Pre and Post Exam Work

PART-A : DATA PROCESSING WORK

Enrollment Work :- a) Generation and processing of Enrollment form online with photograph & signature (to be uploaded by the colleges) from the candidates with full details of candidate as per given Performa. b) Allotment of Enrollment No. to eligible students. c) Printing of enrollment card with photo and scanned signature of candidate (as per sample). Sheet 200 gsm two sides coated lamination with 100 micron sheet. d) Generation of Roll list college wise branch wise with binding on pre printed stationary having water mark of RTU monogram semester wise on 65 GSM maplitho paper. e) Generation of college and branch wise Enrollment Register with binding on pre printed stationary having water mark of RTU monogram annually on 65 GSM maplitho paper. f) Online generation of fee demand note, generation of challan and consolidated financial statement in view of University fee norms

Pre-Examination Work (Main/Back) (Previous year’s data will be provided by the University. Porting is included in the scope of work). a. Generation and processing of examination form online with photograph and signature of candidate. b. Generation of online admit card, Centre Copy with photo and scanned signature of the candidate (as per sample) and digital/scanned signature of authorized signatory. c. Online and offline Generation of Roll list, Date wise Attendance sheet for each subject wise and class wise (Theory & Practical) Separately. Online registration of absentees through each centre. d. Generation of Roll list semester wise, college wise and branch wise with binding on pre printed stationary having water mark of RTU monogram on 65 GSM maplitho paper. e. Generation of Centre wise, Branch wise and subject-wise actual examinnes strength for packing list of question papers. f. Online correction advice to the candidates' data of all classes at student panel for making data corrected by student itself online. g. Providing roll nos. sticker with bar code. h. Online generation of fee demand note, generation of challan and consolidated financial statement in view of University fee norms. i. Online generation of admit card at student panel. j. SMS alerts for each examination (average 2-4) to each candidate in a year, as per instructions of RTU.

Post Examination Work (Main/Back) Scope of work includes: Theory Exam:- a. Entry of fictitious codes, roll numbers and answer book number. b. Providing award lists for theory papers on 105 gsm OMR sheets as per requirement and printing suggested by RTU examination office or Generation/ submission of award lists online in softcopy through individual examiner in specified format (Theory) separately including verification and error checking(as per the mode decided by the RTU). Module should be prepared as per RTU requirement which includes registration of evaluation centre & examiner and generation of examiners ID, Online bills etc. c. Entry of marks from award lists OMR/ online marks including verification & error checking. d. Providing of printed envelopes and forms as per sample(s) Practical & Mid term:- e). Generation/ submission of award lists online in softcopy through individual examiner in specified format (Practical & Internal Assessment/midterm) separately including verification and error checking. Preparation of result:- g) Preparation of result as per the rules of each course including promotion rules subject to verification and modification by University. h) Printing of Tabulation Register in duplicate with security features (hard bound branch wise having water mark of RTU monogram on 65 gsm maplitho paper) providing soft copy of tabulation register to respective colleges in pdf format through online mode with security features. i) Printing of statement of marks (Mark sheet) and Provisional Certificate, Migration Certificate with prescribed quality of paper and security features. j) Providing List of candidates eligible for improvement in sessional & midterm assessment. k) Uploading of results online in the format of mark sheet comprising candidate details, subject name and theory & sessional, practical marks, division etc. l) Result SMS to individual examinee within 24 hours from the date of result declaration.

Revaluation Work a. Online submission of Revaluation forms. b. Registration of offline forms received for Revaluation. c. Preparing award lists for each subject on OMR sheet or Generation/ submission of award lists online in softcopy through individual examiner in specified format (Theory) separately including verification and error checking(as per the mode decided by the RTU). Module should be prepared as per RTU requirement which includes registration of evaluation centre & examiner and generation of examiners ID, Online bills etc. d. Entry of Revaluation marks from award lists OMR/ online marks including verification & error checking. e. Preparation of Revaluation result as per the rules of each course. f. Printing of Tabulation Register in with security features (branch wise) providing soft copy of tabulation register to respective colleges in pdf format through online mode with security features. g. Printing of revised statement of marks (Mark sheets) with prescribed paper quality and security features. h. Online generation of fee demand note, generation of challan and consolidated financial statement in view of University fee norms. i. Providing printed envelopes & forms as per samples. j. Uploading of results online in the format of mark sheet comprising candidate details, subject name and theory & sessional, practical marks, division etc. k. Result SMS to individual examinee within 24 hours from the date of result declaration.

Online digital students profile: a. To prepare complete result profile in digital form of students enrolled in session 2006-07 to 2018-19. Result profile should be provided in Roll number wise and shall comprise all examination details of a candidate at one place on one click and should be in dynamic form. After declaration of every result/ corrections data may got updated. Uploading and maintenance of student profile online at RTU website for one view click of students.

