Outsourcing of Caretaker Services (Watch & Ward) for Track Machine Rest Houses in the Raipur, Nagpur & Bilaspur Division of SECR for a Period of 02 (Two) Years.

Financial Standing: The Bidders will be qualified only if they have minimum financial capabilities as below:-

T1-Financial Turnover: The bidder should have an aggregate financial turnover not less then 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year up to the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by Chartered Accountant with her Stamp, Signature and Membership Number shall be considered. (For details refer Para 2.6.1.2 of General Conditions of Contract for Services- January, 2018).

T2-Liquidity: The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with bid. Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/member of the Joint Venture/Consortium. In case the Net Current Assets (as seen from the Balance sheets) are negative, only the Banking reference will be considered. Otherwise the aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a Scheduled Bank in India and it should not be more than 3 months old as on date of submission of bids. In Case of JV Firms overall liquidity of JV firm shall be assessed by arithmetic sum of liquidity of all member of JV. (For details refer Para 2.6.1.2 of General Conditions of Contract for Services- January, 2018).

Work Experience: The bidder should have satisfactorily completed* in the last three previous financial years and the current financial year upto the date of opening of the tender, one Similar Single Service Contract** for a minimum of 35% of advertised value of the bid. (For details refer Para 2.6.1.1 of General Conditions of Contract for Services- January, 2018).

* Completed Service Contract includes on-going service contract subject to payment of bills amounting to at least 35% of the advertised value of the bid.

**Definition of Similar Nature of Work: Any work involving housekeeping services and/or Caretaker Services (Watch & Ward) and/or cooking of food in Railway catering/ running room/ Railway rest house/ training institutions / camping coaches of track machines or outsourcing of services for maintenance and upkeep of track machines. Work Experience Certificate from Private Individual shall not be accepted. Certificate from Public Listed Company/Private Company/Trust having Annual Turnover of Rs. 500 crore and above subject to the same being issued from their Head Office by a person of the company duly enclosing his authorization by the Management for issuing such credentials. Notes: The bidder shall submit details of work executed by them in the prescribed format along with bid for the service contracts to be considered for qualification of work experience criteria clearly indicating the nature/scope of contract, actual completion cost and actual date of completion for such contract.

Further to the above mentioned criteria, the bidder shall obtain a minimum of 50 marks in Annexure-I of the General Conditions of Contract for Services- January,2018. (Attached with this tender)

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inspection of Site and understanding job requirements: Before quoting rates in the tender, the bidder shall inspect the site throughly and satisfy themselves about the nature of the work involved and all possible difficulties likely to be encountered during the execution of work.

The bidder shall note that Initially, the Railway Administration may select and hand over attentively about 5 to 10 Track Machine Rest Houses only. Thereafter, the number of Track Machine Rest Houses may be progressively increased, subject to a maximum of total contract quantity.

GCC for Services- January,2018 issued by Ministry of Railways with up to date correction slip will be binding to the instant tender. Tenderer should go through the provision of it and comply with all the stipulations of GCC for Services. Tenderer should go through GCC for Services - January,2018 and quote their rates after carefully examining all the aspects such as Qualification Criteria, Bid Evaluation system , Minimum Eligibility Criteria, PVC clause and various other provisions as made in the said GCC.

The Earnest Money should be paid through online payment only as per the Payment Gateway provided in the IREPS website. Manual payment of EMD is not allowed. In case the tenderer withdraws their offer within the validity period of their offer or fails to undertake the contract after acceptance of his tender the full earnest money shall be forfeited. If the tender is accepted the amount of earnest money will be returned to the successful tenderer after the submission and verification of the Performance Guarantee as per clause 4.11 of GCC for service contract-January, 2018. The earnest money of the unsuccessful tenderers shall, save as herein before provided, be returned to the unsuccessful tenderer, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon.

Exemption of EMD: MSEs registered with District Industries Centres, Khadi and Village Industries Commission, Khadi and Village Industries Board, Coir Board, National Small Industries Corporation, Directorate of Handicraft and Handloom, any other body specified by Ministry of MSME or Startups as recognized by Department of Industrial policy & Promotion shall be exempted from payment of minimum EMD detailed in the bid.

If the tenderer/s expires after the submission of his/their tender or after the acceptance of his tender, the Rly. shall deem such tender as cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled unless the firm retains its character.

Performance Guarantee will be dealt with in terms of Para 4.11 of GCC for Services, 2018 issued by Ministry of Railways with up to date correction Slip. As per R.B. letter No. 2017/EnHM/25/11 dated: 24.05.2024, Performance guarantee at a rate of 5% of the contractual value shall be deposited by the successful bidder.

Minimum Eligibility criteria has been prescribed as per Para 2.6.1 of GCC for Services, 2018 issued by Ministry of Railways with up to date correction Slip.

Evaluation of Technical Bid and Financial Bid will be done as per Para 2.6.2 & 2.6.4 respectively of GCC for Services-, January,2018 issued by Ministry of Railways with up to date correction Slip.

Care in Submission of Bids: (i) Before submitting a Bid, the Bidder shall be deemed to have satisfied themselves by actual inspection of the site and locality of the services, that all conditions liable to be encountered during the delivery of the services are taken into account and that rates enter in the Bid forms are adequate and all- inclusive to accord with the provisions in Clause - 4.42 of the General Conditions of Contract for the delivery of Services to the entire satisfaction of the Manager. (ii) When the service is bidded for, by a firm or a company of contractors, the Bid shall be signed by the individual legally authorized to enter into commitments on their behalf.(iii) Railway shall not be bound by any power of attorney granted by the Bidder or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

Bidder should attach Copies of PAN, GST registration certificate, photo identification in support of their IDENTITY. Firm's details, Power of Attorney, if any etc.

The Railway reserves the right of not to invite bids for any of Railway Service/s and when bids are called to accept a Bid in whole or in part or reject any bid or all bids without assigning reasons for any such action. It shall not be obligatory on the said authority to accept the lowest Bid or any other Bid and no Bidder/s shall demand any explanation for the cause of rejection of neither their bid nor the Railway to assign reasons for declining to consider or reject any particular bids.

If the tenderers deliberately gives/give wrong information in his/their tender or creates/create circumstances for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage.