Engagement of agency for design development Implementation of cloud based Automated monthly invoice verification of Power Purchase through software/ application for 1 yr and verification vis a vis certification of past 5 yr invoices of power purchase

PQR SHEET FOR ENGAGEMENT OF AGENCY FOR DESIGN, DEVELOPMENT & IMPLEMENTATION OF CLOUD BASED AUTOMATED MONTHLY INVOICE VERIFICATION OF POWER PURCHASE THROUGH SOFTWARE/ APPLICATION FOR ONE YEAR AND VERIFICATION VIS A VIS CERTIFICATION OF PAST FIVE YEAR INVOICES OF POWER PURCHASE AGAINST TENDER SPECIFICATION NO. CCP-II/20/2025-2026

PART-I TO BE OPENED ON 28.02.2026

PRE-QUALIFYING REQUIREMENTS & OTHER DETAILS FOR BIDDER

Sl. No. NAME OF FIRM

Full Postal address of Tenderers (Head Office )

Contact No. & Name

1 The bidder shall have a positive net worth during each of the last three (3) financial years. The net-worth should be evidenced by audited annual statements & auditor certificate.

2 Annual turnover of the Bidder from consultancy business in India should be at least Rs. 4.00 Crores averaged over past 3 years. The turnover should be evidenced by audited annual statements & auditor certificate. 2022-23 (In Figures)

2023-24 (In Figures)

2024-25 (In Figures)

Average Turnover

3 The Bidder should be a company registered under Companies Act and operating in India. Certificate of incorporation or certificate of registration issued by the registrar of companies should be furnished as documentary evidence. The Bidder should be registered in India with appropriate statutory authorities as required under law. Copies of all such registration papers including PAN, GST etc. must be enclosed.

4 Bidder which has been barred/blacklisted by the Central Government or its PSU, any State Government or its PSU, a statutory authority or a public sector undertaking, as the case may be, from participating in any project, and the bar/blacklisting subsists as on the date of NIT, shall not be eligible to submit a bid either by itself or through its affiliates/associates/subsidiary company(ies)/member firm. An affidavit in this regard is to be submitted on Notarized Rs. 100/- non-judicial stamp paper by authorized signatory.

5 Bidder’s must have completed atleast one (1) engagement for successful development / implementation of software for either bill/invoice verification of power generators or software for Power Demand forecasting with decision support systems for power purchase or sale for any Government Power Utility in India in last 7 years with having value not less than Rs 2.50 Cr. Completed or Ongoing projects, where Go-live of the project have been successfully declared at least three (3) months prior to the date of opening of tender.

6 Bidder’s must have experience in undertaking Power Sector Regulatory assignments in last 7 years including Experience of working with power distribution licensees in Regulatory matter such as MYT/ Tariff/ Business Plan filing and its related matters.

7 The Bidder should have minimum SEI CMM Level-3 certificate or its higher version certification. The certificate shall be issued by authorized certification body in name of bidder and shall be valid as on date of opening of tender. The certificate issued in the name of affiliates/associates shall not be considered.

8 Bidders have to bid on sole bid basis and Consortium or JV is not allowed.

9 Firm shall also provide a self attested affidavit on non judicial stamp paper of Rs 100/- duly notarized by notary that all the information provided by the firm in the bid document are True and Correct and no complaint is pending against them in any company/PSU at any level. The firm shall not be entertained at any level if a complaint is pending against them. This is subject to verification at any point of time by UPCL.

10 Earnest money (as per NIT) in shape of BG /DD /FDR/CDR should be valid for 180 days from the date of opening of tender + 45 days claim period. (Give Details)

11 Requisite Schedules enclosed or not.

Schedule ‘C’/Validity of offer

Quoted ex-works prices Firm/Variable Firm

Rebate/discount offered in Rs Per unit.

12 Following documents is also to be submitted alongwith tender document:-

1. Complete Name of Bidder.

2. Complete Address of Bidder with address proof.

3. Registered office address of the bidder with address proof.

4. Copy of GSTIN of Bidder, Details of Principal Place of Business Declared alongwith additional place of business declared by the Bidder.

5. Copy of PAN of Bidder.

6. Documentary evidence towards constitution of bidder.

7. Authorisation of the person for signing the documents and his ID & Address Proof.

8. Commodities / Services to be supplied by the bidder along with their HSN/SAC.

9. CIN in case of corporate bidder/ Copy of Registration under Indian Partnership Act in case of partnership firm.

10. List of Directors/ Partners with their PAN & DIN (if any) or ID & Address proof of Proprietor.

NOTE: It is mandatory for bidders to submit hard copy of their Pre-qualification /supporting documents, original hard copy of the EMD and Vaildity of offer to SE (C&P-II) office within the tender closing date and time.

