Serving / Attending Staff for VIP lounge and delegates/ guests/ candidates

Anchore (Hindi/English)

Podium with Goose neck Mic necessary cable connectors with three side Vinyl/Flex branding

1 Set Consists (4 Monitor 15", 1 Amplifier, 1 Mike, 2 Cordless Mike

Set2 ( 12 Pairs of Line Array on 10 T Truss Stand equally distribute in a 50000 Sq Feet area , 2 Pairs of Bass Speaker, 6 Stage Monitor, 8 Mike, 4 Cordless Mic., Amplifiers, 8 DI Box, Venue Sound craft of equivalent 32 input and 16 Aux out digital Mike Mixer with Perfect operator, Sound Boosters, Media Box, 2 Goose mike, 2 Sound Engineers

Set 3 ( 2 Speakers 12" on Stand with amplifier)

Cordless mic

AC Deluxe Buses 45 Seater incl. Toll Taxes & Night Charges (on 250 KM per day basis)

AC Deluxe Buses 45 Seater Extra Kilometer

Etios/ DeZire (on 250 KM per day basis)

Innova (on 250 KM per day basis)

Etios/ DeZire (Extra KM)

Innova (Extra KM)

Innova for Local travelling 12 Hrs 120 Km basis per day.

Etios/Dezire for Local travelling 12 Hrs 120 Km basis per day.

AC Tempo Traveller / Mini Bus (20 seater) (on 250 KM per day basis)

AC Tempo Traveller / Mini Bus (20 seater) Extra KM

Mini truck of size Tata 407 (including packing, loading & unloading) – To transport equipment’s/ material (incl. toll tax & night charges)

Photographer

Videographer

Drone Camera

Master : Theme / Logo Design

Master :Hording/Backdrop Design

Master: Advertisement of Print Media Design

Master : Standees/Signage's Design

Master: Lanyard/ Coupon Design

Master: Invitation Card/Cover page Design

Adaptation : Theme / Logo Design

Adaptation : Hording/Backdrop Design

Adaptation: Advertisement of Print Media Design

Adaptation : Standees/Signage's Design

Adaptation: Lanyard/ Coupon Design

Adaptation: Invitation Card/Cover page Design

82.5 KVA DG Set (with Diesel & Operator)

LAN Cable (CAT-6)

OFC (one Pair)

UPS 1 KVA

Chandra Entrepreneurs Pvt. Ltd

Chandra Entrepreneurs Pvt. Ltd