OG Grant 2025-26

Name of Work:- Providing and erecting solar light kashivishvnath road and

belavadi road in mandvi og area.

VOLUME – I:TENDER DOCUMENT & GUIDELINES

MILESTONE DATES

Last Date of Downloading the Tender DATE 13/07/2026 TILL 18.00HRS

Online Submission of Bid DATE 13/07/2026 TILL 18.00HRS

Physical Submission of EMD, Tender fee

ON DATE 15/07/2026 UP TO

&Documentsas required in tender guidelines

Date of Technical Bid Opening(On-line) ON DATE 15/07/2026 UP TO 17.00 (IF POSSIBLE)

Date of Commercial Bid Opening(On-line) ON DATE 15/07/2026 UP TO 17.10 (IF POSSIBLE)

MANDVI NAGARPALIKA

Bidder signature with Stamp Date:

BIDDING SCHEDULE

NAME OF THE WORK : Providing and erecting solar light kashivishvnath road and

belavadi road in mandvi og area.

TENDER FEE : Rs. 900/-(None Refundable)

EARNEST MONEY DEPOSIT: Rs.16500/-

DETAILS TO BE FILLED BY BIDDER

BIDDER ADDRESS NATURE OF : : ………………………………………………………………………..

NAME OF BANK & BRANCH ………………………………………………………………………..

TEDERER SIGN WITH STAMP CHIEF OFFICER - MANDVI NAGARPALIKA,MANDVI

Bidder signature with Stamp Date:

Notice Inviting Tender

Details about Tender

Department Name : Mandvi Nagarpalika

Name of Scheme :

Name of work : Providing and erecting solar light kashivishvnath road

and belavadi road in mandvi og area.

Estimated Contract value (INR) :

Period of completion (In months) : 4 Month

Tender Currency Type : Indian

Joint Venture : Not Applicable

Bid Document Fee : 900/-

Bid Document Fee Payable to : Chief Officer, MandviNagarpalika, Mandvi

Bid Security / EMD (INR) : 16500/-

Bid Security / EMD in favour of : Chief Officer, MandviNagarpalika, Mandvi

Last Date of Downloading the

Pre Bid Meeting : No Pre-Bid

Online Submission of Bid : As per NIT

Physical Submission of EMD,

Tender fee & Documents as : As per NIT

required in tender guidelines

Bid Value Validity Period : 120 Days

Remarks : For the purpose of realization of D.D./FDR Bidder shall the

D.D./FDR in original through R.P.A.D only so as to reach to Chief

Officer, MandviNagarpalika, with physical submission of

documents as required. Last date physical submission Date:

15/07/2026 ligibility: As per Criteria fixed in tender. Any

documents in supporting of bid shall be submitted with the tender

Date of Technical Bid Opening

Date of Price Bid Opening

Office Inviting Bids : Mandvi Nagarpalika, Mandvi, Dist. Kachchh

Bid Opening Authority : Chief Officer, MandviNagarpalika

Address : Mandvi Nagarpalika, Mandvi, Dist. Kachchh (Gujarat)

Contact Details :

Bidder signature with Stamp Date:

General Terms and Conditions

1. This tender is invited for the period up to date as per tender notice and further valid up to

issue of new tender or extension by the consent of both parties whichever is earlier.

2. The bidder should invariably submit all applicable scan documents as mentioned in check

Annexure-A through online on Web site only Except-Three separate envelops Enclosed in

One Single Envelope

Envelope - [1] Tender Document Fee & E.M.D. ORIGINALS

Envelope - [2] a) Company’s Product Literature

b) Copy of the Tender document signed & stamped

c) Supporting Documents as required in the tender Annexure - A

Envelope - [3] Test reports of the Fixture as per technical specification required in Tender

Are to be submitted physically as well as online on or before the respective date and time

mentioned in Annexure-I at the mentioned address invariably.

The recent test report covering test on all required technical specification of tender enquiry

fromGovernment Laboratory/Government recognized Laboratory like ERDA affiliated Laboratory

mentioning Tests results will be accepted.

3. Tender will be submitted Online & Physical as directed.

4. Document Fee and EMD payment details.

a. Payment should be made by DD/Irrevocable Bank Guarantee only, payable

at.Mandviatany schedule bank.

b. Payment should be made in favor of "Chief Officer, MandviNagarpalika – Mandvi"

c. Payment made toward document fee will not be refunded.

d. Non-payment of the document fee will make the bidder liable for disqualifications.

e. Payment made towards EMD will not be refunded unless bid is finalized.

f. Non- payment of the EMD / Non Submission of Valid Notarized NSIC Certificate for

EMD Exemption will make the bidder liable for disqualifications.

g. Wrong/Fraudulent data submission may lead to disqualification / debar. Please

ensure that you furnish correct data.