Tender specification No. CCP-II/20/2025-2026

Superintending Engineer,

Corporate (Contract & Procurement-II),

Uttarakhand Power Corporation Ltd.,

VCV Gabar Singh Urja Bhawan, Kanwali Road,

Dehradun- 248 001

With reference to your invitation to tender for the above I/We hereby offer to the Uttarakhand Power Corporation Ltd. the item in the schedule of prices and delivery annexed or such portion there of as you determine in strict accordance with the annexed conditions of contract Form ’B’. Specification and Schedules of Rates to the satisfaction of the purchaser are in default there of to forfeited and pay to Uttarakhand Power Corporation Ltd. the some of money mentioned in the said conditions.

The rates quoted are inclusive prorate and in full satisfaction of all claims.

I / We agree to abide this tender for the period of 180 days form the date fixed for opening of the same.

A sum of as mentioned in NIT in the form of Demand Draft / Bank Guarantee, duly pledged in favour of the Executive Engineer, Electricity Store Division, UPCL, Dehradun is enclosed with Part-I of the offer as earnest money.

I / We hereby undertake and agree to execute a contract in accordance with the conditions of the contract.

Encl: As above Yours faithfully

Date Day of 2026

Witness (Signature of the tenderer in full)

(Name and Signature) Name

Tender specification No. CCP-II/20/2025-2026

Engagement of agency for design, development & Implementation of cloud based Automated monthly invoice verification of Power Purchase through software/ application for one year and verification vis a vis certification of past five year invoices of power purchase

Pre- Qualification details of the Tenderers

1 Manufacturer or accredited representative

(a) For manufacturer, registration with

Industries Deptt. Permitting manufacturer

is to be enclosed

(b) For accredited representative, letter of

Authorization from manufacturer of being

Accredited representative to be enclosed

2 Operational Experience

The following details are to be furnished

ONLY in respect of Tendered item for last

five financial years.

(b) Complete postal address including

Designation of the authority placing order.

(c) Order No. & date

(d) Quantity ordered

(e) Period of supply

(f) Period of trouble free Service

3 Manufacturing Experience

The following details are to be furnished

ONLY in respect of Tendered Item.

Sl. No. Complete postal address including designations of authority placing order Quantity ordered Quantity manufactured * during last five years

up to date of Tender opening

* In case the quantity manufactured is less then the qualifying figures, previous years may also be included.

Company Seal Signature

SCHEDULE ‘C’/ Validity of offer

(To be executed on a non-judicial stamp paper of Rs. 100/- affixed with revenue stamp of Rs. 1/-)

Tender invited by:-

Superintending Engineer,

Corporate (Contract & Procurement-II),

Uttarakhand Power Corporation Ltd.,

VCV Gabar Singh Urja Bhawan, Kanwali Road,

Dehradun- 248 001

Engagement of agency for design, development & Implementation of cloud based Automated monthly invoice verification of Power Purchase through software/ application for one year and verification vis a vis certification of past five year invoices of power purchase

Name of Tenderer

Tender Specification No.and date of opening:- CCP-II/20/2025-2026 on 28.02.2026 at 15:30 hrs.

In Consideration of the Uttarakhand Power Corporation Ltd. having treated the Tenderer to be an eligible person whose tender may be considered the Tenderer agrees to the condition that the proposal in response to the above invitation shall not be withdrawn within 180 days (or any extension thereof) from the date of opening of the tender also to the condition that if hereafter the Tenderer does withdraw his proposal within the said period, the Earnest Money deposit by him may be forfeited to the Uttarakhand Power Corporation Ltd. and at the discretion the purchaser, the Purchaser may debar the Tenderer from tendering for a minimum period of one year reckoned from the date of opening of the tender.

Signed this day of

Place Signed by

State title (whether)

(Proprietor/Partner)

Witness: Name of the firm

Signature Address of the firm

Name Seal of the firm

PERFORMA FOR JOINT UNDERTAKING BY THE COLLABORATOR / ASSOCIATE AND THE TENDERER

(To be stamped in accordance with Uttarakhand State Act)

Superintending Engineer,

Corporate (Contract & Procurement-II),

Uttarakhand Power Corporation Ltd.,

VCV Gabar Singh Urja Bhawan, Kanwali Road,

Dehradun- 248 001

(In terms of “ Instruction to tenderers” in the Tender specification No. CCP-II/20/2025-2026 the design manufacture, testing, delivery, erection and commissioning (as specified), of tender for Engagement of agency for design, development & Implementation of cloud based Automated monthly invoice verification of Power Purchase through software/ application for one year and verification vis a vis certification of past five year invoices of power purchase.