Online digital students profile: b. To prepare complete result profile in digital form of students enrolled in session 2019-20 & onwards of all courses. Result profile should be provided in Roll number wise and shall comprise all examination details of a candidate at one place on one click and should be in dynamic form. After declaration of every result/ corrections data may got updated. Uploading and maintenance of student profile online at RTU website for one view click of students. In addition to above, previous years admitted batches students whose result are declared during 2019-20 and onwords of all courses will also be uploaded in online digital student profile.

Preparation of degree data:- Providing college wise degree data of passing out students such as name, program, name of college and enrollment no., roll no. and division ( both in Hindi & English) along with scanned photo. Course wise, branch wise merit list of examinees of first 30 candidates. Merit list shall be prepared as per RTU regulations, rules, ordinance etc. Online verification and correction of degree Data:- a) Online display of degree data with Roll no., Enrollment No., Student name, Name of Branch, Name of the College, Student contact no., Email ID of student both in English and hindi and its verification and updation. b) Online uploading of photograph and documents for updation purposes. c) SMS and email alert to students/ colleges, time to time as per RTU directions.

Misc. Activities :- Printing of Provisional Certificates

Printing of Migration Certificate

Preparation of consolidated mark sheet

Printing of duplicate mark sheet

Printing of semester wise transcript with 70 micron pre printed self adhesive plastic envelope of size 9.5” x 13” with barcode printing on all sides of envelope for each transcript and one outer envelope of same specification of size 11” x 14” for further packing of sets of transcripts.

Printing of subject wise transcript with 70 micron pre printed self adhesive plastic envelope of size 9.5” x 13” with barcode printing on all sides of envelope for each transcript and one outer envelope of same specification of size 11” x 14” for further packing of sets of transcripts.

PART-B- PREPARATION OF ANSWER BOOKS

Preparing Examination Answer Books (A.B.) for Evaluation. This work includes following activities: i) Verification of answer books (received) college wise with the C.S. Diary. Shuffling of A.B. on marking & Making Packets of A.B. (30 No. each). ii) Marking of fictitious Codes at four places on each answer books, Checking & Tearing Roll No. flap from the A.B. iii) Preparing Bundles of these packets (150 A.B./ 05 packet(of 30 answer books) or less as the case may be ) including packaging , stitching canvas cloth bags. Canvas bags shall be arranged by contractor at his own cost. iv) Making set of award lists & other forms to be placed in bags. v) Preparing & Putting the Address tags of Evaluator, I.D. No. on these Bundles. vi) Dispatch of Bundles to coordinators / evaluators(vehicle will be provided by the University. vii) Supervision of above work. viii) Collection of absentee record through online system. Complete verification of physical answer books with absentee statement, CS Diary. ix) Keeping physical records of CS diary date wise, branch wise and center wise and its safe custody. x) Safe custody of answer books at warehouse/cellar after its evaluation as per direction of University. xi) Providing answer books from packets required for RTI, Legal and other purposes as and when demanded.

Preparing Examination Answer Books for Revaluation. This work includes following activities: i) Generating and receiving on-line and offline application for revaluation. ii) ii) Recovery of answer book from the warehouse which includes arranging the packets of evaluation before recovery. iii) Verification of answer books from the list to be sent for revaluation. iv) Hiding the marks awarded by evaluator by pasting sticker/paper tape. v) Tearing the evaluation sheet from the answer book. vi) Making small packet of 30 answer books. vii) Making Bundles of ans books each consisting of packets (150 A.B.) including packaging and stitching the canvas bags. Canvas bags shall be arranged by contractor at his own cost. vii) Preparing & Making set of award lists & other forms for each packet ix) Preparing & Putting the Address tag of Evaluator and ID on these Bundles. x) Dispatch of Bundles to the coordinators/evaluators along with records of the dispatch. (vehicle will be provided by the university). xi) Safe custody of answer books at warehouse/cellar after its evaluation as per direction of University. xii) Providing answer books from packets required for RTI, Legal and other purposes as and when demanded. xiii) Supervision of above work.

Providing Examination answer books for inspection to the students (Copy view). 1. On-line generation and receipt of applications for copy view. 2. Recovery of answer book from the warehouse which includes arranging of packets. 3. Verification of answer books from the list to be sent for inspection. 4. Arrange the answer books subject wise, with identification and submission to concerned section. 5. Preparation of result of inspection of answer books. 6. Re-arranging such answer books at warehouse in respective packets etc. 7. SMS and Email to each candidate for intimation of copy view schedule.