5. Earnest money deposit will be payable either by F.D.R. of Nationalized bank or by Demand

draft in favor of Chief Officer, MandviNagarpalika, Mandvi.

Firms not covered under this category shall have to pay EMD compulsorily as prescribed,

failing which the tender will be treated as rejected at the time of opening of Bid in such

cases; Technical Bid as well as Commercial Bid will be ignored. Any basic

document/representation with regards to EMD will not be acceptable after closing time of

6. Demand Draft / F.D.R. must be after the date of publication of tender notice.

7. Technical Bid Submission.

a) No modification should be done by the bidder in the name of item, and in the

specifications/ grade / quality / packing of the item given in the enquiry document

in Technical Bid. All Information asked & required including specification available

in offered goods/ models should be mentioned clearly. Additional specifications /

features if any available in the offered models shall be provided in additional sheet

b) Physical Submission of Tender in Three separate envelops Enclosed in One Single

Envelope - [1] Tender Document Fee & E.M.D. ORIGINALS

Envelope - [2] a) Company’s Product Literature

Bidder signature with Stamp Date:

b) Copy of the Tender document signed & stamped

c) Supporting Documents as required in the tender Annexure - A

Envelope - [3] Test reports of the Fixture as per technical specification required in Tender

Are to be submitted physically as well as online on or before the respective date and time

mentioned in Annexure-I at the mentioned address invariably.

The recent test report covering test on all required technical specification of tender enquiry

fromGovernment Laboratory / Government recognized Laboratory like EQDC, ERDA or any NABL

affiliated Laboratory mentioning Tests results will be accepted.

8. Commercial Bid Submission

(a) The commercial bid submission should be done on the website only.

(b) The bids should be submitted on or before the time stipulated in tender notice at

(c) No offer/s will be accepted after prescribed closing time for submission of the

same.The delay will not be condoned for any reason whatsoever including

Internet/web transmission/ postal/transit delay. However, if the last date of

submission of tender’sisdeclared as a holiday by the Government, the last date of

submission of tenders will be extended to the next working day.

9. The bidder should read this document very carefully and comply with the instructions /

terms/ conditions therein. Any bidder who does not confirm with the instruction / terms

/conditions therein is liable to be rejected without any reference.

10. IN NO CASE, RATES SHOULD BE QUOTED IN ANYWHERE EXCEPT ONLINE IN COMMERCIAL

11. The detailed required specifications of the fixture to be purchased are shown in Technical

Bid (Schedule- B)thebiddershouldconfirm whether the items offered are conforming to

these specifications or not clearly. Please note thatbidder should not write 'As per

Literature enclosed'. In such a case, offer shall not beconsidered. Offers with minor

deviation in non-critical specification shall be considered subjectto overall acceptability of

products in terms of its utility.

12. No conditional offer/ quotation will be accepted. Quotations with errors will be, rejected.

No variation in the terms and conditions of the tender, including major deviation from

standards /specifications / terms of supply will be accepted.

13. The quoted rates will be valid for 120 Days from the date of opening of technical bid.

Rates once quoted will be final and will not be allowed to be increased during the validity

period under any circumstances and for any reason whatsoever.

14. The legible and scanned copies of the applicable Technical supporting documents as

mentioned in Check List MUST be submitted online through website.

15. The enclosures MUST be in the prescribed format mentioned in tender notice. If these

certificates are submitted but in a format different than that prescribed tender notice -

they are liable to be rejected without further reference.

16. In no case the certificate should be dated earlier than one year {unless otherwise specified}

andshould be in force and valid on the last date of the submission of the tender / signing of

the agreement{as the case may be}. In case, the certificates / licenses / permission are

outdated or the validityperiod is over, the proof of applying for renewal should also be

attached. Such certificates will beconsidered if the renewal has been applied for within the

time limit prescribed for the renewal of thatpermission / license / certificate under the

relevant rules and further if such application for renewal isnot specifically rejected by the

competent authorities. In case any certificate is still awaited from thecompetent authority,

the proof of making the application should also be attached which will beconsidered if the

application is not specifically rejected by the competent authorities.