We having our registered office at

(herein after referred to as a collaborator / associate ) which in turn

shall include our successor, administration recuter and assign and we having our registered office at

(herein after called as tenderer or contractor ) are held

jointly and severally liable and bound up to Uttarakhand Power Corporation Ltd. ( herein after referred to as purchaser) which expression shall include its successor administrator and assigns, for the successful performance of the contract, including the overall responsibility for the design, manufacture, rating delivery performance etc. for Engagement of agency for design, development & Implementation of cloud based Automated monthly invoice verification of Power Purchase through software/ application for one year and verification vis a vis certification of past five year invoices of power purchase

The contractor / associate hereby agree to depute their technical experts from time to time

contractor’s works / Project site as mutually agreed upon between the purchase and the contractor in order to discharge the contractor’s obligations as stipulated in contract. The tenderer and the collaborator / associate hereby agree that this undertaking shall be irrevocable and it shall form an integral part of the contract.

In witness there of the collaborator / associate and the tenderer have through their authorized representative,

set their hands and seal on this day of 2026

Witness Collaborator / Associate

(Official Address) Designation

Witness Tenderer

(Official Address) Designation

Tender specification No. CCP-II/20/2025-2026

SCHEDULE OF GENERAL PARTICULARS

1 Name of Tenderer

(a) Registered Office address

(b) Head Office address

(c) Postal address of Tenderer

2 Name and address of manufacturer if any

(a) Location with full postal address

(b) Total space occupied in sq. meters

(approximate within 15%)

(c) Constructed Area in sq. meters

(approximate within 5%)

4 Name and address of local representative and his Telephone No.

5 Name and address of the officer of the Tenderer/ manufacturer to whom all reference shall be made for expeditious coordination.

6 Place from where service facility and spares are available (give full address)

7 Whether the tenderer is sole proprietor/ Partner- ship concern/ Pvt. Ltd. Company/Public Under taking

8 Name of foreign collaborator, if any

9 Whether the design are their own or obtained from other source. If form other sources, the same may be indicated.

10 Name and address of sub-supplier, indicating equipments, components or parts to be supplied by each.

11 The name, designations, qualification & experience of Engineers employed by the tenderer in design, development and manufacturing the quoted item/ equipment.

12 Authorised capital of the company.

13 Total annual turnover of the firm during last five financial years. 2020-2021

14 Actual production per year of the equipment quoted during last five financial years giving quantity and bill value rounded off to first decimal place in Rs. Lac excluding Central Excise. 2020-2021

15 Manufacturing capacity per month of the quoted item / equipment item wise.

16 State the name and designation of your relative (s) if any, working in Uttarakhand Power Corporation Ltd.

17 10% security cum performance deposit is to be deposited at the time of agreement. Whether or not willing to deposit. If no, state reasons.

18 Whether certificates or satisfactory performance of offered equipment enclosed or not. If yes give the designation of the officer issuing certificate and the quantity to which it refers. Enclosed / Not enclosed

19 (a) Whether quoted ex-works prices are firm / variable. Firm

(b) In case of variable price, have you noted.

(i) That prices variable as per IEEMA / Specified formula enclosed without any ceiling on either side. Yes / No

(ii) Have you mentioned base prices indicating Prevailingas on the first day of one month before tender opening. Yes / No

20 Whether ex-works prices quoted or not Yes / No

21 Whether packing, forwarding, freight and insurance cover (for transit plus 30 days storage thereafter) has been quoted besides ex-works Prices (All these charges are to be excluded) Yes / No

22 Whether the quoted prices are also applicable for any reduced quantity order. Yes / No

23 Terms of payment as mentioned in relevant clause are acceptable or not. Yes / No

24 Give Trade Tax / Sales Tax Registration No.

25 Income Tax clearance certificate of current and the preceding year enclosed or not. Yes / No

26 Whether the Tenderer is agreeable to supply the equipment in case of the deviations stipulated by him are not acceptable to the purchaser. Yes / No

27 Give to references (Name, Designation and complete postal address) who can certified tenderizers financial status and capability to under-take such supply orders. One of the references should be of any scheduled nationalised bank in India.

28 Have you submitted a sealed sample(s) required in the specification (non- returnable) and delivered the same to the office of Superintending Engineer, Corporate (C & P) –II, Dehradun N/A

29 have you offered any discount and so than what is rebate / discount in Rs. Per unit.

Seal of Company Full Signature

Tender specification No. CCP-II/20/2025-2026

DEVIATIONS FROM “INSTRUCTIONS TO TENDERERS”

(All deviations from the “ Instructions to Tenderers” shall be filled in clause by clause, in this schedule. Compliance with the Specification will be taken as granted if the deviations are not specifically mentioned in this schedule. In case there are no deviation(s) the “NIL” information should be furnished. In case the tenderer is required to agree to the standard clause then he may indicate the amount in Tender bid Part-II schedule P2 by which the tender price will there by be increased or decreased.)