17. In the first instance, EMD, TENDER FEE and QUALIFICATION CRITERIAand documents

required as per Annexure-Awill be evaluated on the date of opening the tender and

taken into consideration as per the tender guidelines. Thereafter bidders who are

qualified for Technical Stage will be evaluated and "technical bid" will be opened of those

Bidder signature with Stamp Date:

bidders only. Subsequently, the "commercial bid"will be opened online only of those

bidders whose test reports satisfy the technical requirement of the tender and are

otherwise acceptable. The date of opening of commercial bid will be intimated to the

qualified bidder.

18. Back out from tender at any interim level during tender processing:-

Once the tenders are submitted it will be the responsibility of the bidder not to escape

Half-way directly or indirectly by way of raising any problems.

ACCEPTANCE OF TENDER

19. The tender is liable for rejection due to any of the reasons mentioned below:

a. Non-Submission of tender documents within stipulated date time and at a place.

b. Tender form is unsigned OR not initialed on each page or with unauthenticated

c. Non-payment of Tender fees and Earnest Money Deposit {if not exempted.}

d. Non-submission of required applicable document’s uploaded Scan copies as shown

in Annexure “A”

e. Conditional and / or vague offers

f. Unsatisfactory past performance of the bidder

g. Rates have been shown elsewhere than commercial bid online only.

h. Items with major changes / deviations in the technical specifications/ Test Report

Not conforming to the technical requirement of the tender / standard / grade /

packing / quality are offered in tender.

i. Offering a cheaper accessory not approved/recommended by the manufacturer.

j. Offering an accessory as optional even though it is required to operate the

k. Submission of misleading/contradictory/false statement or information and

fabricated/invalid documents.

l. Tenders and documents not filled up properly.

m. Non-submission of Accredited Laboratory Test Reports–Online as well as Physical.

20. Work completion period – 4 months from the date of work order.

21. Physical Submission of Tender in Three separate envelops Enclosed in One Single Envelope

Envelope - [1] Tender Document Fee & E.M.D. ORIGINALS

Envelope - [2] a) Company’s Product Literature

b) Copy of the Tender document signed & stamped

c) Supporting Documents as required in the tender Annexure - A

Envelope - [3] Test reports of the Fixture as per technical specification required in Tender

Schedule B to be submitted physically as well as online on or before the

respective date and time mentioned in Annexure-I at the mentioned

address invariably.

The recent test report covering test on all required technical specification of tender enquiry

fromGovernment Laboratory / Government recognized Laboratory like EQDC, ERDA or any

NABL affiliated Laboratory mentioning Tests results will be accepted.

22. Conditional tender shall not be accepted.

23. If the order has not been executed within the time limit specified, NagarpalikaMandvi will

be forced to purchase from open market and if any financial loss occurs it will be recovered

24. Validity of tender should be minimum of 120 days from the date of opening of price bid.

25. Payment terms: as per payment schedule.

26. Transit insurance: the Bidder is responsible for transit and all other insurance till the tools /

machineries/vehicles and equipment are delivered at the location mentioned in the

procurement order. 17. Warranty period: Bidder has to warranty that supply shall be

replaced foully materials’ or damaged parts within 5 days from the any damaged/fault. if

Bidder signature with Stamp Date:

found and should be responsible for service after shall for the period of 1 years from the

date of supply .

27. Inspection: tenders equipment for Electrification equipment by Nagarpalika (if required)

along with Nagarpalika before Delivery. if any discrepancy is found in the material supply

and technical specification approved, the same lot/goods shall be rejected and bidder will

collect rejected material at own cost within five days to claim for the rejected material shall

be entertained.

28. Bidder must produce all document as per terms & conditions mentioned date & time in

tender at NagarpalikaMandvi.

29. Qualified tender shall have enter into contract with Chief Officer, NagarpalikaMandvi on

Rs.300/-stamp paper within ten days.

30. The Chief Officer, MandviNagarpalika reserves the right to accept or reject any tender

without assigning any reason thereof.

31. If any disputes arises in process and execution of this tender jurisdiction will be Mandvi

32. Statutory variation if any will be on account of Nagarpalika.

33. The prices quoted online shall also include the all taxes, transportation, loading,unloading,

34. Prices quoted online by the bidder shall be firm for the entire period of Contract without

any escalation.

35. After tender accepted 2.50% Security deposit is to be paid in form of D.D / B.G. pledge in

the name of Chief Officer, MandviNagarpalika from any nationalized Bank, reputed

Schedule Bank and valid for three year and 2.5% amount will be deduct from running bills

of the contractor, The above 5% amount of Security Deposit will be kept upto defect

liability period of 3 (three) year. 1% amount will be deducted from each bill as a welfare

fund. And prevailing income tax deducted from each bill.