ClauseNo. Page No. Clause No. & stipulation in UPCL’s Specification Deviation

The Tenderer hereby certified that the above mentioned are the only deviations from the “Instructions to tenderers”

Seal of the Company: Signature:

Tender specification No. CCP-II/20/2025-2026

DEVIATIONS FROM “GENERAL CONDITION OF CONTRACT FORM ‘A’

(All deviations from the “General Condition of Contract Form ‘A' shall be filled in clause by clause, in this schedule. Compliance with the Specification will be taken as granted if the deviations are not specifically mentioned in this schedule. In case there are no deviation(s) the “NIL” information should be furnished. In case the tenderer is required to agree to the standard clause then he may indicate the amount in Tender bid Part-II schedule P2 by which the tender price will there by be increased or decreased.)

Clause No. Page No. Clause No. & stipulation in UPCL’s Specification Deviation

The Tenderer hereby certified that the above mentioned are the only deviations from the “General Condition of Contract Form ‘A’ “

Seal of the Company: Signature:

Tender specification No. CCP-II/20/2025-2026

SCHEDULE OF QUOTED COMPLETION PERIOD

(Guaranteed delivery Period will be reckoned from the date of issue of letters of intent or date of signing of detailed order as the case may be.)

(For transport by Rail, the date of R / R and for transport by road, the date of receipt of material at Purchaser’s Store Centers shall be considered as date of delivery.)

Sl. No. Name of item Completion Period

1 Engagement of agency for design, development & Implementation of cloud based Automated monthly invoice verification of Power Purchase through software/ application for one year and verification vis a vis certification of past five year invoices of power purchase

Seal of the Company:

Tender specification No. CCP-II/20/2025-2026

Engagement of agency for design, development & Implementation of cloud based Automated monthly invoice verification of Power Purchase through software/ application for one year and verification vis a vis certification of past five year invoices of power purchase

STATEMENT GIVING DETAILS OF PROPRIETOR / PARTNER / BR. DIRECTORS / EXECUTIVES / PRESIDENT / SECRETARY OF TENDERING FIRM

Tender invited by: Superintending Engineer,

Corporate (Contract & Procurement-II),

Uttarakhand Power Corporation Ltd.,

VCV Gabar Singh Urja Bhawan, Kanwali Road,

Dehradun- 248 001

Sl. No. Full Name Designation Full Address Telephone No. Full Specimen Signature Relationship with firm’s proprietor

Permanent home address Official

I. FOR PERSONS SIGNING TENDERS

VI. PRESIDENT / SECRETARY (AS THE CASE MAY BE)

NOTE:- Power of attorney to sign the tender by the competent authority of the firm on non- judicial stamp paper of Rs 100.00 attested by notary must be submitted (To be marked as Schedule “S” )

Seal of the Company: Signature of tenderer:

Select, Excess (+), Less (-)

Tender Inviting Authority: SUPERINTENDING ENGINEER, CORPORATE (CONTRACT & PROCUREMENT-II), VCV GABAR SINGH URJA BHAWAN, DEHRADUN

Name of Work: Engagement of agency for design, development & Implementation of cloud based Automated monthly invoice verification of Power Purchase through software/ application for one year and verification vis a vis certification of past five year invoices of power purchase.

Contract No: CCP-II/20/2025–2026

Name of the Bidder/ Bidding Firm / Company :

Sl. No. Item Description Item Code / Make Tendered Quantity Units Estimated Rate in Rs. P Offered Quantity in Figures To be entered by the Bidder in (Nos.)(Fill 0 'Zero' for those item in which you are not intrested to Quote) Addition / Deduction Addition / Deduction Values Currency Convertion against each Item Quoted Currency in INR / Other Currency BASIC Unit RATE In Figures To be entered by the Bidder in Rs. P Unit Packing & Forwarding , Freight, Loading, Unloading, Proper Stacking and Transit Cum 30 days storage Insurance etc charges) in INR Rs. P GST in Percentage Rs. P Unit GST Amount in INR Rs. P Any Other Taxes in Rs. P Any Other Duties/Levies in Rs. P IIIrd Party i.e DGS&D / RITES etc Inspection Charges @0.34%+Service Tax Less for Cenvat Credit,if any respect of Supplies Under full Excise Duty Category

1 Module 1: Design, Development & Implementation of Cloud based Automated Invoice Verification & Reconciliation System (AIVRS) along with various Functionalities to generate MIS as desired by UPCL and dashboard facility to generated commercial data item1 Lump Sum Excess(+) Full Conversion INR

2 Module 2: Invoice Verification & Certification for a Period of One Year item2 Lump Sum Excess(+) Full Conversion INR

3 Module 3: Verification and Certification of Past 5 Years Invoices item3 Lump Sum Excess(+) Full Conversion INR

Total in Figures

Quoted Rate in Figures Select %

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