36. The defect liability period of 3 year from the completion of work.

37. The all materials will be as per standard specification of Electrification Department.

38. The legible and scanned copies of the applicable Technical supporting documents

asentionedinCheck List MUST be submitted online through website.

39. The enclosures MUST be in the prescribed format mentioned in tender notice. If these

certificates are submitted but in a format different than that prescribed tender notice -

they are liable to be rejected without further reference. Those enclosures which are of

certificate type should be in the format prescribed by competent authority to issue these

I/we confirm and agree all the terms, conditions and other details mentioned in tender.

40. Agency shall take every material ISI mark and Company like CREE / OSRAM / PHILIPS

Lumileds / NICHIA / SEOUL/ Bridge Lux (U.S.A.) make LED used for luminaire. (Each fittings

required LM-79 & LM-80 certificates)

MANDVI NAGARPALIKA

Bidder signature with Stamp Date:

Bidder signature with Stamp Date:

Bidder signature with Stamp Date:

MANDVI NAGARPALIKA -MANDVI

QUALIFICATION CRITERIA

Bidders are required to upload scan copies of following applicable documents online

through website and also submit hard copy of same during physical submission of

1. The bidder must produce 3A certificate of the similar projects in last seven year

o Three similar completed works, each costing not less than the amount equal

to 40% of estimated cost put to tenders,

o Two similar completed works, each costing not less than the amount equal

to 50% of estimated cost put to tender,

o One similar completed work of aggregate cost not less than the amount

equal to 80% of estimated cost put to tender.

Note: 3A Certificate valid only bidder must have Government Work/ Semi

Government Work/Local Self Government body only

2. The average annual financial turnover during the last 3 years, ending 31st March of

previous financial year, should be at least 50% of the estimated cost put to tender.

3. The bidders shall have R&B (Elec.) contractor registration CLASS E-1 OR ABOVE

CLASS certificate. The bidder is required to submit the evidence of the same

4. Copy of the registration of the constitution of bidder firm-i.e.registration of firm as

a partnership firm/shop Establishment act /R.O.C registration under company Act,

Trust,HUF etc.,whichever is applicable.

Bidder signature with Stamp Date:

5. EPF registration certificate

6. Copy of PAN No.

7. GST registration certificate

8. Bank solvency of current year, (Minimum 20% tender amount)(Current Year )

9. I.T. Return of Last three years

10. Site visit certificate – to be submitted on company’s letter head duly sealed and

signed by POA(સાઈટ િવઝીટ માણપ તા.૦૩/૦૭/૨૦૨૬ થી ૧૦/૦૭/૨૦૨૬ સુધીમાં ઓફીસ ટાઈમે મેળવી

11. Tender fees and EMD

12. Agency should submit an Affidavit (Rs.300 stamp paper) stating that they are not

blacklisted in any other government department (Current Year )

13. Company’s Product Literature showing product range, Capacity, technical details

14. solarLIGHT R&B APPROVED CATT 3 CERTIFICATE

MANDVI NAGARPALIKA

Bidder signature with Stamp Date:

MANDVI NAGARPALIKA - MANDVI

DIST :- KACHCHH

SCHEME :- વિણમ જયંિત મુ યમં ી શહે રી િવકાસ યોજના ા ટ ઓ. એ રયા વષ 2025-26 (O.G.)

Name of Work :- Providing and erecting solar light kashivishvnath road and belavadi road

in mandvi og area.

SCHEDULE – ABSTRACT

Description Estimated Cost Tender Cost

Providing and erecting solar light

kashivishvnath road and belavadi road in

mandvi og area.

Note:- GsT as per Government rules

I/We am/are willing to carry out the work at ______________% above/below percent (should be written in

figures and words) of the tendered amount mentioned above.

Tendered amount put to tender Rs. 1639795.60 Tendered amount put to tender Rs.

Signature of Contractor. Mandvi Nagarpalika

Bidder signature with Stamp Date:

I am / We are willing to carry out the work at _____________% above /

be written in figure and words) of the estimated amount mentioned in Schedule-B.Amount

of my/our tender work out as under.

(1) Total Tendered Amount.

(2) Rebate on above tender amount (if any)_________________________%(In Figure)

(C) Net Tendered Amount (1-2)

(a) I/We hereby declare that I/We have visited the site and fully exquisite myself/ourselves

with the local situation regarding materials and other factors pertaining to work before

submitting tender.

(b) I/We hereby declare that I/We have carefully studied the conditions of

contracts;detailed specification and other tender document of this work and agree to

execute the same accordingly.

To be submitted Online Only for Hardcopy

Submission – Strike out the Page and Sign and Stamp

Bidder signature with Stamp Date: